Attachment 1 - Performance Work Statement.pdf

BLANKET PURCHASE AGREEMENT

STATEMENT OF WORK

24 June 2025

673 ABW CHAPLAIN CORPS MARRIAGE CARE AND SINGLES RETREATS

1. DESCRIPTION OF SERVICES: A resort facility is needed for off-site military Marriage Care and Singles Retreats. The contractor shall provide a facility at least 30 miles and not more than 100 miles from Joint Base Elmendorf-Richardson (JBER). The location must provide the atmosphere and ambiance for attendees to be in a relaxed and non-stressful environment equivalent to or better than the “four diamond” industry standards of AAA. The purpose of the retreat is to enhance marriages and sustain positive, enriched relationships for Airmen and Soldiers. Retreats will include: lodging, conference space, food and beverage, and a variety of recreational activities.

Retreats are more intimate and spiritual than conferences. Retreats, by design, are held in a location apart from normal workday and family life. Ideally, they should be in a setting that is conducive to strengthening marriages and enhancing relationships. For this reason, this initiative will follow the USAF Chaplain Corps MarriageCare Retreat Program. Specifically, 673d ABW/HC will focus on providing couples with the opportunity to get away from the installation and focus on their marriage relationship. This will be done through focusing on the Traditional Marriage Vows.

2. REQUIREMENTS:

2.1 Site Location: Must be at least 30 miles and not more than 100 miles from JBER.

2.2 Facilities: The facilities provided under this contract must be typical or better than the “four diamond” industry standards of AAA. As defined, “Four Diamond” establishments are upscale in all areas. Accommodations are progressively more refined and stylish. The physical attributes reflect an obvious enhanced level of quality throughout. The fundamental hallmarks at this level include an extensive array of amenities combined with a high degree of hospitality, service, and attention to detail. Amenities may include, but are not limited to, walking paths, health club with full complement of free weights and cardio equipment, swimming pools, spa, restaurants, shops, recreation and activities for retreat members, and other onsite retreat activities adequate for occupancy.

2.3 Lodging:

2.3.1 Lodging shall be available for up to three nights per retreat. Lodging must be be able to accommodate up to 40 couples per retreat. The Contractor shall provide rooms with private entries and in-room bathing, cleaned according to applicable state law, that are able to accommodate two (2) people per room (one queen or larger bed) with all linens and towels included for guests. Cots, hide-away, bunk bed, and/or group housing are not acceptable.

2.3.2 Checkout time on day three will be no earlier than 11:00 a.m. and no later than 2:00 p.m.

2.3.3 All parking fees must be included.

2.3.4 All guests must have internet access for the length of the entire retreat.

2.3.5 Government shall not be held liable for any room or other damages by attendees to resort property. If appropriate, reimbursement shall be requested from the individuals responsible for the damages.

2.4 Conference/Banquet area:

2.4.1 Must provide a conference meeting room large enough to accommodate 60 to 80 people set up in round top tables seating eight (8). There should be at least three to four feet distance from the edge of the tables to the room’s walls to allow ease of movement. The room should be large enough to accommodate additional group activities, requiring group movement, for the retreat. Layout will vary and will be coordinated by JBER Chapel Staff for each retreat.

Room type and dates to be coordinated by JBER Chapel Staff for each retreat.

2.4.2 Must be located in the same facility as the hotel rooms or within a reasonable walking distance from the guest rooms. Must also accommodate all attendees from 5:00 p.m. on Friday to 12:00 p.m. on Sunday, the weekend of the retreats. Chapel staff must be able to access area for set-up beginning no later than 2:00 p.m., on Friday.

2.4.3 All people must be able to clearly see the projection screen and hear the speaker.

Room(s) will be used according to the schedule in the itinerary.

2.4.4 Must include a projection screen, DI sound box, and appropriate cables and extension cords to connect a portable laptop via VGA port to both the projector and sound system.

Contract must also include a podium for speakers and two extra tables suitable for training materials and projection equipment.

2.4.5 The Contractor must provide beverage service (water, coffee, tea) while the conference space is in use.

2.5 Conference Itinerary: The following itinerary is an example of a Marriage Retreat. This itinerary is for informational purposes and subject to change (A Singles Retreat itinerary will assume different content but similar structure).

2.5.1 Friday

1600 – Check in begins (with optional early check in) 1800 – Dinner Buffet 1900 – Session 1 (Ice Breaker and “I Take You”)

2.5.2 Saturday

0800 – Breakfast Buffet

0900 – Session 2 (“To Have and To Hold”) 1015 – Refreshment Break 1045 – Session 3 (“For Better or For Worse”) 1200 – Lunch Buffet 1300 – Couple Free Time 1800 – Dinner Buffet 1900 – Session 4 (“As Long as We Both Shall Live”)

2.5.3 Sunday

0830 – Breakfast Buffet 0900 – Wrap up & feed back 0930 – Optional Worship Service 1100 – Check out (with optional late check out)

2.6 Meal Packages: The contractor shall provide hot breakfast buffets, lunch buffet, and dinner buffets. The contractor may offer meal vouchers in place of buffet service. The Contractor shall provide coffee, water, and juice with breakfast meals, and tea, water, and soft drinks for lunch and dinner meals. Quantity and type of meals required will vary and will be coordinated by JBER Chapel Staff for each retreat.

2.6.1 All meals will be consumed in one location, preferably the same location as the training sessions held in conference room spaces.

2.6.2 Retreat attendees with special dietary restrictions shall be provided with meals that meet their respective dietary requirements.

2.6.3 The resort hotel must review the complete menu with the Chaplain Chapel Staff prior to the retreat.

2.6.4 Contractor employees working with food shall have a food handler’s permit in accordance with state law.

2.7 RECREATIONAL ACTIVITIES: The purpose of recreational activities is to assist in developing attendees through challenging obstacles, socialization, and competition. Activities may include, but not be limited to, walking paths, health club with full complement of free weights and cardio equipment, swimming pools, and spa amenities.

3. FINAL HEAD COUNT:

3.1 Room reservations will be confirmed 1 week prior to the scheduled event.

3.2 The JBER Chapel Team will coordinate with the resort hotel management as needed for approval of retreat package and setup.

4. RETREAT AND EVENT MANAGEMENT: JBER Chapel Staff shall lead and host the retreat. The Chapel Staff or their designees shall host all events, activities, and functions of each retreat and shall coordinate with the contractor as needed. The contractor shall provide responsible points of contact to help resolve any problems or concerns that might occur during the retreat.

Contractor shall provide 24 hour emergency points of contact for lodging issues.

5. EXTENT OF OBLIGATION:

5.1 Prices quoted for each item (i.e. lodging, meals, meeting facilities, etc.) per retreat shall not exceed prices on the approved BPA price list.

5.2 The Government is obligated only to the extent of authorized calls placed against the BPA. The contractor is not obligated to provide services to the Government under this BPA until availability is determined, a reservation is made, and a call is placed by an authorized caller.

6. PURCHASE LIMITATION: The Government Purchase Card will be the form of payment for orders up to $25,000.00. Orders above $25,000.00 will be made by award of a call order on an SF 1449. No individual call under this agreement shall exceed $35,000.00.

7. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA: A list of personnel authorized to place calls under this BPA and the dollar limitation per call shall be furnished to the Contractor by the Contracting Officer.

8. INDIVIDUALS AUTHORIZED TO ACT ON BEHALF OF THE CONTRACTOR:

8.1 The Contractor shall furnish the Contracting Officer a list of employees who can act with full authority on behalf of the Contractor.

8.2 The Contractor shall not employ any person who is an employee of the United States Government if employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such a person seeks and receives approval in accordance with applicable Department of the Air Force Instruction (DAFI).

9. DELIVERY TICKET AND RECEIPT:

9.1 Delivery Ticket: All services under this BPA shall be accompanied by delivery tickets or sales slips that contain the following:

9.1.1 Name of Contractor

9.1.2 Blanket Purchase Agreement Number

9.1.3 Date of Call Order

9.1.4 Call Order Number

9.1.5 Itemized List of Supplies/Services Furnished

9.1.6 Quantity, Unit Price, and Total Price

9.1.7 Date of Delivery/Performance

9.2 Delivery Receipt: An itemized receipt shall be provided for each event for payment when services are complete.

10. PRICE LIST: The Contractor shall submit a price list to the Contracting Officer for approval on a yearly basis or as needed. Subsequent changes in prices must be coordinated with the Contracting Officer at least 30 days prior to the effective date of the requested change. All price lists must be approved by the Contracting Officer prior to being incorporated into the agreement.