Attachment 1 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

56th Rescue Squadron (RQS) Functional Check Flight:

HH-60G/W Aircraft Maintenance, Ground, and Flight Test Support

AVIANO AB, ITALY

December 2024

Table of Contents

Section Title

1. Description of Services/General Information

2. Service Performance Requirements

3. Service Summary

4. Travel

5. Bioenvironmental Engineering/HAZMAT Requirements

6. Manpower Reporting

7. Italy Specifics

1. Description of Services/General Information

1.1 General

1.1.1 The 56th Rescue Squadron (56 RQS) provides a rapidly deployable, combat rescue and reaction force response utilizing HH-60G Pave Hawk helicopters. The squadron offers long-range rescue, humanitarian assistance, non-combatant evacuation, and disaster relief capabilities.

1. The unit is currently transitioning from the HH-60G to the HH-60W. All current references to HH-60G manuals and checklists will be supplanted by their HH-60W counterparts. References in this document will refer only to HH-60G products until delivery of the first HH-60W in late 2024. All HH-60G products will remain valid for as long as HH-60G helicopters remain at Aviano Air Base.

1.1.2 The purpose of this contract is to provide one (1) pilot and one (1) Special Mission Aviator (SMA, formerly known as Flight Engineer) to perform HH-60G/W Functional Check Flights (FCFs), Maintenance Test Flights (MTFs), Operational Check Flights (OCFs), Acceptance Test Profiles (ATPs), Aircraft Recovery/Delivery, and Instructional Training.

1. Functional Check Flights (FCF): An FCF is required after certain repairs have been completed to ensure the aircraft is airworthy and mission capable. FCFs are performed in accordance with Air Force Technical Order (AFTO) 1H-60(H) G-6CF-1 and TO 1H-60(H) G-6CL-1. FCFs do include ground runs which may or may not culminate with actual flight.

2. Maintenance Test Flights (MTF)/Operational Check Flights (OCF): In addition to FCFs, various components require in-flight operational checks after repair or replacement. While flight tests are often performed on operational line aircraft by available aircrews, Contractor may be required to assist or perform maintenance flights as required. These maintenance flights are necessary to ensure the required component is working properly and in unison with other systems and are performed in accordance with AFTO 1H-60(H)G-1 and TO 1H-60(H)G- 1-CL-1. MTFs/OCFs do include ground runs which may or may not culminate with actual flight.

3. Acceptance Test Profiles (ATPs): Similar to FCFs, ATPs are governed by AFTO 1H-60(H)

G-6CF-1 and TO 1H-60(H) G-6CL-1. While an FCF is checking one or more components on the aircraft, ATPs are checking every component on the aircraft prior to releasing the helicopter from depot.

4. Instructional Training: The contractor shall assist in performing instruction/training duties to support USAF personnel. Instruction/training includes, but is not limited to:

Basic aircraft flight currency (i.e. contact maneuvers, instrument approaches and emergency procedure training), Ground instruction (i.e. systems training briefings, local area procedures, Theater

Indoctrination), Basic Functional Check Flight (FCF) qualification training.

5. Aircraft Recovery/Delivery: Aircraft may need to be recovered or delivered in support of 56

RQS operations. Contractor flight crews will, if needed, provide for the repositioning of aircraft.

6. The contractor shall ensure professional services are performed in compliance the Performance Work Statement (PWS), Federal Aviation Administration (FAA), United States Air Force (USAF) Instructions, Italian law and any laws and/or regulation specific to Temporary Duty (TDY) locations.

1.2 Place of Performance

1.2.1 Performance shall take place primarily at Aviano Air Base (AB), Italy 56th RQS facility. In addition, the Contractor may be required to travel commercially to other locations in support of missions and may qualify for travel reimbursements.

1.2.2 The contractor shall furnish all management, personnel, and services necessary to achieve full performance under the contract within 90 days of the contract award date. The contractor shall immediately start mobilization and integration activities upon contract award. The contractor shall be allowed 90 days from the start of the contract to mobilize and to achieve full performance under the contract.

1.3 Performance and Contract Management

1.3.1 Government Contract Management: The 56 RQS shall provide the Contracting Officer Representative (COR) for this contract. Only the COR and the Contracting Officer (CO) have authority to review and approve contract deliverables. Responsibility for contracting activities rests solely with the CO. No conversation, recommendations, or direction, whether given directly by, or implied by Government personnel, that affects the scope, schedule, or price of the program covered by this Performance Work Statement (PWS), shall be acted upon by the Contractor unless specifically approved by the CO.

1.3.2 Government’s Quality Assurance Surveillance Plan: The Government reserves the right to perform additional inspections as necessary, utilizing the Government’s Quality Assurance Surveillance Plan (QASP) and the inspection/acceptance provisions in the clause FAR 52.212- 4 Contract Terms and Conditions -- Commercial Items. If contractor fails to perform IAW the PWS, the COR shall complete a Corrective Action Report (CAR) and submit it to the CO.

1.3.3 Quality Control Plan: Contractor shall provide a Quality Control Plan that describes the approach used to successfully perform to the standards detailed in the PWS and to effectively meet the quality thresholds defined in the Services Summary. The Government will use the contractor’s Quality Control Plan when implementing the applicable Quality Assurance Surveillance Plan.

1.3.4 Management and Staffing Plan: Contractor shall provide a Management and Staffing Plan that describes how the contractor will obtain and manage personnel and resources to successfully perform the work detailed in the PWS with 30 days of contract award. This Management and Staffing Plan should include, signed offer letters and proof of current FAA Class II flight physicals. The Management and Staffing Plan shall be incorporated and referred to as part of the contract. If contractor fails to perform IAW the PWS, the COR shall complete a Corrective Action Report (CAR) and submit it to the CO. The CO will then review the report and provide it to the Contractor. Once received, the Contract will have 10 business days to remedy the situation. This form is used to document a contractor’s failure to meet critical Services Summary requirements but may be used for other contract related infractions. It is encouraged to resolve minor infractions at the lowest level possible, but ensuring the CO is notified. At no time may a contract employee be instructed not to contact the CO or the Contracting Office.

1.3.5 Contractor Key Personnel: Contractor shall provide the names and contact information of key personnel to the COR and CO within five (5) business days of contract award. In the event of a key personnel change the Contractor shall provide a written notification to the CO and COR within five (5) calendar days of known vacancy and/or personnel change. The Contractor’s key personnel shall be available to discuss all aspects of performance during the life of the contract and have the authority to resolve issues and problems as they arise. Problems or issues regarding performance of the contract that cannot be resolved between the COR and the Contractor will be referred to the CO.

1.4 Government Furnished Training/Instrument Training

1.4.1 The contractor shall participate in military specific training (i.e., safety training, information assurance, et cetera) and other training as directed by the MO. Some of the training may be computer-based training on systems or on-site and during normal duty hours.

1.4.2 The contract aircrew members may occasionally need to receive instruction or re-currency from active duty (AD) aircrew members (i.e. AD instructor pilot may need to get contract pilot recurrent on instrument approaches). These flights will be on an as required basis and in accordance with the applicable documents in paragraph 2.4.

1.5 Government Furnished Equipment and Material

1.5.1 The Government will provide weather briefings and flight clearances to contractor personnel as determined by the Operations Supervisor.

1.5.2 Personal flight clothing (flight suits, flight jackets, boots, gloves, squadron patch, et cetera) and their maintenance will be provided by the Government for the contractor’s use during the period of this contract.

1.5.3 Personal and life support equipment (helmet, survival vest, and life preservers) will be provided to the contractor personnel and maintained by the Government in accordance with the appropriate regulations.

1.6 Government Furnished Space

1.6.1 The Government will provide all equipment and materials, and access to necessary networks and systems required to support the activities required under this contract. The Government will provide an office, desktop computer with access to internet, telephone access, desks, chairs, and filing cabinets for the contractor to perform the tasks.

1.7 Security:

1.7.1 Contractor personnel performing flight duties (i.e. the pilot and SMA) on this contract shall possess a security clearance of at least U.S SECRET.

1.7.2 Other Contractor personnel and/or Contractor representative’s requesting base access and/or security clearance requests shall be filed with the base Facility Security Officer (FSO), as required, in coordination with the COR.

1.7.3 The contractor may access Communications Security (COMSEC) Information and For

Official Use Only (FOUO) information and shall adhere to AF policies and procedures for safeguarding DoD systems and information.

1.7.4 The contractor shall have a valid Facility Security Clearance granted by the Defense Security

Service (http://www.dss.mil). The contractor shall comply with DoDD 5220.22, DoD Industrial Security Program, to determine eligibility for access to classified information for work performed under this PWS herein.

1.7.5 The Government will provide Restricted Area (Flight Line) badges for contractor personnel, as required. As stated in paragraph 1.5.2, the AF will provide flight suits but the Contractor shall provide a form of identification to identify the aircrew as contractors (i.e., the contractor will wear the squadron patch, but the MAJCOM patch should be replaced with a company logo).

1.7.6 In the event that the contractor has access to classified information/material, outside the U.S., Puerto Rico, U.S. possessions and trust territories, the Contractor will be authorized to use the services of Defense Technical Information Center (DTIC) or other secondary distribution centers. Contractor must have knowledge of Operations Security (OPSEC) requirements and must comply with all AF policies and procedures for safe guarding such material.

1.7.7 Contractor personnel shall report to an appropriate authority any information or circumstances/incident of which they are aware that may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

Contractor employees shall be briefed by the MO upon start of contract performance.

Appropriate authorities include but are not limited to the MO, Commanders, Security Forces Personnel, Unit or Wing Level Security Managers.

1.7.8 The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

1.7.9 The contractor shall comply with local base procedures for entry to Air Force controlled/restricted areas where contractor personnel shall work. An AF Form 2586, Unescorted Entry Authorization Certificate, shall be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees shall have a favorably completed National Agency Check, Local Agency Check, and Credit Check (NACLC) investigation before receiving a Restricted Area Badge.

1.7.10 The contractor shall comply with local base procedures or methods of ensuring all issued

Government keys are not lost or stolen. The contractor shall not duplicate any keys issued by the Government. The contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the MO. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

1.7.11 All contract personnel that drive onto the installation must have a valid driver’s license, current vehicle registration and current proof of insurance. Contract personnel must obtain an Armed Forces Italy (AFI) driver’s license upon arrival at Aviano AB, Italy. This is provided by the AF at no cost. The contract personnel shall obey current base traffic laws and regulations, local policies and any updates to base traffic regulations. All personnel riding motorcycles, scooters, or otherwise motored wheeled vehicles on-base must possess a valid driver’s license endorsement (if applicable) and a Motorcycle Safety Foundation safety class completion card indicating class attendance.

2. Service Performance Requirements

2.1 Service Performance Requirements

2.1.1 Flight Test Operations shall be established and maintained in accordance with applicable sections of documents specifically listed in paragraph 2.4 and other applicable documents referenced therein.

2.1.2 The contractor shall perform FCFs, OCFs, MTFs, and ATPs on all HH-60G/W helicopters assigned to the 56 RQS after certain repairs have been completed to ensure the aircraft is airworthy and mission capable. The contractor shall have systems knowledge and expertise to correctly perform these sortie profiles in accordance with Air Force Technical Orders (AFTOs) listed in paragraph 2.4.

2.1.3 The contractor shall record all flights on the applicable documents in accordance with AFIs listed paragraph 2.4.

2.1.4 Test operations shall be established, approved, and conducted in accordance with the provisions in AFI 10-220, Contractor’s Flight Operations, the contractors flight operations procedures manual, HH-60G/W aircraft operating technical orders and local base operating procedures. The 56 RQS/CC, the MO, and evaluator qualified active duty aircrew will be responsible for the oversight and enforcement of contractor compliance for flight operations.

2.1.5 Contractor aircrew personnel shall perform previously defined flight profiles during daylight visual conditions with a minimum three-man crew. Normal duty hours will be 0800 to 1600, Monday-Friday observing all Federal/USAFE holidays, unless adjusted by the MO.

2.1.6 Contractor aircrew personnel shall perform previously defined flight profiles during nighttime visual conditions with a minimum four-man crew that shall permit the evaluation of aircraft systems such as cockpit night vision imaging systems (NVIS) lighting.

2.1.7 The Contractor shall maintain a stable workforce and minimize personnel turnover. Except in cases of unforeseeable circumstances, the Contractor shall limit replacements of key personnel to no more than one (1) instance per position over the life of the contract. In the event of a vacancy, the Contractor shall:

Identify a qualified replacement within 30 calendar days of the vacancy; and Ensure the replacement personnel begin performance within 90 calendar days of the vacancy.

The Contractor shall ensure continuity of services and maintain the required skill sets and expertise throughout the contract period. The Contractor shall obtain written approval from the Contracting Officer and Contracting Officer Representative prior to making any replacement and shall provide documentation of the replacement personnel’s qualifications and experience.

NOTE: The Contractor is not required to staff “back-up” crew members; however, the contractor shall maintain a personnel replacement plan in the event of a vacancy.

For the purposes of this PWS, a “vacancy” occurs when a key personnel position becomes empty due to resignation, termination, retirement, or other reasons, and the individual is no longer performing the duties and responsibilities of the position. A vacancy does not include temporary absences (less than 31 consecutive days), such as leave or travel, where the individual is expected to return to the position. A vacancy does not include situations where the individual is reassigned to a different position within the contract, and a replacement is not required. A vacancy is considered to exist even if the Contractor has identified a potential replacement, but the replacement has not yet started performing the duties of the position.

A vacancy is considered to exist from the date the individual ceases to perform duties under this position, regardless of whether formal notification has been provided to the Contracting Officer.

2.2 Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander:

2.2.1 It has been determined that all services performed under this PWS are mission essential.

2.2.2 In the event of a national emergency or crisis and the Department of Defense has activated instructions contained in Department of Defense Instruction (DODI) 1100.22 and the Air Force implementation thereof, it is determined that the Contractor may be required to perform during crisis. The hours of operation and services required in this contract may change in a crisis situation. The Contracting Officer shall notify the Contractor of any and all crisis response implementations. Any resultant deviations to current contract services due to a crisis can be negotiated if and when such a crisis occurs.

2.2.3 The Government will follow procedures established in DODI Number 3020.37, “Continuation of Essential DOD Contractor Services During Crises.”

2.3 Personnel Requirements

2.3.1 Contractor aircrew qualifications shall be maintained by the contractor as part of the flight operations required herein. In the event aircraft availability rate drops to a level that precludes maintenance of qualifications, the Contractor shall immediately notify the MO and provide in writing, a recommended course of action.

2.3.2 Class II FAA Flight Physical: All contractor aircrew shall have and maintain a current Class

II FAA Flight Physical for the duration of the contract. The US Air Force may or may not be able to provide this service and it is ultimately the responsibility of the Contractor.

2.3.3 Rating in a HH-60G/W or other UH-60 Variant: Prior to 01 January 2026, all aircrew will be current and qualified in the HH-60G or previously qualified in the HH-60W due to aircraft transition. From 1 January 2026, all aircrew personnel shall be previously HH-60G/W qualified as indicated by successful completion of a formal USAF aircrew qualification training course or qualified by another agency of the US Department of Defense in any UH- 60 variant.

2.3.4 Flight Instructor Qualification: All aircrew shall be USAF instructor qualified or higher and shall maintain Instructor status IAW AFI 10-220. Equivalent qualifications from other U.S. military services are an acceptable substitute. US Army AMOC graduates are not required to be instructor qualified, but will retain instructor status if qualified. The contractor shall assist in performing instruction/training duties to support USAF personnel.

Instruction/training includes, but is not limited to:

1. Basic aircraft flight currency (i.e. contact maneuvers, instrument approaches and emergency procedure training),

2. Ground instruction (i.e. systems training briefings, local area procedures),

3. Basic Functional Check Flight (FCF) qualification training.

2.3.5 USAF Functional Check Flight Certification: All aircrew personnel shall be previously

USAF FCF certified in a HH-60G/W. In the event that such personnel are unavailable contractor may substitute a US Army AMOC graduate who was previously qualified in any variant of the UH-60.

2.3.6 Flight Hours: Per DCMA Inst 8210 Series aircrew shall at a minimum meet the following flight hours:

1. Pilot:

1,000 hours as Pilot-in-Command (PIC) 300 hours as PIC of a HH-60G/W or other UH-60 Variant

2. Special Mission Aviator (SMA) or Flight Engineer is acceptable as legacy term 500 hours as SMA or flight engineer is acceptable as legacy term 100 hours in a HH-60G/W or other UH-60 Variant

2.3.7 Personnel Residence Location: All contract personnel will live within the Aviano local area as defined by 1hr travel to Aviano Air Base during peak time.

2.4 Applicable Document Requirements

2.4.1 Regulations, manuals, technical orders, and drawings listed below apply to aircraft operations associated with the processing of aircraft. All contractors performing flight duties in government owned aircraft are governed by the DCMA 8210-1 series. Additionally, they are required to abide by all USAF regulations and Technical Orders applicable to their aircraft and mission profile. This includes all Aviano Airbase and NATO instructions pertaining to flight in Italy. The following documents are referenced for the performance of this effort and shall be supplied upon award as required. These documents are revised and/or replaced from time to time. The contractor shall acquire and operate under the latest version of the documents which can be obtained through the 56 RQS Standardization and Evaluations section upon request or via AF E-Publishing Website - http://www.e-publishing.af.mil.

2.4.2 Manuals/Regulations/Pamphlets

NAME TITLE

AFI 10-220 Contractor’s Flight and Ground Operations AFI 11-218 Aircraft Operation and Movement on the Ground AFI 13-207 Preventing and Resisting Piracy (Hijacking) of Aircraft AFI 11-202 Vol 1 Aircrew Training AFI 11-202 Vol 2 Aircrew Standardization/Evaluation Program AFI 11-202 Vol 3 General Flight Rules AFI 11-2HH-60 Vol 1 HH-60 Aircrew Training AFI 11-2HH-60 Vol 2 HH-60 Aircrew Evaluation Criteria AFI 11-2HH-60 Vol 3 HH-60 Operations Procedures AFI 41-115 Authorized Health Care AFI 21-101 Aerospace Equipment Maintenance Management AFI 91-202 USAF Mishap Prevention Program AFOSH 91-31 Personal Protective Equipment

2.4.3 Technical Orders

TO 1H-60(H)G-1 Flight Manual USAF Series HH-60G Helicopter TO 1H-60(H)G-1-1 Communication/Radios and Electronic Equipment TO 1-IB-40 Weight and Balance Data TO 1-IB-50 Weight and Balance TO 1-1-300 General Functional Flight Check Procedures TO 1H-60(H)G-6CF-1 Functional Check Flight Procedures TO 1H-60(H)G-6CL-1 Acceptance and/or Functional Check flight Checklist http://www.e-publishing.af.mil/

TO 1H-60(H)G-1-CL-1 Pilot’s Flight Crew Checklist TO 1H-60(H)G-5 Basic Weight Checklist and Loading Data AFTTP 3-3. HH-60G Combat Aircraft Fundamentals-HH60G Helicopter

2.4.4 Joint Instructions

DCMA Inst 8210-1 Series Defense Contracting Management Agency Instruction

3. Service Summary

3.1 The following Service Summary (SS) items outline key requirements/deliverables in performance of this contract. Overall performance assessments will be provided to the CO by the MO. The Government may perform customer surveys as part of the Government’s performance evaluation;

all reported non-conformances will be validated by the MO. Meeting or not meeting the below thresholds shall be the basis of that performance evaluation.

3.2 When the contractor fails to meet the performance threshold monthly billing will be adjusted as follows:

3.2.1 Each day a contract supported sortie is missed the billing will be reduced:

1. For Pilot: $400.

2. For SMA: $300.

3. These numbers are approximately equivalent to the Air Force cost to have an O3 or E7 out of the office for a 12 hour period.

4. Depot maintenance trips are critical. A missed day during a depot trip will be deducted by

1/30th (per person) of the monthly billing cycle.

3.2.2 The MO will generate a report documenting the sorties missed. The report will be based on any time 56 HMU requests an FCF crew and one or both contract personnel are not available, regardless of whether or not the sortie is flown.

3.2.3 The CO is the final authority in waiving reduced billing if contract personnel miss a contract supported sortie due to extenuating circumstances.

3.2.4 If aircrew unavailability is caused by the 56 RQS the contractor shall not be held responsible.

Performance Objective PWS Paragraph Performance Threshold

Perform helicopter FCF/OCF/ATP/MTF IAW aircraft publications listed in PWS

1.1.2 The contract performs 100% of all

FCF/OCF/ATP/MTF when contract personnel are not on duty elsewhere under the provisions of this contract (i.e. contract personnel TDY for ATP and FCF required at home station).

Maintain current and qualified contractor crew members at Aviano AB.

1.1.2

100% of the time IAW the Government accepted Management and Staffing Plan.

Assist in performing instruction and training duties to support USAF personnel

1.1.2.4

90% of requested training IAW quarterly training plan. Training requests are coordinated through the COR.

Contractor shall perform schedule ATP at Depot facility with contractor crewmembers.

1.1.2.3

100% of ATPs flown by contractor aircrew personnel.

Minimize key personnel turnover and ensure prompt replacement of vacant positions to maintain continuity of services

2.1.7

Limit key personnel turnover to no more than one (1) replacement per positions over the life of the contract

Identify a qualified replacement within 30 calendar days of a vacancy at least 95% of the time

Ensure the replacement personnel begin performance with 90 calendar days of a vacancy at least 95% of the time.

4. Travel

4.1 The contractor may be required to travel to the following locations to accomplish the tasks contained in this PWS.

4.1.1 Corpus Christi, Texas

4.1.2 Elizabeth City, North Carolina

4.1.3 Lexington, Kentucky

4.1.4 RAF Lakenheath, United Kingdom

4.1.5 Kimhae Korea Depot Facility, Pusan, South Korea

4.1.6 Other locations as approved by the Government Flight Representative (GFR)

4.2 When travel is required, the Contractor shall submit a request to the COR identifying the purpose, location, dates, personnel (name(s) and title(s)), and cost. This request must be approved before any travel occurs. The reimbursement of these costs is contingent upon approval from the COR or CO and the 56 RQS/RA.

4.3 The travel request shall provide the detailed daily travel costs in support of this contract to include the cost of travel and per diem (lodging, car rental and meal rates). All trips will be in accordance with regulatory requirements and actual travel shall be coordinated and pre-approved by the Government (56 RQS) in writing. Trips scheduled are subject to change. All travel expenses must be allowable IAW the Federal Acquisition Regulation (FAR) 31.205-46.

4.4 If the use of Government quarters is requested, the Contractor must complete the Letter of

Identification – Official Travel of Government Contractors, in its entirety and forward to the COR and CO for approval.

4.5 Local travel to attend meetings within the local city or base of assignment commuting vicinity shall be considered a cost of doing business and shall not be separately reimbursed.

4.6 The Contractor will fund all travel and expenses for employee qualification and certification requirements.

5. Bioenvironmental Engineering/HAZMAT Requirements

5.1 Environmental, Health, And Safety. The contractor shall ensure all employees receive the necessary environmental, health, and safety training to ensure compliance with all Occupational Safety and Health Acts (OSHA), federal and local laws. The contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution.

5.2 Pollution Prevention. "Pollution Prevention" and "Source Reduction" are defined in the Pollution

Prevention Act of 1990, 42 U.S.C. §§ 13101-13109. Contractor's obligation under this section is limited to identifying pollution prevention opportunities and shall not be construed to require the contractor to conduct activities not otherwise required by the program.

5.3 The contractor shall comply with energy saving conservation practices as deemed necessary by the facility manager.

5.4 Ionizing and Non-Ionizing Radiation: Contractors must obtain authorization from BE prior to bringing on site ionizing or non-ionizing sources/equipment onto the installation. Contractors shall provide list of items and description of how they will be used to Bioenvironmental Engineering (BE) at 0434-30-5532 or 31amds.sgpb@us.af.mil at least 10 days prior to the date required to bring them on base.

5.4.1 Non-Ionizing Radiation: Electromagnetic Frequency (EMF) Radiation and LASERS: Contact BE/Installation Laser Safety Officer (31amds.sgpb@us.af.mil) at least 10 days prior to bringing on site. (Example: LASER Classes: 1M, 2M, 3R, 3B, or 4; Transmitting antennas, radars etc.) Reference: AFI 48-139, LASER and Optical Radiation Protection Program, Paragraph 2.21)

5.4.2 Ionizing sources: Contact BE (31amds.sgpb@us.af.mil ) at least 10 days prior to bringing on site ionizing sources/equipment. For regulated sources, provide copies of permits or sealed source certifications. (Example: Troxler density gauges, sealed sources in various gauges/devices). Reference: AFI 48 -148, Ionizing Radiation Protection.

5.5 Hazardous Materials/Chemical Management: Hazardous Materials/Chemical Management: All hazardous material use requires prior authorization before bringing the hazardous material on base. "Hazardous material" includes many materials for which there is a manufacturer SDS, such as cleaning supplies, paints, solvents, sealants, lead acid batteries, fuels, herbicides, etc.

5.5.1 The Contractor shall submit an inventory list of ALL chemical products to be used, along with copies of the Safety Data Sheet (SDS) for each chemical product, for review before bringing any potentially hazardous material onto Aviano AB, Italy.

5.5.2 Once approved, the Contractor shall maintain an inventory of all hazardous materials along with corresponding Safety Data Sheets (SDSs). The Contractor shall track and report actual hazardous material usage during the performance of the contract. Hazardous material usage for any contract that is less than one month in duration shall be reported at the end of the contract period. Hazardous material usage for any contract over a month in duration shall be reported no less than monthly. Hazardous material usage shall be reported using the attached “HazMat Monthly Usage Log Template.”

5.5.3 The Contractor shall not leave any excess hazardous materials or empty containers on site following completion of the project. The Contractor is responsible for the removal of all unused hazardous materials and proper disposal of all hazardous waste generated. Reference:

AFI-32-7086, Hazardous Materials Management.

mailto:31amds.sgpb@us.af.mil

5.6 Controls of other hazards: Contractors shall coordinate with Bioenvironmental Engineering (BE) at 0434-30-5532 or 31amds.sgpb@us.af.mil at least 10 days prior to start of project, regarding all contracts with potential health impact to personnel (Example: Noise above 85 dBA, activities with potential airborne contaminants or particulates). Hazardous work areas/perimeters shall be established to control exposures and limit access to nearby facilities and personnel. Work shall be performed IAW all applicable occupational health and safety regulations.

5.7 Contractors shall coordinate with the MO and receive a safety brief of hazards present within work areas.

6. Manpower Reporting

6.1 eCMRA - Contractor Manpower Reporting Application - Section 2330a of title 10, United States

Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the Department of Defense (DoD) by 31 October. Information must be input immediately within each new fiscal year and validated by the CO to meet the 31 October deadline. The Contractor shall report the following information:

1) Contract number and, as applicable, order number

2) The total dollar amount invoiced for services performed during the previous

Government fiscal year under the contract

3) The number of Contractor direct labor hours expended on the services performed during the previous Government fiscal year.

4) Data reported by subcontractors under para (f) of clause FAR 52.204-14.

The information required above shall be submitted via the internet at sam.gov (see SAM.gov User Guide). The inventory shall include the number of contractor employees using direct labor hours and associated cost data collected from contractors. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time shall any data be released to the public with the contractor’s name and contract number associated with the data.

Contractors for other than Army components can visit https://afcmra.hqda.pentagon.mil/Help/Full_User_Guide.pdf to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/ . When filling out the required information please utilize “FFBX70 - USAF IN EUROPE” as the UIC if you cannot locate the UIC for this contract among the provided options. Also, the FSC for this specific contract is R425.

6.2 Applicability: The reporting requirement applies to all contracted services, provided the organization that is receiving or benefiting from the contracted services is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the Defense Component requiring activity is executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. In general, the only contracted services excluded from reporting are construction and utilities.

https://afcmra.hqda.pentagon.mil/Help/Full_User_Guide.pdf http://www.ecmra.mil/

7. Italy Specifics

7.1 Mobilization: The contractor shall furnish all management, personnel, equipment and services necessary to support this contract; to include mobilization to / from Aviano AB, Italy.

7.2 Italy Logistic Support: The U.S. Government will provide individual logistical support for the contractor to the extent available and as authorized by current applicable Air Force and foreign regulations and the local installation Commander. The duration of the initial individual logistic support authorization may be subject to a time limitation. Prior to expiration of the initial logistical support authorization (if and as applicable), the COR and Contractor shall expedite/process the individual Renewal/Authorization in sufficient advance to insure continuation of logistical support. Logistical support is provided only for those contractors that are providing services solely for U.S. Forces. Logistical support, if granted, shall only be provided to authorized, full-time (40 hours per week) Contractor Personnel and authorized dependents.

7.3 The following logistical support will be provided to contractor personnel:

1) Commissary

2) AAFES facilities (military exchange, theater, food concessions, shoppette).

3) Armed Forces Recreation Facilities

4) Military dining facilities

5) Class VI (alcoholic beverages, including rationed items)

7) Military postal services

10) Privately Owned Vehicle (POV) authorization

11) Petroleum, Oils, and Lubricants (POL) purchases

12) Transient billets on space available basis

13) Air Force Continuing Education Courses

14) Credit union facilities

15) Dependent schools, on space-available, tuition paying basis

7.4 At the time of preparation of this contract, applicable information and forms for placement of contract may be accessed at the following internet addresses:

http://www.per.hqusareur.army.mil/CPD/DocPer/Italy/ItalyDefault.aspx Applicable information and forms for placement of contract in other Host Nation countries may be accessed at the internet address:

http://www.state.gov/

7.5 This contract presumes the utilization of technical representative personnel to be employed by the contractor, United States authorities and Italian authorities are involved in the accreditation of contractor employees who are intended to fill such contract positions. To expedite accreditation, the contractor agrees to promptly complete in accurate detail and return to the Contracting Officer or Mission Owner information on the contract and contract positions for which technical representative accreditation is requested, and the individual information on each employee designated to fill a technical representative position. Positions accredited as technical representatives will be documented by an individual letter of accreditation.

7.6 Contractor shall promptly notify the Mission Owner if a technical representative employee once accredited as a technical representative is no longer performing duties requiring accreditation.

7.7 The contractor shall require all contractor employees accredited as technical representative personnel to apply for mission visas prior to travel to Italy. Contractors may not send personnel that have not received Italian mission visas to fill technical representative positions. The Government shall not be responsible for the costs incurred by the contractor who sends personnel without visas or who are otherwise ineligible for entry and presence in Italy.

7.8 VISA REQUIREMENTS FOR ITALY. The Italian Government requires all incoming civilians to obtain a visa prior to arriving in Italy. Civilian contractors and family members shall have a visa in their tourist passports. Dependents who are citizens of European Union countries do not require a visa. The visa for civilian employees shall be FOR WORK PURPOSES. The visa for dependents (including all children) whether or not they plan to work shall be FOR FAMILY REASONS, not a tourist or other type of visa.

7.9 DOCPERS Certification. The COR will ensure that contractor personnel receive certification from the DOCPERs office in Germany prior to contractor arrival in Italy.

7.10 An authorized Contractor employee is defined as an employee who has been hired as a consequence of this contract and executes the duties herein. For Italy, procedures shall be in accordance with the Memorandum of Understanding Between the Ministry of Defense of the Republic of Italy and The Department of Defense of the United States of America Concerning Use of Installations/Infrastructure by U.S. Forces in Italy, signed 2 February 1995. To qualify for Civilian Personnel status in Italy, the employee shall

(i) not be a stateless person;

(ii) not be a national of any state which is not party to the North Atlantic Treaty Organization;

(iii) not to be a national of Italy:

(iv) not be ordinarily resident in Italy; and

(v) be certified as a technical representative and issued a NATO SOFA Identification by the United States Sending State Office (USSSO) for Italy or by a base legal office with delegated authority. The final authority to determine whether an employee qualifies for Civilian Personnel status is USSSO.