Attachment (1) Performance Work Statement.pdf

Performance Work Statement (PWS) Joint Region Marianas (JRM)

Chaplains’ Religious Enrichment Development Operations (CREDO) Marriage Enrichment Retreats (MER)

1.0 BACKGROUND

1.1 Joint Region Marianas (JRM) is the regional coordinator for all shore-based naval personnel and shore activities in Guam, as well as the Navy's representative to the Guam community. JRM also provides key infrastructure services including the Federal Fire Department, Security & Law Enforcement, Navy Brig, Safety Department and Religious Ministry Department.

1.2 Naval Base Guam Chapel (NBG) provides Religious Ministry programs to over twenty thousand active duty Sailors, their families and the Guam community.

1.3 The Chaplains’ Religious Enrichment Development Operations (CREDO) retreats provide specialized ministry and support services for military members (active-duty, and reservists in an active status) and their eligible dependents. This program is in accord with the Department of the Navy’s (DON) Strategic Plan for Religious Ministry and the Chief of Naval Operations’ Sailing Directions. CREDO Guam retreats are held at non-government locations (off-site of military installations) for the purpose of creating a productive environment to facilitate personal growth. CREDO Guam retreats are conducted from Friday evening through Sunday noon (approx. 48 hours in duration).

1.4 Services for Marriage Enrichment Retreats (MER) are conducted by Region Chaplains on island from Naval Base Guam, Naval Hospital, Anderson Air Force Base, and sponsored by the Chief of Navy Chaplains (N0973) per US Code Title 10, SECNAVINST 1730.7D, OPNAVINST 1738.1.

2.0 OBJECTIVE/SCOPE

2.1 NBG and JRM seeks a qualified Contractor to provide venue, facilities and services in support of the

CREDO program’s MER. This includes provisions for meeting and dining spaces, recreational areas as well as refreshments and meals to accommodate five (5) five-hour MER dinners and two (2) CREDO conferences on Guam. The contractor shall confirm availability of proposed dates for dinner retreats and conferences. The Government will review and confirm the dates with the contractor for final approval. The contractor shall provide an on-island Point of Contact (POC) as well as a POC from the hotel venue who is authorized to take immediate action to resolve on-site problems (the on-island POC and the POC from the hotel can be the same person). The hotel venue specified in the award shall not change.

2.2 Participants are not authorized per diem as this is not official travel.

3.0 PERFORMANCE REQUIREMENTS

3.1 Event Details 1:

(a) Each MER dinner shall be comprised of up to 62 total participants (comprised of 30 couples and 2 CREDO Staff). The Government will provide the on-island and the hotel POC 7 days advanced notice if the total participants is less than 42 total participants.

(b) Dates of Events: 18 May 2024, 13 July 2024, 21 September 2024, 19 October 2024, and 16 November 2024.

(c) The Government will provide the on-island and the hotel POC 7 days advanced notice.

(d) Event Timeline:

DAY TIME ACTIVITY

Day 1, Saturday 1700 Conference Room is available for CREDO Staff to setup

1715 Check-in for MER participants (day 1 only) 1730 Refreshments open (Conference Room/Ball Room) 1800-2000 Session One (Conference Room/Ball Room) 1900-2100 Dinner 2100 Conference Room and refreshments close 2145-2200 Conference room breakdown/clean-up

3.2 Event Details 2:

(a) Each CREDO conference shall be comprised of up to 15 total participants, but no less than 10.

(b) Dates of Events: 29 January – 02 February 2024, and 07-10 May 2024.

(c) The Government will provide the on-island and the hotel POC 7 days advanced notice.

(d) Event Timeline:

DAY TIME ACTIVITY

Day 1-5; 1-4 0730 Conference Room is available for CREDO Staff to setup

0745 Check-in for conference participants (day 1 only) 0800 Refreshments open (Conference Room) 0830 Sessions (Conference Room) 1130-1300 Lunch 1545 Conference Room and refreshments close 1545-1600 Conference room breakdown/clean-up

3.3 General Specifications:

3.3.1 Site shall be located within 25-minute motor vehicle commuting time from: Naval Base Guam and Anderson Air Force Base.

3.3.2 Site shall provide privacy for participants dealing with personal and/or confidential issues.

3.3.3 Site shall have staff personnel available throughout the retreat who are authorized to take immediate action to resolve on-site problems. Necessary repairs shall be accomplished within 12 hours after issues are reported by CREDO Staff.

3.3.4 Site and facilities must be clean and neat upon arrival.

3.3.5 Conference Room must have the capacity to maintain temperatures between 68 and 75 degrees Fahrenheit during the event.

3.3.6 Site shall have year-round inside and/or outside recreational and/or fitness facilities and equipment.

3.3.7 Contractor shall brief the Government Technical Point of Contact (TPOC) on resources for use in an emergency situation, such as fire extinguishers, first-aid devices, etc.

3.3.8 Contractor shall comply with all state and local fire and sanitation regulations.

3.3.9 Smoking shall be allowed in designated areas near the Conference Rooms. Contractor shall provide receptacles for smoking materials.

3.3.10 Contractor shall notify the Government TPOC regarding current and anticipated cellular phone coverage in and around the retreat site, to ensure cellular phone coverage is available.

3.3.11 Contractor shall provide Wi-Fi that will be accessible to all event participants at no cost to the participants.

3.3.12 Contactor shall provide a landline telephone at the event site for incoming and outgoing local area calls, as approved by the retreat leader.

3.3.13 Contractor shall provide notification (verbal or written) to the Government TPOC two weeks in advance of any disruption of retreat facilities or retreat atmosphere.

3.4 Conference Room:

3.4.1 Conference Room shall be a minimum of 2,000 square feet which can seat up to 15 participants comfortably while following health and safety guidelines.

3.4.2 Conference Room shall be set up with tables and chairs of sufficient quality and quantity to accommodate The planned number of participants with adequate table space for participant’s note taking and room activities.

3.4.3 Conference Room shall be available as per the Event Timeline. Conference Room shall

3.4.4 Conference Room shall be reserved and secured when not in use as per the Event Timeline.

3.4.5 A standard sized projection screen and extension cord(s) and electrical power shall be provided in order to accommodate clear audio-visual communication within the room.

3.4.6 A podium with voice-amplifying microphone and electrical power shall be provided in order to accommodate clear oral communication within the room.

3.4.7 Two easels with large writing paper “flip chart” pads and pens shall be provided in order to accommodate clear written communication within the room.

3.4.8 Adjustable air-conditioning and lighting controls shall be available in the Conference Room. If the Conference

Room has windows, operable window coverings shall be provided.

3.4.9 Separate toilet facilities for males and females shall be provided. These facilities shall be maintained in sanitary and good working condition, and located within a one-minute walking distance of Conference Room.

3.4.10 Conference Room shall be private and separated from access for non-participants. The Conference Room should be reasonably free from outside distractions or interference, including ambient noise. Audio-visual programming should be clearly seen and heard within the room without disrupting other parties.

3.4.11 Conference Room shall be configured to conform with all current and applicable health and safety guidelines to the greatest extent possible.

3.5 Registration Area:

3.5.1 A table and 2 chairs for participant registration shall be provided in the main lobby on Day 1 for MER dinner from 1700 to 1730, and 0730 to 0800 with hotel provided signage indicating “CREDO Marriage Enrichment Retreat Registration,” Adequate signage directing participants to the Conference Room and spaces designated for use during the event shall also be provided by the hotel.

3.6 Refreshments:

3.6.1 MER dinner beverages and snacks to support 62 participants shall be made available according to the

Event Timeline. All refreshments shall be refilled and replenished regularly by hotel staff or at CREDO staff request.

3.6.2 CREDO conference beverages and snacks to support 15 participants shall be made available according to the Event Timeline. All refreshments shall be refilled and replenished regularly by hotel staff or at CREDO staff request.

3.6.3 Beverages and accoutrements shall include:

(a) Coffee, hot, regular and decaffeinated

(b) Tea, hot

(c) Water, iced

(d) Fruit juices, cold

(e) Single-serving sugar and sugar substitute, cream and/or half-and-half and cholesterol-free cream substitute

(f) Cups (hot and cold), napkins, stir sticks

3.6.4 Snacks and accoutrements shall include:

(a) Healthy, packaged snacks

(b) Fresh, pre-cut fruits

(c) Baked pastries

(d) Appetizer plates, napkins, eating utensils

3.7 Meals:

3.7.1 MER dinner meals to support 62 participants shall be made available at the appointed times in the Event

Timeline and meals shall last at least one hour.

3.7.2 CREDO conference meals to support 15 participants shall be made available at the appointed times in the

Event Timeline and meals shall last at least one hour.

3.7.3 Shall be served in a semi-private dining area. Dining space shall be no more than a 2-minute walk from the Conference Room. The Conference Room may function as the dining space. Contractor shall provide adequate tables and chairs, along with all necessary utensils and condiments for meals.

3.7.4 Meals shall be served consistent with current and best food safety and viral transmission prevention practices.

3.7.5 Meals shall be complete, balanced and nutritious. Sample menus provided by contractor.

3.7.6 Alcoholic beverages shall not be provided as part of any meal or refreshment service. Any ordering and consumption of alcoholic beverages shall be at the responsibility and discretion of participants.

3.7.7 Ten days prior to the event, Government shall provide the Contractor with a list of participant’s allergies and/or special dietary needs. Contractor shall make reasonable efforts to accommodate at no additional charge.

3.8 Parking:

3.8.1 The contractor shall provide sufficient on-site parking to accommodate participants and CREDO staff for the duration of each MER and conference. All parking costs shall be incorporated into the contract for up to twenty-four (24) vehicles.

3.9 Table A – Service Delivery Table Summary:

Performance Requirement

PWS Paragraph Frequency Performance Threshold

Method of Surveillance

1. Provide MER requirements as specified by PWS.

Paragraphs 3.1 through 3.7

For duration of each MER

99% delivery and compliance.

Inspection by TPOC during event.

4.0 QUALITY ASSURANCE

The Contractor is responsible for implementing and maintaining a Quality Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of the contract performance.

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1 Not applicable.

6.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS

6.1 All work performed shall be in accordance with Federal, State of Hawaii, and local laws, regulations and procedures.

7.0 CONTRACTOR PERSONNEL

7.1 Contractor shall provide an on-island Point of Contact (POC) as well as a POC from the hotel venue.

7.2 Contractor shall furnish sufficient personnel to perform all work specified within this contract.

7.3 When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are Contractor employees and not DOD personnel when working in any situation where their contractor status is not obvious to third parties. Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, pin, visible company identification, etc.) in a visible location as to who their employer is, to avoid creating an impression that they are government officials. All Contractor produced documents, and/or reports shall be suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

7.4 Contractor personnel shall not manage, supervise, direct, or task US military, DOD civilians or other personnel not associated with the Contractor while performing the tasks within this PWS.

7.5 Contractor personnel shall not make any commitment which commits the expenditure of US Government resources.

7.6 The Contractor performing services shall be required to comply with all US Navy rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit.

7.7 Contractor personnel shall not establish an employee-employer relationship with JRM and NBG under this PWS.

7.8 The Contractor shall not provide personal services to JRM and NBG. If Contractor employees are directed by any government employee at any time to perform services not covered under this contract, the Contractor shall immediately notify the TPOC.

7.9 Federal Holidays (To include Presidential Executive Orders). If the federal holiday falls on a Saturday, the holiday is observed on the proceeding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday.

New Year’s Day 1st of January Dr. Martin Luther King’s Birthday 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day 5th Monday in May Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans’ Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

8.0 PERIOD OF PERFORMANCE

Base Year: 01 January 2024 – 31 December 2024

9.0 POINT(S) OF CONTACT:

Technical POC: RP3 Steven Mueller; ph: (671) 339-2126; email: ismael.g.cazarez.mil@us.navy.mil Alternate Technical POC: RPCS Michael Caldera; ph: (671) 349-3206; email:

michael.a.caldera.mil@us.navy.mil