Attachment 1 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

CATHOLIC AND PROTESTANT RELIGIOUS EDUCATION COORDINATORS

MINOT AFB, NORTH DAKOTA

31 March 2022

SECTION I.

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

1.1. FACILITIES: The contractor is responsible for keeping the area in clean and orderly condition.

1.2. EQUIPMENT: The government will provide all necessary equipment, supplies and materials to include workstations, computer (with internet access), telephone and other materials and equipment mutually agreed to fulfill the requirements of this contract.

1.3. SERVICES/UTILITIES: All reasonable quantities of utilities shall be made available to the contractor without cost.

SECTION II.

GENERAL INFORMATION

2.1. SAFETY: Contractor to comply with all Safety Regulations. The Contractor shall not require any worker to work under conditions that are unsanitary, hazardous, or dangerous to health or safety. Smoking at the facilities is permitted only in prescribed smoking areas as indicated by the CRO.

2.2. HOURS OF OPERATION AND HOLIDAYS

2.2.1. Recognized Holidays: The Contractor is not required to provide service, on the following days or when the office is closed or outside the normal work hours of 0730-1630 Monday – Friday (unless religious education falls on a Sunday, evening or the below dates):

1 January Third Monday in January Third Monday in February Last Monday in May 19 June 4 July First Monday in September Second Monday in October

11 November

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans’ Day Thanksgiving Day Christmas Day

Fourth Thursday in November 25 December

2.2.2. Base Closures: Work is not required during base closures.

2.2.3. Performance of Services During Crisis Declared By the National Command Authority or Overseas Combatant Commander: According to Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DoD Contractor Services During a Crisis, and the Air Force implementation thereof, unless otherwise directed by an authorized Government representative, it is determined that Backup Education Advisor requirements under this PWS are not essential and do not need to be performed during a crisis.

2.2.3.1. Need for telework: During certain circumstances the contractor may be asked to telework (e.g. COVID-19) to meet the needs of chapel mission. The Chapel will supply the contractor with a CAC reader for home use.

2.3. SECURITY REQUIREMENTS

2.3.1. Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and utilities turned off or set for conservation.

2.3.2. Base Passes: The contractor will be required to comply with all security and safety clearances that are enforced at Minot AFB.

2.3.3. Security Training: The contractor ensures all contractor employees receive initial and recurring security education training from the sponsoring agencies security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31- 401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

2.3.4. Key Control: The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

2.4. CONTRACTOR PERSONNEL

2.4.1. Personnel: Contractor personnel shall be neatly attired and well groomed. Shirts must have collars and worn as designed. Cut-offs, shorts, halter-tops, and similar attire are not acceptable. Any hair length, beards, or mustaches are acceptable, provided it is neat, clean, and properly trimmed.

2.4.2. Employee Restrictions: The Government reserves the right, under this contract to restrict the employment of any employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, or general well-being of operations mission of the installation and its population. Contractor Management and employees must conduct themselves in a professional manner at all times, in the performance of their assigned duties and responsibilities.

2.4.3. Background Check: Contractor personnel are required to provide information necessary for successful completion of a background investigation in accordance with DODI 1402.5.

2.4.4. Definitions: For the purpose of this PWS, the following definitions are provided for clarification:

2.4.4.1. Catholic Chapel Tithes and Offering Fund (CTOF): Voluntary offerings, contributions and other non-appropriated assets of the Catholic Community at Minot AFB.

2.4.4.2. Catholic Community at Minot AFB: All subjects on Minot AFB, as well as Catholic retirees, civilian employees of Minot AFB, and families who use the services of the 5thBW/HC (hereafter referred to as “The Catholic Community”).

2.4.4.3. Protestant Chapel Tithes and Offering Fund (CTOF): Voluntary offerings, contributions and other non-appropriated assets of the Protestant Community at Minot AFB.

2.4.4.4. Protestant Community at Minot AFB: All subjects on Minot AFB, as well as Protestant retirees, civilian employees of Minot AFB, and families who use the services of the 5thBW/HC (hereafter referred to as “The Protestant Community”).

2.4.4.5. Volunteers: Those who serve the mission requirements of The Catholic or Protestant Community without benefit of pay. They include but are not limited to, religious education teachers and liturgical ministers.

2.4.5. Air Force Policy Directives (AFPD) and Air Force Instructions (AFI):

AFPD 52-1 4 Nov 2018 Chaplain Corps AFI 52-101 14 Jul 2019 Planning and Organizing AFI 52-104 16 Jun 2019 Chaplain Corps Readiness AFI 52-105 22 Jun 2015 Chaplain Corps Resourcing

2.4.6. Records Management: All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the SOW, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, and the Air Force Records Disposition Schedule, which may be accessed from the AFRIMS link located on the Air Force Portal. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Records Management Office (5 CS/SCXR), 723-7542/2084, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

2.4.7. General Responsibility for All: Contractor shall provide an individual to perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Deputy Wing Chaplain. The Contractor will submit the names and qualifications of proposed subcontractors to the Deputy Wing Chaplain for approval at least 14 days prior to the proposed absence. The substitute must meet the requirements for the position as outlined in this Performance Work Statement.

SECTION III.

LIST OF POSITION

DESCRIPTION OF SERVICES

(Catholic Religious Education Coordinator)

3.1. SCOPE OF WORK: Non-Personal service for Catholic Religious Education (RE) Program Coordinator at Minot AFB, ND. Contractor shall provide quality religious education starting with Nursery and continuing through Grades preschool-12. Contractor shall assist the Catholic Chaplain with administrative duties and Adult Religious Education to meet the mission and objectives of the Catholic Chapel Programs as described in the Air Force Policy Directives (AFPD) and Air Force Instructions (AFI). The Contractor is primarily responsible for planning, organizing and coordinating the Catholic RE program for pre-kindergarten through Confirmation, Rite of Christian Initiation for Adults (RCIA), Catholic Youth Organization (CYO), to include an annual Vacation Bible School (as needed), and supervising the children’s church program (as needed), for the Catholic Community. Contractor may plan or supervise other religious education programming, including adult education as deemed necessary in coordination with the Catholic Chaplain and approval of the Wing Chaplain. When designated by the Wing Chaplain, the contractor assists the Catholic Chaplain with the planning, organizing, and coordination of Catholic lay activities. Areas of assistance may include but not be limited to special ecumenical and Catholic community activities, parish registration and record keeping, liturgical ministry schedules and other Catholic Community related activities approved through the Wing Chaplain.

3.2. SPECIAL QUALIFICATIONS: The Contractor must provide either previous experience as a Catholic Religious Education Coordinator (REC) or satisfactory demonstration of an ability to fulfill the duties listed in this Performance Work Statement (PWS). The Contractor must have a broad knowledge of Catholic teachings with a broad background of Catholic religious education, teachings, beliefs and practices. Contractor personnel must be able to work in a religiously pluralistic environment and have a willingness to work with people of diverse faith expressions.

Contractor personnel must have basic computer skills to include the use of Microsoft Windows and Microsoft Office programs; be able to clearly communicate in English and conduct administrative requirements in verbal and written clarity as necessary. Contractor personnel must preserve any confidential issues seen or heard within the Chapel staff or facilities, and be able to have a professional working relationship with Chapel staff, the Catholic community, and other personnel to achieve duties. The Contractor must have a strong knowledge, appreciation for, and theological grasp of the meaning of the Catholic Religious Education Coordinator, religious education, Parish Advisory Council (PAC). He/she must be able to display moral and upright behavior and proper standards of conduct. Contractor Personnel shall obtain and maintain Archdiocese of Military Services Catechist certification.

3.3. CONTRACTOR SPECIFIC TASKS:

3.3.1. Work with the Catholic Chaplain to prepare and present to the Wing Chaplain for approval, an annual budget for the appropriated and non-appropriated funds; to plan and order curriculum; and to plan and publicize a calendar of events in a timely manner.

3.3.2. Plan and execute the formation of first communion, confirmation, first reconciliation programs and retreat for confirmand. Shall collect all accurate information, prepare and submit Archdiocese for the Military Services (ADMS) sacramental registration forms prior to the celebration of the sacraments to the Catholic Parish Coordinator.

3.3.3. In cooperation with the Deputy Wing Chaplain provide the Minot Public School with a Confraternity of Christian Doctrine schedule prior to the start of CCD each school year.

3.3.4. Publish a Catholic RE handbook 30 days prior to each school year.

3.3.5. Recruit teachers, teacher aids, and volunteers (i.e. song leader, craft coordinator, snack coordinator, etc.) for RE program.

3.3.6. Ensure teachers or substitutes are properly trained, equipped, and present to teach/lead all scheduled classes. Oversee and securing of Chapel facility before, during, and after RE programs.

3.3.7. Enroll and keep records of all RE students. Report the monthly attendance numbers to the Catholic chaplain.

3.3.8. Coordinate with the chapel staff in initiating annual background checks on all teachers, substitute teachers and helpers over 18 years of age. Ensure that all volunteers complete the Protecting God’s Children Program as directed by the Military Archdiocese.

3.3.9. Develops a clear description of the duties and scope of responsibility for each Catholic volunteer position. May utilize DD form 2793, Volunteer Agreement for Appropriated Fund Activities & Non Appropriated Fund Instrumentalities to note a brief description of duties.

3.3.9.1. Provide initial and annual orientation and training for program volunteers.

3.3.9.2. Provide annual feedback to volunteers on performance.

3.3.10. Oversee and monitor the entire Religious Education Program by coordinating the Pre-school, Elementary School, Junior High School and High School Education programs.

3.3.11. Shall be present at the RE facility when classes are in session, to provide for the administrative needs of students, teachers and parents.

3.3.12. Attend staff meetings and Pastoral Council meetings as required and directed by the Wing Chaplain.

3.3.13. Attend at least one (1) professional development conference/workshop yearly (either Air Force or civilian) at the Air Force’s Expense; contingent upon funds availability.

3.3.14. Set and publish office hours while maintaining a 15 hour work week to include any meetings, training, office hours, and programming where attendance is necessary to complete the duties in this PWS. The set and published office hours will be approved by the Wing Chaplain.

3.3.15. Comply with Chapel Operating Instruction (OI) for Chaplain Corps Resourcing.

3.3.16. Satisfactorily demonstrate ability to fulfill duties as listed in the PWS, and provide a resume at the time of interview.

3.4. SECONDARY SPECIFIC RESPONSIBILITIES: The Wing Chaplain may designate that the contractor assist the Catholic Chaplain with the following tasks:

3.4.1. The flow of information to Catholic parishioners through the weekly bulletin, bulletin boards, newsletters, special mailings and lay minister schedules.

3.4.2. The maintenance of census information in an easily accessible manner.

3.4.3. Opportunities for parishioners to give feedback on parish procedures and decisions.

Develop agenda items in coordination with the Catholic Chaplain for the Parish Council.

3.4.4. Completion of requests for reserving Chapel facilities on required Chapel facility request forms IAW Chapel Operating Instructions.

3.4.5. Contractor must have Catholic RE Coordinator in place within 14 days of contract award.

If throughout contract performance period the position becomes vacant, the Contractor must fill the position with a qualified candidate within 14 days of position vacancy.

3.4.6. Coordinate, plan and conduct with Protestant Religious Education Coordinator the annual chapel wide Vacation Bible School to include child care for volunteers.

DESCRIPTION OF SERVICES

(Protestant Religious Education Coordinator)

4.1. SCOPE OF WORK: Non-Personal service for Protestant Religious Education Coordinator (REC) at Minot AFB, ND. Contractor shall provide quality religious education starting with nursery school continuing through preschool onto grade 12. Contractor shall assist the Deputy Wing Chaplain with administrative duties and Adult Religious Education to meet the mission and objectives of the Protestant Chapel Programs as described in the Air Force Policy Directives (AFPD) and Air Force Instructions (AFI’s). The Contractor is primarily responsible for planning, organizing and coordinating the Protestant (RE) program for pre-kindergarten through 12th grade and Adult Bible study opportunities on Sunday, “Family Night” and small group/cell group Bible studies in the housing area and off base communities as needed. The Contractor is also responsible for planning an annual Vacation Bible School, and supervising the children’s church program for the Protestant Community. When designated by the Wing Chaplain, the

Contractor assists the Deputy Wing Chaplain with the planning, organizing, and coordination of Protestant lay activities. Areas of assistance may include but not be limited to special ecumenical and Protestant community activities, parish registration and record keeping, liturgical ministry schedules and other Protestant Community related activities approved through the Wing Chaplain.

4.2. SPECIAL QUALIFICATIONS: The Contractor must provide either previous experience as a Protestant Religious Education Coordinator (REC) or satisfactory demonstration of an ability to fulfill the duties listed in this Performance Work Statement (PWS). The Contractor must have a broad knowledge of Protestant teachings with a broad background of Protestant religious education, teachings, beliefs and practices. It is preferred that Contractor personnel belong to the Protestant Faith. Contractor personnel must be able to work in a religiously pluralistic environment and have a willingness to work with people of diverse faith expressions.

Contractor personnel must have basic computer skills to include the use of Microsoft Windows and Microsoft Office programs; be able to clearly communicate in English and conduct administrative requirements in verbal and written clarity as necessary. Contractor personnel must preserve any confidential issues seen or heard within the Chapel staff or facilities, and be able to have a professional working relationship with Chapel staff, the Protestant community, and other personnel to achieve duties. The Contractor must have a strong knowledge, appreciation for, and theological grasp of the meaning of the Protestant REC, religious education, Parish Advisory Council (PAC). He/she must be able to display moral and upright behavior and proper standards of conduct.

4.3. CONTRACTOR SPECIFIC TASKS:

4.3.1. Oversee small groups/cell groups established in the homes of the Protestant Chapel community both on base and surrounding areas or a weekly organized Sunday School program at an agreed upon time as best meets the needs of the Protestant chapel community.

4.3.2. Coordinate all Protestant RE committee meetings (to include monthly cell group facilitator support meetings), Protestant Advisory Council meetings, and chapel staff meetings as required by the Wing chaplain and/or the Deputy Wing Chaplain. Attend staff meetings and Pastoral Council meetings as required and directed by Wing Chaplain.

4.3.3. Track monthly attendance records for all RE programs including weekly small groups/cell groups and report the numbers to the Protestant Religious Education Chaplain and record the data.

4.3.4. Submit all facility, funds, and material requests to the Protestant RE chaplain for coordination and processing. Maintain the Protestant RE supply cabinets.

4.3.5. Order, inventory, and stock all Protestant RE materials after receiving them from the accounting technician.

4.3.6. Provide resource support for RE teachers, small group facilitators or outreach volunteers.

4.3.7. Coordinate with the chapel staff in initiating annual background checks on all teachers, substitute teachers and helpers over 18 years of age.

4.3.8. Develops a clear description of the duties and scope of responsibility for each Protestant volunteer position. May utilize DD form 2793, Volunteer Agreement for Appropriated Fund Activities & Non Appropriated Fund Instrumentalities to note a brief description of duties.

4.3.8.1. Provide initial and annual orientation and training for program volunteers.

4.3.8.2. Provide annual feedback to volunteers on performance.

4.3.9. Recruit, train and recognize teachers, facilitators and lay volunteers. Provide regular training opportunities for teachers, facilitators, and staff.

4.3.10. Plan and coordinate Protestant RE programs each week for nursery age children through adult.

4.3.11. Publicize Protestant RE events/programs and all programs referred to in this PWS.

4.3.12. Coordinate, plan and conduct the monthly chapel movie night.

4.3.13. Coordinate, plan and conduct with the Catholic Religious Education Coordinator (REC) the annual chapel wide Vacation Bible School to include child care for volunteers.

4.3.14. Coordinate, plan and conduct the annual Teacher’s Appreciation program.

4.3.15. Coordinate, plan and conduct the annual alternative to Halloween festival and an annual Children’s Christmas program.

4.3.16. Coordinate with the Deputy Wing Chaplain or his/her designated representative on facility, funds and curriculum requests.

4.3.17. Furnish an annual budget for curriculum, supplies and materials, and an annual calendar each May to the Deputy Wing Chaplain.

4.3.18. Comply with Chapel Operating Instruction (OI) for Chaplain Corps Resourcing.

4.3.19. Secure all facilities used, to include all doors and windows, following the conclusion of all Protestant RE activities that take place in chapel facilities and any base facility that is used for Protestant RE purposes.

4.3.20. Perform other related functions as negotiated with the Wing Chaplain, through the Deputy Wing Chaplain and the Protestant RE Chaplain.

4.3.21. Be present at the (RE) facility when classes are in session, to provide for the administrative needs of students, teachers and parents.

4.3.22. Attend at least one (1) professional development conference/workshop yearly (either Air Force or civilian) at the Air Force’s Expense; contingent upon availability of funds.

4.3.23. Set and publish office hours while maintaining a 15 hour work week to include any meetings, training, office hours, and programming where attendance is necessary to complete the duties in this PWS. The set and published office hours will be approved by the Wing Chaplain.

4.3.24. Satisfactorily demonstrate ability to fulfill duties as listed in the PWS, and provide a resume at time of oral presentation.

4.4. SECONDARY SPECIFIC RESPONSIBILITIES: The Wing Chaplain may designate that the contractor assist the Deputy Wing Chaplain with the following tasks:

4.4.1. The flow of information to Protestant parishioners through the weekly bulletin, bulletin boards, monthly newsletter and special mailings.

4.4.2. The maintenance of census information in an easily accessible manner.

4.4.3. Opportunities for parishioners to give feedback on parish procedures and decisions.

Develop agenda items in coordination with the Deputy Wing Chaplain for the Parish Council.

4.4.4. Completion of requests for reserving Chapel facilities on required Chapel facility request forms IAW Chapel Operating Instructions.

4.4.5. Contractor must have Protestant RE Coordinator in place within 14 days of contract award.

If throughout contract performance period the position becomes vacant, the Contractor must fill the position with a qualified candidate within 14 days of position vacancy.