Attachment 1 Performance Work Statement.docx

US Department of Agriculture (USDA)

Performance Work Statement

Contents

Project San Juan CFLR Facilitator

General Information

1.0 Scope of Work

The San Juan National Forest is seeking a facilitator for the Southwest Colorado Collaborative Forest Landscape Restoration Program’s (CFLRP) governance group to facilitate open, inclusive meetings. CFLRP’s governance group is comprised of the Coordinating Council and sub committees that work to inform, assess, share, support, and celebrate the work of the CFLRP.

2.0 Background

Facilitation is sought for the Coordinating Council, Projects and Places Committee, full stakeholder meetings, and for additional committee, subcommittee, or place-based collaborative meetings upon request.

Contractor Requirements

3.0 Technical Requirements / Tasks

The Coordinating Council and the subcommittees each meet monthly with an average meeting length of two hours. Occasionally, the Coordinating Council may need to meet more than once per month. Full Stakeholder meetings are held annually at a minimum, though the number of full stakeholder meetings may range from 1-4 a year. Full stakeholder meetings are typically full day meetings. Other governance committee meetings vary in frequency and length.

· 12 Coordinating Council meetings – 2 hours in length approximately

· 12 subcommittee meeting (Projects and Places, Science and Monitoring, other) meetings– 2 hours in length approximately.

· 6 ad hoc meetings (facilitation upon request, e.g. place-based collaborative, other subcommittees)– 2 hours in length approximately

· 2 Full Stakeholder meetings – 6-8 hours in length approximately

Standard Duties:

The CFLRP facilitator will organize, facilitate, and document meetings of the Coordinating Council, Full Stakeholder meetings, and subcommittee and requested ad hoc meetings for at least one year. Other committee chairs may request facilitation support if needed; these requests are submitted to the Coordinating Council. Place-based collaborative coordinators may also submit facilitation requests This additional facilitation support will be limited to a total of six meetings over the course of the contract year. The facilitator will work with committee chairs to develop agendas for committee meetings. Committee chairs will not participate in running meetings if the facilitator is facilitating.

The facilitator will be expected to produce meeting notes and action items in a timely fashion, which should be circulated within the meeting group as well as shared with the Communications Subcommittee to be uploaded to the CFLRP website or made available to stakeholders via another web-based platform.

Basic duties include:

· Arrange and announce meeting dates and times – all meetings will be located in the greater Durango area

· Set up and moderate online and in-person meetings as necessary, including hybrid style meetings

· Develop meeting agendas with participants

· Open and facilitate all meetings

· Employ existing and develop any necessary new rules of discussion and means of seeking agreement and hold participants to these rules and means

· Review/highlight rules of discussion and means of seeking agreement at each meeting

· Encourage participation by everyone on the Council, committee, or at a large stakeholder meeting

· Employ conflict resolution methods as necessary

· Ensure points of agreement/disagreement are accurately captured and clearly documented

· Manage and facilitate the flow of work so tangible outcomes are produced in accordance with deadlines determined by the group

· Ensure meeting notes and agendas are developed and made available in a timely manner and that they are accurate and complete

Facilitator Required Qualifications:

· Facilitation training and minimum five years facilitation or mediation experience

· Experience working with large, diverse groups tackling challenging topics and that experience disagreement and/or conflict (e.g. CFLRP)

· Professional mediation/conflict resolution training

· Minimum five years’ experience in natural resources interest-based collaboration, facilitation, or conflict resolution.

· Neutrality (the facilitator does not stand to gain or lose from the outcome of processes, recommendations, and conversations they facilitate)

· Organized

· Excellent communication skills

· Ability to hold working groups and individuals accountable in and between meetings

· Ability to manage conflict and facilitate collaborative, interest-based meetings

4.0 Government Furnished

There will be no government furnished materials or supplies.

5.0 Deliverables / Schedule

Basic duties include:

· Arrange and announce meeting dates and times – all meetings will be located in the greater Durango area

· Set up and moderate online and in-person meetings as necessary, including hybrid style meetings

· Develop meeting agendas with participants

· Open and facilitate all meetings

· Employ existing and develop any necessary new rules of discussion and means of seeking agreement and hold participants to these rules and means

· Review/highlight rules of discussion and means of seeking agreement at each meeting

· Encourage participation by everyone on the Council, committee, or at a large stakeholder meeting

· Employ conflict resolution methods as necessary

· Ensure points of agreement/disagreement are accurately captured and clearly documented

· Manage and facilitate the flow of work so tangible outcomes are produced in accordance with deadlines determined by the group

· Ensure meeting notes, decisions, and agendas are developed and made available in a timely manner and that they are accurate and complete

6.0 Travel

All meetings will be held in the greater Durango area so travel to and from the meetings will be the responsibility of the contractor.

7.0 Contractor’s Key Personnel

· Facilitation training and minimum five years facilitation or mediation experience

· Experience working with natural resources/forestry/watershed initiatives and projects, particularly with CFLRPs

· Familiarity with NEPA processes

· Locally or regionally based

· Skilled in innovative collaborative process methodology and techniques

· Experience with the latest communication tools and digital platforms image1.png