Attachment 1 - Performance Work Statement.doc

PERFORMANCE WORK STATEMENT (PWS)

Chemical Toilet and Pumping Services 1 August 2020 - 31 July 2025 Part 1 General Information

1. General: This is a non-personal services contract to provide chemical toilet delivery and pumping services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to deliver chemical toilets and pump septic systems, wash racks and grease traps. The Contractor shall perform to the standards in this contract.

1.2 Background: Yuma, Arizona is situated in the southwest corner of the state, across the Colorado River from California and about 20 miles from Mexico. The terrain around Yuma is desert; however irrigation has enabled the development of rich farmlands that supply citrus fruits, and several types of vegetables as well as cotton. Temperatures in this area range from 110 degrees F to 120 degrees F in the summer to milder temperatures in the winter and there is little rainfall. Yuma Proving Ground (YPG) is a reservation of about 850,000 acres located approximately 30 miles north of Yuma, along U.S. Highway 95. The majority of the work sites for this requirement are located within a 30-mile radius of U.S. Highway 95, S24 and Martinez Lake Road. YPG is a testing facility under the command of the U. S. Army Test and Evaluation Command. The mission of YPG includes the testing of vehicles, armament, aircraft and numerous other products that are to support the soldier in the field.

1.3 Objectives: Contractor shall provide delivery, maintenance and upkeep of chemical toilets, hand wash stations and pumping services. The contractor shall provide the following services:

· Delivery and cleaning of chemical toilets and hand wash stations in accordance with (IAW) permanent schedule A.

· Delivery and cleaning of service order (SO) requests for chemical toilets, hand wash stations, daily, weekly and monthly as requested.

· Extra cleanings as requested.

· Staking of toilets.

· Repair of toilets and hand wash stations as needed.

· Regular scheduled pumping services of septic tanks, wash racks, grease traps and oil water separators IAW Schedule B.

· As requested pumping IAW Schedule C.

· Emergency pumping by service order request.

· Submit daily delivery and pickup logs.

· Submit pumping schedule for weekly, monthly and quarterly locations.

· Complete Contract Manpower Reporting.

1.4 Scope: The contractor shall plan, program, administer, manage, document, and execute the work necessary to provide Directorate of Public Works (DPW) Operations delivery and clean chemical toilets, hand wash stations, pump septic systems, wash racks and grease traps. The Contractor shall accomplish weekly cleaning of permanent locations and weekly cleaning of service orders.

1.5 Period of Performance: The period of performance shall be for 60 months from 1 August 2020 through 31 July 2025.

Base Year

1 August 2020 – 30 July 2021 Out-Year 1

1 August 2021 – 30 July 2022 Out-Year 2

1 August 2022 – 30 July 2023 Out-Year 3

1 August 2023 – 30 July 2024 Out-Year 4

1 August 2024 – 30 July 2025

1.6 General Information

1.6.1 Federal Observed Holidays: The Contractor is not required to work on the following holidays when YPG is closed.

New Year’s Day

Labor Day

Martin Luther King Jr.’s Birthday

Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 6:00am to 4:30 pm Monday through Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. The Contractor may make deliveries based on test scheduling. Testing may include Fridays, nights and weekends. Deliveries shall be made in a timely manner as not to delay or interrupt testing operations. Overtime for time deviations and emergency call back will not be authorized under this contract.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at YPG Yuma, Arizona

1.6.4 Type of Contract: The Government will award a Firm Fixed Price Contract.

1.6.5 Quality Assurance: The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed IAW this PWS. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies and shall incorporate aspects of the Security Requirements section. The QCP must be forwarded to and accepted by the contracting officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP shall be delivered with the Contractor’s proposal if it is an evaluation factor, three paper copies and one electronic copy of a comprehensive written after acceptance of the QCP, the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

The QCP shall be submitted within fifteen (15) calendar days after contract award and approved by the COR and KO and within five (5) calendar days when changes are made thereafter. Annual review and updates are required and shall be submitted by the 15th of October each year or at the request of the KO and/or COR for review and approval by the COR and KO. After acceptance of the QCP, the Contractor shall receive the KO’s approval in writing of any proposed change to the QCP. The QCP shall include but is not limited to the following:

· The name of the Project Manager/On-Site Supervisor.

· An inspection system covering all the services listed in this PWS and Performance Requirements Summary PRS). The inspection plan shall specify the areas to be inspected on both a scheduled or unscheduled basis, and the individual who will perform the inspection.

· The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

· Methods and procedures for such items as chemicals used for disinfecting, hand wash station water quality testing and so on.

· Ensure date of chemical toilet cleaning and hand wash station services are logged on cleaning schedule tag on all individual items.

· Hand wash stations “Non-potable Water” is clearly marked and visible on each hand wash station.

· Accurate and legible records of all documented activities conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the KO and/or COR IAW as requested through the term of the contract and PWS Data Rights.

· On site records of all inspections conducted by the contractor and necessary corrective action(s) taken; this documentation shall be made available to the KO and COR during the term of the contract.

· Continuous process improvements.

· Procedures for scheduling, conducting and documentation of inspections discrepancy identification and correction.

· Corrective action procedures to include procedures for addressing Government discovered non-conformance and/or compliance.

· Procedures for root cause analysis to identify the root cause and corrective action to prevent reoccurrences of these discrepancies.

· Procedures for trend analysis and for collecting and addressing customer feedback/complaints.

1.6.7 Health and Safety Plan: The Contractor shall submit a comprehensive Health and Safety Plan within fifteen (15) calendar days of contract award to the Contracting Officer Representative (COR) and Contracting Officer (KO) for review and approval. The Health and Safety Plan shall include sanitation of infected areas due to spills, treatment of hand wash stations and water tank reserves and the disposal of waste water. The Contractor, thereafter, shall submit changes to the Health and Safety Plan to the COR and KO for approval within 5 calendar days. Annual review and updates are required and shall be submitted by the 15th of October each year there-after or at the request of the KO and/or COR for review and approval by the COR and KO.

1.6.8 Preventive Maintenance Plan (PMP): The Contractor shall develop implement and maintain a comprehensive PMP in alignment with this PWS, PM Manuals, Manufactures specifications and so on and specific to YPG operations for chemical, hand wash stations pumping services and all associated equipment. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies and shall incorporate aspects of the Security Requirements. The Contractor shall prepare and submit PMP within fifteen (15) calendar days of contract award to the COR and KO for review and resubmit for approval within five (5) calendar days when changes on October each year or at the request of the KO and/or COR for review and approval by the COR and KO.

1.7 Security Requirements

1.7.1 Security Requirements: All Contractor employees, sub-contractor employees, or any representative of a contractor performing work under this contract on YPG must have a current and valid National Background Investigation (NACI) at time of the contract start date, and must maintain the level of security required for the life of the contract. All reports and findings will be submitted to the KO prior to the contract award start date. All personnel changes shall be reported immediately in writing to the KO and COR. All contract personnel and sub-contract personnel working on YPG will be citizens of the United States of America, whether native born or naturalized.

1.7.2 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use.

1.7.3 Vehicle Registration: Motor vehicles entering YPG shall have a valid license and state registration and proof of current insurance. State license and registration shall be maintained current during the time the vehicle is in use on the installation. Contractor personnel operating vehicles on the installation shall have a valid driver’s license for the type of vehicle being operated and shall comply with all posted signs on the installation. Contractor owned vehicles shall be identified as contractor vehicles.

1.7.4 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.7.5. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.7.6 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.7.7 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.7.8 Special Qualifications: Contractor employees must be able to speak English to communicate with the COR and Range Control. Contractor shall have proper and/or required State, Federal and local certifications for disposal of waste and hazardous materials.

1.7.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.7.10 Contracting Officer’s Representative (COR): The COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor the Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.7.11 Key Personnel: The following personnel are considered key personnel by the Government. The Contractor shall provide a Project Manager (PM) and Alternate (Alt.) PM who shall be responsible for the performance of all work performed under this contract. The name of PM and Alt PM, who shall act on behave of the PM in his absence, shall be designated in writing to the KO. The PM or Alt. shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or Alt. shall be available between 6:00 a.m. to 4:30 p.m., Monday through Thursday except Federal holidays or when the Government facility is closed for administrative reasons. The PM or Alt. shall be accessible by telephone should the COR need to make contact to report and/or resolve any issues.

1.7.12 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The contractor is responsible for complying with the Visitor Center safety requirements and clearance requirements for down range access and obtaining Range Passes from the YPG Visitor Center. When passes are issued, they shall be worn in plain sight above the waist. Occasionally work under this contract requires passes and/or escorts for access to certain areas. For security reasons some work in these areas may be delayed from time to time or have to be rescheduled. Passes issued by the YPG Visitor Center shall be returned to the place of issuance at the completion of the contract or sooner if so directed by the KO or COR. The Contractor and contractor personnel shall be responsible for all Range Passes or Identification badges issued to them. If passes or badges are lost or stolen contact the Visitor Center and notify them of the incident. The contract shall be considered incomplete and final payment will not be made until all passes, and badges are accounted for and turned into the Visitor Center. Within fifteen working days after contract award, the Contractor shall provide the KO and COR with a list of all personnel currently employed. The list shall be updated within one working day when any change in employee status occurs during the contract period.

1.7.13 Contractor Travel (Not Applicable).

1.7.14 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employee providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the US Army Facilities.

1.7.15 Other Direct Costs: Contract Manpower Reporting costs must be preapproved by the contracting officer.

1.7.16 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.7.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.7.18 Phase In/Phase Out: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board, during the 14 day phase in/ phase out periods. The Contractor shall, upon the KO's written notice, furnish phase-in and phase-out services for up to 10 months after this contract expires and negotiate in good faith a plan with a successor to determine the nature and extent of phase-in and phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.8 Antiterrorism (AT) and Operations Security (OPSEC)

1.8.1 AT Level I Training: This provision and/or contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 14 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

1.8.2 Access and General Protection/Security Policy and Procedures: Contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.8.3 AT Awareness Training for Contractor Personnel Traveling Overseas: Not Applicable.

1.8.4 iWATCH Training: Contractor employees with an area of performance within an Army controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 14 calendar days of contract award and within 14 calendar days of new employees commencing performance with the results reported to the COR NLT 14 calendar days after contract award.

1.8.5 Contractor Employees Who Require Access to Government Information Systems (IS): Not Applicable.

1.8.6 Contracts that Require an OPSEC Standing Operating Procedure (SOP)/Plan:

The contractor shall follow the most current YPG OPSEC Plan as well as annexes and updates; the contractor is not required to develop their own OPSEC Plan. The Contractor should be able to answer the following questions after a review of the YPG OPSEC Plan.

What is YPG’s critical information?

What critical information am I personally responsible for protecting?

How is the threat trying to acquire my critical information?

What steps are we taking to protect our critical information?

Who is my YPG OPSEC Officer (in order to report an OPSEC concern, compromise, or ask an OPSEC question)?

This requirement shall be flowed down to all subcontractors with access to Controlled Unclassified Information (CUI). The YPG OPSEC Plan will be made available for appropriate personnel.

Additionally, the following are specific OPSEC measures that the contractor shall follow to the greatest extent possible without sacrificing effectiveness or efficiency:

Avoid repetitive or stereotyped tactics and procedures for executing operations or activities in terms of time, place, and event sequencing at YPG.

Dispose of all Army products as classified trash.

Follow all applicable guidelines for Controlled Unclassified Information.

Avoid bulletin board plan of the day or planning schedule notices that reveal when events will occur at YPG.

1.8.7 Contracts that Require OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

1.8.8 Information Assurance (IA)/Information Technology (IT) Training: Not Applicable.

1.8.9 Information Assurance (IA)/Information Technology (IT) Certification: Not Applicable.

1.8.10 Contractors Authorized to Accompany the Force: Not Applicable.

1.8.11 Contractors Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US: Not Applicable.

1.8.12 Contracts That Require Handling or Access to Classified Information: The Contractor is not required to handle and/or access classified information. However, any Controlled Unclassified Information (CUI) and/or “For Official Use Only” (FOUO) information should be handled in accordance with the attached document “PROTECTING ‘FOR OFFICIAL USE ONLY’ (FOUO) INFORMATION”.

1.9 Emergency Services

1.9.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.9.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.9.3 Safety/Accident Plan and Occupational Health Program: The Contractor shall provide a safety and Accident Plan with their proposal. The Army has an overall goal of ensuring that contracted work is performed using procedures and risk controls that ensure workers, the public and the environment are not endangered. This chapter provides guidance for implementing Army Regulation (AR) 385–10, The Army Safety Program. Army contractors will be required to have a Safety and Occupational Health Program implemented and tailored to meet the safety requirements of each contract and the associated tasks and products of that contract. This program DA PAM 385–10, Army Safety Program, will be documented in the contractor’s safety plan. Army contracts normally are used to fulfill product and services type of requirements.

1.9.4 Contract activities will be conducted in a safe and healthful manner that minimizes accidents as well as impacts on Army operations and members of the public. Contractors must comply with applicable Federal, State, and local codes and standards, including safety and occupational health requirements, as well as any additional specific requirements invoked by the contract.

Part 2

Definitions and Acronyms

2. Definitions:

2.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Delivery Order (DO): An order for supplies placed against an established contract or with Government sources.

2.1.9 Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.10 Government Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government- furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the 2.11 Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.11 Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.12 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime Contractor is responsible for performance of all Sub-Contractors.

2.1.13 Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

· Items that cannot be found after a reasonable search;

· Theft;

· Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

· Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.14 Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.15 Non-Personal Services: The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.16 Period of Performance (POP): Number of working days or calendar days, from a specified commencement date to a specified completion data, as provided for in a contract and/or a DO.

2.1.17 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.18 Property: All tangible property, both real and personal.

2.1.19 Property Administrator: An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.20 Property Records: Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

2.1.21 Provide: To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

2.1.22 Quality Assurance (QA): The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.23 Quality Assurance Surveillance Plan (QASP): An organized document written by the government specifying the surveillance methodology used for surveillance of the Contractor’s performance.

2.1.24 Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.25 Real Property: See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.26 Request for a Proposal (RFP): A written request asking Contractors to submit specifications and prices that fit the customer’s requirements.

2.1.27 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.28 Service Order (SO): Document submitted by the COR to the contractor requesting delivery or services of contractor supplied equipment.

2.1.29 Sub-Contractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Sub-Contractor.

2.1.30 Unit Acquisition Cost-means:

• For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

• For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.31 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.32 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.33 Work Week: Monday through Thursday, unless specified otherwise.

2.2 YPG AREAS:

Howard Cantonment Area (HCA)

Walker Cantonment Area (WCA)

Laguna Army Air Field (LAAF)

KOFA Firing Range (KFR) (AKA KOFA)

Castle Dome Heliport (CDH)

Castle Dome Annex (CDA)

Cibola Range Area (CIB)

2.3 Acronyms:

ACOR

Alternate Contracting Officer's Representative

ADEQ

Arizona Department of Environmental Quality

AFARS

Army Federal Acquisition Regulation Supplement

APA

USA Publishing Agency

AQL

Acceptable Quality Level

AR

Army Regulation

CAP

Contractor Acquired Property

CAC

Common Access Card

CDC

Child Development Center

CFE

Contractor Furnished Equipment

CFR

Code of Federal Regulations

CMRA

Contract Manpower Reporting Application

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTS

Commercial-Off-the-Shelf

DA

Department of the Army

DFARS

Defense Federal Acquisition Regulation Supplement

DFAS

Defense Finance and Accounting Service

DMDC

Defense Manpower Data Center

DO

Delivery Order

DOD

Department of Defense

DPW

Directorate of Public Works

EDR

Electro Dialysis Reversal

FAR

Federal Acquisition Regulation

FFP

Firm Fixed Price

FOUO

For Official Use Only

GFP

Government-Furnished Property

HIPAA

Health Insurance Portability and Accountability Act of 1996

DOD

Department of Defense

HQDA

Headquarters Department of the Army

IAW

In Accordance With

IDIQ

Indefinite Delivery Indefinite Quantity

IJO

Individual Job Order

ISO

International Organization For Standardization

ISSC

Installation Services Support Contract

ITM

Inspection Testing and Maintenance

KO

Contracting Officer

LAN

Local Area Network

LRC

Logistic Readiness Center

NEC

Network Enterprise Center

NTE

Not To Exceed

O&M

Inspection, Testing, Maintenance and Repair

OCI

Organizational Conflict of Interest

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

ODC

Other Direct Costs

OSHA

Occupational Health and Safety Association

PA

Property Administrator

PIPO

Phase In/Phase Out

PMS

Property Management System

POC

Point of Contact

PoP

Period of Performance

PPM

Parts Per Million

PR

Purchase Request

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP(M)

Quality Control Program (Manager)

RFP/SO

Request for a Proposal/Service Order

RO

Reverse Osmosis

SLS

Sewer Lift Station

SO

Service Order

TDS

Total Dissolved Solids

TE

Technical Exhibit

TMDE

Tests Measurement and Diagnostic Equipment

TO

Task Order

UFC

Unified Facilities Criteria

USACE

United States Army Corp of Engineers

USAYPG

United States Army Yuma Proving Ground

WAWF

Wide Area Work Flow

WO

Work Order

WPS

Water Plant Systems

WTS

Water Treatment Systems

WWTS

Wastewater Treatment Systems

YPG

Yuma Proving Ground

Part 3 Government Furnished Property, Equipment and Services

3. Government Furnished Property, Equipment and Services:

3.1 Services: Not Applicable.

3.2 Facilities: The Government will provide a disposal location at the airfield to dispose of wastes pumped from chemical toilets and septic pumping. The Contractor is responsible for maintaining and keeping track of Government furnished facilities.

3.3 Utilities: Not Applicable.

3.4 Equipment: A radio (or radios) for communications with Range Control will be provided on request to the COR by the Contractor. This will be for use by any driver who needs to enter restricted access areas, and remain in touch with Range Control and/or his dispatching office. The radio is issued by Range Communications Branch in Building 3659 at KFR. They will charge it for him and issue fresh batteries when needed. The driver must renew its authorization monthly. The Contractor shall be responsible for the radio, but any maintenance and repair required on the radio will be performed by the Government.

3.5 Materials: Not Applicable.

3.6 Record Keeping: Not Applicable.

Part 4 Contractor Furnished Items and Services

4. Contractor Furnished Items and Services:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The Contractor shall possess and maintain a NACI facility clearance from the Defense Security Service.

4.3. Materials: The Contractor shall, furnish materials, supplies, and stakes necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall furnish equipment and vehicles to meet the requirements under this PWS.

Part 5 Specific Tasks

5. Specific Tasks:

5.1. Basic Services: The Contractor shall provide services for the delivery and cleaning of chemical toilets and hand wash stations. Contractor shall provide pumping of septic systems, wash racks and grease traps and wash rack per schedule, on a service order or on an emergency basis. The Contractor shall not provide any additional services outside this PWS. The Contractor shall not take instructions regarding requests, revisions, additions or deletions requested by customers in the field. All requests are to be approved by COR or the KO. Any work performed outside of this PWS shall be at the contractor’s expense.

5.2. Chemical Toilets and Hand Wash Stations

5.2.1 All portable toilets shall be skid mounted and shall be either one-piece shell construction or high grade recycled plastic. All toilets shall conform to industry and health and safety standards. They shall be capable of being transported on desert terrain and unimproved roads and able to hold up under local climate conditions.

5.2.2 All units shall be placed in accessible locations and stabilized to prevent blowing over during strong winds. Staking is required.

5.2.3 Toilets and hand wash stations shall be delivered clean and free of any physical defects or graffiti. The units are to be new or in nearly new condition. There should be a sign-off sheet in each unit for the contractor employee to indicate dates of placement and subsequent cleaning and servicing.

5.2.4 Each unit shall have basic equipment as follows: Toilet paper holders, toilet seats, screened vents, operational interior locking mechanisms and spring loaded doors, providing for automatic closure and “Male or Female” identification plate. Hand wash stations shall have soap and paper towels. Water shall be drained and replaced with fresh water each cleaning to prevent stagnant smells and build up. Leaking hand wash stations shall be replaced.

5.2.5 Units shall be properly identified, having identification numbers painted or as decals on the front and back. Numbers should be a size readable from a distance of 20 feet.

5.2.6 Fixed Locations: Portable chemical toilets at fixed locations shall be delivered, supplied, and regularly serviced and maintained. The Contractor may be required to add, move, or relocate some of the fixed location units at the direction of the COR or as requested by the customer. It is expected that the Government will request no more than 5% of these to be relocated in any given month. Schedule A is provided as an attachment for the fixed locations of toilets. The Government reserves the right to make changes to the permanent locations as necessary.

5.3 Short Term Rentals: When Service Orders (SO) are issued by the COR, toilets will be delivered, supplied, and serviced for specified time periods at various locations throughout the installation. Short-term rentals shall be billed according to the SO by the day, week or month. Daily rate is 1 -2 days, weekly rate is 3-7 days and monthly rate is a 30 day consecutive period of time. Delivery orders shall not exceed one month at a time. If a requirement extends beyond one month, another service order request shall be submitted.

5.3.1 The Contractor shall respond to service requests for up to 10 portable toilets on a 4 hour notice, and may be required to provide from 11-100 toilets on a 24 hour notice.

5.4 The Contractor must receive COR approval to relocate a toilet or hand wash station after it has been delivered and properly placed. A separate CLIN will be established to provide for reimbursement. Relocation charges apply to service orders that are unclear, incorrect or lacking defined location placement. Relocations due to lack of coordination by the contractor with the point-of-contact (POC) for specific location placement will be at no additional charge to the government.

5.5 Cancelation: A cancelation fee may be applied if a toilet or hand wash station is delivered and then canceled by the customer without a 24 hour notice. With YPG work hours Monday through Thursday cancelation must be received by the COR by close of business Thursday. The Contractor shall establish a fee to be approved by contracting prior to contract award.

5.6 Handicap Access Toilet: The Contractor must provide handicap accessible toilets and hand wash stations upon request. The contractor shall ensure that placement is accessible by ambulatory or wheelchair bound personnel.

5.7 All portable chemical toilets on Schedule A or for short-term rentals, shall be cleaned weekly (holidays excluded). Weekly service and maintenance shall include but not be limited to the following:

· Pump out storage tank.

· Replace chemicals and water. The proportion of chemical to water shall be IAW the manufacturer's recommendation.

· Clean and disinfect all interior surfaces.

· Replenish toilet paper to provide for a one-week supply in each unit.

· Replenish water and soap in hand wash stations on a weekly basis.

· Provide maintenance, repair or replacement of units as needed.

· Record the date when each service is performed on each unit.

5.8 Extra Cleaning: Extra cleaning may be requested in addition to required weekly service. The COR will issue a service order for the extra cleaning. A line item for Extra Cleaning of Schedule A locations and/or Short-term rentals should be included in the bid.

5.9 Pumping Equipment

5.9.1 All equipment required for the execution of the pumping contract requirements shall be provided by the contractor.

5.9.2 Equipment shall be self-propelled, gasoline or diesel powered and shall be self-contained, having an on-board pump, hoses and storage tank. Use of a self-contained pumping system pulled by a trailer is also acceptable to the Government. Some travel may be required on desert terrain and unimproved roads, and the proposed pumping equipment, whether trailer mounted or not, shall be capable of travel on this type of terrain. All equipment shall be watertight to prevent spillage of liquids during transit between collection points and the disposal site.

5.9.3 The exterior of all equipment shall be clean and free of any residual materials or debris. The COR will inspect and approve the use of any equipment at the governments discretion.

5.9.4 The Contractor shall provide any necessary vehicle maintenance and repair to the equipment and any necessary lubricants and fuels. It is the contractor’s responsibility to maintain adequate and operational vehicles to provide timely services under the requirements of this contract.

5.10 Pumping Services

5.10.1 The Contractor is responsible for providing all equipment, materials and labor to perform pumping and cleaning services, to include annual inspection requirements of septic holding tanks, grease and sand traps and other holding tanks in accordance with the Performance Requirements and all applicable federal, state and local regulations.

5.10.2 The Contractor shall ensure that all solids within the grease/wash rack, septic tanks and sewage holding tanks are removed upon each service. The contractor shall ensure that all spills are properly clean-upped and area disinfected.

5.10.3 Regular Scheduled Pumping Services: Schedule B will be provided to the contractor to indicate where regularly scheduled pumping services should be accomplished and how often they have been done in the past. When the contractor visits a scheduled location and finds that pumping isn’t required as frequently as scheduled, it is to be brought to the COR’s attention to determine if adjustments are needed to the schedule. The Contractor should then indicate to the COR the proposed dates each month for the pumping and cleaning of Schedule B facilities. Schedule B may then be reassessed and adjusted periodically to provide for clean and efficient operation of each facility.

5.10.4 The Contractor shall furnish to the COR a schedule listing of the dates and gallons pumped of all pumped locations accomplished during that month.

5.10.5 As Requested Pumping: Schedule C, “As Requested” sites, will be provided to the contractor.