Attachment 1 Performance Work Statement -1232SA25Q0159.pdf

UNITED STATES DEPARTMENT of AGRICULTURE

AGRICULTURE RESEARCH SERVICE

CONSERVATION and RESEARCH LABORATORY

2300 Experiment Station Road

Bushland, Texas, 79012

April 20, 2025

Summary of Procurement Request for a Purchase

Requirement Name: Replace/repair three entrance gates

POC: Lloyd Banghart, Maintenance Technician

Email: lloyd.banghart@usda.gov

Cell: 806-683-5716

Steven Evett, Acting Laboratory Director

Email: steve.evett@usda.gov

Cell: 806-584-1018

Prior Contract: N/A

Required Delivery Date: 1 July 2025 through 30 September 2025

Performance Work Statement / Statement of Work:

General Information:

Background and Purpose: The USDA, Agricultural Research Service (USDA-ARS) requires the critical need for purchase of three key-card operated security entrance gates to control access to federal property and goods (Figure 1). The Conservation and Production Research Laboratory (CPRL) conducts field crop research. The purpose of the request is to replace old gates, which are often inadvertently left open, with new electric gates that close automatically and only open when a key card is recognized by a card reader at the entrance or exit point. The new gates are critical pieces of security of federal property, buildings, equipment, and supplies. This procurement action is to replace three gates at the CPRL that presently are locked using padlocks and chains and that do not automatically close in locked position, which leads to their being left open. Due to the size of the laboratory grounds (1,500 acres), monitoring of the gates is time consuming and can lead to a gate being left open by a state or federal employee after the gate monitor has checked on the gate. To protect assets at the Conservation and Production Research

Laboratory (CPRL), 2300 Experiment Station Road, Bushland, Texas 79012, it is necessary to purchase these automatically locking electric gates.

1. Definitions:

1. USDA: Unites States Department of Agriculture

2. ARS: Agricultural Research Service

3. CPRL: Conservation and Production Research Laboratory

4. SOW: Statement of Work mailto:lloyd.banghart@usda.gov mailto:steve.evett@usda.gov

CONSERVATION and RESEARCH LABORATORY

CONTRACTOR REQUIREMENTS:

2. Technical Requirements/Tasks:

The objective is to purchase and have installed three electric gates with wireless key card readers, two of which gates are solar powered and one of which is powered by available 120 VAC line power, along with accessory fencing as indicated. Installation will entail replacing existing gates with the electric gates that operate using the same key card and reader system as is presently used by the main entrance gate at the location as specified in the following. Contractor must be able to provide same-day repair service.

Contractor Requirements:

The requirement is three electric, automatically closing, key-card operated, wirelessly controlled gates as specified in the following. Prior to submitting quotation, contractor must make site visit to make measurements and plan materials and work to fit with existing wireless gate equipment, fencing, and topography.

Product Specifications:

Option 1:

1. Provision and installation in building 1 of two Prima 4-Door TCP/IP Access

Controllers, or compatible, compatible with existing equipment (site visit required prior to bid) and corresponding power supplies (120 VAC outlet is available).

2. Provision and installation in building 1 of eight Sure-Fi Wiegand Wireless Bridges -

SFK-DS004-WIEGAND, or compatible, and corresponding power supplies (120

VAC outlet is available) with range of at least two miles.

3. Ability to perform same-day repair service.

4. Gate opening of 32 feet.

5. Automatically closing.

6. Key-card operated opening with card readers accessible from vehicle window on both the inside and outside of the gate.

7. Two key-card readers, posts, and wiring as needed for complete working system to be compatible with existing card readers on station, which are Wiegard Mullion mount

26 Bit Card Reader model DOLCMWIHIDEM radio transmitters.

8. Sliding gate, not swinging gate.

9. Gate frame to be nominal 4-feet tall and made with a 3-inch square tubing frame, cross braced with 2-inch square tubing as needed for stability, similar to existing entrance gate and in accordance with OSHA regulations.

10. Bottom of gate frame to be elevated between 6-inches and 8-inches above the roadway surface.

11. Gate frame surface to be completely covered with expanded metal mesh to prevent human extremities from passing through gate. Design to minimize weight and wind pressure.

12. Gate to slide on adjustable rollers, top and bottom, with less than 45% of length cantilevered when fully open.

13. Gate to be primed and painted to resist corrosion.

14. Accessory fencing as needed to set gate 100 inward along road from existing gate at position 1 in Figure 1. New fence lines are needed to span from existing fence lines

CONSERVATION and RESEARCH LABORATORY along road to gate posts. Fencing to be five-wire barbed wire fence on steel T-posts with steel pipe corner posts and bracing as needed.

15. All existing fencing to be attached to new gates.

16. All pipe fencing to be painted in barn red color.

a. Gate 1 to be set 100 feet north of existing gate and fence line along County

Road 34, and accessory fencing installed only east or west from new gate posts to existing fence lines along the entrance road, which will require 68 ft of accessory fencing (see Figure 2). Distance from building 1 is 1,200 m (0.75

mi) on a bearing of 174.55°.

b. Gate 1 to be solar powered with solar panels and battery capacity for a minimum of 30 open and close cycles per day. Solar panels, panel mounting equipment, batteries, battery enclosure, and charging system as necessary for a complete working system.

Option 2:

1. Gate opening of 32 feet.

2. Automatically closing.

3. Key-card operated opening with card readers accessible from vehicle window on both the inside and outside of the gate.

4. Two key-card readers, posts, and wiring as needed for complete working system to be compatible with existing card readers on station, which are Wiegard Mullion mount

26 Bit Card Reader model DOLCMWIHIDEM radio transmitters.

5. Sliding gate, not a swinging gate.

6. Gates frame to be nominal 4-feet tall and made with a 3-inch square tubing frame, cross braced with 2-inch square tubing as needed for stability, similar to existing entrance gate and in accordance with OSHA regulations.

7. Bottom of gate frame to be elevated between 6-inches and 8-inches above the roadway surface.

8. Gate frame surface to be completely covered with expanded metal mesh to prevent human extremities from passing through gate. Design to minimize weight and wind pressure.

9. Gate to slide on adjustable rollers, top and bottom, with less than 45% of length cantilevered when fully open.

10. Gate to be primed and painted to resist corrosion.

11. Accessory fencing as needed to set gate 50 feet inward along road from existing gate and fence lines (Figure 3). Fencing to be five-wire barbed wire fence on steel T-posts with steel pipe corner posts and bracing as needed.

12. All existing fencing to be attached to new gate.

13. All pipe fencing to be painted in barn red color.

a. Gate 2 (see Figure 1) to be set 50 feet north of existing gate and fence line that runs along County Road 34, requiring 50 feet of accessory fencing to be built along west side of entrance road, parallel to the entrance road and 40 ft west of existing fencing that already exists along east side of entrance road (Figure

3). The existing fencing along the east sid of the entrance road is to be modified as needed to allow gate movement to the east when opened Gate

CONSERVATION and RESEARCH LABORATORY movement to the west is not allowed. All existing fencing to be attached to new gates with 4 ft of additional accessory fencing. All pipe fencing to be painted in barn red color. Distance from building 1 is 1,840 m (1.14 mi) at a bearing of 228.91°.

b. Gate 2 to be solar powered with solar panel and battery capacity for a minimum of 30 open and close cycles per day. Solar panels, panel mounting equipment, batteries, battery enclosure, and charging system to be provided as necessary for a complete working system.

Option 3:

1. Gate opening of 32 feet.

2. Automatically closing.

3. Key-card operated opening with card readers accessible from vehicle window on both the inside and outside of the gate.

4. Two key-card readers, posts, and wiring as needed for complete working system to be compatible with existing card readers on station, which are Wiegard Mullion mount

26 Bit Card Reader model DOLCMWIHIDEM radio transmitters.

5. Sliding gate, not a swinging gate.

6. Gate frame to be nominal 4-feet tall and made with a 3-inch square tubing frame, cross braced with 2-inch square tubing as needed for stability, similar to existing entrance gate and in accordance with OSHA regulations.

7. Bottom of gate frame to be elevated between 6-inches and 8-inches above the roadway surface.

8. Gate frame surface to be completely covered with expanded metal mesh to prevent human extremities from passing through gate. Design to minimize weight and wind pressure.

9. Gate to slide on adjustable rollers, top and bottom, with less than 45% of length cantilevered when fully open.

10. Gate to be primed and painted to resist corrosion.

11. Accessory fencing as needed to set gate 100 feet west of existing gate and fence lines.

Fencing to be five-wire barbed wire fence on steel T-posts with steel pipe corner posts and bracing as needed.

12. All existing fencing to be attached to new gate by accessory fencing.

13. All pipe fencing to be painted in barn red color.

a. Gate 3 (see Figure 1) to be set 100 feet east of existing gate and fence line along Samson Road, and accessory fencing paralleling the entrance road from new gate position to existing fence line along Sampson road (100 feet of accessory fencing on north side of entrance road and 100 feet of accessory fencing on south side of entrance road (See Figure 4). Normal distance between parallel fence lines to be 40 ft, meaning that 4 ft of additional accessory fencing is necessary on each side of gate to tie to the 100-ft lengths of accessory fencing that parallel the road. All existing fencing to be attached to new gates. All pipe fencing to be painted in barn red color. Distance from building 1 is 2,840 m (1.77 mi) at a bearing of 224.16°.

b. Gate 3 to be powered from 120 VAC line power available at pump house 195 feet from gate. Bid to include 195 feet of trenching to install underground

CONSERVATION and RESEARCH LABORATORY electrical cable to depth of two feet and provision of electrical cable and necessary boxes, splices, etc. for a complete working system.

3. Deliverable / Schedule:

Key Deliverables

Item No. Deliverable Objective Due

1 Gate 1 Per above technical requirements / task 1 September 2025

2 Gate 2 Per above technical requirements / task 15 September 2025

3 Gate 3 Per above technical requirements / task 30 September 2025

4. Government Furnished:

N/A

5. Travel:

N/A

6. Contractor’s Key Personnel:

N/A

7. Security Requirements:

8. Data Rights:

9. Section 508 – Electronic and Information Technology Standards:

10. Performance Requirement Measures:

a. Must be compatible with existing wireless control system, which is Prima TCP/IP Access

Controller, and with existing card readers on station, which are Wiegard Mullion mount Card

Reader model DOLCMWIHIDEM.

b. Contractor must show proof of ability to provide same-day repair service in case of gate failure.

c. Contractor must make in-person site visit prior to providing quotation.

11. Market Research Quotes (if any): Three quotes and information included

12. GSA Source: N/A

CONSERVATION and RESEARCH LABORATORY

Figure 1. Map showing position and numbering of three electric sliding gates to be installed.

Existing main entrance gate is 325 m (0.2 mi) from building 1 at a heading of 7.26°.

Figure 2. Plan view of gate 1 placement 100 ft north of existing fence along County Road 34.

Distance between existing fence lines paralleling the entrance road is 100 ft.

CONSERVATION and RESEARCH LABORATORY

Figure 3. Plan view of gate 2 placement 50 ft north of existing fence and gate along County

Road 34.

Figure 4. Plan view of gate 3 placement 100 ft east of existing gate and fence along Samson

Road.