Attachment 1_Peformance Work Statement (PWS).pdf

Solicitation No. FA5000-22-R-0036 Traditional Protestant Worship Service Musician

Attachment 1 – Performance Work Statement, dated 22 Jul 2022

JBER TRADITIONAL WORSHIP SERVICE MUSICIAN

PERFORMANCE WORK STATEMENT

Contract Position Title: Joint Base Elmendorf-Richardson (JBER) Traditional Worship Service Musician

1. QUALIFICATIONS

1.1. A degree in music from an accredited institution is preferred. (A minimum of four years of experience in Protestant Church music may be substituted.)

1.2. Knowledge of Protestant Traditional music is required. Must be able to play piano from sheet music or the hymnal proficiently and assist in vocal leads. Ability to perform in these areas is required.

1.3. Previous experience in a Protestant military chapel setting is preferred.

1.4. Ability to administer both the documentation of services performed and the timely rendering of payment for subcontractor services (if used) is required.

1.5. In accordance with Department of Defense Instruction (DODI) 1402.5/para E6.10.6, each individual working with children under the age of 18 in conjunction with this contract must successfully complete a federally mandated criminal history background check, FBI, SCHR, and IRC (conducted by the Base Chapel).

Contractor/subcontractor failure to satisfactorily complete the criminal history background check shall result in termination of the contract. Note: This requirement must be met only in the event that you work with any child under age 18 who is not accompanied by a parent or legal guardian.

2. DUTIES

2.1. Contractor shall provide services in coordination with the chaplain in charge of the service for regularly scheduled worship services, special services/events or seasonal observances.

2.1.1 Contractor shall ensure any substitutions of personnel have met the education and/or experience qualifications (instrument and vocals) and abilities of replaced individual to the approval of the contracting officer and the worship service chaplain to include meeting all the responsibilities listed in this statement of work.

2.1.2 A résumé of all substitutions will be submitted to contracting office and kept within contracting file.

2.1.3 All substitutions are subject to a background check per section 1.6 of the statement of work. Any cancellations on behalf of contractor that are not fulfilled with a qualified individual will not be compensated. All substitutions must be approved in writing by the contracting officer (five) 5 business days before event.

Attachment 1 – Performance Work Statement

2.1.4 Permanent changing of personnel will result in replacement personnel meeting the complete qualifications of the statement of work which includes the interview process. All permanent changes to personnel must be approved in writing by the contracting officer 30 calendar days before start date of new personnel.

2.2. Contractor shall ensure that all musical selections are appropriate for the specific type of worship service and Christian season.

2.2.1. Musical selections shall be approved by the JBER Senior Protestant Chaplain and/or the chaplain conducting the specific service.

2.2.2. Contractor shall ensure that musical selections and instrumentation are suited to the venue.

2.3. Contractor will coordinate with worship service chaplain to adjust tempo and style of accompaniment to enhance the congregation's ability to participate in worship.

2.3.1 Pastoral authority is assumed by the service chaplain to ensure that all members of the Traditional Service team (to include the contract musician) are held to the direction and guidance of mission and care of JBER service members and families who attend the service.

2.4 Contractor shall provide for appropriate music for funerals, memorials and other observances, in cooperation with the chaplain assigned to the service (See paragraphs 4.3 and 5.4). Coverage for funerals and memorial services will be requested by the Contract Officer/Wing Chaplain or their representative.

2.5 Contractor is responsible for timely compensation of and submission of appropriate tax documents to subcontractors.

3. CONDITIONS

3.1 Interviews will be conducted after request for quote closure date. Interviews will be conducted by the Senior Protestant Chaplain, service chaplain, and/or members of the JBER Chapel to evaluate interview performance. A contracting officer or specialist will be present throughout all interviews.

3.1.1 Interviews will consist of reading sheet music and a musical demonstration (performed and sung hymnal music). Music and piano for demonstration will be provided by the chapel. Contractors may bring personal guitar for demonstration.

3.1.2 Contractors may bring an additional musical selection to play for the interview, however this is not required, nor will it be a basis of evaluation.

3.1.3 The contractor must be able to play worship songs chosen by the worship service pastor and sing in key with 95% accuracy.

Attachment 1 – Performance Work Statement

3.1.4 Interviews will include a Q&A time that includes but not limited to musical background and previous experience.

3.2 Contractor shall ensure that contract musicians providing services conduct themselves in a professional manner.

3.2.1 Contractor/subcontractors shall be ready to perform no later than 30 minutes prior to the designated starting time of any service, and 30 minutes prior to a special service. The musician shall not leave until the service has ended.

3.2.2 Contractor/subcontractors providing music services shall be neatly attired and well groomed. Civilian attire shall be in good taste and of a semi-formal nature for a worship service and casual (no jeans or T-shirts) for other events. Shoes must be worn at all times.

3.2.3 Contractor/subcontractors shall ensure that all equipment is removed from the place of worship at the end of the service.

3.2.4 No contract musician reporting for duty who appears recently to have consumed alcohol or taken illegal drugs shall be allowed to perform.

3.3 Contractor is responsible for set-up, take down, and proper storage of musical equipment and supplemental public address system equipment.

3.4 Contractor shall ensure that chapel facilities are left secured and clean following rehearsals and special services.

3.5 Off-base performances shall be approved in advance by the JBER Senior Protestant Chaplain.

4 PROJECTED SCHEDULE OF SERVICES

4.2 Contractor shall plan on providing the services of one (1) Musician for the JBER

Traditional Worship Service.

4.3 Contemporary duty hours and times for performance include all rehearsals, services, and special services. Requirements vary based on the season/month during this contract. The estimated number of events over the course of 12 months is 130 units. All services are performed on Joint Base Elmendorf - Richardson.

(53) Worship services

(53) Weekly rehearsals

(8) Special service rehearsals

(8) Special service performances

a. Christmas Eve

b. Christmas

c. Ash Wednesday

d. Holy Week (Holy Thursday, Good Friday, Easter Vigil)

f. Funerals, memorial services, and other special services as designated by the Contract

Officer/Wing Chaplain or his representative

Attachment 1 – Performance Work Statement

(122) ESTIMATED TOTAL (contractor shall not exceed)

5 DEFINITIONS

5.2 Rehearsal: Rehearsals are held at times other than in conjunction with a performance.

Rehearsals are no less than 30 minutes in duration and involve at least three people.

Average rehearsal length is 60 minutes. Rehearsals will be held in a chapel facility.

5.3 Performance: Performances are held at the scheduled worship service time. A normal worship service is 60 minutes in duration. On special religious holidays, worship service may run longer, but not normally longer than 90 minutes. All performances shall include approximately a 30-minute warm-up period prior to the service start time.

Location of warm-up may vary depending on facility availability.

5.4 Special Service: Special services include memorial ceremonies or services, funerals, religious holidays, and additional rehearsals (with coordination/approval of JBER Senior Protestant Chaplain and person in charge of facility reservations) that might be required for religious holidays.

5.4.2 Given the difficult situation presented by the short notice of funerals and memorials, the contractor is strongly encouraged to have a list of potential subcontractors who may perform. Under normal circumstances, not less than 2 day notice will be provided for special services.

5.4.3 Music Coordinator services for weddings are not included in this contract.

Wedding parties are responsible for the cost of any wedding music provided by the Contractor or subcontracted musician.

5.5 Unit: One “unit” is equal to one month of performances, rehearsals and/or special service.

PERFORMANCE EVALUATION REPORT

Contract Number: Customer’s Organization:

Contract Title:

Review Type (circle one) QUARTERLY END OF TASK

Please mark appropriate quarter being evaluated.

1. This report is used to evaluate the Contractor periodically during contract performance.

In addition to providing verification that performance thresholds are being met, the ratings and comments provided on this checklist assist with annual CPARS ratings.

1st 2nd 3rd 4th

2. The ratings established in the Performance Plan shall be used and as are follows:

Exceptional (E), Very Good (VG), Satisfactory (SAT), Marginal (MAR) and Unsatisfactory (UNSAT). N/A (not applicable) should be used if the ratings are not going to be applied to a particular area for evaluation.

AREA OF EVALUATION: QUALITY OF PRODUCT OR SERVICE. Assess the contractor’s conformance to contract requirements, specifications and standards of good workmanship

1. How well did the work performed satisfy technical requirements/stated objectives?

Comments:

2. How well did deliverables meet stated requirements? Were reports/data accurate?

AREA OF EVALUATION: SCHEDULE. Assess the timeliness of the contractor against the completion of the contract milestones, delivery schedules and administrative requirements.

1. How well did the contractor meet deadlines and scheduled milestones?

2. How well did the contractor respond to tight deadlines and/or contingencies?

3. How timely was the contractor in regards to contract deliverables?

AREA OF EVALUATION: COST CONTROL. Assess the contractor’s effectiveness in forecasting, managing and controlling contract cost. Not required for firm-fixed price contracts.

1. How well does the contractor keep within the total estimated cost?

Excellent Very Good Marginal Satisfactory Unsatisfactory N/A

Excellent Very Good Marginal Satisfactory Unsatisfactory N/A

Excellent Very Good Marginal Satisfactory Unsatisfactory N/A

2. Did the contractor do anything innovative that resulted in cost savings?

Yes No NA

3. Were billings current, accurate and complete?

Yes No NA

AREA OF EVALUATION: BUSINESS RELATIONS. Assess the integration and coordination needed to execute the contract, specifically the timeliness, completeness and quality of problem identification, corrective action plans and the contractor’s business relations.

1. How well is the contractor oriented towards the customer?

2. Is the contractor proactive in problem identification and resolution?

AREA OF EVALUATION: MANAGEMENT OF KEY PERSONNEL. Assess the contractor’s performance in selecting, retaining, supporting and replacing key personnel.

1. How well did the contractor provide key personnel that demonstrate leadership, initiative and technical expertise for successful task order completion?

2. Rate how the contractor provided guidance and support to key personnel so they were able to work effectively?

Excellent Very Good Marginal Satisfactory Unsatisfactory N/A

3. If a replacement for a key person was necessary, how well the replacement meet or exceed the qualifications needed for the position?

X Chaplain