Attachment 1 Pavement Marking - Statement of Work - Final.pdf

Table of Contents

Pavement Marking Specifications

Joint Base Lewis-McChord and Yakima Training Center, Washington 04 May 2023

SPECIAL CONTRACT REQUIREMENTS

SUMMARY OF WORK

WORK RESTRICTIONS

MEASUREMENT AND PAYMENT

ADMINISTRATIVE REQUIREMENTS

PROJECT SCHEDULE

SUBMITTAL PROCEDURES

GOVERNMENTAL SAFETY REQUIREMENTS

SOURCES FOR REFERENCE PUBLICATIONS

QUALITY CONTROL

TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

ENVIRONMENTAL PROTECTION

RECYCLED/RECOVERED MATERIALS

CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

LEAD IN CONSTRUCTION

RUBBER REMOVAL FROM AIRFIELD PAVEMENTS

PAVEMENT MARKINGS

Attachment 1 Typical Fire Hydrant Location Pavement Markers Attachment 2 Contractor Daily Report Attachment 3 HJB Form 950-1 Attachment 4 HJB FORM 951-1 Attachment 5 HJB FORM 953 Attachment 6 Pavement Markings Map

SPECIAL CONTRACT REQUIREMENTS

PART 1 GENERAL

1.1 PURPOSE AND SCOPE

The purpose and scope of this indefinite-delivery, indefinite-quantity (IDIQ) contract is to provide all plant, labor, logistics, tools, equipment, and materials for various striping roads and streets at Joint Base Lewis-McChord (JBLM), and Yakima Training Center (YTC), Washington. Joint Base Lewis-McChord (JBLM) consists of JBLM-Main, JBLM-North, JBLM- McChord Field, and YTC. As requirements develop, Task Orders will be issued based on Technical Exhibit 1 (TE-1) and the attachments found at the end of this PWS. Task Orders will vary in size from $2,500.00 - $1,000,000.00 and will be issued by the Mission and Installation Contracting Command, Installation Support Detachment (MICC-ISD) JBLM, Washington.

1.2 ORDER PROCESSING PROCEDURES

When the Government requires work to be ordered under this contract, the work will be ordered on a Task Order that will authorize and list the location and specific project of work to be performed from scope of work and unit prices from TE-1.

Only work designated on the Order for Supplies or Services is authorized to be performed.

1.2.1 Issuance of Orders

Orders for Services will be issued by the Contracting Officer (KO) at the MICC-ISD when work is required. All orders will be emailed to the Contractor. Failure to acknowledge receipt of orders does not relieve the Contractor from completing the work by the completion date specified in the order. The day of issuance of an order is not counted in the time allowed for completion of an order.

1.3 CONSTRUCTION WAGE DECISIONS

The Construction wage rates incorporated at time of award shall be utilized for all Task Orders issued under this contract for the base year.

1.4 INSPECTION AND ACCEPTANCE

1.4.1 PERFORMANCE INSPECTIONS

a. The KO or his authorized representative will conduct necessary inspections during the daily hours of operation for the purpose of determining satisfactory performance.

b. At the COR's discretion, inspections may be conducted jointly with the Contractor's supervisor. Initial inspections will result in reports listing any existing unsatisfactory conditions found. A re-inspection(s) may be conducted to ensure that corrective action has been taken. The Contractor or its representative will be informed of inspection results. If the Contractor desires, he may accompany the party during the re-inspection(s). All areas found to be unsatisfactory may be checked during any subsequent inspection or re-inspection for corrective action.

1.4.2 PRE-FINAL AND FINAL INSPECTION

a. The Contractor and Public Works Inspector will jointly conduct a pre-final inspection prior to the Contractor requesting a final inspection. Any discrepancies noted shall be corrected prior to any final inspection. The KO may schedule more than one pre-final inspection if he determines it necessary.

b. When the Contractor is ready for final inspection, he shall submit a request for final inspection in writing (email) to the KO. The final inspection shall normally be requested at least three (3) workdays before the desired date.

c. The final inspection will be performed with the Contractor, subcontractors, Public Works Quality Assurance, representatives of the using activity, and the Contract Administrator. Any discrepancies noted shall be corrected within the time specified by the KO prior to final payment.

1.5 CONTRACT ADMINISTRATION

Contract administration will be performed by MICC-KO JBLM. The AKO, Contract Administrator, COR, and QAR as applicable, will be the Government points of contact during the performance period. Copies of appointment letters will be furnished to the Contractor after contract award.

1.6 CONTRACTING OFFICER'S AUTHORITY

a. The KO is the only person authorized to approve changes or modify any of the requirements under this contract, and notwithstanding anything contained elsewhere in this contract, the said authority remains solely with the KO. In the event the Contractor or contract employee effects any such change at the direction of any person other than the KO, the change will be considered to have been without authority, and no adjustment will be made in the contract price under the Changes clause or any other clause to cover any increase in costs incurred as a result thereof.

b. If the Contractor or contract employee believes technical direction involves a change in contractual requirements, he shall immediately notify the KO. Any modification of contract terms may only be accomplished by an appointed Contracting Officer.

1.7 DESIGNATION OF TECHNICAL REPRESENTATIVE

The Chief, Engineering Services Division, Public Works, or its authorized representative, is designated as the technical representative of the KO for the purpose of technical surveillance of workmanship and inspection of materials for work being performed under this contract. No technical representative is authorized to change any provisions of the specifications without written authorization of the KO, nor shall the presence or absence of a technical representative relieve the Contractor from any requirements of the contract.

SUMMARY OF WORK

1.1 DESCRIPTION OF WORK

Provide all plant, labor, tools, equipment, and materials (except as indicated otherwise in the specifications) and perform all work in strict accordance with the specifications and plans required for individual Task Orders. The contract for the required work will be a construction IDIQ contract. The requirements cover a broad range of street, parking lot, and airfield striping at the locations listed in paragraph 1.1.1 below. During the contract period, the Government will identify specific jobs and issue individual Task Orders to the Contractor for job completion. The Contractor shall maintain a management office to receive Request for Proposals (RFP), signed Task Orders (TO), and Notices-to-Proceed (NTP); to receive and initiate contract correspondence; and to provide other engineering management services related to accomplishing individual Task Orders. Task Orders will vary in size, with the majority expected to be of a medium to large size. Task Orders will include tasks ranging from a variety of pavement, and airfield markings, layout, marking removal including environmental clean-up and rubber removal (incidental to the work).

1.1.1 Area Description:

The majority of the Task Orders issued will include various roads, streets, driveways, and parking lots on JBLM and YTC.

Other areas of coverage will include active runway, taxiway, and parking ramps at Gray Army Airfield on JBLM-Main and McChord Airfield at JBLM-McChord Field. Individual Task Orders shall indicate the exact location of work. The types of surfaces to be marked are, but not limited to, Concrete and Asphalt. Attachment 6, “GIS Striping Map” shall be utilized for calculating the unit quantities of the contract Task Orders.

1.1.2 Principal Items to be accomplished.

a. Paint, repaint or restripe all pavement reflectorized and non-reflectorized markings, including existing center lines, traffic lines, fog lines, crosswalks, stop bars, hatching, arrows, Access Parking Space Symbols, and other miscellaneous markings.

Pavement markings may also include newly paved roads, un-striped streets, runways, taxiways, aircraft parking ramps, and other airfield markings as required.

b. Apply thermoplastic to replace or repair reflectorized markings, including existing crosswalks, stop bars, hatching, arrows, and other miscellaneous markings. Pavement markings may also include newly paved roads, un-striped streets, runways, taxiways, aircraft parking ramps, and other airfield markings as required.

c. Install, replace, or remove raised reflective markings in conjunction with traffic markings.

d. Paint parking lot stalls, stripes, arrows, stop bars, and miscellaneous markings.

e. Remove and/or replace existing markings in conjunction with traffic pattern alterations, or street extensions.

f. Provide certified traffic control personnel during construction adjacent to or on streets. Traffic control signs and equipment shall be used.

g. All work accomplished at Gray Army Airfield shall be conducted in strict accordance with Engineering and Construction Bulletin (ECB) 2012-28 Marking of Army Airfields and Heliports, UFC 3-260-05A, Marking of Army Airfield-Heliport Operational and Maintenance Facilities, AFI 32-1042, Standards for Airport Markings, AF ETL 04-02, Standard Airfield Pavement Marking Schemes, UFC 3-260-04, Airfield and Heliport Markings, Federal Aviation Administration (FAA) Advisory Circular (AC) 150/5340-1J, Standards for Airport Markings, U.S. Department of Transportation, FAA AC 150-5370-2E Operation Safety on Airports During Construction.

h. All work accomplished at McChord Airfield shall be conducted in accordance with AFI 32-1042, Standards for Marking Airfields, UFC 3-260-01, Airfield and Heliport Planning and Design , UFC 3-535-01, Visual Air Navigation Facilities, ETL 04-2, Standard Airfield Pavement Marking Schemes, ETL 97-18, Guide Specification for Airfield and Roadway Marking, UFC 3-260-04, Airfield and Heliport Markings, ETL 09-6, Landing Zone Dimensional, Marking and Lighting Criteria, FAA AC 150/5340-1J, Standards for Airport Markings, FAA AC 150-5370-2E Operation Safety on Airports During Construction.

1.1.3 Period of Performance

The period of performance is the period between the Task Order Notice-to-Proceed and the time when all work under the Task

Order is completed. The Period of Performance will be negotiated for each Task Order. (Period of Performance shall include time to prepare and submit as-built drawings, specifications and other required documentation)

1.2 DRAWINGS

Drawings or maps applicable to all work performed under this contract shall be provided with individual Task Orders.

1.2.1 Plans and Specifications:

The contractor shall be provided one copy of the Statement of Work, specifications, drawings, and maps as applicable upon issuance of each Task Order. All further reproduction shall be at the Contractor's expense.

1.3 CONSTRUCTION PHASING

The following construction phasing related issues shall affect the work:

1.3.1 Interface with Others:

Government use in and around adjacent facilities is anticipated while the work under this contract is being performed. The work shall be planned and accomplished so that there will be a minimum of interference and inconvenience to traffic flow.

Any blockage of building exits, driveways, roads, or vehicle traffic pattern must be coordinated in advance with the COR, and the Military Police Traffic Coordinator.

A. Gray Army Airfield Striping: Contractor shall accomplish airfield striping per specific instructions as identified in each Task Order and coordinated through the Gray Army Airfield Manager.

B. JBLM-McCord Field Controlled Access Area Striping: Contractor shall accomplish striping per specific instructions as identified in each Task Order and coordinated through the appropriate Security Manager to establish a “free-zone” and/or provide a government security escort.

1.3.2 Work Site Notification:

The notification signage shall be placed one week prior to the commencement of work and located adjacent to the work area.

Signage shall notify the using public as to the expected dates of work and or closure.

1.3.3 Construction Restrictions:

Construction restrictions shall be identified and required as indicated on individual Task Orders.

1.3.4 Temporary Construction Waiver/Security Free Zone Waiver McChord Field

a. The contractor shall provide to the PM at a minimum; map or drawing showing construction area, access route, special equipment, duration of on-site construction, method of identifying Free Zone area, any other information needed to clarify any security and airfield concerns. The PM will coordinate, through McChord Field Airfield Manager and DPTMS Waiver Technician, a Temporary Construction Waiver for any work on or near the McChord Field airfield. The PM will also coordinate, through McChord Field Airfield Manager and 627 Security Forces, a Security Free Zone waiver for work on or near the McChord Field airfield or in security sensitive areas. Allow a minimum of 35 calendar days (concurrent) to process each. The Contractor will not be allowed to start the on-site work until each waiver has been approved. The waivers will be initiated based on the Contractor's submitted Progress schedule.

b. Work in Security Free Zones may require continual escort/surveillance by Government personnel. The Contractor shall submit weekly, on Wednesday, the following week's work schedule in Security Free Zones so adequate escorts/surveillance can be arranged by COR.

c. The Contractor shall provide low profile barricades along the perimeter to delineate the Security Free Zone area, applicable only to paved areas. The Foreign Object Debris (FOD) barrier will suffice if a FOD barrier is required. Otherwise, the Contractor shall provide weighted, commercially produced white/orange sawhorses every 25' to include yellow flashers.

A red rope shall be strung between the sawhorses.

1.4 ORDERING PROCEDURES

Ordering procedures are detailed in SPECIAL CONTRACT REQUIREMENTS, Ordering Processing Procedures. The Contractor shall have a representative to perform site visits, receive Requests for Proposals, provide Contractor proposals, negotiate final settlements, and bind the Contractor for negotiated work and receive Task Orders.

1.4.1 Multiple Orders

In the event of multiple Task Orders being issued, the periods of working days allowed for each Task Order will run concurrently with other Task Orders. In the case of multiple Task Orders that create conflict in priorities or completion dates, the Contractor shall notify the KO immediately of such conflicts. The KO, at his discretion, may make equitable changes in the completion dates to eliminate conflicts.

1.4.2 Task Order Pricing

Provisions have been made in the Bid Schedule for price differences on a year-to-year basis.

1.4.3 Non-Prepriced Work

Non-Prepriced work (i.e., work not priced in the TE-1) but within its scope and general intent and necessary to complete the requirements of a specific task order may be negotiated and incorporated into the task order by the Contracting Officer. Non-prepriced work shall be so noted on each task order and will not exceed 10% of the final negotiated amount. Proposed costs for non-prepriced items will be supported by three verifiable price quotes where possible.

a) 115% shall be applied to the quoted, verified and negotiated NPI costs to arrive at the total cost for any NPIs before inclusion in the total task order price.

b) To permit recurrent use, a non-prepriced line item must be incorporated by supplemental agreement into the TE-1.

This may be done at any time during the contract period.

1.4.4 Adjustment of Compensation – Davis-Bacon Act Wages

If the Department of Labor publishes any new or amended wage decision pursuant to Section 1.5(b), Title 29 of the Code of Federal Regulations, the Wage Decision current on the date the Government exercises its option to extend the term of this contract shall be incorporated into the contract and the Contractor shall be obligated to pay any wage and fringe benefits increases applicable during the option period. No equitable price adjust shall be made for Davis-Bacon wage increases or decreases.

The KO or his authorized representative shall, until the expiration of three (3) years after final payment under the contract, have access to and the right to examine any directly pertinent books, documents, papers, and records of the Contractor.

1.4.5 State and Local Taxes

The Contractor shall provide the KO with written notice of tax assessments whenever immunity of the Government from the tax could be an issue. The notice shall be submitted in sufficient time to provide the Government a meaningful opportunity to participate in negotiations or litigation with the taxing authority concerning the applicability of the tax.

1.4.6 Permits and Licenses

Unless otherwise specified in this contract, the Contractor shall obtain any necessary licenses and permits, give all notices, and comply with any applicable Federal, State, County, and municipal laws, codes, and regulations in connection with this contract.

WORK RESTRICTIONS

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section SUBMITTAL PROCEDURES:

SD-01 Preconstruction

Submittals List of contact personnel; G

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Installation Regulations

Ensure that Contractor personnel employed on the Installation become familiar with and obey Installation regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress.

Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry.

The Contractor's equipment shall be conspicuously marked for identification.

1.2.1.1 Subcontractors and Personnel Contacts

Furnish a list of contact personnel of the Contractor and subcontractors including company, driver's license, address, and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct, and change the information contained in previous lists.

1.2.1.2 Personnel Entry Approval

Failure to obtain entry approval will not affect the contract price or time of completion.

1.2.1.3 Commercial Vehicle Access to Joint Base Lewis-McChord

a. These instructions apply for commercial vehicle access JBLM. Procedures for commercial vehicle access to JBLM are subject to change without prior notice. Current information concerning road conditions may be obtained by calling (253)967- 1733.

Commercial vehicle access to JBLM will be allowed only at location with Commercial Vehicle Inspection Point listed above.

The gate hours are listed in previous paragraph. Gate hours are subject to change without notice. Current information on gate hours can be obtained from the Visitor Center at 967-4794. All commercial vehicles will be inspected. A visitor pass must be obtained. The Contractor should anticipate delays in getting commercial vehicles on post. The Contractor must also allow additional time for commercial vehicles to reach their destination by driving through JBLM.

If the commercial vehicle is carrying a load of cement or hot asphalt for delivery, the driver shall notify the gate guard as soon as possible and request that the vehicle be given priority for being searched; however, the Government does not guarantee that the vehicle will be given priority.

On weekends large vehicles (needing greater than 12'-5" clearance) will require a time stamped "searched" label to gain access. "Searched" labels will be issued at the Commercial Vehicle Inspection Point, as appropriate. Drivers needing access must inform the gate guard that their vehicle is over 12'-5" in height and that they will require access. The driver will receive a briefing on proper procedures and a "searched" label. The Contractor shall ensure that its drivers, including drivers of subcontractors at any tier, comply with the procedures as explained to them for access.

This process may be changed without prior notification, but any long-term badge issued to Contractor employees will continue to be valid until its expiration date.

1.2.1.4 Vehicle Emission

a. Prior to initial issuance or renewal of an existing post decal, proof of current emission compliance must be shown when the vehicle is registered with the Provost Marshal Vehicle Registration Office.

The JBLM compliance program requires any motor vehicle that operates on the installation for more than 60 days per year to show proof of Washington State emission compliance, in accordance with the Washington Administrative Code (WAC) 173- 422-030.

Companies with out-of-state registration and plates and with current emissions compliance certificate from that state will still be required to show proof of Washington State emission compliance in order to receive a post decal. Washington State does not recognize current emissions tests from any other state.

1.2.1.5 Commercial Vehicle Access to the Airfield Enclosure on JBLM-McChord Field

a. These instructions apply to vehicle access to the airfield enclosure on JBLM-McChord Field.

b. Access to the airfield enclosure at JBLM-McChord Field is limited according to Department of Defense

Security regulations. The Contracting Officer's Representative (COR) will brief the contractor and provide him/her with a copy of the briefing, outlining the contractor’s security responsibilities. As a minimum, this briefing will include information on vehicle decals, employee badge requirements and if applicable, describe free zones associated with the contractor’s performance and restricted controlled area entry requirements. Prior to initiating work, the contractor shall supply to the COR, as a minimum, each vehicle's type and license plate number (contractor's vehicles as well as employee's privately own vehicles) as well as each employee's name, driver's license number, and social security number to obtain vehicle passes and employee's base badge(s) for admittance to area(s) where employees will be tasked. The contractor’s company logo will be prominently displayed on their vehicle. The COR will submit the contractor's list(s) to the DES Badging Office located in Bldg. 100 on JBLM-McChord Field for mandatory background investigations and access authorization.

c. At any time during the contract period where changes occur in the contractor's vehicles or employees, the contractor shall notify the COR of changes immediately.

d. Rapid Gate Access Badges are not valid for access to the airfield enclosure at JBLM-McChord Field.

e. While on JBLM-McChord Field, the contractor's employees shall display their base badge, which shall be visible on the outside of their clothing whenever they are on the installation property. The contractor's employees shall ensure the badge is correct for that area or ensure a Government escort has been assigned and is present for that area.

f. f. Contractors requiring access to the airfield enclosure are required to enter at the Levitow Gate, which is internal to the JBLM- McChord Field cantonment area. The Levitow Gate is located east of the intersection of Barnes Blvd and Levitow Blvd, and across the Clover Creek Bridge.

g. The Flight Line is a controlled area that contains restricted areas. Commercial vehicles are strictly prohibited from accessing these areas without an approved escort. The COR will coordinate with the Chief, Airfield Management (62 OSS/OSSA) for all contractors and their employees that are required to operate their vehicles on the flight line. The agency sponsoring the contractor and/or his employees into controlled or restricted areas will coordinate with DES/Security Access and Control at JBLM McChord Field.

h. Contractors and their employees will adhere to all applicable JBLM security and traffic laws.

1.2.2 Working Hours

Regular working hours shall consist of an 8-hour period, between 7:30 a.m. and 5:00 p.m., Monday through Friday, excluding Government holidays.

1.2.3 Government holidays

The following Government holidays are observed: New

Year's Day --------------------------- 1 January Martin Luther King Jr's Birthday --- Third Monday in January President's Day ---------------------- Third Monday in February Memorial Day ----------------------- Last Monday in May

Juneteenth ---------------------------- Day of observance for the calendar year Independence Day -------------------- 4 July Labor Day ----------------------------- First Monday in September Columbus Day ----------------------- Second Monday in October Veterans Day ------------------------- 11 November Thanksgiving Day -------------------- Fourth Thursday in November Christmas Day ----------------------- 25 December

*The term “Government holidays" includes days on which Government holidays are observed in lieu of the actual holidays.

1.2.4 Work Outside Regular Hours

Work outside regular working hours requires KO approval. Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the KO may approve work outside regular hours.

During periods of darkness, the different parts of the work shall be lighted in a manner approved by the KO.

1.2.5 Occupied and Existing Buildings

The Contractor will be working around existing buildings that are occupied.

1.2.6 Special Scheduling Requirements

Permission to interrupt any activity roads, railroads, and/or utility service shall be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

1.2.7 Cellular Telephone Use

Driving or being in physical control of a motor vehicle on a government installation while operating a cellular phone or like device is prohibited unless the vehicle is safely parked or unless the driver of the vehicle is using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands-free cellular phones) while operating a motor vehicle is prohibited. Civilians, Contractors, and visitors to the installation who fail to comply with this policy are subject to administrative action to include loss of driving privileges on government installation and removal and/or denial of re-entry to the installation.

1.2.8 Security Levels

Force Protection Conditions (FPCON): Security Forces may incorporate various FPCON levels which impact the ability of the Contractor to perform work. FPCON levels may vary from the least restrictive to most restrictive depending upon current base-wide potential security threat. Access onto the Base may be limited during increased FPCON levels, which may impact contract operations. All prudent measures will be implemented by the KO to ensure continuity of Contractor operations during the establishment of increased FPCON levels.

1.2.9 Public Release of Information

1.2.9.1 Contractor and subcontractor personnel shall not publicly (or privately) discuss or release information, photographs, or other documents concerning any aspects of the materials or services relating to this contract or its task orders without the express written approval of the Contracting Officer.

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MEASUREMENT AND PAYMENT

1.1 GENERAL

The price for each contract line item shall constitute full compensation for furnishing all plant, labor, materials, appurtenances, and incidentals and performing all operations necessary to construct and complete the items in accordance with these specifications and the applicable drawings, including surveying performed by the Contractor. The bid schedule shall define the contract line items. Work paid under one contract line item will not be paid for under any other contract line item.

No separate payment will be made for the work, services, or operations required by the Contractor, as specified in PART 1 GENERAL, to complete the project in accordance with these specifications; all costs thereof shall be considered as incidental to the work.

1.2 PAYMENT INVOICE

1.2.1 Prior to submitting your payment invoice request, ensure you have completed the following:

1.2.2 All submittals required for the period of performance of the invoice must be submitted and approved by the government.

1.2.3 CQC Daily Reports have been submitted to the Task Order Quality Assurance Representative (QAR) through the period of performance indicated on each invoice. Billing percentages MUST match the daily reports. Daily reports are not to be revised due to billing percentages; the approved daily reports establish the accepted percentages for billing.

1.2.4 SF 1413 submitted for all subcontractors to the Task Order Contract Administrator prior to the start of any work.

1.2.5 Contractors on-site report for the period of performance specified in the invoice submitted to the Task Order Contract

Administrator.

1.2.6 All Certified Payrolls with applicable apprentice documents must be complete and submitted to the Task Order Contract Administrator in electronic .pdf format only. Certified payrolls are required to be submitted monthly for its company and any subcontractor. Detailed instructions and required nomenclature for certified payrolls are located in Appendix A

1.2.7 The payment invoice requests shall include the following in order to be considered complete. Incomplete invoice requests will be returned disapproved. All electronic pdf documents shall be legible. All pdf pages must be readable upon opening the document. The pages should be straight without having to rotate the page.

1.2.8 WAWF checklist.

1.2.9 Contractor Invoice in tabular form with a Schedule of Values (SOV) breakdown showing major elements of work from the approved project schedule.

1.2.10 A copy of the daily report for the last day of the billing period shown on the AF Form 3065.

1.2.11 AF Form 3065

1.2.12 Release of Claims (for final invoice)

1.2.13 The payment requests shall be emailed to the Task Order procurement tech with a CC to the MICC Contract Specialist.

Specific nomenclature of the email will be provided after award. Upon approval from DPW and Contracting, the contractor is then required to use Wide Area Workflow (WAWF) to electronically submit invoice payment requests. The contractor is also required to submit the Release of Claims in WAWF for final invoice payment requests.

1.2.14 For approved invoice forms, input the invoice information into WAWF and send a WAWF-generated e-mail to the Task

Order Contract Administrator and Inspector (Task Order COR). Failure to notify the Contract Administrator and the Inspector by the WAWF email will result in the rejection of the WAWF invoice and will require resubmission. For disapproved invoice checklists, make the necessary corrections and submit a new Progress Report and Invoice Form.

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ADMINISTRATIVE REQUIREMENTS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals List of contact personnel; G

1.2 CONTRACTOR PERSONNEL REQUIREMENTS

1.2.1 Subcontractors and Personnel

Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct, and change the information contained in previous lists. The contractor must provide the following documentation and certifications on the key personnel listed below.

1.2.1.1 Site Superintendent: The Contractor shall provide a Site Superintendent at the work site during any construction and shall be the main point of contact for the Government COR. The Site Superintendent shall not be delegated to a subcontractor.

If the Site Superintendent is responsible for multiple projects, they need not be at the project site at all times as long as they visit the project site at least once per workday and are available on-site within four hours if needed. The qualifications listed below shall be submitted along with the contractor’s proposal.

a. A minimum of five years of experience on similar paint related projects.

b. 30-hour OSHA construction safety class or equivalent within the last five years.

c. Construction safety hazard awareness training.

d. Experience working on airfields.

1.2.1.2 Quality Control Representative: The Contractor shall provide a Quality Control Representative for all Task Orders, and shall be the main point of contact for the Government QA, and alternate point of contact for the Government COR. The QC shall not be delegated to a subcontractor. If the QC has multiple projects, they need not be at the project site at all times.

The QC and Site Superintendent may not be the same person. The qualifications listed below shall be submitted along with the contractor’s proposal.

a. A minimum of five years’ experience on similar paint related and rubber removal projects on a DoD facility or with a DoD agency.

b. 30-hour OSHA construction safety class or equivalent within the last two years.

c. Construction safety hazard awareness training.

d. Construction quality management for contractors USACE course, or equivalent.

e. First aid safety training.

f. Experience working on airfields.

1.2.1.3 Site Safety Health Officer: Contractor shall designate an individual as the Site Safety and Health Officer (SSHO).

SSHO shall be available at all times to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the contractor. The name, qualifications (education and training summary and documentation), and include work experience of the Site Safety and Health Officer and alternate in the APP/SSHP. The contractor Quality Control (QC) person or Site Supervisor can be the SSHO on this project, provided they meet with all qualifications for both roles. The qualifications listed below shall be submitted along with the contractor’s proposal.

a. Documented experience in traffic techniques and traffic safety procedures.

b. A minimum of 2 years of experience in implementing safety and health programs at traffic control, in the hazardous waste disposal industry, and in the chemical or petroleum processing industry.

c. Working knowledge of Federal and state occupational safety and health regulations.

d. Specific training in personal and respiratory protective equipment, confined space entry, and in the proper use of air monitoring instruments and air sampling methods including monitoring for ionizing radiation.

1.2.2 Identification Badges

Identification badges, if required, will be furnished without charge. Application for and use of badges will be as directed.

Immediately report instances of lost or stolen badges to the KO.

1.3 SUPERVISION

Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours. In addition, if a Quality Control (QC) Representative is required on the contract, then that individual shall have fluent English communication skills.

1.4 PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the KO to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule prices, shop drawings, and other submittals, scheduling programming, and prosecution of the work. Major subcontractors who will engage in the work shall also attend.

1.5 ELECTRONIC FILE FORMATS

The Contractor shall establish and maintain the capability to open, create, and send all documents, including contract submittals in Microsoft Office (EXCEL, WORD, PROJECT, etc.), Adobe Acrobat (.pdf), and other similar formats.

1.6 ELECTRONIC MAIL (E-MAIL) ADDRESS

The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open and send various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. The KO may use e-mail to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. It is the Contractor's responsibility to make timely distribution of all KO initiated e-mail within its own organization including field office(s). The Contractor shall promptly notify the KO, in writing, of any changes to this e-mail address.

1.7 BASEWIDE ALERT EMERGENCY MESSAGING SYSTEM

Any employees of the contractor with a Common Access Card shall register for JBLM emergency notifications via phone call or email. This would be the most direct and expedient way to receive information on emergency closures which would prohibit the contractor or their employees from accessing the base. The link to register for these notification is Emergency Notifications :: Joint Base Lewis-McChord (army.mil).

https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/jblm-alert https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/jblm-alert

PROJECT SCHEDULE

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals Project Schedule; G

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL

A Project Schedule shall be prepared for all task orders with duration greater than 60 days. The scheduling of construction shall be the responsibility of the Contractor.

3.2 BASIS FOR PAYMENT

The schedule shall be the basis for measuring Contractor progress. Lack of an approved schedule or schedule updates will result in an inability of the KO to evaluate Contractor progress for the purposes of payment. Failure of the Contractor to provide all information, as specified below, shall result in the disapproval of the entire Project Schedule submission and the inability of the KO to evaluate Contractor progress for payment purposes.

3.3 PROJECT SCHEDULE

3.3.1 Level of Detail Required

The KO will use, but is not limited to, the following conditions to determine the appropriate level of detail to be used in the Project Schedule.

3.3.1.1 Procurement Activities

Tasks related to the procurement of long lead materials or equipment shall be included as separate activities in the project schedule. Long lead materials and equipment are those materials that have a procurement cycle of over 30 days. Examples of procurement process activities include, but are not limited to: submittals, approvals, procurement, delivery, start-up, and testing.

3.3.1.2 Government Activities

Government and other agencies activities that could impact progress may be shown. These activities include, but are not limited to: approvals, inspections, utility tie-in, Government-Furnished Equipment (GFE), and notice to proceed for phasing requirements.

3.3.1.3 Work Areas

All activities shall be identified in the project schedule by the work area in which the activity occurs.

3.3.1.4 Feature of Work

All activities shall be identified in the project schedule according to the feature of work to which the activity belongs. Feature of work refers to, but is not limited to lines, transverse markings, raised pavement markers, and areas.

3.3.2 Project Schedule Detailed Requirements:

3.3.2.1 Critical Path Method: Use the Critical Path Method (CPM) of network calculation to generate the Project Schedule.

Prepare the Project Schedule using the Precedence Diagram Method (PDM).

3.3.2.2 Level of Detail Required: Develop the Project Schedule to an appropriate level of detail. Failure to develop the

Project Schedule to an appropriate level of detail, as determined by the KO, will result in its disapproval. The KO will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.3.2.3 Activity Durations: Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Procurement activities are defined herein.

3.3.2.4 Permit Activities: Include permit activities, when required, with the necessary conferences and follow-up actions and dates. Include the permitting schedule in the Project Schedule, showing the sequence of events involved in carrying out the project permit tasks within the specific contract period. This shall be at a detailed level of scheduling sufficient to identify all major permitting tasks, including those that control the flow of work.

3.3.2.5 Procurement Activities: Tasks related to the procurement of long lead materials or equipment shall be included as separate activities in the project schedule. Long lead materials and equipment are those materials that have a procurement cycle of over 30 days. Examples of procurement process activities include, but are not limited to:

submittals, approvals, procurement, delivery, start-up, and testing.

3.3.2.6 Government Activities: Show Government and other agency activities that could impact progress. These activities include, but are not limited to: approvals, environmental permit approvals by State regulators, inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements.

3.3.2.7 Scheduled Project Completion and Activity Calendars: The schedule interval shall extend from Notice to Proceed

(NTP) date to the required contract completion date. The contract completion activity (End Project) shall finish based on the required contract duration in the accepted contract proposal, as adjusted for any approved contract time extensions. The first scheduled work period shall be the day after NTP is received by the contractor. Schedule activities on a calendar to which the activity logically belongs. Activities may be assigned to a 7-day calendar when the contract assigns calendar day durations for the activity such as a Government Acceptance activity. Assign the Category of Work Code - Weather Sensitive Installation to those activities that are weather sensitive. Original durations must account for anticipated normal adverse weather. The Government will interpret all work periods not identified as non-work periods on each calendar as meaning the contractor intends to perform work during those periods.

3.3.2.8 Project Start Date: The schedule shall start no earlier than the date on which the NTP was acknowledged. Include as the first activity in the project schedule an activity called “NTP”.

3.3.2.9 Project Completion Date: Constrain completion of the last activity in the schedule by the contract completion date.

Schedule calculations shall result in a negative float when the calculated early finish date of the last activity is later than the contract completion date. Include as the last activity in the project schedule an activity called "Project Completion".

3.3.2.10 Mandatory Tasks. The following tasks must be included and properly scheduled: Equipment testing/commissioning.

Contractor's reflectivity testing Submission of closeout submittals Correction of punchlist from the contractor's pre-final inspection. Final inspection.

3.4 PROJECT SCHEDULE SUBMISSIONS

The Contractor shall provide the submissions as described below.

3.4.1 Project Schedule Submission

For projects with a Performance Period of 60 calendar days or more, the Project Schedule shall be submitted for approval within 10 calendar days after Notice to Proceed is acknowledged. This requirement is in addition to any required schedule submitted in response to an RFP.

3.4.1.1 Periodic Schedule Updates

The Contractor shall submit weekly schedule updates. These submissions shall enable the KO to assess Contractor's progress.

3.5 PERIODIC PROGRESS MEETINGS

Progress meetings to discuss payment shall include a monthly on-site meeting or other regular intervals mutually agreed to at the preconstruction conference. During this meeting the Contractor shall describe, on an activity-by-activity basis, all proposed revisions and adjustments to the project schedule required to reflect the status of the project. The KO will approve activity progress, proposed revisions, and adjustments as appropriate.

3.5.1 Progress Meeting Contents

Update information, including Actual Start Dates, Actual Finish Dates, and Remaining Durations, shall be subject to the approval of the KO. The Contractor shall address the following minimum set of items on an activity-by-activity basis, during each progress meeting.

3.5.2 Start and Finish Dates

The Actual Start and Actual Finish dates for each activity currently in-progress or completed activities.

3.5.3 Time Completion

The estimated Remaining Duration for each activity in-progress. Time-based progress calculations must be based on Remaining Duration for each activity.

3.5.4 Other Changes

Other changes required due to delays in completion of any activity or group of activities are those delays beyond the Contractors control such as strikes and unusual weather. Also included are delays encountered due to submittals, Government Activities, deliveries, or work stoppage which makes re-planning the work necessary, and when the schedule does not represent the actual prosecution and progress of the work.

SUBMITTAL PROCEDURES

The KO may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited

to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. All submitted samples remaining, upon completion of the work, shall be picked up and disposed in accordance with the manufacturer's Material Safety Data Sheets (MSDS) and existing laws and regulations.

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to a Notice to Proceed. Schedules or tabular list of data or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work, submitted prior to contract notice to proceed.

Certificates of insurance Surety bonds

Submittals which are required after a Notice to Proceed. Schedules or tabular list of data or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work, submitted prior to contract Notice to Proceed.

List of proposed subcontractors List of proposed products Construction Progress Schedule Submittal register Accident Prevention Plan Health and safety plan Quality control (QC) plan Environmental protection plan Activity Hazard Analysis

SD-02 Shop Drawings

Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer for use in producing the product and as aids to the contractor for integrating the product into the project.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples Fabricated or unfabricated physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged.

Includes assemblies or portions of assemblies that are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses, or other data pertaining to a part of work. Design submittals, design substantiation submittals, and extensions of design submittals.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements.