Attachment 1 Olsen Bay PWS with Appendix.pdf

US Department of Agriculture (USDA)

OLSEN BAY CABIN DECOMMISSIONING

Performance Work Statement

Performance Work Statement (PWS)

Contents General Information

1.0 Background and Purpose

Contractor Requirements

2.0 Technical Requirements / Tasks

3.0 Deliverable / Schedule

4.0 Government Furnished

5.0 Travel

6.0 Contractor’s Key Personnel

7.0. Performance Requirement Measures

8.0. Definitions, Acronyms, and Applicable Publications

9.0. Appendix:

General Information

1.0 Background and Purpose: This is a non-personal services contract to decommission one (1) Cabin Building and one (1) pit toilet in the Cordova Ranger District, Chugach National Forest. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Outline of Services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS). All services shall be done in compliance with Occupational Safety and Health Administration (OSHA) guidelines.

1.2 Project Location: The project is located in Olsen Bay, within the Cordova Ranger District in the Chugach National Forest. The coordinates of the cabin are approximately 60°45'8.0"N 146°11'38.7"W. This is a remote location in Prince William Sound, accessible by boat or aircraft.

1.3 Background: The U.S. Forest Service is responsible for maintaining healthy, diverse, and productive National Forests. Part of these responsibilities is maintaining safe and up to date facilities for employee use. The Olsen Bay cabin is in severe disrepair, and no longer safe for use.

1.4 Period of Performance: 30 June 2022 through 30 June 2023.

1.5 Government Regular Working Hours: The Government's regular working hours are from 0700 to 1700, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS.

1.6 Federal Observed Holidays: The government observes the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.7 Service Interruptions: If any services must be interrupted (even temporarily) for any reason, the Contractor shall notify the CO, and COR at least three working days in advance. If the service interruption is due to an emergency breakdown the Contractor shall notify the CO and COR as soon as practicable.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. The CO and/or COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.9 Project Manager (PM): The Contractor shall provide a PM and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours.

1.10 Quality Assurance: The contractor shall comply with the quality assurance program as defined in the Quality Assurance Surveillance Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.11 Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any task order.

Contractor Requirements

2.0 Technical Requirements / Tasks

2.1 Remove and Dispose of Olsen Bay Cabin, including fuel storage tank. The fuel storage tank is empty but may still contain some residue fuel. The Cabin is approximately 800 square feet in size and rests on treated timber logs, with no subsurface foundation.

2.2 Decommission Olsen Bay Pit Toilet, which is a severely dilapidated wooden structure with a pit underneath. Decommissioning of pit toilet shall comply with Alaska Department of Environmental Conservation (ADEC) requirements:

2.2.1 ADEC Requirements:

2.2.1.1 Remove any structure erected over pit

2.2.1.2 Apply lime to the pit

2.2.1.3 Cover with a minimum of two feet of compacted soil. More cover may be needed to adequately cover the pit.

2.2.1.4 Contour the soil so there is a mound that will ensure drainage away from the pit and to allow settling of the soil.

2.2.1.5 Mark the pit location so that future owners avoid digging a new pit into a previously abandoned pit.

2.3 Tasks specific to items. The contractor shall perform the below tasks:

2.3.1 During decommissioning, the contractor shall comply with the following NEPA requirements.

2.3.1.1 Contractor shall ensure all equipment is clean and free of oil, grease, and well maintained. Refuel Equipment at minimum 100 ft from waterbody.

2.3.1.2 To prevent the introduction and spread of invasive species, apply these mitigations, and incorporate into contracts where appropriate:

2.3.1.2.1 All heavy equipment used in project areas should be inspected by a qualified USFS person for invasive plant propagules prior to entry on USFS lands. The DOI Technical Memorandum No.

86-68220-07-05: Inspection and Cleaning Manual for Equipment and Vehicles to prevent the Spread of Invasive Species should be provided to contractors prior to implementation to provide clear guidance for equipment cleaning

2.3.1.2.2 Any fill brought into a site should be from a certified weed free source.

2.3.1.2.3 Contractor shall minimize soil disturbance, where possible, to the footprint of the existing structures to be removed.

2.3.2 Combustible items may be burned on site in a contained area (i. e. Fire Ring, Barrel, Rock ring) unless it poses an environmental hazard due to treatment of wood or other combustible materials. Contractors shall break down all burn sites and restore them to their natural state. If burning is planned, burn containment plan shall be provided by contractor, outlining the proposed safety measures to keep burn under control and planned actions if burn gets out of control.

2.3.3 Contractor shall be responsible for the removal and disposal of all material from each location. All waste must be disposed of properly in accordance with all City, State, and Federal regulations. Anything that can be recycled shall be properly recycled locally, if recycling services are available. Cabin materials have not been tested for lead, but due to the age of the building, lead based paint may be present. Contractor shall perform all work using lead-safe work practices to minimize potential lead-based paint dust and debris generated during demolition activities.

2.3.4 Upon demolition completion, contractor shall restore each site to its natural state devoid of any non-native or construction materials. Contractor shall promptly rehabilitate or stabilize disturbed site as needed and contour site to disperse runoff, minimize erosion, stabilize slopes, and provide a favorable environment for plant growth, while minimizing area of soil disturbance.

2.3.4.1 After removing the structures, lightly scarify disturbed or compacted soils with a hard rake to promote revegetation.

2.3.4.2 Evenly scatter all slash or organic material displaced during the removal of the structure on top of the scarified soil.

2.3.4.3 Contractor shall thoroughly clean all equipment of all soil and plant debris prior to movement onto the project site.

2.3.5 Contractor shall provide a work schedule to the CO and COR fifteen (15) working days prior to commencement of work. The contractor shall notify the CO and COR as soon as possible about any work schedule deviations.

2.3.6 Contractor shall provide a safety plan addressing, at a minimum, the use of personal protective equipment, safe work practices, and outlining emergency procedures including local emergency contact information.

2.3.7 This area contains black and/or brown bear habitat, and is therefore, subject to frequent or infrequent travel and/or presence by these wild animals. They might be habituated to humans, and/or food conditioned, which may pose a threat to Contractor personnel; it is the responsibility of the Contractor to ensure any personnel are “bear aware” and able to minimize impacts to these animals by securing attractants out of reach or attainment by the animal(s).

3.0 Deliverable / Schedule

3.1 The Contractor shall submit all deliverables for this PWS IAW within listed timelines outlined above. Below is a list of all deliverables outlining each objective and due date.

Key Deliverables

Item No.

Deliverable Objective Due

2.3.2 Burn Plan To outline safety precautions and

action plan for burn site. Only applicable if contractor plans on burning materials.

15 working days prior to commencement of work

2.3.5 Work Schedule To notify the government of when the

contractor shall be on site performing work.

15 working days prior to commencement of work

2.3.6 Safety Plan To ensure safety of workers and

compliance with OSHA regulations.

15 working days prior to commencement of work

4.0 Government Furnished

The Government will provide maps for location(s) of work to be performed. See attachments.

5.0 Travel

The government will not be responsible for travel to or form the site location. The Contractor shall be responsible for all travel to and from the work site locations.

6.0 Contractor’s Key Personnel: See contract clause 452.237-74 for a list of required key personnel

7.0. Performance Requirement Measures

Performance Objective

PWS

Paragraph

Measurement Method

Allowable Performance Deviation

Remedy Amount or Corrective Action

Remove and dispose of Olsen Bay Cabin

2.1 COR shall

inspect each area.

Zero (0)% deviation

Contractor shall correct prior to final payment.

Remove and dispose of Olsen Bay pit toilet

2.2 COR shall

inspect area.

Zero (0)% deviation

Contractor shall correct prior to final payment.

Site Restoration 2.3.4 COR shall inspect each area.

Zero (0)% deviation

Contractor shall correct prior to final payment.

Notes:

8.0 Definitions, Acronyms, and Applicable Publications

8.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

8.2. Contracting Officer (CO): a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-

8.2.1. Require that a duty be performed at a particular office or activity; or

8.2.2. Restrict in any way a contracting officer in the performance of any duty properly assigned.

8.3. Contracting Officer’s Representative (COR): means an individual, including a contracting officer’s technical representative (COTR), designated, and authorized in writing by the contracting officer to perform specific technical or administrative functions.

8.4. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

8.5. Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

8.6. Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

8.7. Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

8.8. IAW: In accordance with.

8.9. Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees.

Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

8.10. Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

8.11. Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

8.12. Remove and Dispose: Detach items from existing construction and legally dispose Of them off-site, unless indicated to be removed and salvaged, or removed and reinstalled.

8.13. Workday: The number of hours per day the Contractor provides services in accordance with the contract.

8.14. Work Week: Monday through Friday, unless specified otherwise.

9.0. Appendix:

1. Map 1: Olsen Bay Location 1 Page

2. Picture 1: Olsen Bay Cabin 2 Page

3. Picture 2: Olsen Bay Cabin Side 3 Page

4. Picture 3: Olsen Bay Cabin Door Close Up 4 Page

5. Picture 4: Olsen Bay Cabin Inside 5 Page

6. Picture 5: Olsen Bay Cabin Foundation 6 Page

7. Picture 6: Olsen Bay Pit Toilet 7 Page

APPENDIX

Appendix

Map 1: Olsen Bay Location

Picture 1: Olsen Bay Cabin

Picture 2: Olsen Bay Cabin Side

Picture 3: Olsen Bay Cabin Side Door Close Up

Picture 4: Olsen Bay Cabin Inside

Picture 5: Olsen Bay Cabin Foundation

Picture 6: Olsen Bay Pit Toilet