Attachment 1 - NWF Refuse Green Waste PWS.pdf

PERFORMANCE

WORK STATEMENT

FOR

GREEN WASTE

COLLECTION

Northwest Field, Andersen Air Force Base, Guam

28 Mar 2024

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform green waste (GW), municipal solid (MSW) and mixed load construction waste (MLCW) at Northwest Field, Andersen AFB Guam. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). Estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Northwest Field

1.1.1.1. Green Waste (GW). The Contractor shall collect roll-off containers filled with green waste and provide empty replacements upon request. The Contractor must respond to this request within one business day of notification from the CO or COR and collect the GW within 48 hours of response. Details on size and routes shall be submitted to the CO 5 calendar days prior to the start of contract performance. A suggested route can be viewed in Appendix B, Image B1. If needed, the CO and COR reserve the right to request a schedule be made for routine collection of green waste. If a schedule is requested, the contractor shall establish a collection schedule that fits the requirements proposed by the CO or COR. The task that requires GW collection is detailed in Appendix A. The contractor shall be paid by price per haul relating to the size of the container, as well as the associated processing fee. Depending on size, this fee should be invoiced to CLINs 0001- 0003.

1.1.1.2. Municipal Solid Waste (MSW). The Contractor shall empty refuse containers upon request. The Contractor must respond to this request within one business day of notification from the CO or COR and collect the MSW within 48 hours of response. The Contractor shall establish initial vehicle routes upon contract award. Details on size and routes shall be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance. A suggested route can be viewed in Appendix B, Image B2. If needed, the CO and COR reserve the right to request a schedule be made for routine collection of green waste. If a schedule is requested, the contractor shall establish a collection schedule that fits the requirements proposed by the CO or COR. No changes are allowed to the schedule or haul route without CO or COR coordination. The task that requires MSW collection is detailed in Appendix A. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10-foot radius of the container. The contractor shall be paid by price per haul relating to the size of the container, as well as the associated processing fee. This cost shall be invoiced to CLIN 0004.

1.1.1.3. Mixed Load Construction Waste (MLCW). The Contractor shall collect roll-off containers filled with mixed load construction waste and provide empty replacements upon request. The Contractor must respond to this request within one business day of notification from the CO or COR and collect the MLCW within 48 hours of response.

Details on size and routes shall be submitted to the CO 5 calendar days prior to the start of contract performance. A suggested route can be viewed in Appendix B, Image B3. If needed, the CO and COR reserve the right to request a schedule be made for routine collection of mixed load construction waste. If a schedule is requested, the contractor shall establish a collection schedule that fits the requirements proposed by the CO or COR. The task that requires MLCW collection is detailed in Appendix A. The contractor shall be paid by price per haul relating to the size of the container, as well as the associated processing fee. Depending on size, this fee should be invoiced to CLINs 0005.

1.1.2. Reserved.

1.1.3. Reserved

1.1.3.1. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections(if applicable), the CO or COR may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the CO or COR. For special events, the contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR.

The CO shall notify the contractor in writing at least 7 days in advance of the special event date. This cost shall be invoiced to CLIN 0015.

1.1.3.2. Construction and Demolition Debris (C&D). When requested by the CO or COR, the contractor shall provide roll-off containers for collection of C&D. The contractor shall place containers at the designated site within one business day of notification by the CO or COR. The contractor shall recycle or dispose of all C&D at a recycling facility or permitted landfill. Clean (uncontaminated) concrete and asphalt may be transported to the base clean fill site as an alternative to off-base recycling or landfill facilities. The contractor must provide weight tickets of all roll-off containers to the COR or provide documentation of disposal that complies with local laws and regulations. C&D shall strictly consist of concrete blocks and bricks, broken concrete, asphalt, paving materials, soil, and masonry materials. Depending on size, this fee should be invoiced to CLINs 0006-0008.

1.1.3.3. Reserved.

1.1.3.4. Reserved.

1.1.3.5. Reserved.

1.1.3.6. Additional Pickups: In the event that a schedule has been created and unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email/Fax sufficient) pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size. This cost shall be invoiced to CLIN 0016.

1.1.3.7. Container Relocations: The Government may request relocation of containers.

The request will be made in writing and the container will be relocated within 72 hours.

This cost shall be invoiced to CLIN 0017.

which includes disposal date and method.

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW, GW, and MLCW during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.5. Route Parameters. The contractor shall propose routes to the base through the Main Entry Control Point of Northwest Field to the CO and COR for acceptance.

Collection shall be made between the hours of 7:00 AM through 5:00 PM Monday through Saturday. Collection outside these hours shall require prior coordination of the CO or COR. Should the routes be impacted by military operations on Northwest Field, the CO or COR shall notify the contractor and propose a route to avoid these operations.

1.1.6. Points of Collection. Collection stations for GW, MSW, and MLCW are shown in Appendix B. The contractor shall position bulk containers for customer ease in depositing GW, MSW, and MLCW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other potential obstructions.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, Table A2. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW, GW, and MLCW removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR. The Contracting Officer reserves the right to request additional and/or larger containers in order to meet the customer requirements.

1.1.8. Government-Approved Containers. Collection of GW, MSW, and MLCW shall be from contractor-provided, CO or COR accepted containers. Containers shall meet the base architectural/appearance standards.

1.1.9. Maintaining Containers and Collection Area. The Contractor shall return all GW, MSW, and MLCW containers to their original location after servicing, in an upright position with the lids securely in place (closed), if applicable. The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10. Lawful Disposal Documentation. Following the collection of all GW, MSW, MLCW, and C&D, the Contractor shall provide the CO and COR with documentation that displays that the waste was disposed of in a method that complies with local laws and regulations. The contractor shall submit a monthly report that includes documentation

1.2. Reserved.

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the COR. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.

1.3.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing green waste at an off-base facility shall be the responsibility of the contractor. This includes any organic material rejected for any reason.

1.3.3. Green Waste. The service provider shall dispose of green waste/organics at a permitted off-base disposal site. The contractor may dispose of green waste by marketing it and shall retain the revenue generated by this action.

1.4. EQUIPMENT MAINTENANCE. The Contractor shall furnish containers that match the architectural/appearance standards of the base. Additional re-painting must match the approved color scheme. The Contractor shall maintain all Contractor provided containers so that they have a professional appearance and ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests.

Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup. The contractor shall also perform the following maintenance services to refuse containers to ensure continued service:

A) Patch holes larger than 2” x 2”

B) Perform corrosion control to prevent breakthrough

C) Ensure all access doors are in good working condition

D) Ensure no visual cracking evident on fork mounts

1.5. REPORTS AND RECORDS. The Contractor shall provide a monthly report, by the fifth working day of the month, detailing the previous months total contract costs incurred, cumulative weight tickets for total tonnage of solid waste collected (MSW, C&D, and organic), tipping fees in sufficient detail to support Defense Environmental Programs Management requirements. Format for these monthly reports shall be coordinated with the CO or COR.

2. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. Contractor performance to meet these thresholds is critical to mission success.

Performance Objective PWS Section

Performance Threshold

Remedy

SS-1

Collect Municipal Solid Waste, Green Waste, and Mixed Load Construction Waste upon request in accordance with the specified response time or, if applicable, in accordance with an established schedule.

1.1.1.1. &

1.1.1.2. & 1.1.1.3.

No more than two valid defects per month

Re-performance within two hours of notification;

Completion of Corrective Action Report (CAR)

SS-2

Perform unscheduled collections and C&D Debris removal required by the contracting officer.

1.1.3.1. & 1.1.3.2.

No more than two valid defects per month

Re-performance within two hours of notification;

Completion of Corrective Action Report

SS-3

Dispose of Municipal Solid Waste, Green Waste, and Mixed Load Construction Waste in accordance with the established local, state, and federal regulations.

1.3. Zero deficiencies

permitted

Contractor shall identify solution implementation for approval by CO; Completion of Corrective Action Report.

SS-4

Maintain contractor provided property and equipment in good workable condition, and with a professional appearance.

1.4. No more than two

valid complaints per month

Repair to good working condition within 24 hours of notification; Completion of Corrective Action Report

SS-5

Maintain refuse containers and surrounding collection areas.

1.1.9. No more than two

valid complaints per month

Correct complaint within 24 hours of notification unless granted more time by the CO or COR; Completion of Corrective Action Report

SS-6 VPP Requirements:

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements.

Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.9.5. 100% of the time; zero deficiencies permitted

Notify CO ASAP after occurrence. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence: Completion of Corrective Action Report

2.1. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

2.2. QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. If schedules are requested, the contractor shall provide work schedules to the COR in accordance with paragraph 4.3 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service within 24 hours of notification by the CO or COR.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-Functional Team (MFT). All remedies shall be in accordance with all terms and conditions as set forth in the contract.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR.

Failing to meet the performance threshold as outlined in this PWS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in this PWS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meetings. The CO, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. CONTRACTOR REFUSE BINS. The contractor will provide the bins listed in Appendix A Table A2. Any repairs, replacements, or maintenance shall be at the contractor’s expense.

3.1. DELIVERY, TIPPING, AND MONTHLY FEE. In accordance with Appendix A Table A2, and by CO or COR request if additional containers are required, the contractor shall deliver the waste containers to the associated locations referenced in the Appendix B Maps. The delivery fee shall be invoiced to CLIN 0014. Depending on container size and type, the associated monthly fee shall be invoiced to CLINs 0009-0013. The tipping fees associated with the MSW and MLCW collections shall be invoiced to CLIN 0018.

3.2. REFUSE BIN CONDITION. The contractor shall maintain all bins ensuring they are free from unpleasant odors, dirt, debris, standing water, and pests. All containers must remain in good, workable condition with no leaks. No maintenance may be completed at the site of use. The contractor shall perform all painting, repair, and maintenance tasks off base. The contractor must inform the CO or COR of all repairs and any impacts it may have on the customer.

3.3. RETRIEVAL OF REFUSE BINS. At the end of the contract performance period, the contractor shall ensure that all bins are retrieved and returned to the service provider.

4. GENERAL INFORMATION.

4.1. Reserved.

4.2. Reserved.

4.3. HOURS OF OPERATION.

Perform integrated solid waste management services during normal duty hours and be available (by phone, pager, cell phone, text message or fax) during the Government Program Office’s hours (8:00 a.m. to 5:00 p.m., Monday through Friday) and for after-hours response to refuse problems or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.4. HOLIDAYS & CLOSURES

4.4.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February History and Chamorro Heritage Day – 1 March Memorial Day - last Monday in May Juneteenth – June 19th Independence Day - 4 July Guam Liberation Day – 21 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October All Souls’ Day – 2 November Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Sant Marian Kamalen Day – 8 December Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance. The CO or COR shall provide the contractor with adequate notification if service is required on a Federal Holiday.

4.4.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.5. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.6. Reserved

4.7. CONTRACT PERSONNEL

4.7.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.7.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.7.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.8. CONTRACTOR MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which http://www.ecmra.mil/ runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

4.9. SECURITY REQUIREMENTS.

4.9.1. Contractor/Employee Base Pass and Identification, Special Clearances, and Vehicle Passes.

The contractor shall be responsible for obtaining all necessary clearances, cards, passes, decals, or other items required for access of contractor personnel and vehicles to the base or other areas where work will be performed, as well as any and all associated costs. The contractor shall be required to apply for vehicle and personnel identification media at the Base Pass and Registration Section. Upon completion or termination of the contract, the contractor shall ensure all vehicle and personnel identification media are surrendered to the Base Pass and Registration Section. If required, the contractor shall obtain the following pass and identification items: Flight line authorization and pass and requisite vehicle pass(es).

4.9.2. Special Qualifications. The service provider shall permit only qualified employee personnel who meet the requirements for access to Andersen AFB, and who hold and maintain the requisite driver's licenses in accordance with all federal, state, and local laws and regulations.

4.9.3. Contracting Officer and Contracting Officer’s Representative (Quality Assurance Personnel).

The Contracting Officer will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.9.4. Emergency Medical Service. The Government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill while at Northwest Field, Andersen AFB. The treated personnel will be responsible for reimbursing the government for the cost of medical treatment and patient transportation at the current inpatient or outpatient treatment rate.

4.9.5. Voluntary Protection Program. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The contractor shall provide a verbal report to the CO as soon as possible following each and any occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence. Detailed information on Voluntary Protection Plan (VPP) is available on the OSHA website athttp://www.osha.gov/dcsp/vpp/index.html.

4.10. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

http://www.osha.gov/dcsp/vpp/index.html

5. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

C. Government Furnished Property/Services/Equipment

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

ITEM/

CLIN

REF

NAME

ESTIMATED

QUANTITY

0001-0003 Green Waste 120,000 Tons Total 0004 Municipal Solid Waste 2 Tons/Month 0005 Mixed Load Construction Waste 15 Tons

TABLE A2 - TASKS & ESTIMATED FREQUENCIES

COLLECTION

STATION LOCATION SIZE

ITEM

NUMBER TYPE FREQUENCY

A Apron 10 35 CU-Yds 2 GW Upon Request

B Miller Ramp 6 CU-Yds 1 MSW Upon Request or at least Once/Week

C Apron 9 30 CU-Yds 1 MLCW Upon Request

APPENDIX B

MAPS AND/OR SITE PLANS

IMAGE B1 – RECOMMENDED GREEN WASTE COLLECTION ROUTE

IMAGE B2 – RECOMMENDED MUNICIPAL SOLID WASTE COLLECTION ROUTE

IMAGE B3 – RECOMMENDED MIXED LOAD CONSTRUCTION WASTE COLLECTION ROUTE

APPENDIX C

CONTRACTOR FURNISHED PROPERTY/SERVICES/EQUIPMENT

Item Number Item Purpose

2 35 Cubic Yard Roll-Off Dumpster Green Waste Collection

1 6 Cubic Yard Traditional Dumpster Municipal Solid Waste Collection

1 30 Cubic Yard Roll-Off Dumpster Mixed Load Construction Waste Collection