ATTACHMENT 1 - Missouri Statewide Quarterly Admin Fee Report and Instructions.xlsx

This document is a Quarterly Administrative Fee Report and Instructions from the Missouri Division of Purchasing that applies to all statewide contractors. The report is designed to track all purchases made under state contracts for which payment has been received during each reporting quarter. Contractors are required to submit the completed report to the Division of Purchasing no later than the 15th calendar day of the month following the reporting quarter. The report requires contractors to identify their company name, statewide contract number, report submission date, and contact information for the person completing the report. The form specifies four reporting quarters: Q1 (January 1 – March 31), Q2 (April 1 – June 30), Q3 (July 1 – September 30), and Q4 (October 1 – December 31).

The administrative fee is calculated as 1 percent of the overall total payments received from state agencies, political subdivisions, universities, and governmental entities in other states during the reporting quarter, minus any returns and credits. Contractors must report total payments received from each category of entity separately and then calculate the cumulative overall total payments received. The total administrative fee payment is then submitted through one of four methods: personal check, money order, company check, or ACH electronic payment. Reports and fee payments can be submitted by mail to the Division of Purchasing office in Jefferson City, by fax at (573) 526-9815, or by email to ereports@oa.mo.gov. If no payments were received during a reporting quarter, contractors must indicate this on the form and are exempt from submitting an administrative fee for that period.