ATTACHMENT 1 - Missouri Statewide Contract Quarterly Admin Fee Usage Report.xlsx

This file contains instructions and a reporting template for the Missouri Statewide Contract Quarterly Usage Report, administered by the Missouri Division of Purchasing. The document establishes the requirements and procedures for contractors holding statewide contracts with the State of Missouri to report their quarterly purchase activity. Contractors must submit a completed report electronically to ereports@oa.mo.gov no later than the 15th calendar day of the month following each reporting quarter, or the next business day if the 15th falls on a weekend or holiday. Contractors must submit reports for all four quarters (January 1-March 31, April 1-June 30, July 1-September 30, and October 1-December 31), even if no purchases were made during a given quarter. The reporting template requires contractors to document specific data elements for each purchase transaction, including the customer name, product or service description, purchase authorization number, contract line item number, quantity delivered, unit price charged, and extended price.

The report template collects detailed information to track contract utilization across different customer entity types, including Missouri state agencies (designated "S"), Missouri political subdivisions ("P"), Missouri universities ("U"), and out-of-state political subdivisions or state entities ("O"). Required header information includes the contractor name, statewide contract number, report contact name and contact information, and the date submitted. The form includes multiple rows for transaction entries with columns for extended price calculations, culminating in an overall total of purchases. This quarterly reporting mechanism serves as an accountability measure to monitor contract usage and spending across the Missouri statewide contracting system.