Attachment 1 Mini-MACC SOW 17 July 2020201221.pdf

MINI-MULTIPLE AWARD

CONSTRUCTION CONTRACT

(Mini-MACC)

Joint Base Elmendorf-Richardson, Alaska

STATEMENT of WORK

GENERAL CONTRACT PROVISIONS

17July 2020

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Mini-MACC Statement of Work

TABLE OF CONTENTS

SECTION DESCRIPTION PAGES

01000 GENERAL CONTRACT REQUIREMENTS 3 thru 16

01100 GENERAL SITE REQUIREMENTS 17 thru 31

01200 GENERAL DESIGN REQUIREMENTS 32 thru 33

01300 TASK ORDER EXECUTION 34 thru 42

01400 CONTRACTOR’S QUALITY CONTROL 43 thru 48

01500 ENVIRONMENTAL CONTROLS 49 thru 67

01600 MANAGEMENT OF HAZARDOUS WASTE 68 thru 81

01700 ENVIORNMENTAL PROTECTIONS /

HAZARDOUS WASTE ON JBER AKARNG

ENCLAVES

82 thru 87

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Section 01000 General Contract Requirements

1. Contract Description

1.1. The Multiple Award Construction Contract herein referred to as the Mini-MACC, is an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract that supplements Civil Engineer’s (CE) or AKARNG Construction and Facility Management’s (CFMO) in-house capabilities to perform minor construction, facility repair/alteration, and real property repair/alteration projects on an as needed basis. The Mini-MACC is for projects that are beyond the capability of the base civil engineers to perform with Government resources. This requirement is geared primarily towards repair/alteration projects but may also be used to perform new construction projects. The contractor shall provide all material, equipment, and labor to accomplish “less-complex” and/or “minimal” design, repair, alternation and/or minor construction projects in an expeditious manner.

Individual Task Order (TO) projects will vary in size, with the majority expected to be less than $500,000. The work may include facility upgrades, renovations, painting, utility work, airfield pavement, roads, roofs and other assorted repair and alteration projects. The construction work includes tasks in various trades such as carpentry, asbestos abatement/removal, demolition, mechanical, electrical, plumbing, concrete masonry, welding, fire systems, and paving. Design as used in this acquisition means project estimating and preparation of Minimal designs. All construction/design shall be in compliance with the JBER Installation Facility Standards Volumes I and II and Section 01200 General Design Section.

1.2. Green Procurement: Following award of the basic contract and prior to the Mini-MACC Orientation Seminar, the contractor shall submit a comprehensive Green Procurement Plan. The plan shall describe the step-by-step process for complying with the mandatory Green Procurement requirements, both for the design and the construction phase of task orders. The contractor shall be solely responsible for all lost costs associated with design omissions and failure to include costs associated with Green Procurement.

1.3. Design: The Government will provide project design information and drawings at a level it deems necessary for the contractor to perform the task order work. The contractor shall perform incidental design work as may be necessary to the construction. The Contractor’s proposal must be supported by necessary documentation to indicate that adequate engineering and planning to accomplish the requirement has been accomplished. Example of documentation that might reasonably be expected would include sketches or drawings, calculations, catalog cuts, specification, etc. The contractor is not expected to perform design services or to provide stamped engineering drawings. Stamped engineering drawings that are included as a part of a manufacturer’s package, such as pre-engineered building packages, etc., are not considered to be design services. Specialty systems that require stamped drawings to comply with life safety codes, such as fire sprinkler systems and fire alarm systems, shall be provided by the contractor as a part of the fire system installation and not considered to be design services. Minimum design effort, that which is incidental to accomplishing the required task, is required. The Contractor shall provide drawings and supporting documentation as necessary to show that he has a full understanding of the Scope of Work and as needed for his subcontractors. Shop drawings, layout drawings, fabrication drawings, etc., shall be provided to the Government as applicable or when requested. Drawings provided by the Contractor shall be graphical representations (in the quality, detail, and professionalism) documenting the work required by each project. The drawings must

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be thorough and detailed enough to allow Government personnel to review project details, monitor and validate work compliance, and for the contractor and to successfully perform all work.

1.4. The geographic scope of this contract includes the property and facilities located within the jurisdiction of Joint Base Elmendorf Richardson (JBER). Work performed under this contract shall be bound by rules, laws, and regulations of each particular installation as well as local, state, federal, and Air Force regulations. This contract covers construction efforts at Joint Base Elmendorf-Richardson (JBER) to include all surrounding military ranges and National Guard facilities. The general provisions stated herein apply to work performed on Joint Base Elmendorf-Richardson (JBER). For work to be performed at other locations, the Contracting Officer will provide site specific provisions with the request for proposal and resulting Task Order. There may be limited work outside of JBER but within the confines of the Anchorage Bowl and there may be limited work at the Seward Alaska recreation camp, in Seward, AK.

1.4.1. Within JBER there is an area referred to as the “Alaska Army National Guard (AKARNG) enclave”. This specific area has requirements that exist only for task orders executed within the geographical confines of the enclave. The map outlining this area is located in SOW Section 01700.

1.4.1.1. For work occurring on JBER AKARNG enclaves, environmental compliance is coordinated through the State of Alaska Department of Military and Veterans’ Affairs (DMVA) Facilities Management Office (FMO) Environmental and Physical Property Sections, as detailed in Section 01700. In particular, Section 01700 describes AKARNG procedures used involving reporting of spills, storm/waste water events/processes, and hazardous waste (HAZWASTE) processes. All handling of Hazardous Material (HAZMAT) on JBER, including AKARNG Enclaves, is in accordance with Sections 01100, 01400, and 01500 of this document. Section 01700 also contains a sub-section on requirements and reporting procedures pertaining to Cultural and Historical resources on AKARNG enclaves; see 01700, subsection 6.4.

2. Contract Requirements

2.1 The Contractor shall furnish all management, supervision, labor, materials, equipment, and incidentals required for a broad range of maintenance, repair, and minor construction work on various real property facilities covered under this contract, including design and engineering services incidental to construction. The Contracting Officer (CO) will conduct negotiations with the Contractor and issue individual Task Orders (TO) for maintenance, repair and minor construction projects identified by the Base Civil Engineer (BCE) as part of this Mini-MACC program.

2.2 Mini-MACC Master Specifications

2.2.1 This contract will utilize the Unified Facilities Guide Specifications (UFGS). UFGS standard specifications can be obtained from the Whole Building Design Guide website:

http:/www.wbdg.org/ffc/dod/unified-%20facilities-guide-specifications-ufgs).%20%20. The Unified Facilities Guide Specifications (UFGS) are hereby incorporated into the solicitation and any resultant contract. The UFGS are anticipated to be updated approximately annually by the Contracting Officer by issuance of a unilateral modification to the base contract. Each individual TO will remain under the UFGS version that was in effect at the time of TO award or through any supplements issued by the Government when individual TO’s are modified to add additional work. Only the additional work may be applicable to the current UFGS.

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Mini-MACC Statement of Work http://www.wbdg.org/ffc/dod/unified-%20facilities-guide-specifications-ufgs).

2.2.2 The Mini-MACC Master Specifications are numbered and organized in accordance with the Construction Specification Institute’s (CSI) Master Format. All specifications are filed in Division 2 through 48 per CSI guidelines. The specifications are taken from the UFGS.

2.2.3 The Government will identify the required elements of work in the project Scope of Work and Drawings. Following the project award, the successful contractor shall utilize the UFGS Guide Specs and apply the elements of work identified by the Government to develop the project specific specification to be submitted to the Government for approval.

3. Contractor Organization

3.1. The contractor shall have available a design and construction staff to respond to the requirements of this multi-discipline Mini-MACC type contract. The contractor’s organizational approach shall integrate with this staff to provide project management, incidental project design/engineering, on-site superintendence, safety, environmental compliance, quality control and administration.

4. Ordering Procedures

4.1 As the need arises for performance under the terms of this contract, the Contracting Officer or authorized representative will issue a Fair Opportunity Proposal Request (FOPR). Orders placed will be competitively awarded using FAR 16.504(b)(1) fair opportunity processes with specific instructions provided within each FOPR.

4.2 Orders processed under this IDIQ contract will be decentralized meaning installation contracting officers will solicit IDIQ holders for local requirements and administer the resulting orders. Orders will primarily be issued thru Air Force or Army contracting agencies. Orders may be issued from other agencies with written approval from the 673 Contracting Squadron. Resultant TOs may include any special agency requirements, provisions or clauses.

4.3 Orders shall be issued on a Firm-Fixed Price (FFP) basis. The Contract Line Item Number (CLIN) structure on each order will reflect the FFP for each line item, and must strictly follow the CLIN structure outlined in the IDIQ contract. Order competition for subsequent award is as follows:

4.4 Fair Opportunity Proposal Request (FOPR)

4.4.1 The ordering CO will initiate the FOPR process by sending a FOPR letter and attachments (herein referred to as the FOPR package) to IDIQ holders following FAR 16.505.

• The FOPR letter may include the following information o Date of package o Proposal due date and name/email address of POC to submit proposal o Date, time and location of pre-proposal site visit o Magnitude of construction estimate IAW FAR 36.204 o Project specific statement of work/performance work statement/statement of objectives o Estimated Period of Performance (PoP)/Estimated Completion Date (ECD) o Work schedule o Other requirement documents o Bonding requirements

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o Identification of liquidated damages rate, if applicable o Identification of Government furnished property/equipment available, if applicable o Other pertinent data such as planned closures for other base-related restriction periods

4.4.2 For each FOPR, the CO will provide the Contractor with one (1) copy of the Government’s Statement of Objectives (SOO), Statement of Work (SOW) or Performance Work Statement (PWS) and an AF Form 66 Schedule of Material Submittals identifying the minimum required submittals from the Contracting Officer or his/her designated Contracting Specialist. The Contractor may be provided with one (1) set of drawings and specifications as required or applicable. The level of the design provided to the Contractor may be anywhere from a 35% design (basic concept) to a 95% design (a complete design package which requires the Contractor to verify actual conditions and make any necessary corrections).

4.4.3 Although the Contractor is given a design package, it is still the Contractor’s responsibility under FAR 52.236-3 to investigate the site and conditions affecting the work prior to proposal submission.

The Contractor may reproduce the drawings and specifications at the Contractor’s own expense if additional copies are needed. The Contractor shall check all drawings and specifications for discrepancies upon receipt and notify the Contracting Officer or their designated representative immediately of any discrepancies via a written Request for Information (RFI). The RFI shall be forwarded to the Contracting Officer for review and in-turn forwarded to the assigned Mini-MACC Project Manager(s) for review, clarification and response. Enlarged plans and details shall govern where the same work is shown at smaller scales. The Contractor shall compare all drawings and verify the installation before laying out the work and shall be responsible for any errors which might have been avoided thereby.

4.4.4 Drawings may not be available or provided. Drawings showing the location of equipment, piping, ducts and conduit are diagrammatic and may not show every detail required. In addition, site conditions will not always permit installation in the locations shown on the concept drawings.

Drawings showing equipment, piping, ducts, conduit, etc. to be removed, altered, or installed may require deviation from the configuration of the demolition or installation drawings due to existence of conflicting ducts, conduits, hangers, light fixtures, structural items, and temporary walls, etc. All such minor details of work which are not shown on the drawings, as well as such items not specifically mentioned in the specifications, but which are essential and necessary for the completion of the work, and to make all systems or equipment operational, shall be considered as incidental and shall be included as part of the work. When this situation occurs, the final placement of permanently installed items shall be subject to approval by the government Program Manager. The Contractor shall be responsible for inspecting to their satisfaction all areas/items of possible conflict. Failure to verify the dimensions and locations will be at the Contractor's risk and shall not relieve the Contractor from accomplishing the work required by the task order.

4.4.5 Brand Name Descriptions: The Statement of Work (SOW), drawings and the Technical Provisions of the specifications may, in some instances, refer to certain items of equipment, material, or article by trade name/brand name. References of this type shall not be construed as limiting competition, but shall be regarded as establishing the physical, functional and performance needs in order to meet the minimum level of quality or reliability desired. These brand name references are not intended to limit materials or services to only the brand name UNLESS a Justification and Approval (J&A) is included with the FOPR. If there are any questions regarding the Government’s definition of minimum quality or reliability standards in reference to a brand name a request for additional information shall be requested in writing to the Contracting Officer within five (5) business days of receiving the FOPR.

4.4.6 FOPR Design Levels. The design and engineering required for this contract is at the level normally expected of a general construction contractor and considered incidental to the accomplishment of the

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scope of work provided by the Government. Examples of services required from the contractor include: sizing and selection of electrical and mechanical equipment and systems; sizing of electrical circuits (i.e., wiring and cable sizing; to include pole mount and pad mount transformers sizing), electrical devices, heating and ventilating air ducts, fluid piping systems and light structural framing members; lighting layout; fire detection systems; surveying; computer aided drafting, etc. If the design requires the services of a registered architect or professional engineer, it should be considered outside the parameters of the MINI-MACC program and the Contractor shall notify the Contracting Officer immediately. However, specialty systems that require stamped drawings to comply with life safety codes, such as fire sprinkler systems and fire alarm systems, shall be provided as a part of the fire system installation and not considered to be design services.

4.5 Pre-Proposal Site Visit

4.5.1 After the release of a FOPR, the Government and the Contractors will schedule and conduct a pre-proposal site visit for the project. Interchanges held during the site visit may include, but are not limited to: scope of work, method of construction, sequence of operations, progress schedule, means of access to project site, delivery and storage of materials and equipment, work restrictions, coordination requirements, project goals, liquidated damages and potential difficulties/problems. The Contractor shall comply with the requirements of the clause at FAR 52.236-3, Site Investigation and Conditions Affecting the Work.

4.5.2 Any questions asked during the site visit or identified after the site visit shall be submitted in writing as a Request for Information (RFI) to the Contracting Officer and designated Contract Specialist within two (2) calendar days after the site visit unless a shorter timeframe is specified in the FOPR.

The Contracting Officer will provide a finalized scope of work by amendment (if necessary) to the FOPR following submission of the site visit questions, unless determined otherwise by the Contracting Officer.

4.5.3 As part of meeting the requirements of FAR 52.236-3, Site Investigation and Conditions Affecting the Work, the Contractor shall research all historical drawings related to the project site or facility.

Historical records and drawings (if they are available) are located in the 673d CES Civil Engineer Squadron, Bldg. 724; drawing vault. Contractors will be required to bring a copy of the FOPR signed by the Contracting Officer to the drawing vault in order to be authorized access. Contractors shall not use the drawing vault to research any building/project for which they do not have a signed FOPR or contract/task order. Contractors found violating this policy may have their access to the drawing vault restricted and/or have further actions taken including but not limited to receiving a lower CPARS rating or the Government not exercising their contract option(s). NOTE: Available historical records or drawings may or may not be accurate, therefore; it is the Contractor’s responsibility to perform diligent site investigation prior to the preparation of their project proposal to the Government.

4.6 Proposal Submission Process

4.6.1 All Contractors are highly encouraged to submit a proposal for every FOPR under this contract.

The Government expects Mini-MACC Contractors to propose on approximately 80% of annual FOPRs. Failure to propose as a meaningful participant may result in the Contractor’s off-ramping from the Mini-MACC program via termination IAW the On/Off Ramp Procedures contained in Section H of the contract.

4.6.2 Normal Response Requirements: If the requirement is determined to be a normal response requirement by the Contracting Officer, the contractor shall submit a Task Order Proposal to fulfill the requirement within a maximum of fourteen (14) calendar days. Additional time may be allowed at the discretion of the Contracting Officer.

4.6.3 Quick Response Requirements: If the requirement is determined to be a quick response requirement by the Contracting Officer, the contractor shall submit a Task Order Proposal to fulfill the

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requirement within a maximum of seven (7) calendar days from written notification.

4.6.4 If no proposals or only one proposal is received, the Government, at its discretion, may revalidate the FOPR requirement. The validation process may include interchanges of information with some or all the Contractors to determine whether there are concerns about the FOPR requirement. Should the requirement be validated, the FOPR package may be reissued.

4.6.5 The Contractor’s proposal shall be submitted to the ordering CO on or before the time and date specified in the FOPR letter. Pricing on task order proposals shall be valid for a minimum 90 calendar days after the required submission date or unless otherwise specified in the individual

FOPR.

4.7 Project Proposal

4.7.1 For every FOPR associated with a new task order, the Contractor shall provide a written proposal describing the Contractor’s approach to the proposed project work described in the Government’s SOO/SOW/PWS and project drawings (if any). The proposal shall include at a minimum, unless otherwise specified in the FOPR: a Cover Letter, a narrative describing the approach to the proposed project as described in the Government’s SOO/SOW/PWS to include all major components of the project; an AF Form 66 Schedule of Material Submittals identifying any supplemental submittals in addition to those identified by the government; a detailed project schedule in Microsoft Project (must be in Adobe .pdf format), or equivalent, that includes all major components of the project, and their associated percentage of effort; and any other information as needed to demonstrate a complete and thorough understanding of construction effort.

4.7.2 Cover Page. The cover page or pages shall include project title, total project cost, list of assumptions, and list of requirements, performance period, material long lead times, and any special considerations such as phasing of construction. The contractor’s proposals shall be complete and concise.

4.7.3 Technical Narrative. The Contractor shall provide, as part of the proposal, a technical narrative.

The written narrative shall describe the Contractor’s approach and shall document the Contractor’s basic design solution to the subject project. The Contractor shall not simply re-state the goals of the Government SOO/SOW/PWS, but provide sufficient information to demonstrate to the Government a complete and thorough understanding of the requirement and all applicable codes and regulations.

4.7.4 Design Documentation. Design incidental to accomplishing the required tasks outlined in each task order project may be required. The extent of these designs will depend upon the complexity of each task order project. The Contractor shall provide sufficient design documentation to substantiate the proposed approach for the task. Design documentation shall provide enough detail to verify line item quantities in the cost proposal (if requested) are accurate. Further the design documentation should clearly convey to the Government how the project will be completed. All designs shall clearly illustrate compliance with local, state, and federal building and construction codes. After the site validation visit, the Contractor shall begin preparation of design documentation that clearly illustrates the proposed design solution, quantities, dimensions, materials etc.

4.7.5 Price Proposal. The Contractor shall provide their proposed price by completely filling out the pricing requested in the FOPR for all identified Contract Line Items (CLIN’s). Contractors will be requested to provide a lump sum cost per CLIN. All CLINS will be added to determine the total proposed price.

4.7.5.1 Detailed Price Proposal (Cost Breakdown). Upon verbal or written request of the Contracting

Officer, the Contractor shall submit a detailed cost breakdown of their proposal within 2 business days of request. The cost breakdown must include a breakout of costs and quantities for all labor, materials, equipment, overhead, and profit for the prime contractor and all subcontractors. The breakout must be organized by division of work and include sub-line items of work, provided in a

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clear and concise format, to enable a straightforward evaluation of the proposal by the Government.

4.7.5.2 The Government will only require the detailed cost breakdown in limited situations, primarily, when price reasonableness cannot be established, when only one offer is received or for negotiating task order modifications. Detailed breakdowns may also be requested if the Government deems them necessary to reasonably determine Contractors understanding of the project.

4.8 Post FOPR Award Documentation Requirements

4.8.1 Drawings. When required, design drawings submitted by the Contractor shall show the basic layout and planning of work. Shop drawings shall show in detail the proposed fabrication and assembly of structural elements and/or the installation (i.e. form fit, and attachment details) of materials or equipment. Drawings must have sufficient detail to enable both the Contractor and the Government to understand the work to be accomplished.

4.8.1.1 For the purpose of this requirement, the term drawings includes actual construction drawings, shop drawings, fabrication drawings, erection drawings, diagrams, layouts, schematics, descriptive literature, illustrations, room finish schedules, lighting/panel schedules, lighting level analysis plans, load/distribution schedules/calculations, performance and test data, and similar materials furnished by the Contractor to explain in detail specific portions as may be required by an individual task order.

4.8.1.2 The Government may indicate minimum drawings that are necessary for each individual task order project. Typical types of drawings required on task orders include the following:

Title/Location/Legend/Index Sheets, Site Plans, Grading/Landscaping Plans, Underground Utility Plan and Profiles, Demolition Floor Plans, New Work Floor Plans, Wall Sections, Building Section, Finish Schedules, Window and Door Schedules, Mechanical Plans and Equipment Schedules, Plumbing Plans and HVAC Riser Diagrams, Electrical Plans and Wiring Diagrams, Electrical Equipment and Panel Schedules, Lighting Plans and Schedules, Communications Plans, Fire Protection Plans, Structural Plans, Roofing Plans, Wall and Roof Sections, Reflected Ceiling Plans, Elevations (Interior and Exterior), and Associated details.

4.8.2 Design Calculations. The Contractor shall provide, as part of the proposal, design calculations to substantiate appropriate equipment or material selection/sizing, component assembly, proposed layout and sizing of utilities and structural elements (i.e. HVAC Loads, Lighting, Platform Supports, etc.). The Contractor shall supply the following calculations per each task order project, as applicable:

4.8.2.1 Mechanical: HVAC load analysis and unit sizing, pipe sizing and duct sizing.

4.8.2.2 Electrical: Electrical system capacity, conductor, conduit, protective devices and other equipment sizing.

4.8.2.3 Structural: Structural system and foundation sizing.

4.8.2.4 Pavement/Site Work: Area run-off quantities, drainage capacities and grading slopes.

4.8.2.5 Lighting: Lighting level analysis and lumen/foot-candle levels for each room or area.

4.8.2.6 Energy: Provide energy savings and Return on Investment (ROI).

4.8.3 Schedule of Material Submittals. The Contractor shall provide as a minimum, all submittals identified in the AF Form 66, Schedule of Material Submittals. Additional submittal requirements are identified in paragraph 6. Submittals. The submittals shall include all reports, construction materials, and documentation that have a material effect on the construction effort including, but not limited to: large purchase items; long-lead items; required reports; and as-built drawings.

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4.8.4 Construction Schedules. The progress schedules for Task Orders under this contract shall be prepared using AF Form 3064 Project Schedule, Microsoft Project, or equivalent industry standard progress schedules as indicated in the FOPR instructions.

4.8.4.1 Progress Schedules shall be prepared IAW FAR Clause 52.236-15 for all projects that exceed the

Simplified Acquisition Threshold, as defined in FAR 2.201, and whose actual performance is greater than 60 days.

4.8.4.2 Schedules may be requested by the Government for projects below the SAT or whose performance period is less than 60 days when deemed necessary.

4.8.4.3 Progress Schedules shall breakdown the project into distinct tasks, identifying major work elements such as: electrical, site work, etc., show which tasks will be accomplished simultaneously, and indicate the critical path. It shall identify all major tasks of construction effort and their associated percentage of the work effort. It should demonstrate a logical progression of the work effort from award to close-out. The purpose of the submitted project schedules is to aid in the determination of the construction period. Following the start work date, the Contractor shall provide bi-monthly construction progress updates on an AF Form 3065 Progress Report, to the Contract Specialist and Project Manager.

4.8.5 Progress Payments/Reports. Progress Payments are allowable and should be requested IAW FAR

Clause 52.232-16 Progress Payments. Progress reports shall be prepared for all projects when progress payments are requested. Air Force Form 3065 (Progress Report), or CO approved equivalent, in electronic format is the form that must be used when requesting progress payments, or final payment, to justify work completion.

4.8.5.1 When requesting progress payments the completed AF 3065, or approved equivalent, shall be submitted to the Government’s Project Manager and Inspector for verification of claimed work completion percentages. Following Government signature the AF 3065 shall be submitted to the Contracting Officer and Specialist for final approval. Once completed the AF 3065 shall be attached to the invoice in Wide Area Workflow (WAWF). Invoices submitted without a completed AF 3065 will be rejected. For AKARNG payment requests, or payment questions, contact the USPFO Contracting Officer at 907-428-6188.

4.9 Task Order Selection Procedures

4.9.1 Task orders issued under each contract award are subject to the requirements of Federal Acquisition

Regulation (FAR) 16.505, Orders under Multiple Award Contracts. All contractors will be given a fair opportunity to be considered for each order. Contractors must follow the procedures outlined above in section 4.6 to be considered. The Contracting Officer will select one contractor to receive the task order award. No protest under FAR subpart 33.1 is authorized in connection with the issuance or proposed issuance of a delivery order, except as authorized by FAR 16.505(a)(10)(i).

4.9.2 The selection for task order award will either be based on Lowest Price Technically Acceptable (LPTA) or Best Value (BV) at the discretion of the Contracting Officer with concurrence of the Engineering Project Manager. Under LPTA, task order awards will be made to the lowest priced proposal determined technically acceptable. Proposals will be determined technically acceptable when they demonstrate a complete understanding of the task order requirement based upon a review of each of the submitted documents. Inconsistencies and/or a lack of sufficient detail may cause task order proposals to be determined technically unacceptable. Under BV, task order awards will be made to the task order proposal which is determined to be the best value to the Government considering price and other factors. The factors used in the best value determination will be identified in the FOPR.

4.9.3 The following factors may be considered when making a BV decision in the selection and may

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include other factors the Contracting Officer determines relevant or in the best interest of the government in selecting an awardee. All factors are considered equal, except price and past performance, with no order of precedence. Price will be considered slightly less important than all other technical factors and past performance. The contracting officer shall exercise broad discretion in selecting the Contractor.

4.9.3.1 Completeness of proposal

4.9.3.2 Design

4.9.3.3 Construction methodology

4.9.3.4 Scheduling

4.9.3.5 Past performance

4.9.3.6 Quality of deliverables

4.9.4 After considering the above factors the contracting officer may conduct interchanges with offerors to discuss any aspect of their proposals. Interchanges may be conducted with some, all, or none of the offerors at the Contracting Officer’s discretion.

4.9.5 Once evaluations are completed the Contracting Officer will award a task order to the successful offeror. Each task order will include the following information:

4.9.5.1 Effective date of the task order

4.9.5.2 Contract number and task order number. Item number and description, quantity, and unit prices

4.9.5.3 Task order price, delivery or performance data

4.9.5.4 Accounting and appropriation data

4.9.5.5 Liquidated Damages, if applicable

4.9.5.6 Design, if applicable

4.9.5.7 Sketches/Drawings, if applicable

4.9.5.8 Government’s Statement of Work and Specifications

4.9.5.9 Construction Schedule

4.9.5.10 Applicable Construction Wage Rates

4.10 Construction Wage Rate Requirements (Formerly known as Davis-Bacon Act)

4.10.1 The most current Construction Wage Rate Requirements Statute wage determination will be incorporated into the contract at the time of award. This wage determination will be effective for all task orders issued until updated by contract modification. A new wage rate will be incorporated via modification to the base contract approximately annually. If a FOPR is issued prior to execution of a base contract modification updating the wage rates, but not awarded until after the new wage rate is incorporated, the Contractor will be given the opportunity to update their proposal to incorporate any changes caused by the update to the wage determination. Once a FOPR is awarded the wage rate in effect at the time of original TO award will remain in effect for the duration of the FOPR unless changed by FOPR modification by the Contracting Officer.

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4.11 Performance and Payment Bonds – Applicable to Individual TOs

4.11.1 Contractors shall furnish Performance and Payment Bonds (Standard Form 25/25A) with good and sufficient surety or sureties, acceptable to the Government on all TOs with the following exceptions.

4.11.1.1 TOs up to $35,000 will not normally require performance or payment bonds. Refer to the FOPR for guidance from the Contracting Officer.

4.11.1.2 For TOs exceeding $35,000 but not exceeding $150,000 the Contracting Officer may determine an amount lesser than 100% if deemed adequate for the protection of the Government.

4.11.2 The penal sums of the bonds, as shown below, shall be provided to the Contracting Officer for their acceptance.

4.11.2.1 Performance Bond. Unless the Contracting Officer determines that a lesser amount is adequate for the protection of the Government, the penal sum of the performance bonds (Standard Form 25) shall equal one hundred percent (100%) of the contract price for each TO.

4.11.2.2 Payment Bond. Shall equal 100% of the contract price for each TO. One of the following is required:

4.11.2.2.1 A payment bond

4.11.2.2.2 An irrevocable letter of credit (ILC)

4.11.2.2.3 A tripartite escrow agreement. The prime contractor establishes an escrow account in a federally insured financial institution and enters into a tripartite escrow agreement with the financial institution, an escrow agent, and all of the suppliers of labor and material. The escrow agreement shall establish the terms of payment under the contractor’s escrow account, and the escrow agent distributes the payments in accordance with the agreement, or triggers the disputes resolution procedures if required

4.11.2.2.4 Certificates of deposit. The contractor deposits certificates of deposit from a federally insured financial institution with the Contracting Officer, in an acceptable form, executable by the Contracting Officer

4.11.2.2.5 Other Deposits. A deposit of the types of security listed in FAR 28.204.

4.11.2.3 Performance and payment bonds are due within 10 days of the Notice to Proceed.

4.11.2.4 Bid Bonds. Bid bonds are not anticipated for use on task orders. A bid bond will only be required on the seed project.

4.12 Meetings and Conferences

4.12.1 Pre-Construction Conference: The Contractor shall schedule a pre-construction conference prior to issuing a start work notice on any project, unless the requirement is waived by the Government in writing. The Contractor shall reach out to the Project Manager and Contracting Specialist assigned to the project to schedule the meeting. The Project Manager will coordinate attendance of the Project Inspector, Base Environmental, the customer and any other applicable government party. The meeting shall be Contractor led and will discuss all aspects of the required work for a task order. At a minimum there should be a review of all material submittals, drawings, SOW review, schedule review, safety and accident protection, coordination’s required, HAZMAT and Universal Waste storage/disposal, administrative issues, traffic control, as-built criteria, performance requirements, security procedures, and any questions the Contractor may have.

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4.12.2 Following the pre-construction conference (within 3 business days) the Contractor shall provide all attendees a written (e-mailed) meeting minutes from the conference to include the list of all in attendance for the meeting, and the date time and location of the meeting.

4.13 Task Order Funding

4.13.1 Proposals up to the Simplified Acquisition Threshold may be requested and processed up to the point of award in advance of funding. Proposals processed up to award may remain on hold, pending funding, for the entire period specified in the FOPR. If funding becomes available after the FOPR specified date for pricing all Contractors who submitted a proposal will be offered an opportunity to update their pricing. If significant time has passed from the initial FOPR or the requirement changes the Government, at its sole discretion, may cancel the FOPR and issue a new FOPR. It is the government’s intent to award a task order for each proposal processed up to the point of award; however, due to changes in the construction program, congressional budget changes or world events, some projects may be canceled. No compensation for cancelled projects will be granted to the contractor.

4.13.2 Proposal Fees. For projects the Government estimates will exceed the Simplified Acquisition Threshold, but the Government does not have full funding for the projects, a proposal fee may be offered in order to solicit the requirement. For proposal fee requirements the Government will conduct the FOPR process and award the successful Contractor a $2,500 proposal fee to pay for the cost of developing a proposal. The proposal fee will not be awarded until the end of the fiscal year with the intent that the Government can secure full funding and award the entire project before fiscal year funding expires on 30 September.

4.13.2.1 If full funding is not received before the end of the fiscal year, the successful Contractor will be awarded the $2,500 proposal fee. The terms in the FOPR may require Contractor’s to hold their proposed prices good into the next fiscal year. If a proposed price is still valid into the next fiscal year and the Government receives full funding the Government at its sole discretion may unilaterally award the remaining value of the TO. The $2,500 fee will then be incorporated back into the overall project proposed price. Unless otherwise specified in the FOPR, all proposal fee projects must have a price proposal that is good through 31 December of the calendar year in which the FOPR was issued.

5. Working Hours

5.1 Standard Working Hours. Monday through Friday, 7:30 a.m. to 4:30 p.m, excluding Saturdays, Sundays, and Federal Holidays. If the contractor desires to work during non-standard working hours, on a standard working hour’s task order, additional Government inspection forces may be required.

The contractor shall notify the Contracting Officer and Inspector in writing by email, three working days in advance of his/her intention to work during periods other than Standard Working Hours.

5.1.1 This notification shall allow the inquiry into the availability of additional Government Inspectors. If the Contracting Officer confirms that additional Government Inspectors are reasonably available, the Contracting Officer may authorize the contractor to perform work during periods other than standard working hours. However, if the Government Inspectors are required to perform in excess of their normal duty days solely for the benefit of the contractor, the actual cost of inspection at overtime rates may be charged to the contractor.

5.2 Non-Standard Working Hours. Will be defined on individual task orders and shall be outside the definition of the standard working hours and not in controlled areas.

5.3 Standard and Non-standard Work in Controlled Areas. Will be specified in each affected task order. All work in restricted areas is assumed to be within standard working hours. All work inside of controlled areas may be subject to brief delays due to security processing (30 minutes time each

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process on and off per visit to the controlled area) or interruption to the normal work schedule to permit the completion of mission essential operations. Such interruptions, if required, will be given on short notice and expeditious action will be required. The contractor shall not be compensated for said delays.

6. Submittals

6.1. Upon issuance of a Task Order, the contractor shall provide submittals as required by the specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals shall be the same as those used in the contract drawings.

Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

6.2. All submittals shall be submitted on an Air Force Form 3000 Material Approval Submittal (20030901 version or most current version).

6.2.1. The contractor shall fill out the AF 3000 listing of equipment and materials that are required; this list may not be all inclusive and additional submittals may be required. Submit the material submittals and shop drawings to the Contracting Officer for approval within fourteen (14) calendar days after issuance of the Notice to Proceed for each task order. If additional time is required by the contractor to provide specific submittals, the contractor shall identify the submittals requiring the time extension and request an extension from the Contracting Officer; including the reason for the needed time extension and the date the submittals will be provided. The extension must be approved by the Contracting Officer.

6.3. Submittals shall include items such as: contractor’s work plans / schedules, material submittal register, samples, brochures, manufacturers data, product data sheets, shop drawings and/or certificates of materials (relative to the construction execution), contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; Hazardous Materials Safety Data Sheets, and other such required submittals.

6.4. Contractor shall plan for, and submit all submittals requiring Government approval prior to the acquisition of the material or equipment covered thereby, in accordance with design criteria, specifications and FOPR requirements. If the material submittals provided are in variance from the design criteria and/or contract specifications, the contractor shall describe such variations in writing at the time of submission and request a variance from the design criteria and/or contract specifications in accordance with the terms and conditions of the contract. Failure to provide such notification will not relieve the contractor from his responsibility of meeting the design criteria and/or contract specifications regardless of whether or not the submittal is approved by the Government.

6.5. Material submittals shall be as specified under each specification section and be submitted in electronic format. All the material submittals as indicated in the applicable specification section shall be submitted at the same time. If the submittal requirement is listed on the drawings, all material submittals of like work shall be submitted simultaneously along with all corresponding specification sections. A system of standard submittals for each contractor will be used to minimize the submittal requirement. Failure to submit all material submittals associated with an individual specification section at the same time may be cause for rejection.

6.6. Submittal Classifications: Submittals are classified as follows:

6.6.1. Government Approved: Governmental approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as indicated on the Submittal Register or as designated by the Contracting Officer. Within

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the terms of the Contract Clause entitled “Specifications and Drawings for Construction,” they are considered to be “shop drawings”.

6.6.2. Re-Certification: Contractor shall provide the requested submittals for each task order unless otherwise specifically approved by the Contracting Officer for the task order in question. If approved and the contractor intends to use previously approved materials or equipment, a letter certifying the specific material or equipment in lieu of a submittal is acceptable. Certification letter will contain the task order number and approved electronic copies of AF Form 3000 submittal.

6.6.3. Approved Submittals: The Contracting Officer’s approval of submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, methods and other information are satisfactory. Approval will not relieve the contractor of the responsibility for any error that may exist, as the contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work. After submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

6.6.4. Disapproved Submittals: The contractor shall make all corrections required by the Contracting

Officer and furnish a corrected submittal. Corrected submittals shall be submitted within three (3) working days, or as required by the disapproved submittal, after receipt of disapproval, in the form and number of copies specified for the initial submittal. If the contractor considers any correction indicated on the submittals to constitute a change to the contract, a notice in accordance with the Contract Clause “Changes” shall be given promptly to the Contracting Officer.

6.7. Submittal Scheduling: Submittals covering component items forming a system or items that are interrelated shall be scheduled to be coordinated and submitted concurrently. Certifications to be submitted with the pertinent drawings shall be so scheduled. Adequate time (a minimum of fourteen

(14) calendar days) shall be allowed for review and approval.

6.8. Submittal registers (AF Form 66): Submittal Registers shall be submitted by the contractor within fourteen (14) calendar days after issuance of the Notice to Proceed and prior to any material processing.

6.9. Government Approval (Submittals): Upon completion of review of submittals requiring

Government approval, the submittals will be identified as having received approval and dated. A digital copy of the submittal will be returned to the contractor.

6.10. The Contractor is responsible for tracking all open submittals and providing a bi-monthly report to the Government indicating the current status of all open submittals. Open submittals are all submittals required by the AF-66 that have not been approved by the Project Manager/Inspector and the Contracting Office. This listing shall encompass all awarded TOs in the Contractors Mini-MACC portfolio with open submittals.

7. Project Status Updates (Partnering)

7.1. At a frequency determined by the Contracting Officer, the contractor is required to attend project status update meetings for all active projects.

7.2. The Contractor shall ensure key management personnel participate in and provide briefings to the Base Civil Engineer (BCE), as required. The BCE will be represented by the Mini-MACC Program Manager, Project Manager(s), Project Inspector(s), Contracting Officer’s Representative (CORs) and other authorized Government personnel, as needed. The Contractor's Program Manager and Project Manager(s), as a minimum, will interact in the form of conferences, meetings, and reviews on a bi-monthly or monthly basis at the Contracting Officers discretion with authorized Government personnel regarding the performance and status of task orders. The Contracting Officer may decide to

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reduce/increase the frequency of these meetings if needed. The purpose of these meetings is to discuss status of active projects, schedules, projections, problems, corrective actions, recommendations, etc., to help accomplish project and program goals.

7.3. Project Tracking Spreadsheet. The Contractor shall produce and distribute a project tracking spreadsheet. At a minimum the spreadsheet shall include: Government project number (FXSB or HJHZ XX-XXXX), Task Order number, Contractor Project Manager initials, Government Project Manager initials, Government Inspector initials,…