Attachment_1_Millfeed_Specifications_24-25.pdf

Wheat Millfeed (Pesticide Free) (P24-0007)

1. Bid Specifications

A. Scope

1. A contract is required by the California Department of Food and Agriculture (CDFA) for the supply of Wheat Millfeed for the Mediterranean fruit fly (medfly) rearing diet to the CDFA Hawaii Fruit Fly Rearing Facility located in Waimanalo, Hawaii. Material to be packed in 50 lb. bags clearly showing product name, manufacturer, net weight and lot number.

2. The Contractor shall provide all equipment, staff, services, supplies and storage facilities necessary to ensure the timely delivery of required materials within the specified timeframe. The CDFA Hawaii Fruit Fly Rearing Facility located in Waimanalo, Hawaii, possesses a forklift for offloading.

3. As fruit fly production has “peaks” and “valleys”, there is no guaranteed volume of material requested by CDFA; the demand will be based upon projected production levels.

When orders are placed, the orders will be placed by the container (861 50lbs. bags), roughly every 5-8 weeks in accordance with program needs.

4. The guaranteed delivery of uncontaminated medfly larval diet materials on an “as needed” basis is the pre-eminent charge of this contract.

B. Period of Contract

This Blanket Purchase Order will be effective for one year or until funds have been expended, whichever occurs first. Product will be ordered on an “as needed basis”. Price to include deliveries to the Hawaii facility. The term of this contract will be effective July 15, 2024, through January 15, 2025.

C. Contracting Officer’s Representative (COR)

CDFA will designate as COR the Director of the CDFA Hawaii Fruit Fly Rearing Facility (or designee), who will have authority to secure the orderly administration of this contract. The COR will not have the authority to change the basic terms of this agreement.

D. Contractor Responsibilities

The Contractor is responsible for:

1. Providing only Wheat Millfeed containing no more than the maximum allowable pesticide residues (MAPR) as described in the following table will be accepted:

Pesticide MAPR

Methyl chlorpyrophos 0.02 ppm Chlorpyrophos 0.02 ppm Malathion 0.2 ppm

2. A one-pound sample of each lot must be sent to the CDFA Center for Analytical

Chemistry, located at 3292 MEADOWVIEW ROADSACRAMENTO, CALIFORNIA 95832, prior to the acceptance of each order by CDFA in Hawaii. Any product from a specific lot found to exceed the maximum allowable pesticide residue shall result in the entire lot being refused by CDFA. Refusal of contaminated product will not change the targeted delivery timeframe.

3. Ensuring the Wheat Millfeed is delivered to the CDFA Hawaii Fruit Fly Rearing Facility in

Waimanalo, Hawaii within 30 days of notice by CDFA in the quantity required by CDFA.

E. Basis for Payment

1. Payment will be made upon delivery and acceptance of product and receipt of an invoice.

2. Invoices must be approved by the COR or designee of COR.

F. Packing and Shipping Requirements

Wheat Millfeed must be packaged in 50-pound bags and be shipped in a 40’ container as requested by CDFA.

ITEM

NO.

QTY

UNIT

DESCRIPTION

UNIT PRICE

EXTENSION

1.

Bags

Wheat Millfeed (Pesticide Free) In 50 lb. bags = Total of 129,150 pounds

“Blanket Purchase Order”. Product will be ordered on an “As Needed Basis”

TOTAL BID COST: