Attachment 1 - Laboratory Cleanup Statement of Work 8.12.24.pdf

Page 1 | 7

UNCLASSIFIED//FOR OFFICIAL USE ONLY (FOUO)

Laboratory Cleanup Services for the

Redstone Facilities Services Section

Statement of Work

August 2024

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

Page 2 | 7

UNCLASSIFIED//FOR OFFICIAL USE ONLY (FOUO)

1 Scope This is a contract to provide specialized cleaning of administrative cubicle, office space and furniture due to rodent activity to the FBI, Redstone Facilities Services Unit, (RFSS) Finance and Facilities Division (FFD).

This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction

The FBI requires a licensed contractor specializing in biohazard decontamination services to address the cleaning and disinfection of areas with prior rodent activity. Services needed include disinfection of office surfaces (desks, cabinets, etc.), metal cubicle frames, and carpet cleaning throughout the affected area.

1.2 Background

The FBI has encountered a rodent intrusion in administrative space that supports the Laboratory Division (LD). The rodent intrusion issue is being abated by others; however, the intrusion of the rodents has created a need for full cleaning and disinfection of the workspace to address any bacterial or viral contamination that may have occurred.

2 Applicable Documents None.

3 Requirements Under this contract the contractor shall provide the following services:

1. Set up of containment areas and pathways in the existing space to provide cleaning of all identified furniture and carpeted areas.

2. Disinfection of Area 1: Administrative Space East.

a. Disinfection is needed in 32 cubicles for all work surfaces, furniture, and metal cubicle frames (interior and exterior).

i. Disinfection is defined as the removal of all contaminants from outside surfaces of the cubicle frame and any contaminants found in chases, crevasses, drawers, or other openings in any of the furniture or frames.

b. Cubicle contents to be disinfected include slab desk on bracket, two drawer pedestal file cabinet, and wall locker/wardrobe and metal frame, to include all openings.

i. Treatment of all surfaces and metal frames should be completed in such a manner that no damage (rust, dents, operability) occurs, and all furniture serviced onsite shall be placed in the same position/condition as presented.

Page 3 | 7

UNCLASSIFIED//FOUO

ii. Chairs, fabric panels, and existing large slab desk will be removed by government personnel prior to contract start.

c. Metal cubicle frames shall be lifted to a sufficient height off the carpeted floor in order for the underlying carpet to be cleaned in accordance with (IAW) Center for Disease Control (CDC) guidelines for treatment of rodent intrusion in textile areas (steam or shampoo).

i. Carpet cleaning must be performed on 100% of the carpeted area. Vendor must be able to lift/reposition all cubicle furniture in order to reach carpeted areas against walls and baseboards.

d. All hard/non-porous surfaces shall be disinfected IAW CDC-guidelines for treatment of rodent intrusion areas (non-textile).

e. Metal cubicle frames shall be placed back in their existing configuration post-carpet cleaning without damage or missing components.

i. The contractor may move or disassemble areas of their choosing to perform the work, however the contractor will have full responsibility for returning all cubicles to the same condition/configuration provided by the Government at the time of award.

3. Disinfection of Area 2: Conference Rooms (Three).

a. Surface cleaning and carpet cleaning (IAW CDC-standard as stated in Section 2.c and d.) shall be performed in three conference rooms.

b. Furniture does not require lifting off the floor.

c. Chairs will remain in the space.

4. Disinfection of Area 3: Training Room (One).

a. Surface cleaning and carpet cleaning (IAW CDC-standard as stated in Section 2.c and d.) shall be performed in one training room.

b. Furniture does not require lifting off floor.

c. Chairs remain in space.

5. Disinfection of Area 4: Private Offices (Six).

a. Surface cleaning and carpet cleaning (IAW CDC-standard as stated in Section 2.c and d.) shall be performed in six private offices.

b. Furniture does not require lifting off floor.

c. Chairs will be removed by government personnel.

6. Disinfection of Area 5: Cubicle Area Middle (Six).

a. Surface cleaning and carpet cleaning (IAW CDC-standard as stated in Section 2.c and d.) shall be performed on a block of six cubicles.

b. Furniture does not require lifting off floor.

c. Chairs will be removed by government personnel.

7. Disinfection of Area 6: Administrative Space West.

Page 4 | 7

a. Carpet cleaning (IAW CDC-standard as stated in Section 2.c and d.) All cubicles in this area will be removed prior to contract award.

8. Disinfection of Area 7: Common Hallways.

a. Carpet cleaning (IAW CDC-standard as stated in Section 3.c and d.) shall be performed in the common hallways of the treatment area.

9. Disinfection of Area 8: Supply Room (One)

a. Surface cleaning and carpet cleaning (IAW CDC-standard as stated in Section 3.c and d.) shall be performed.

b. Furniture does not require lifting off floor.

10. Disinfection of Area 9: Break room (One)

a. Surface cleaning and carpet cleaning (IAW CDC-standard as stated in Section 3.c and d.) shall be performed on tables, chairs, countertops, and cabinetry.

b. Furniture does not require lifting off floor, but tables and chairs may need to be moved to access the floor entirely.

11. Disinfection of Area 10: Security Room (Two)

a. Surface cleaning and carpet cleaning (IAW CDC-standard as stated in Section 3.c and d.) shall be performed.

b. Furniture does not require lifting off floor.

12. Treatment of the entire service area with a general airborne disinfectant (i.e.

fogger). Airborne treatment area is from finished floor to drop ceiling height, no above ceiling access is required or will be granted. Vendor is responsible for treatment plan that will ensure full coverage of product in offices and other spaces within the treatment area.

The carpet area to be cleaned for the scope of this project is in total approximately 10,600 sq ft.

Within 3 business days of contract award, the contractor shall provide Safety Data Sheets (SDS) for all cleaning products to be used in the disinfection/cleaning process.

All trash, used towels, or other materials used to clean/disinfect on site shall be removed from FBI space at the end of each day.

Site work hours will be 7:00 a.m. through 4:00 p.m., Monday through Friday. Escorts will be required.

Escorts will be provided by the FBI, after the work schedule has been approved.

Failure to notify the FBI of schedule changes may result in an inability to support unscheduled work which is not compensable by the Government.

Work must be completed within 30 days from Notice to Proceed (NTP).

Page 5 | 7

4 Key Personnel Key personnel must include a Project Manager (PM) who will remain onsite while work is being performed and will have responsibility to maintain communication with an FBI counterpart to provide updates on contract progress.

5 Place of Performance The primary place of performance will be at the FBI@Redstone North Campus, 4940 Fowler Road Redstone Arsenal, AL 35898. The building is equipped with a loading dock and rear entry driveway for removal/reinstallation of equipment, materials, jobsite trash, etc.

6 Deliverables The Contractor shall provide weekly status reports to the Contracting Officer (CO) and the Contracting Office Representative (COR). The format will be agreed on by the Contractor and COR at the start of performance. At a minimum, weekly status reports will include hours and labor performed, administrative problems, action items, a description of the activities that were completed each week (highlights), areas of risk, and following week’s forecasted work.

7 Electronic Invoicing Requirements The FBI requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP). IPP is a secure, web-based, electronic invoicing system provided by the US Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating Government agency. To learn more about IPP, please visit IPP.gov.

Invoice Submission Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract-specific questions, please contact the designated CO for your contract.

Obtaining IPP Access If your company has already enrolled in IPP:

You will not be required to re-register. Please contact your company's IPP account administrator so that they may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC

Page 6 | 7 will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up user IDs using a shared email address.

How to register for IPP:

1. Once the FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

The first email will contain the initial administrative IPP user ID.

The second email, sent within 24 hours of receipt of the first email, will contain a temporary password.

You must log in with the temporary password within 30 days.

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after the initial login.

Training Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Additional Support IPP Customer Support Team is available Monday through Friday, 8:00 a.m. through 6:00 p.m. EST.

•Phone: (866) 973-3131 or Email: IPPCustomerSupport@fiscal.treasury.gov.

•For answers to frequently asked questions, visit the IPP Vendor FAQ page.

8 Government Furnished Equipment or Information No equipment needed to provide these services will be provided by the Government.

9 Personnel Availability The Contractor’s normal workday will typically be within the hours of 7:00 a.m. and 4:00 p.m. Flexibility within the normal workday shall be coordinated with the COR.

Page 7 | 7

10 Security Requirements Contractor employees and subcontractors will have no access to FBI systems and must meet all Personal Electronic Device (PED) approvals prior to site arrival, if needed to manage the project. All contractor/subcontractor employees must be able to gain access to the Redstone Arsenal and FBI campus through the Limited Access Request (LAR) process hosted by FBI Redstone Security Division.

11 DNA Swabbing Contractors shall be DNA swabbed by the FBI LD if individuals will be working in any area that contains evidence. The LD will swab individuals on their first day onsite. Failure to provide DNA swab will be a disqualification for being approved to work onsite if swabbing is required.

12. Government Representatives The functions inherent to this contract shall be performed by the designated CO. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the CO.

12.1 Contracting Officer Representative (COR)

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If because of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes.

The COR for this contract is:

Carmen Sharp

Contact information will be provided to awardee.

12.2 Contracting Officer (CO)

This contract will be administered by: Maureen Murdock

Contact information will be provided to awardee.

13 Travel and Other Direct Costs No travel will be required nor will be reimbursed by the Government.

Other Direct Costs (ODC) are not authorized.