Attachment 1 Instructions to Vendors.pdf

Synopsis / Solicitation Instructions to Vendors / Evaluation Factors

Defense Finance and Accounting Service (DFAS) Limestone Furniture Redux Solicitation: HQ042324Q0066

Description: This is a combined synopsis/solicitation for commercial supplies/services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is HQ042324Q0066 and is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06.

This requirement is solicited as a small business set-aside. The associated NAICS is 337214 and the small business size standard is 1100.

Required Delivery Date: Required Delivery date is 30 SEP 2024

ISSUED BY:

Point of Contact: Diana Gregory DFAS Contract Services Directorate 3990 E. Broad Street, Bldg. 21 Columbus, OH 43213-1152 Phone Number: 614-701-5196 Email address: diana.l.gregory5.civ@mail.mil

CONTRACTING OFFICER: Chris Rosen Phone Number: 614-701-4555 Email address: christina.l.rosen.civ@mail.mil

All quotes should be emailed to the contacts below before the established closing date/time.

To: Contracting Specialist: Diana Gregory at diana.l.gregory5.civ@mail.mil Cc: Contracting Officer: Chris Rosen at christina.l.rosen.civ@mail.mil

Questions shall be submitted by September 16, 2024, at 12:00 PM EST.

Quotes shall be submitted by September 18, 2024, at 12:00 PM EST.

GENERAL INSTRUCTIONS:

Quotes shall include the RFQ number, date of submittal, the vendor’s name, address, CAGE, POC name, phone number, and email. Quotes shall also include attachments. The first attachment represents the vendor’s response to the Technical Certification Form. The second attachment represents the vendor’s response to the SF1449 (HQ042324Q0066), including price and clause fill-ins. Additional attachments represent the vendors additional specifications and pricing information as applicable. Vendors may use the body of the email as a cover letter. All emails shall include the RFQ number in the subject line.

SUBMISSION INSTRUCTIONS:

1. Technical Capability:

a. Technical Certification Form: Attached to the solicitation is a Technical Certification Form. The

Technical Certification Form shall be completed, signed, and returned with the quote. Quotes mailto:diana.l.gregory5.civ@mail.mil mailto:christina.l.rosen.civ@mail.mil mailto:diana.l.gregory5.civ@mail.mil mailto:christina.l.rosen.civ@mail.mil

Synopsis / Solicitation Instructions to Vendors / Evaluation Factors

Defense Finance and Accounting Service (DFAS) Limestone Furniture Redux Solicitation: HQ042324Q0066 received from quoters that fail to provide the completed and signed Technical Certification Form will not be evaluated further and will be ineligible for award. Quoters may include additional attachments as applicable to include brochures, specification sheets, etc.

2. Price Quote: Quoter shall provide pricing on CLIN 0001, CLIN 0002, and CLIN 0003 of the SF1449 (HQ042324Q0066) and include additional attachments as applicable. Pricing is to be provided as firm fixed-price and inclusive of all requirements outlined in the Description of Need (DON).

3. Provision/Clause Fill-Ins: Quoter shall complete all applicable fill-ins on the SF1449

(HQ042324Q0066).

To permit a thorough and effective evaluation, all submissions shall be as concise, complete and clear as possible so as to permit the Government to make an evaluation without further discussions. The Government reserves the right to make a determination based solely on the information submitted and proceed without clarifications or discussions.

EVALUATION:

The Technical Certification Form is considered pass/fail. Those quotes received from quoters that fail to provide the completed and signed Technical Certification Form will not be evaluated further and will be ineligible for award.

Those quotes received from quoters that provide the completed and signed Technical Certification Form will be evaluated as follows:

The basis for award selection is Lowest Price Technically Acceptable (LPTA). To be technically acceptable, a quoter must receive a rating of Acceptable for Technical Capability. To be technically acceptable the quoter must also not take any exceptions to the RFQ.

1. Technical Capability: Technical Capability will be evaluated on an Acceptable/Unacceptable basis as follows:

Acceptable The quote included a Technical Certification Form that successfully demonstrates the ability to meet the requirements of the DON.

Unacceptable The quote included a Technical Certification Form that does not successfully demonstrate the ability to meet the requirements of the DON.

The Government will begin the evaluation process with a ranking based on the Total Evaluated Price from the lowest to highest price. Following the price ranking, only the lowest priced quote(s) will be evaluated for technical acceptability. If acceptable, the evaluation will stop at that point and award will be made to the lowest priced technically acceptable quoter. If unacceptable, the Government will continue to review quotes in order of price until evaluating one that is technically acceptable and eligible for award. The Government reserves the right to conduct additional technical evaluations as deemed necessary to determine price reasonableness.

2. Price: Price reasonableness will be determined in accordance with FAR 13.106-3.

Quotes shall remain valid for a minimum of 60 days.