Attachment 1 - Instruction to Offerors.pdf

Attachment 1

FA8601-25-R-0030

23 July 2025 Additional Instruction to Offerors

1. PURPOSE

a. This addendum to the solicitation tailors some of the terms and conditions contained in the provision at FAR 52.212-1, Instruction to Offerors---Commercial Items and provides additional instructions to offerors. Except as specified in this solicitation addendum, the offeror must submit all data and information required by 52.212-1 and this addendum. Non-conformance with the instructions provided herein or in any other part of the solicitation may result in elimination of the offer from consideration from award or an otherwise unfavorable offer evaluation.

b. Tailoring of FAR 52.212-1: FAR 52.212-1(e), Multiple offers is hereby deleted from this solicitation and that paragraph is marked RESERVED.

c. Offer Detail: The offer shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offer should not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offer submitted.

d. Embellishments not desired: Elaborate brochures or documentation, detailed artwork or other embellishments are unnecessary and are not desired.

e. Offer Acceptance and Validity Dates: Paragraph (c) of the provision at FAR 52.212-1 regarding the period during which the offeror agrees to hold the prices in its offer is amended to read 180 days versus 30 days. The offeror shall make a clear statement in the Price & Offer Documentation Volume that the offer is valid for 180 days after the date specified in Block 8 of the solicitation cover sheet Standard Form (SF) 1449 for receipt of offers.

f. Systems: The Government will access any systems as required by law and/or regulation (e.g.

System for Award Management (SAM), Federal Awardee Performance and Integrity Information System (FAPIIS), Contractor Performance Assessment Reporting System (CPARS), and Supplier Performance Risk System (SPRS) to aid in the determination of Responsibility.

2. CONTACTS, CORRESPONDENCE, AND COMMUNICATIONS

a. Point of Contact

i. The Contracting Officer (CO) for this acquisition is Edward Huchison. He may be contacted at 937-470-3640 or via email at edward.huchison@us.af.mil. The Contracting Specialist for this acquisition is TSgt Robert N. Taylor. He may be contacted at 606-471-8845 or via email at robert.taylor.165@us.af.mil. All questions or concerns should be addressed directly to these two points of contact. Be advised that all correspondence sent via email shall contain a subject line that reads “FA860125R0030, Hazardous Substance Emergency Response and Remediation”. Note that email filters at Wright-Patterson are designed to filter emails mailto:edward.huchison@us.af.mil mailto:robert.taylor.165@us.af.mil

23 July 2025 without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files).

Therefore, if this subject line is not included, the email may not get through the email filters.

Also be advised that .zip or .exe files are not allowable attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. If submitting PDF documents, do NOT submit any documents that are copied as images. When creating PDF files, always create textual search and copy functions. The email filter may delete any other form of attachments.

b. Discrepancies. Offerors must conform to all of the requirements of this solicitation. If an Offeror believes that any part of the solicitation including but not limited to the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing, per paragraph 4(b)(vi) of these instructions. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer, as received, without discussion. However, the Government reserves the right to conduct discussions if determined necessary by the CO.

3. OFFER FORMAT AND ORGANIZATION

a. The offer shall consist of two (2) separate volumes as specified in the Offer Format and

Organization Table below. The volume numbers, titles, and contents shall be as specified in this table. The offeror shall submit the specified number of copies of each volume, which shall be within the specified page limits per the table below. Pricing information shall be addressed ONLY in the Price & Offer Documentation Volume. The Government will remove and discard any pages from any other volume that contains pricing data and the information on those pages will not be evaluated.

i. Offer Format and Organization Table

VOLUME VOLUME TITLE ELECTRONIC

COPIES

PAGE LIMIT

I Technical See paragraph b below

70 pages

II Price & Offer Documentaion

See paragraph b below

50 pages

b. Electronic Copies: Send electronic copies of each volume via email to the CO and to the

POC identified in paragraph 2a above as a PDF document to arrive by the date and time specified in the synopsitation. For Volume II, submit the Pricing Exhibit/Attachment as both a PDF document and as a Microsoft Excel file. Ensure the Microsoft Excel file is not “Read Only” so the CO/CS can verify the offeror’s calculations. See the cautions in paragraph 2a regarding the electronic file types that may be submitted via email.

c. Page Limitations: Page limitations shall be treated as maximums. If exceeded, the pages in excess of the above limitations will be removed and disregarded during the evaluation. Each page shall be counted except the following: Covers, tab dividers, title pages, glossaries, and tables of contents.

23 July 2025

d. Page Size and Format:

i. Page size shall be 8.5 x 11 inches. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than the equivalent of Times New Roman, font size 10. Use at least one (1) inch margins on all four sides of the printed page. Pages in each volume shall be numbered sequentially by volume, i.e. I-1, I-2, etc.

ii. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size.

e. Cross-Referencing: To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

4. EVALUATION FACTORS AND OFFER VOLUME CONTENT

a. Part I – Technical Capability Proposal

i. The proposal shall meet all mission capability requirements stated in the Performance Work Statement (PWS) and elsewhere in the solicitation to be eligible for award. The offeror should provide documentation which supports all the technical capability sub factors described below. The information provided should be adequate and sufficient to allow the Government to evaluate an offeror’s technical capability.

ii. As the technical approach will primarily describe and demonstrate the capability of the offeror to fulfill all requirements stated in the SOW, the technical capability proposal should be specific and complete in every detail. The proposal shall not merely offer to perform work in accordance with the PWS. It shall outline the actual method proposed as specifically as possible.

iii. It is the offeror’s responsibility to ensure the completeness of the technical capability proposal; therefore, the technical evaluation panel for the Government has been instructed to evaluate on the basis of the information provided. The Government shall not assume an offeror possesses any capability unless specified in its proposal.

Understanding of the requirements of the SOWs must be demonstrated by more than a reiteration of the PWS. Repeating the PWS without sufficient elaboration will not be acceptable. Statements such as “the offeror understands,” “can or will comply with all the requirements of the PWS,” “standard procedures will be employed,” etc., are insufficient.

iv. The specific topics to be addressed in Part I are as follows:

1) SUBFACTOR 1: Response Time (PWS Paragraph 1.2.2)

23 July 2025

i. Description: This element will evaluate the offeror’s approach for ensuring performance will be in accordance with (IAW) the standards in the PWS throughout the life of the contract.

ii. Measure of Merit: This element is met when the offeror provides a detailed approach for meeting response time requirements that is likely to ensure that performance will be in accordance with (IAW) the standards in the PWS throughout the life of the contract to include:

1) Arriving on site within 60 minutes of notification for a response time needing minimal equipment for 120 minutes for a response requiring heavy equipment as outline in the PWS;

2) A description of the offeror’s ability to meet response time requirements;

3) A system for preventing the occurrence of deficiencies

2) SUBFACTOR 2: Training Certifications (PWS 1.5.5)

i. Description: This element will evaluate the offeror’s ability to ensure personnel have the technical experience to meet PWS requirements for training completion.

ii. Measure of Merit: This element is met when the offeror provides an effective solicitation package outlining how they meet the PWS requirements and provide training certifications for the following:

1) 29 CFR 1910.120 – Hazardous Waste Operations and Emergency Response

(HAZWOPER)

2) 49 CFR 100-199 – DOT Shipment of Hazardous Materials/Waste

3) 40 CFR 260-270 – Resource Conservation and Recovery Act (RCRA)

3) SUBFACTOR 3: Oil Spill Removal Organizations (OSRO) Designation (PWS Paragraph 1.5.9(h):

i. Description: This subfactor will evaluate the offeror’s ability to provide verification that the contractor has sufficient capabilities to meet the United States Coast Guard classification for Oil Spill Removal Organizations (OSRO) as relates to rivers and canals.

ii. Measure of Merit: This element is met when the offeror provides an effective solicitation package outlining how they meet the PWS requirements.

4) SUBFACTOR 4: Equipment and Supplies (PWS Paragraph 1.5.9 (d):

i. Description: This subfactor will evaluate the offeror’s ability to provide a detailed list of all equipment and supplies that will be supplied to fulfill contract requirements listed in the PWS.

ii. Measure of Merit: The measure of merit is met when the offeror submits a list that includes the size, number, and type of equipment and supplied maintained by the offeror. This list must demonstrate an adequate understanding of the scope and size of services required in the PWS and satisfy the requirements of the PWS.

5) SUBFACTOR 5: Prior Experience

23 July 2025

i. Description: This subfactor will evaluate the offeror’s ability to provide sufficient prior experience.

ii. Measure of Merit: This subfactor is met when the offeror provides proof of having performed similar duties in Emergency Response for items outlined in the PWS.

v. NOTE: See Evaluation Factors (Attachment 2) for Measures of Merit for each

SUBFACTOR

b. Part II – Price Proposal: In the Price & Offer Documentation Volume, the offeror shall:

i. Provide a cover letter with its Commercial and Government Entity (CAGE) code and Tax Identification number. In the cover letter, provide the name(s) of the individual(s) authorized to make decisions on behalf of the offeror regarding the offer submitted, negotiate with the Government, and who can obligate the offeror contractually.

Provide in the cover letter a statement that the offer and prices will remain in effect for 180 days after the date in the synopsitation.

ii. State all prices in United States Currency

iii. Provide a completed copy of the Standard Form (SF) 1449. The offeror shall complete blocks 17a, 26, 30a, 30b, and 30c of the SF 1449 cover sheet. For purposes of proposal submission, ignore the entry ‘(For Govt. Use Only)’ in block 26. All ‘fill-in’ provisions included in the SF 1449 shall be completed prior to proposal submission. The offeror shall enter unit prices and extended prices for all price list items. State all prices in United States Currency (USD) using only whole dollar amounts. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept.

iv. Provide signed copies of the Standard Form (SF) 30, Amendment of Soliciation/Modification of Contract, for all amendments to the solicitation, if applicable.

v. Provide completed Provisions, Representations, Certifications, Acknowledgements, and Other Statements of Offerors:

1) NOTE: It is the offeror’s responsibility to submit with its offer all required representations, certifications, acknowledgements, and statements required by the solicitation even if they are not reiterated in this paragraph. The Government’s preference is that representations and certifications, required by the solicitation, are completed online. However, if offerors have not completed representations and certifications required by the solicitation online, they must submit a hardcopy of the applicable representations and certifications with their proposals in the same form as incorporated into the solicitation.

vi. Submit any issues the offeror may have with the terms and conditions of the solicitation or exceptions thereto not previously brought to the attention of the CO per paragraph 2b of these instructions. Offers must conform to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation

23 July 2025 terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and shall include the content specified in the table below. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

5. ADDITIONAL INSTRUCTIONS

a. All solicitation provisions, e.g. FAR 52.209-7, Information Regarding Responsibility

Matters; FAR 52.212-1 – Instructions to Offerors—Commercial Items; Attachment 1— Additional Instructions to Offerors; Attachment 2—Evaluation of Offers; FAR 52.212-3— Offeror Representations and Certifications—Commercial Items (Alternate I).

b. Regarding the clause at FAR 52.228-5 – Insurance Work on a Government Installation, see FAR 28.306 for minimum insurance requirements.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.