Attachment_1_-_IDIQ_PWS.pdf

Performance Work Statement Consultation and Construction Oversight for Aquatic Ecosystem Conservation, Enhancement, and Restoration Projects

1.0 SCOPE

1.1 Objective

The objective of this contract and performance work statement (PWS) is to acquire contractor services for consultation and construction oversight of Utah Reclamation Mitigation and Conservation Commission (Commission) aquatic ecosystem conservation, enhancement, and restoration projects and lands.

1.2 Background

The Commission is responsible for mitigating the impacts to fish and wildlife and their ecosystems that resulted from construction and operation of the Bonneville Unit of the Central Utah Project. As part of its mitigation program, the Commission has need for services to assist in evaluating, planning, designing, and overseeing construction of projects to restore, conserve, develop, or enhance aquatic ecosystems e.g. streams, rivers, floodplains, riparian areas, wetlands, and/or connected uplands. In addition to designing and overseeing construction of new projects, the Commission also has need for consultation services to monitor, maintain, modify, and make management recommendations for existing Commission aquatic ecosystem lands, projects, and associated facilities.

This IDIQ Contract is intended to be utilized on a Task Order (project) basis to accomplish specific projects in specific locations. The size and complexity of any given project will vary. For example, river segments to be restored/modified may vary in size from a few dozen to 5,000 feet or more in length, and the number of stakeholders and agencies involved in any given project may vary from less than three to more than a dozen. Project location could be in any part of Utah, but anticipated focus areas include the Provo River, Hobble Creek, Utah Lake, Diamond Fork, Strawberry River, Duchesne River, Great Salt Lake, and Jordan River watersheds. Project-specific locations, task requirements and scope will be specified per individual Task Order. Contractor duties will include a blend of indoor and outdoor work.

Construction/implementation of projects - i.e. constructing or modifying aquatic ecosystem project features using heavy equipment and/or manual labor - will be carried out by crews employed separately by the Commission or its partners. The Contractor will have no role in selecting construction crews.

Revegetation implementation - i.e., site preparation, seeding, planting, mulching using heavy equipment and/or manual labor – will primarily be carried out by crews or vendors arranged separately by the Commission or its partners. The Contractor will have no role in selecting revegetation implementation crews.

2.0 REFERENCES

Reference materials relevant to a specific project will be identified per Task Order.

3.0 TASKS

An individual Task Order may include any or all tasks or subtasks described below. Project-specific task requirements, frequency, and scope will be specified per Task Order.

3.1 Field Assessment, Evaluation, and Monitoring

Collect field data on aquatic ecosystem conditions. Resources to be assessed will be specified per Task Order and may include wetlands, hydrology, geomorphology, topography, sediment, soil, vegetation, threatened/endangered/sensitive species, nesting birds, aquatic habitat, water quality, or other aquatic ecosystem resources. Subtasks include but are not limited to:

• Prepare and implement monitoring plans and protocols in coordination with Commission and partners

• Map/survey resource locations and conditions

• Assemble and provide electronic and/or hardcopy data sets, photos, and maps to Commission

3.2 Data Analysis and Modeling

Review, analyze and/or model aquatic ecosystem resource data to assess temporal or spatial patterns, describe existing conditions and ecosystem linkages, predict future conditions, inform project designs, meet permitting requirements, or inform land management decisions.

3.3 Project Planning and Design

Prepare plans and designs for aquatic ecosystem conservation, enhancement, and restoration projects that meet Commission goals. Subtasks include but are not limited to:

• Integrate plans/designs with existing landscape features and any project features (e.g.

recreation features, access roads, etc.) being designed by others

• Incorporate results of data collection, analysis, and modeling efforts (Tasks 3.1, 3.2) into plans and designs

• Interactively incorporate Commission and stakeholder input into plans and designs

• Prepare plan view, cross-section, and profile maps and drawings that illustrate proposed design elements in relation to existing and other proposed features

• Prepare revegetation plans

• Prepare construction sequencing schedule

• Estimate construction quantities and costs

• Prepare and compile data, drawings, maps, and write-ups needed to support environmental permit applications (e.g. Utah Stream Alteration, USACE 404, SWPPP, access permits, etc.)

3.4 Construction Oversight

Oversee construction crews to ensure that construction outcome meets design intent and achieves project goals. Subtasks include but are not limited to:

• Coordinate with crew leader(s) to adjust construction schedule and plans as needs arise due to unforeseen site conditions or contingencies

• Provide on-site guidance and direction to construction crew

• Ensure construction activities comply with identified construction-related best management practices, environmental commitments, permit requirements, and arrangements to mitigate impacts of active construction on affected parties

• Arrange and conduct site inspections with Commission and partners

• Document any field adjustments made during construction that differ from original designs

• Document as-built conditions upon completion of construction activities

3.5 Revegetation Oversight

Oversee implementation of approved revegetation plans to ensure that revegetation outcomes meet project objectives. Subtasks include but are not limited to:

• Inspect plant materials provided by plant vendor and advise Commission regarding suitability of delivered plants; however, only Commission employees are authorized to accept or reject plant materials

• Coordinate with vendor/crews conducting site preparation, seeding, planting, and mulching activities regarding placement locations to ensure revegetation plan is being followed

• Communicate with Commission regarding any proposed deviations from the approved revegetation plan

• Document any field adjustments that differ from original plans

• Photographically document revegetation activities

• Document as-built conditions upon completion of revegetation activities

• Conduct minor amounts of seeding or planting in conjunction with other on-site oversight subtasks listed above. The amount of work under this subtask is expected to be minor relative to other subtasks, as the bulk of revegetation will be carried out by crews or vendors arranged separately by the Commission or its partners.

3.6 Engineering Designs

Prepare engineering designs for small-scale water diversion works, flow measurement devices, or minor stream bank stabilization projects. These designs may or may not require an engineer’s stamp, depending on permit requirements and the specific feature being designed. The total amount of work requested under this task is expected to be minor relative to the previously listed tasks.

3.7 Communication and Coordination

Subtasks include but are not limited to:

• Interact with interdisciplinary planning teams

• Coordinate with other professionals, agency specialists, private interests, and consultants to obtain needed data and information

• Organize, facilitate, and/or participate in meetings, project planning sessions, and workshops with design teams, stakeholders, government agencies, working groups, or the public.

• Assist Commission in coordination and outreach with local officials, stakeholders, and the public who may be affected by construction activities

• Prepare agendas and meeting notes

• Prepare visual aids e.g. presentations, posters, and handouts

• Maintain regular communication with Commission via phone, email, and written status reports

3.8 Reporting

Prepare a written report or memorandum documenting activities completed as part of any/all of the previously listed tasks. Specific content requirements will be specified per task order, but typically, draft and final versions of reports will be required, and reports should include maps, drawings, and other graphics as appropriate. Digital appendices with data sets and photos may also be requested. Final versions of reports shall incorporate comments and revisions requested by the Commission. Common types of reports may include but are not limited to:

• Monitoring reports or technical memos

• Design reports

• Construction record reports documenting as-built conditions

• Status reports

• Vegetation management plans

3.9 Key Personnel Qualifications

The Contractor shall employ throughout the life of this contract, either directly or through subcontract, personnel adequate in numbers, skills, and qualifications to perform the services required in this IDIQ.

The Contractor must demonstrate key personnel meeting the following qualifications. The Contractor may employ any number of individuals required to meet the below qualifications but shall ensure all qualifications are met.

• Ten years or more of experience designing and overseeing construction of the types of aquatic ecosystem conservation, enhancement, and restoration projects anticipated in this Requirement, with a minimum of 5 successfully completed prior projects

• Experience designing and overseeing restoration/creation of a full suite of aquatic ecosystem features (e.g. channels, side channels, bars, streambank enhancements, riparian habitat, floodplain wetlands)

• Experience working on both small (bankfull width ~35 feet or less) and large (bankfull width > 35 feet) river systems

• Experience working on river/floodplain systems in northern Utah or in areas with similar geology and climate

• Experience utilizing a design-build approach involving extensive interaction with construction crews and field adjustments to designs

• Graduate-level coursework and/or specialized training in Fluvial Geomorphology, Sediment Transport, Hydrology, and Surface Water Hydraulic Modeling.

• Graduate-level coursework and/or specialized training in Fisheries Biology and Stream Ecology

• Professional engineer licensed in Utah for Task 3.6

• Graduate-level coursework and/or specialized training in Riparian Ecology and Wetland Science

4.0 QUALITY ASSURANCE SURVEILLANCE PLAN

Task No. Description

Performance Indicator Performance Standard

Minimum Acceptable Quality Level

3.1 Field

assessment, evaluation, monitoring

Monitoring plan or protocol

Monitoring plan that clearly and completely explains field protocols and reflects strong understanding of scientific/technical principles and Commission/stakeholder objectives. Clear, concise, and professional writing, free of

Document with jargon or details requiring revisions to clarify. No more than 5 minor typos.

No more than one revision period.

Performance Indicator Performance Standard

Minimum Acceptable Quality Level grammatical errors or extraneous material; understandable by person with some general science background.

3.1, 3.4, and 3.5

Field assessment, evaluation, monitoring;

Construction oversight; and Revegetation oversight

Activity of collecting field data

Professional behavior while on-site. Adequate communication with Commission, property owners, other relevant entities regarding schedule and types of on-site activities. No legitimate complaints or unrepaired damage to site.

Minor, readily-resolvable complaint. No repeat complaints or incidents.

3.1 Field

assessment, evaluation, monitoring

Data set and/or maps

Accurate and complete set of data and/or mapping information (e.g., GIS shapefiles) provided in format specified per task order. Includes sufficient metadata to describe what, when, how data were collected.

Data set or map requires minor amount of clarification or editing. No more than one revision period.

3.2 Data analysis

and modeling

Analysis spreadsheets, model results

Analyses/models use sufficient and appropriate amount of data to meet objectives. Results are accurate and error-free, and include context regarding any limitations of the data.

Minor, readily-resolvable error requiring no more than one revision period.

3.3 and 3.6

Project planning and design; and Engineering design

Plans/designs;

and design drawings and specifications

Plans/designs are practical to construct, appropriate to site conditions, meet Commission goals, integrate with existing and other planned project features, incorporate stakeholder input.

Minor, readily-resolvable error or oversight requiring no more than one revision period

3.3 Project

planning and design

Construction sequencing schedule

Practical, logical, cost-effective schedule that minimizes disruption to affected parties and integrates input from stakeholders and design team.

Minor, readily-resolvable error or oversight requiring no more than one revision period

3.3 Project

planning and design

Construction quantity and cost estimates

Accurate quantities. Costs reflect up-to-date pricing and include context regarding sources of cost information and an indication of accuracy.

Minor, readily-resolvable error or oversight requiring no more than one revision period

3.3 Project

planning and design

Permit information

Numeric values are accurate.

Provided information is sufficient

Any deficiencies or errors are readily-resolvable and

Performance Indicator Performance Standard

Minimum Acceptable Quality Level for required agency review and approval.

require no more than one revision period

3.4 Construction

oversight

Quality of constructed features

Constructed features meet project objectives and match design intent.

Any deficiencies are few, minor, and readily-corrected.

3.5 Revegetation

oversight

Quality of revegetation effort

Quality seed, mulch, and plants installed according to specifications and in locations that will maximize plant growth and revegetation success.

Any deficiencies are few, minor, and readily-corrected.

3.7 Communication

and coordination

Quality of communication

Language used in written and verbal communications is clear, professional, and sufficient to meet objectives. Meetings are focused and efficient. Visual aids are sufficient and appropriate to the audience.

Minor, readily-resolved misunderstanding.

Any deficiencies are few, minor, and readily-corrected.

3.8 Reporting Report or tech

memo

Accurate and complete product that reflects strong understanding of scientific/technical principles and Commission/stakeholder objectives. Describes methods, results, and recommendations in a logical, clear and concise manner.

Writing is professional, free of grammatical errors or extraneous material, and understandable by person with some general science background. Appropriate and sufficient use of maps and graphics. Written and electronic deliverables meet specified format requirements.

Document with jargon or details requiring revisions to clarify. No more than 1 minor typo per 20 pages. No more than one revision period.

5.0 DELIVERABLES

Deliverables required for individual projects will vary and will be specified per task order. All PDF deliverables shall be provided in searchable PDF-OCR format and shall meet the standards and guidelines set forth by Section 508 of the Rehabilitation Act of 1973, as amended. Section 508 requires Federal agencies and their contractors to make information accessible to federal employees and members of the public who have disabilities in a manner comparable to the access had by employees and public without disabilities. https://www.section508.gov/create/ provides resources for understanding and implementing Section 508. For more information on Section 508, creating accessible documents and verifying PDF accessibility, visit the U.S. Bureau of Reclamation’s Creating Accessible Documents page. The direct link to the page is www.usbr.gov/main/accessibility.html. Common types, formats, and time frames for required deliverables include but are not limited to:

Description Content Typical Format Medium Delivery Monitoring Plan or Protocol

See PWS Section 3.1

MS Word and PDF Electronic and printed hardcopy

To COR

Data set See PWS Section 3.1, 3.8

MS Office e.g. Excel spreadsheet

Electronic To COR within 4 weeks after data collection activities complete

Photos See PWS Section 3.1, 3.8

JPG at specified resolution

Electronic To COR

Map products See PWS Section 3.1, 3.3, 3.8

Draft and final map products in PDF or JPG;

mapping data in ESRI- Arc compatible GIS shapefiles, including metadata, in requested projection (typically

NAD 83 UTM)

Electronic and printed hardcopy

To COR

Data analysis or model results

See PWS Section 3.2

MS Office e.g. Excel spreadsheet; native model format

Electronic To COR within 4 weeks after modeling/analysis work complete

Design drawings, graphics, illustrations

See PWS Section 3.3, 3.6

PDF, GIS, CADD as appropriate

Electronic To COR

Meeting notes See PWS Section 3.7

MS Word and PDF Electronic and printed hardcopy

To COR and meeting participants within 7 business days after meeting

Presentations See PWS Section 3.7

MS Powerpoint and

PDF

Electronic To COR

Written reports/memos

See PWS Section 3.8

MS Word and PDF Electronic and printed hardcopy

To COR. Final versions delivered within 2 weeks after Commission comments received by contractor.