Attachment 1 - Ghedi 5308 SOW - 04 August 2025.pdf

STATEMENT OF WORK FOR

Fan coil units replacement, Building 5308, Ghedi Air Base, ITALY

Date: 04 August 2025

U.S. AIR FORCE

31st FIGHTER WING

31 CES/CEOER

AVIANO AIR BASE, ITALY

31CES/CEOER

1. Scope of work The contractor shall provide all personnel, labor, equipment, materials, transportation and supervision to accomplish the replacement and disposal of 18 (eighteen) fan coil units at building 5308 of Ghedi Air Base, Italy in accordance with this Statement of Work (SOW) and its attachments.

The following scope of work shall serve as general information only and shall not limit the contractor’s responsibility or obligations to perform all task(s) within Italian laws, regulations and manufacturer’s recommendations.

2. Project description and requirements The contractor shall perform the following work tasks for building 5308:

2.1 Removal and disposal:

Remove the 18 (eighteen) existing speed cassette fan coil units and all-encompassing hardware in building 5308 and dispose them off Ghedi Air Base in accordance with Italian law and regulations.

2.2 New installation and operational check:

Install new 18(eighteen) 3-speed cassette fan coil units brand Aermec model FCL36, or equal approved, complete with three-way valve for convenient seasonal changeover from heating to cooling, rated cooling power 3000W, double-curved heat exchanger coil, for high efficiency heat transfer and electrical box with bayonet plug-in configuration. The internal dimensions shall be compatible with the standard 600x600 of false ceilings.

The contractor shall install 18 (eighteen) delivery grilles with manually adjustable fins and air intake in white RAL color 9010. The contractor shall pair them with a wall-mounted thermostats.

The contractor shall install 18 (eighteen) intake flanges, that shall allow to introduce external air directly in the room without mixing with recirculation. The kit shall consist of a flange 100 mm diameter metal, by the screws for fixing and by a bulkhead in galvanized and insulated steel sheet.

The contractor shall install 18 (eighteen) wall-mounted thermostats for the control of fan coils both with motors asynchronous and brushless. The thermostat in 2-pipe systems shall control standard fan coils or equipped with electric resistance, with air purification devices, with radiant plate or with double (FCZ-D, Dualjet). The thermostat also shall allow you to manage 4-pipe fan coils.

The contractor shall perform all the necessary electrical connection. The contractor shall connect the control panels with related electrical cables and accessories.

The contractor shall ensure that the fcu’s and thermostat controls are compatible with the current chiller.

The contractor will be provided building layout and building power requirements to meet electrical requirements to have FCU to meet operational standards of buildings main chiller power requirements which are from the host. 400 V, 50 Hz, max Amps 45.2

Perform after installation an operational check to ensure the unit is running properly.

2.3 Miscellaneous requirements

Coordination. The contractor shall contact the 31 CES and 704 MUNS representatives to cord off designated areas to commence work. The contractor shall give a forty-eight (48 to 72) hour notice to the previously mentioned government representatives to provide a safely contained work area for the designated customer.

Period of performance. The contractor shall complete Fan Coil Unit Replacement, Building 5308, Ghedi Air Base, Italy project within a performance period of 70 calendar days from contract award date. The contractor shall be allowed to work on building #5308 after approval and coordination with 31CES, 704 MUNS and 31CONS.

Authorized work hours and days. The contractor shall perform the work from Monday through Friday excluding holidays from 0800 to 1700 hours. Work during weekends or holidays may be requested by the contractor with a minimum of 2 days advance notice in coordination with 31CES and 704 M UNS.

Contractor’s representative. The Contractor shall have an English speaking and writing representative on site at all times during the performance period of all work stated within the Statement of Work.

The contractor shall provide a foreman on-site at all times when work is being performed. The foreman shall be able to make major decisive decisions if there is an occurrence on the installation that will impact the project (i.e., safety issue, natural disaster).

Final inspection. The contractor shall schedule a final inspection with the attendance of a 31CES representative, 704 MUNS representative and a 31CONS representative, to verify the start-up of the equipment installed and project completion. The contractor shall perform the operational test in accordance with the manufacturer’s operational test checklist. If there are any discrepancies between the work accomplished and the requirements requested in the SOW the contractor shall be asked to re-perform until standards are met. A copy of the test checklist shall be provided to the 31CES representative at the time of the final inspection.

Worksite. The contractor shall reconstitute the work site area leaving the work-site clear of all left over materials and any debris. All debris and left-over material shall be hauled to an authorized off-base disposal site. The contractor shall comply with all local and federal recycling laws. The worksite shall be left in an acceptably clean manner.

Warranty. The contractor shall issue a two (2) year warranty on all craftsmanship (work efforts) performed and a two (2) year warranty on all supporting parts/ materials that have been outlined/ annotated within these SOW/ attachments. The contractor shall provide the manufacturer’s warranty on all mechanical items (i.e., sensors, door tracks, glass doors and etc.) those that are offered to the general public (within industry practices). The contractor shall deliver to the Contracting Officer (CO) and 31CES Civil Engineer representative on the day of the inspection all warranty information.

Eurovent certification. The contractor shall provide the Eurovent certification for the installed fan coil units. The Eurovent certification is a European certification on the level of energy savings/efficiency released by a third-party entity. Proof of Eurovent certification shall be submitted with the quote.

Operation and Maintenance (O&M) Manuals. The contractor shall provide two (2) hard copies of the O&M Manuals (2 copies in English and 2 copies in Italian) for all mechanical items to the Contracting Officer at the inspection for project completion.

Training. Contractor shall give in person instructional training on the resetting operational procedures during the final inspection and shall submit resetting operational procedures in writing to 31 CES and 704 MUNS on the same day.

3. Government Furnished Utilities

The following items will be provided as government furnished utilities (GFU):

water, electricity, and restrooms.

4. Safety Requirements

Safety and health program. Contractor shall develop and maintain a Safety and Occupational Health program which meets all applicable Ghedi Air Base and Italian Standards to include, but not limited, to requirements outlined in the AFI Air Force Occupational Safety, Fire, and Health Standards, DAFMAN 91-203, and Italian Legislative Decree 81/2008.

Host nation law compliance. The Contractor shall perform work in a safe manner as required by Host Nation laws and norms concerning safety but not limited to, Italian Law Lgs. Decree 81/08 and any subsequent amendment. Contractor will ensure that their employees are properly equipped, trained and qualified to perform their job. Contractor will ensure that their employees are wearing Personal Protective Equipment (PPE) and clothing during their job. The Contractor shall ensure safety trainings to their employees, including emergency maneuver trainings to their personnel (such as First Aid and Fire-fighting training). Contractor will provide to 31 CES all training certificates related to above requirements. At Certificate expiration date, will provide refresher documents. This applies to all Contractor’s employees involved.

Safety briefing. Prior to starting activities, the Contractor shall take a safety briefing provided by 31 Wing Safety Office (SEG) during a pre-performance conference or a designated safety meeting.

Interferential risk. Prior to starting activities, the Contractor shall coordinate with 31FW/CCPP Prevention and Protection Office, to fulfill art. 26 of Lgs. Decree 81/08 requirements. DUVRI Within five (5) days from the contract award, Contractor shall contact Aviano 31 FW/CCPP

Prevention and Protection Office ( 31FW.CCPP.DUVRI@us.af.mil, 0434 307722) in order to complete the DUVRI (Documento Unico di Valutazione dei Rischi Interferenti) accordingly to fulfill the latter obligation.

Dlgs 81/08. Contracting Office will provide the Contractor with properly POC and documentation. If the activity takes place inside a "Construction Site" (IAW Lgs.D. 81/08 art.89 - item a, ATCH X) contractor will also provide a POS (Piano Operativo di Sicurezza/Operational Safety Plan) or an equivalent written safety protocol covering preventive measures meant for minimizing mishaps and preventing interference hazards within occupied base facilities and infrastructures.

The Contractor must immediately notify the 31 CES, 704 MUNS and 31 CONS of any adverse safety and occupational health conditions pertaining to its employees, Government personnel, and Government property while performing contractual services. A written report detailing the occurrence must be given to 31 CES, 704 MUNS within 2 working days after incident occurrence. If injuries are life threatening, the Contractor shall immediately contact emergency services. Emergency Service contact and phone numbers info will be provided after contract award.

Promptly report injuries, accidents, damages. If Contractor’s employees, or Government Customers, are injured or Government assets are damaged, the Contractor shall promptly inform the 31 CONS who, in turn, will inform the 31 FW/SEG (commercial phone number 0434-30-7233, Bldg. 1413, Area F), 31 FW/CCPP (0434-30-5709, Bldg. 1472, Area F). Provide a verbal report to the 31 CONS as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the 31 CONS within five calendar days of each occurrence. If injuries are life threatening, the Contractor shall immediately contact either the corresponding local emergency responders or the on-base emergency responders via 0434-30-3499 or 0434-303440.

Alcohol and drug prohibition. Consumption of and/or being under the influence of alcohol (to include smelling of alcohol) or drugs while on duty is strictly prohibited. At the direction of the CO, Contractor’s personnel found to be or suspected to be under the influence of alcohol or drugs during duty will be immediately removed from duty. Upon notification, the Contractor shall provide a qualified replacement immediately and at no additional cost to the Government.

5. Security Site security will be performed by Ghedi Air Base Security Forces. U.S. Government will provide coordination for contractor’s vehicles, personnel and equipment to enter Ghedi Air Base.

6. Attachment List of US and Italian holidays mailto:31FW.CCPP.DUVRI@us.af.mil