Attachment 1 - Ghedi 5100 SOW - 03 April 2025.pdf

31CES/CEOER

Date: 03 April 2025

U.S. AIR FORCE

31st FIGHTER WING

31 CES/CEOER

AVIANO AIR BASE, ITALY

STATEMENT OF WORK FOR

Computer Room Air Conditioning Replacement, Building 5100, Ghedi Air Base, ITALY

1. Scope of work The contractor shall provide all personnel, labor, equipment, materials, transportation and supervision to accomplish the replacement and disposal of 2 air conditioning units at building 5100 of Ghedi Air Base, Italy in accordance with this Statement of Work (SOW) and its attachments.

The following scope of work shall serve as general information only and shall not limit the contractor’s responsibility or obligations to perform all task(s) within Italian laws, regulations and manufacturer’s recommendations.

2. Project description and requirements The contractor shall perform the following work tasks for building 5100:

2.1 Removal and disposal:

Remove the 2 (two) existing computer room air conditioning (CRAC) units and all-encompassing hardware in building 5100 and dispose them off Ghedi Air Base in accordance with Italian law and regulations.

Provide documentation that refrigerant inside the removed air conditioning equipment was disposed in accordance with Italian law.

2.2 New installation and operational check:

Install new Computer Room Air Conditioning (CRAC) refrigeration unit brand Bluebox model BTD ED+ 35.2, 35 kw inverter compressor or equal approved, complete with electric resistance and humidifier for temperature and humidity control, for downward airflow. Install filter maintenance alarm system. Downward flow. Air conditioning, heating and electric resistance heating for humidity control is required (unit must be capable of both increasing and decreasing humidity.)

Provide 415 voltage, 3-phase, 50 hertz power to new CRAC units.

Install new condensers (Remote condenser brand Bluebox model EC LN - LMC5S2524EC or equal approved complete with condensation control

Provide 230 voltage, 1-phase, 50 hertz power to new condensers.

Install all related hardware, to include copper lines, cable, electrical fittings, copper fittings and copper pipe required to install the CRAC refrigeration unit.

Perform after installation an operational check to ensure the unit is running properly.

2.3 Miscellaneous requirements

Coordination. The contractor shall contact the 31 CES and 704 MUNS representatives to cord off designated areas to commence work. The contractor shall give a forty-eight (48 to 72) hour notice to the previously mentioned government representatives to provide a safely contained work area for the designated customer.

Period of performance. The contractor shall complete work tasks for Bldg 5100 at Ghedi Air Base, Italy within a performance period of 60 calendar days from contract award date. The contractor shall be allowed to work simultaneously on both buildings, #5100 and #5308, after approval and coordination with 31CES, 704 MUNS and 31CONS.

The period of performance of 60 calendar days is intended to be a total of 60 calendar days to accomplish both projects, Computer Room Air Conditioning Replacement, Building 5100, Ghedi Air Base, Italy and Fan Coil Unit Replacement, Building 5308, Ghedi Air Base, Italy.

Authorized work hours and days. The contractor shall perform the work from Monday through Friday excluding holidays from 0800 to 1700 hours. Work during weekends or holidays may be requested by the contractor with a minimum of 2 days advance notice in coordination with 31CES and 704 MUNS.

Contractor’s representative. The Contractor shall have an English speaking and writing representative on site at all times during the performance period of all work stated within the Statement of Work. The contractor shall provide a foreman on-site at all times when work is being performed. The foreman shall be able to make major decisive decisions if there is an occurrence on the installation that will impact the project (i.e., safety issue, natural disaster).

Final inspection. The contractor shall schedule a with the attendance of a 31CES representative, 704 MUNS representative and a 31CONS representative, to verify the start-up of the equipment installed and project completion. The contractor shall perform the operational test in accordance with the manufacturer’s operational test checklist. If there are any discrepancies between the work accomplished and the requirements requested in the SOW the contractor shall be asked to re-perform until standards are met. A copy of the test checklist shall be provided to the 31CES representative at the time of the final inspection.

Worksite. The contractor shall reconstitute the work site area leaving the work-site clear of all left over materials and any debris. All debris and left-over material shall be hauled to an authorized off-base disposal site. The contractor shall comply with all local and federal recycling laws. The worksite shall be left in an acceptably clean manner.

Warranty. The contractor shall issue a two (2) year warranty on all craftsmanship (work efforts) performed and a two (2) year warranty on all supporting parts/ materials that have been outlined/ annotated within these SOW/ attachments. The contractor shall provide the manufacturer’s warranty on all mechanical items (i.e., sensors, door tracks, glass doors and etc.) those that are offered to the general public (within industry practices). The contractor shall deliver to the Contracting Officer (CO) and 31CES Civil Engineer representative on the day of the inspection all warranty information.

Operation and Maintenance (O&M) Manuals. The contractor shall provide two (2) hard copies of the O&M Manuals (2 copies in English and 2 copies in Italian) for all mechanical items to the Contracting Officer at the inspection for project completion.

Training. Contractor shall give in person instructional training on the resetting operational procedures during the final inspection and shall submit resetting operational procedures in writing to 31 CES and 704 MUNS on the same day.

3. Government Furnished Utilities

The following items will be provided as government furnished utilities (GFU):

water, electricity, and restrooms.

4. Safety Requirements

Safety and health program. Contractor shall develop and maintain a Safety and Occupational Health program which meets all applicable Ghedi Air Base and Italian Standards to include, but not limited, to requirements outlined in the AFI Air Force Occupational Safety, Fire, and Health Standards, DAFMAN 91-203, and Italian Legislative Decree 81/2008.

Host nation law compliance. The Contractor shall perform work in a safe manner as required by Host Nation laws and norms concerning safety but not limited to, Italian Law Lgs. Decree 81/08 and any subsequent amendment. Contractor will ensure that their employees are properly equipped, trained and qualified to perform their job. Contractor will ensure that their employees are wearing Personal Protective Equipment (PPE) and clothing during their job. The Contractor shall ensure safety trainings to their employees, including emergency maneuver trainings to their personnel (such as First Aid and Fire-fighting training). Contractor will provide to 31 CES all training certificates related to above requirements. At Certificate expiration date, will provide refresher documents. This applies to all Contractor’s employees involved.

Safety briefing. Prior to starting activities, the Contractor shall take a safety briefing provided by 31 Wing Safety Office (SEG) during a pre-performance conference or a designated safety meeting.

Interferential risk. Prior to starting activities, the Contractor shall coordinate with 31FW/CCPP Prevention and Protection Office, to fulfill art. 26 of Lgs. Decree 81/08 requirements. DUVRI Within five (5) days from the contract award, Contractor shall contact Aviano 31 FW/CCPP Prevention and Protection Office ( 31FW.CCPP.DUVRI@us.af.mil, 0434 307722) in order to complete the DUVRI (Documento Unico di Valutazione dei Rischi Interferenti) accordingly to fulfill the latter obligation.

Dlgs 81/08. Contracting Office will provide the Contractor with properly POC and documentation. If the activity takes place inside a "Construction Site" (IAW Lgs.D. 81/08 art.89 - item a, ATCH X) contractor will also provide a POS (Piano Operativo di Sicurezza/Operational Safety Plan) or an equivalent written safety protocol covering preventive measures meant for minimizing mishaps and preventing interference hazards within occupied base facilities and infrastructures.

The Contractor must immediately notify the 31 CES, 704 MUNS and 31 CONS of any adverse safety and occupational health conditions pertaining to its employees, Government personnel, and Government property while performing contractual services. A written report detailing the occurrence mailto:31FW.CCPP.DUVRI@us.af.mil must be given to 31 CES, 704 MUNS within 2 working days after incident occurrence. If injuries are life threatening, the Contractor shall immediately contact emergency services. Emergency Service contact and phone numbers info will be provided after contract award.

Promptly report injuries, accidents, damages. If Contractor’s employees, or Government Customers, are injured or Government assets are damaged, the Contractor shall promptly inform the 31 CONS who, in turn, will inform the 31 FW/SEG (commercial phone number 0434-30-7233, Bldg. 1413, Area F), 31 FW/CCPP (0434-30-5709, Bldg. 1472, Area F). Provide a verbal report to the 31 CONS as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the 31 CONS within five calendar days of each occurrence. If injuries are life threatening, the Contractor shall immediately contact either the corresponding local emergency responders or the on-base emergency responders via 0434-30-3499 or 0434-303440.

Alcohol and drug prohibition. Consumption of and/or being under the influence of alcohol (to include smelling of alcohol) or drugs while on duty is strictly prohibited. At the direction of the CO, Contractor’s personnel found to be or suspected to be under the influence of alcohol or drugs during duty will be immediately removed from duty. Upon notification, the Contractor shall provide a qualified replacement immediately and at no additional cost to the Government.

5. Security Site security will be performed by Ghedi Air Base Security Forces. U.S. Government will provide coordination for contractor’s vehicles, personnel and equipment to enter Ghedi Air Base.

6. Attachments Attachment 1 List of US and Italian holidays and Family days