Attachment 1 General Living Kits - SOW.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

TRANSPORTABLE TEMPORARY HOUSING UNIT (TTHU)

GENERAL LIVING KITS

STATEMENT OF WORK (SOW)

1. BACKGROUND

FEMA is authorized under Section 408, Federal Assistance to Individuals and Households (42 U.S.C. 5174), of The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), as Amended, to provide Direct Assistance to eligible Disaster Survivors. FEMA provides General Living Kits consisting of standard household items to eligible disaster Survivors housed in Transportable Temporary Housing Units (TTHUs) and Alternative Temporary Transportable Housing Units (ATTUs).

The purpose of this contract is to establish a Firm Fixed Price (FFP) Blanket Purchase Agreement (BPA) to fulfill the requirement for the General Living Kits on an as-needed basis.

2. SCOPE

The Contractor shall furnish all labor, material, supplies, equipment facilities and all additional necessities to build a General Living Kit in accordance with specifications and guidelines outlined in this SOW.

The Contractor shall be responsible for the following.

• Material Selection: Select materials that meet the requirements specified in this SOW.

• Kit Assembly: Assemble the General Living Kits to include all necessary materials.

• Packing: Pack the materials/items according to the packing guidelines in suitable storage containers.

• Delivery: Deliver General Living Kits to destinations as set forth in each issued BPA

Call Order.

Unless otherwise stated, all items shall be in accordance with Federal Acquisition Regulation (FAR) Subpart 23.4 – Pollution Prevention, Environmental Management Systems, and Waste Reduction.

For more information, please visit www.biopreferred.gov .

3. DELIVERABLE

3.1 TTHU General Living Kits

There is only one (1) type of General Living Kit. The requirements of the General Living Kit are listed below. If the required products are not available, the contractor shall replace the products with an item that meets or exceeds the SOW specifications.

https://www.bing.com/search?q=Stafford%2BDisaster%2BRelief%2Band%2BEmergency%2BAssistance%2BAct&filters=sid%3aff3a4f72-71b7-1ff6-496f-46528bfc7ba7&form=ENTLNK https://www.bing.com/search?q=Stafford%2BDisaster%2BRelief%2Band%2BEmergency%2BAssistance%2BAct&filters=sid%3aff3a4f72-71b7-1ff6-496f-46528bfc7ba7&form=ENTLNK http://www.biopreferred.gov/

The contractor shall provide an explanation of how the replacement product meets or exceeds the SOW specifications.

All General Living Kit items, except item GLK-8 Wastebasket Container, shall remain in the original manufacturer/factory packaging. All items that complete the General Living Kit shall be new and unused.

Plates and Bowls must be:

• Made from or coated with plastic resin.

• Capable of supporting hot liquids up to 190 degrees Fahrenheit

• Microwave and freezer safe.

• Approved by the Federal Drug Administration (FDA)

• Biodegradable

• Waterproof and oil-proof

Hot Cups must be:

• Made from or coated with plastic resin.

• Capable of supporting hot liquids up to 190 degrees Fahrenheit

• Microwave safe.

• Approved by the Federal Drug Administration (FDA)

• Biodegradable

• Waterproof and oil-proof

• Double-walled

Item Numbers and Specifications:

Item Number

Item Item Size/ Quality Unit of Measure Quantity

GLK-1 USDA Certified Biobased Product - Disposable Dinner Plates

Min 10" Heavy Duty Dinner plate

25 Per Package 1

GLK-2 USDA Certified Biobased Product - Disposable Bowls (Cereal/ Soup Bowl)

Min 12oz or 6" Diameter Heavy Duty Bowl

25 Per Package 1

GLK-3 USDA Certified Biobased Product - Disposable Forks

Premium Quality 50 Per Package 1

GLK-4 USDA Certified Biobased Product -

Premium Quality 50 Per Package 1

Disposable Knives

GLK-5 USDA Certified Biobased Product - Disposable Spoons

Premium Quality 50 Per Package 1

GLK-6 USDA Certified Biobased Product - Hot Cups

16 oz 50 Per Package 1

GLK-7 USDA Certified Biobased Product - Disposable Cold Cups

16 oz 50 Per Package 1

Item Number

Item Item Size/ Quality Unit of Measure Quantity

GLK-8 Wastebasket Container (Not required - USDA Certified Biobased Product)

10 - 13 Gallon EA 1

GLK-9 USDA Certified Biobased Product - Trash Bag

13 Gallon 25 Per Box 1

GLK-

USDA Certified Biobased Product - Sponge, Kitchen (non-latex), Naturally absorbent cellulose

W x L x H 4 x 6 x 1 1/2'

2 Per Package 1

GLK-

USDA Certified Biobased Product - Paper Towel

2-Ply, 11" x 10" or 11" x 11", Min 48 Sheets Per Roll

1 Single Wrapped Roll or 2 Per Package

GLK-

USDA Certified Biobased Product - Disposable Spoons

2-Ply, 1000 Sheets Per Roll

2 or 4 Rolls Per Package or 4 Single Wrapped Rolls

4. PACKAGING, LABELING AND DELIVERY

4.1 Packaging Instructions

All individual items that make up the complete General Living Kit shall remain packaged and sealed in the original factory packaging.

4.1.1 General Packing Instructions: Due to the unknown circumstances which can arise during disaster response and recovery, it is possible that the pallets of General Living Kits may be moved several times, double-stacked for storage, and stored in warehouses or stored outside with no protection in all types of weather. The Contractor shall ensure that the General Living Kits are packaged to withstand such handling as well as climatic conditions. Climatic conditions can include blowing snow, flurries, freezing rain, high humidity, rain, sleet, or snow.

All items shall be packed to improve the safety of the contents during shipping and to minimize any harm for the duration of the entire storage period.

4.1.2 Living Kit Container: Each General Living Kit shall be packaged in a single box or container. To conserve space, items from the General Living Kit may be placed into the Wastebasket Container. All boxes/containers shall be sealed with security/tamper resistant/ tamper evident tape on all open edges. The General Living Kits shall be packaged to be stored for a duration of up to 3 years in unconditioned space. Any individual General Living Kit packaging, container or box shall be able to fit through standard 32-inch residential doors. Each living Kit shall not exceed 30 pounds. See Labeling Instruction for requirements to label the Secondary Container/Living Kit Container.

4.1.3 Palletizing/Packaging of Living Kit Container: General Living Kits shall be palletized for transportation. No part of the Living Kit Container shall be partially placed on the pallet. The contractor shall use industry standard size pallets (48 inches by 40 inches, 4-way). Pallets shall be fully covered on all sides (excluding the bottom) with a minimum of (10) layer of stretch wrap.

Additional cardboard support should be placed between each layer of boxes/containers of Living Kits to prevent sagging. Material shall be stacked so the total height of each pallet and material does not exceed 55 inches. Pallets shall be hardwood or other industry standard material and designed for pickup from all four sides. The Contractor shall ensure that the General Living Kits are packaged to withstand such handling as well as severe climatic conditions. Contractor shall use edge protectors, angle boards or corner protectors on each pallet to prevent shifting and reduce damages during movement.

During the Palletizing of the General Living Kits, if individual General Living Kits are not sized for easy packing on pallets the contractor may combine multiple General Living Kits into boxes or containers to facilitate shipping and placement on a pallet. Boxes or containers holding multiple General Living Kits shall not exceed 50 pounds so that they are easily moved by a single person.

4.2 Labeling Instructions

TTHU General Living Kits shall be marked so that the contents of the Living Kit Container and its contents are easily identified. The boxes/containers shall be labeled on five (5) sides (top and four sides).

The labeling shall identify “FEMA TTHU General Living Kit”, the date the General Living Kit is packaged and the company providing the living kit. The General Living Kit Container shall be labeled with marking of either Calibri or Times New Roman in 24-point font at a minimum.

Labeling Example:

FEMA TTHU General Living Kit – 09/01/2025 – XYZ Company

4.3 Tracking and Delivery

4.3.1 Tracking

The Contractor shall provide a notice of shipping once shipping is initiated. The notice shall be provided by email to the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the delivery point of contact (to be identified on each BPA Call Order). Each shipment notification shall include a copy of the Contractor’s Bill of Lading (BoL) and an estimated date of delivery. The Contractor shall require that the delivery carrier’s driver notify the delivery point of contact 24 hours prior to delivery unless the delivery is using a commercial carrier such as FedEx, UPS, DHL, etc.

The Contractor must have the capability to track shipments using Global Positioning Systems (GPS) and provide real-time updates on a 24/7 basis. This tracking capability is crucial, as FEMA may need to request the diversion of a shipment during a disaster response and must be able to determine the current location of the shipment to accurately calculate the revised arrival time at the new destination.

Upon invoicing, the Contractor shall provide an electronic spreadsheet showing details of the commodity shipped from place of origin to destination with each invoice submitted for payment.

At a minimum, the electronic spreadsheet must provide the following details:

• Load number.

• Bill of Lading number

• Nomenclature and units shipped.

• Personal identifier for each unit

• Carrier

• Truck number

• Trailer number

• Place of origin

• Destination

4.3.2 Delivery

The delivery location will be within the Contiguous United States (CONUS). The specific delivery location is identified below but could change depending on the need, disaster, and circumstances:

FEMA Manufactured Housing Storage Site (MHSS) Selma Selma MHSS-FEMA 661 Selfield Road Selma, AL 36703

The Contractor shall provide a spreadsheet to the designated Delivery Order COR indicating totals for each item after each delivery and grand totals for all deliveries within 72 hours of delivery.

5. PERIOD OF PERFORMANCE

The period of performance shall be for 60-months, made of five (5) 12-month ordering periods.

6. PLACE OF PERFORMANCE

The place of performance shall be at the Contractor’s facility for the manufacturing of the General Living Kits.

7. PRODUCTION CAPACITY:

7.1 Initial Delivery After Award

The Contractor shall be able to produce and ship no less than 2,000 General Living Kits, shall arrive at the FEMA destination within four weeks (28 calendar days) from the date of the BPA Call Order award if the delivery location is within 500 miles of the Contractor’s production facility. The Contractor shall receive an additional day for every additional 500 miles or portion thereof.

Consideration may be given, up to two days, if the 28th day falls on a weekend day (Saturday or Sunday) and the destination facility is not open. Delivery distances will be calculated using the MapQuest online web site.

The following are delivery examples used at a hypothetical production facility located in the center point of Burlington, MA as calculated by MapQuest:

Example: An BPA is awarded for delivery to FEMA’s MHSS located in Selma, AL.

MapQuest provides a driving distance of 1277 miles. If the delivery order was placed on Monday, May 27, 2025 the delivery would be required on or before Wednesday, June 26, 2025.

7.2 Weekly Production Rate

The contractor shall be able to produce General Living Kits at a rate of at least 500 complete kits per week, for no less than six weeks, before encountering any shortfalls that directly affect the General Living Kit production.

8. DAMAGED ITEMS:

The Contractor shall repair/replace damaged items at FEMA’s discretion. The Contractor shall have 72 hours from time of notification to repair a damaged item or replace the item and deliver it on the time schedule agreed to in the call order. Replacement items shall be shipped to FEMA at the Contractor’s expense or damaged items shall be returned to the Contractor at the Contractor’s expense.