Attachment 1 - FY23 De Soto Road Maintenance SOW Final.pdf

US Department of Agriculture

(USDA)

Statement of Work July 2023

Project De Soto National Forest FY23‐24 Road Maintenance

General Information

1.0 Scope of Work

The intent of this service contract is to provide for tasks and subtasks related to road maintenance including road blading, cleaning of culverts and ditches, aggregate placement and mowing on National Forest roads in De Soto National Forest, MS.

See Attachment 2 labeled FY 23 Road Maintenance Specifications, Section C-5 for requirements for specific tasks in this solicitation. The tasks are listed by codes 1090, 1130, 3010, and 4010 – Blading Aggregate Surfaced Roads (1090), Spot Surface Repair Aggregate Surfaced Roads (1130), Clean and Reshape Ditches (3010), and Mowing (4010).

Other maintenance work items not listed may be ordered if mutually agreed by the Contracting Officer and Contractor.

Offerors are required to submit price and technical proposals as specified in this solicitation.

The Government may adjust the technical requirements based on the availability of funds and the Forest Service mission.

Thus, the contractor should reasonably anticipate this type of contract modification. All modifications will be within the overall scope of the original contract and the Contracting Officer will determine whether a change is within the general scope of the contract.

2.0 Background

This work is located on the De Soto Ranger District of the De Soto National Forest. Roads which may be designated to receive maintenance under this contract are limited to: (1) Roads under Forest Service jurisdiction and (2) Roads under other local jurisdiction that are designated for Forest Service maintenance under a cooperative agreement. A roads list is provided as an attachment.

Contractor Requirements

3.0 Technical Requirements/Tasks

The Contractor shall provide all equipment, labor, supervision, transportation, materials, tools and other incidentals and execute all work necessary to perform road maintenance on National Forest roads in accordance with the specifications, exhibits, and industry standards. The specifications can be found at Attachment 2, labeled ‘FY 23 De Soto Road Maintenance Specifications.’ Contractor is responsible for ensuring all equipment meets State, Federal, and Local Laws.

Services shall be provided on any of the Forest Service roads managed by the Ranger District for which this contract applies. District maps showing road locations are attached and may also be obtained at the De Soto District Ranger Office.

Tasks

Work to be performed under this contract is comprised of various road maintenance activities as listed in the Schedule of Items and in accordance with this Statement of Work and Specifications found at attachment 2, to include:

• Blading Aggregate Surfaced and Non‐ Surfaced Roads

*Specifications item: 1090; (refer to section C-5 of attached specifications document at Attachment 2) 1,188 Miles

• Spot Surface Repair, Aggregate Surfaced Roads (Pit Run Aggregate)

*Specifications item: 1130(01); (refer to section C-5 of attached specifications document at Attachment 2) 5,235 Cubic yards

• Spot Surface Repair Aggregate Surfaced Roads, Type #4, #57, #610, B‐Base or Similar (Crushed Aggregate) *Specifications item: 1130(02); (refer to section C-5 of attached specifications document at Attachment 2)

1,100 Ton

• Clean and Reshape Ditches *Specifications list item: 3010 (refer to section C-5 of attached specifications document at Attachment 2) 50 Miles

• Mowing *Specifications item: 4010 (refer to section C-5 of attached specifications document at Attachment 2) 250 Miles

*Refer to Attachment 2 – FY 23 De Soto Road Maintenance Specifications. Section C-5 contains the requirements for the specific tasks listed in this solicitation, which includes the task and equipment requirements for the tasks listed above.

4.0 Government Furnished

The Government will supply a key to the Contractor for roads closed by Forest Service gates.

5.0 Schedule

Requests for services may be placed monthly and proceed within 48 hours of written notification. However, when deemed necessary by the Forest Service, due to emergencies or other unforeseen acts of nature, short notice requests can be made, and deliveries shall be placed within 12 hours of notice. Smaller delivery quantities may be requested with a delivery time.

Contractors work schedule will be Monday through Friday. The contractor will not schedule work for Saturday, Sunday or Federal Holidays unless approved by COR. However, when deemed necessary by the Forest Service, due to emergencies or other unforeseen acts of nature, short notice requests can be made, and deliveries shall be placed within 12 hours of notice on Saturday, Sundays or Federal Holidays.

The COR will detail the roads to be serviced, and services to be provided and the order in which performance is required.

Actual quantities of services ordered will depend upon existing conditions at the time of government inspection.

The period of performance shall be one year from the date of award.

For Activity Code 1090 - Blading Aggregate Surfaced and Non-surfaced Roads, roads may be bladed up to 3 times on this contract at a frequency of no less than 60 days between blading or as otherwise directed by the COR to prepare roadbed for placement of spot repair with 1130(01) Pit Run Aggregate or 1130(02) Crushed Aggregate.

Aggregate shall be measured by cubic yards or ton as indicated in the schedule of items. Measurement shall be made to the nearest pay unit. All materials supplied shall be measured at the time of delivery by the contractor. Material receipts shall be furnished by the Contractor for each truck load delivered. The COR or the Inspector may inspect, or measure loads at either the point of Aggregate source, loading of trucks for delivery or at Forest Service Roads where material is being delivered. For purposes of this contract CY measurements for full truck loads (water level high) shall be 17CY for tandem and 22CY per trailer load unless COR and Contractor have other agreements.

For Activity Code 3010 - Ditching, Erosion Control, and Seeding/Fertilizing, ditching along roads will be approved or designated by the COR due to limited mileage quantities allocated in this contract.

All ditches shall be maintained in their original location to the shape and grade required to ensure roadway drainage. Line item includes foreslope and backslope shaping. Drainage structures and road appurtenances shall not be damaged during this operation. Handwork required to properly connect ditch flow to drainage structure inlets is considered a part of this activity. Cleaning lead-off ditches to drain is included in this item of work.

Road ditches shall be measured to the nearest tenth (0.1) of a mile using an odometer calibrated over a measured mile.

Measurement shall be made for each side of the road. Lead off ditches shall be measured from the road ditch line to the end of the ditch and converted into miles. The total length of lead off ditches cleaned and reshaped shall be measured prior to conversion and rounding off to the nearest tenth of a mile. Contractor will submit measure for lead off ditches to the COR for approval prior to maintenance being completed.

For Activity Code 4010 – Mowing, road clearing limits may be mowed up to 2 times on this contract at a frequency of no less than 90 days between mowings or as otherwise directed by the COR.

6.0 Travel N/A

7.0 Contractor’s Key Personnel

Contractor Representative and Key Personnel.

At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. The contractor shall designate their superintendent or representative in writing provide the designation to the Contracting Officer.

Authority. The contractor representative shall have authority to act for the contractor on all contract matters relating to daily operation of this contract.

Response Time. The contractor representative shall be available during normal duty hours within 60 minutes to meet, at the site of work, with Government personnel designated by the Contracting Officer to discuss and resolve performance issues. After normal duty hours the representative shall be available within 2 hours in case of emergency.

Language. The contractor representative shall be able to read, write, and speak English and communicate with crew members.

Public Safety and Traffic Control. The Contractor shall exercise caution and care while pursuing the work to prevent unnecessary conflict with, or potential hazards to, road users.

The Contractor shall post warning signs on each end of the section of road being worked. Signs shall be of the size, quantity, and colors as required in the current edition of the "Manual on Uniform Traffic Control Devices", (MUTCD). A copy of MUTCD is in the District Ranger's Office and may be available to the Contractor for in office reference on request. These signs shall be moved as needed to properly delineate and identify the section of road being maintained. At no time shall these signs be more than one mile from operating equipment and shall be in place only when road equipment or men are performing operations, in no case shall warning signs be greater than 5 miles apart. Additional signs may be placed to cover entire work area. All slow-moving equipment shall have a reflectorized "slow moving" vehicle emblem properly attached.

Online pdf version of the MUTCD is available for viewing at http://mutcd.fhwa.dot.gov/.

All work shall be so scheduled that at the end of a working day, the road is passable for the type of traffic normally using the road. If for any reason traffic hazards are left in or adjacent to the road after normal work period, they shall be properly signed as hazards and visibly illuminated at night. Segments of unfinished work which may present a hazard to road users, such as rolls of surface material, berms on the shoulder, etc., may not be left in the roadway overnight, weekends or holidays.

The contractor is responsible for locating all utilities before beginning work. Any damage to utilities shall be the responsibility of the Contractor.

Contractor Safety Responsibilities. It shall be the responsibility of the Contractor to assure that proper techniques and procedures are followed, and precautions taken to prevent injury to any person or property as a result of work performed under this specification. The Contractor shall be solely responsible for the repair of, or payment for, any damage or injury to government property and their property caused by his representatives, materials, or equipment. All work areas shall be left in a safe and clean condition equal to that in which they were found.

The Contractor and the Contractor’s employees shall adhere to all safety regulations and guidelines applicable to this type of work. These include but are not limited to safety requirements provided by the Occupational Safety and Health Administration (29 CFR 1910-1926, www.osha.gov). It is the contractor’s responsibility to know what safety regulations http://mutcd.fhwa.dot.gov/ and guidelines are applicable to this type of work.

The contractor shall exercise caution and care while pursuing the work in order to prevent unnecessary conflict with road users. For all items of work provide safety signage, barricades, lane closures, certified flaggers, and other traffic control devices appropriate for the location of the work. Take all necessary precautions for the protection of workers and the public.

At a minimum, erect warning signs in advance of any place on the project where operations may interfere with the use of the road or trail by traffic. ACCESS. In most cases, roads are open continuously. The Government will supply a key to the Contractor for roads closed by Forest Service gates.

8.0 Security Requirements

Key Control. The contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the quality control plan.

Attachments:

Specifications DeSoto District_Map De Soto Road List Mowing Road List