INSTRUCTIONS

General Financial Plan Development Guidance:

Offerors are required to submit projected costs for salaries, building and utility, travel, vehicle expenses, equipment, supplies, contractual, and other expenses related to implementing the AAA. The Financial Plan Workbook provides a drop down under "Category" that allows the Offeror to assign costs by program and funding source. Costs are totaled by Program and funding source under the "Financial Plan Development Tab".

Salaries:

The Offeror must provide the position name, staff name, annual salary, FTE allocated to programs, and the established.

• The AAA Director’s time is a Title III Administrative expense unless directly administering a Title III D program.

• AAA Contract and Fiscal staff time is considered an Administrative Expense except as delineated below. Contracts and Fiscal Officers can allocate time spent directly to program costs for the following tasks:

Building and Utility:

Rent, utilities, janitorial services, cell phones, internet and other costs. Costs may be allocated across programs using an acceptable accounting methodology.

Travel :

Travel costs are allowable for expenses for transportation, lodging, subsistence, and related items incurred by employees, board members, and advisory committee members who are in travel status on official business related to the programs. Costs can be reimbursed on a basis consistent with the State of Idaho Travel Regulations. https://www.sco.idaho.gov/LivePages/state-travel-policy-and-procedures.aspx . Foreign travel is not allowable. Travel outside the continental forty-eight (48) United States will be considered as foreign travel.

Vehicle Expenses:

Owned/leased vehicle costs must be reimbursed for actual fuel costs. Employee-owned vehicles must utilize the State of Idaho mileage reimbursement rate. Vehicle maintenance and repairs are listed here.

Equipment:

Equipment means tangible items having a useful life of more than one year and valued under $5,000 including computer equipment. This includes computers, handsets, or office furniture.

Supplies:

Includes all consumable items such as office paper, pens etc. and all other items of tangible personal property that are not equipment. Including: Postage, shipping, printing, publications, document shredding, business cards, and outreach materials.

Contractual and Consumer Directed Services:

Provide the Area Plan program, service and/or purpose, name of vendor, projected units (based on GetCare data and SPR definitions), and standard cost per unit. Contracts for dieticians, translation, and audits may also be listed here. Also listed here are costs provided directly to clients partcipating in consumer directed services. Audit costs must be applied to Administrative expenses.

Other:

Copier leases, volunteer recognition, software services, and other costs that do not clearly fit under another category and qualify as an allowable cost.

Other also includes all parent organization costs to the AAA for certain functions such as HR, Fiscal support, or de minimis. Parent organization costs are applied to Title III Administrative expenses.

Membership fees and certifications are also listed under this category. General organization memberships or Director Memberships are listed under Title III administrative costs. Job specific memberships may be allocated to program costs. Costs related to liability insurance, HR functions, and legal fees, are also Other costs applied to Administrative expenses.

ALLOCATION

Total Federal Funding: 2,588,079

Warnings

Salaries Estimated Allocation for PSA North

&D

Building & Utility Estimated Allocation for PSA North

Travel Estimated Allocation for PSA North

Please provide the number of miles used for each category and conferences being attended.

&D

Vehicle Expenses Estimated Allocation for PSA North

Supplies

&D

Equipment Estimated Allocation for PSA North

&D

Contractual

&D

Other

&D

&D

Data

Financial Plan

Advance FY25