Attachment 1 - FSA PWS 15 APR 26.docx

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Performance Work Statement

(PWS)

Fire Station Alerting and Alarm System (FSAA) 15 April 2026

1.0 GENERAL

1.1. Introduction and Intent

This Performance Work Statement (PWS) establishes the definitive requirements for a Contractor to furnish and deliver a complete, fully operational, "turnkey" Fire Station Alerting System ("the System"). The Contractor shall provide all labor, materials, equipment, software, licensing, transportation, supervision, and services required to meet the specifications herein. The objective is the replacement of a deficient legacy system to enhance the mission-critical emergency response capabilities of 18 CES/CEF. This PWS is a binding component of the contract, and all requirements stated are mandatory.

1.2. Scope

The scope of this contract encompasses the design, procurement, installation, integration, testing, and commissioning of the System across four (4) designated fire stations and two (2) dispatch centers. The Contractor shall be singularly responsible for the successful integration of all hardware and software components, including those designated as Government-Furnished Property/Equipment (GFP/GFE), into a cohesive and fully functional System that meets all performance standards defined in this PWS.

2.0 DEFINITIONS AND ACRONYMS

· AQL: Acceptable Quality Level

· COR: Contracting Officer's Representative

· GFE/GFP: Government-Furnished Equipment/Property

· PWS: Performance Work Statement

· SAT: System Acceptance Test

· SDD: System Design Document

· System: The entire, fully integrated Fire Station Alerting System solution provided by the Contractor.

· Turnkey: A solution that is complete and ready for immediate use upon delivery and acceptance, with the Contractor bearing sole responsibility for ensuring all components function together as an integrated whole.

· Final Acceptance: Formal written notification from the Contracting Officer or designated COR to the Contractor that the work, including all deliverables and performance requirements, has been completed and accepted by the U.S. Government.

3.0 CONTRACTOR PERFORMANCE REQUIREMENTS

The Contractor shall execute the following tasks in accordance with the standards specified in the Performance Requirements Summary (Section 5.0).

3.1. Task 1 Contract and Project Management.

The Contractor shall establish and maintain a comprehensive management process for the duration of the Period of Performance. The Contractor shall designate a single Project Manager to serve as the primary point of contact for the COR. Within fourteen (14) calendar days of contract award, the Contractor shall deliver a draft Project Management Plan (PMP) detailing, at a minimum, the project schedule, risk management plan, communication plan, and key personnel. The Contractor shall provide weekly status reports to the COR in a Government-approved format.

3.2. Task 2 System Design.

The Contractor shall conduct a site survey and develop a final System Design Document (SDD). The SDD shall constitute the definitive technical blueprint for the System and must include: detailed system architecture diagrams, a complete bill of materials, network interface specifications, and a verification plan for integration with all GFE. The Contractor shall not proceed with any procurement activities until it has received formal written approval of the SDD from the COR.

3.3. Task 3 Procurement and Delivery.

Upon receipt of SDD approval, the Contractor shall procure all specified hardware and software. All items shall be new and in original packaging; refurbished or "gray market" items are strictly prohibited and will be rejected at the Contractor's expense. The Contractor shall be responsible for the secure transportation and delivery of all items to the Government-designated installation sites. The risk of loss or damage shall remain with the Contractor until the items are formally received by the Government.

3.4. Task 4 System Installation and Integration.

The Contractor shall perform the complete installation and integration of all System components. This includes the physical installation of all hardware and the loading and configuration of all software. The Contractor bears sole responsibility for ensuring all Contractor-provided components are fully integrated and interoperable with the GFE specified in Section 8.0 of this PWS. All installation work shall be performed in a professional manner and in compliance with all applicable industry standards and Government regulations.

3.5. Task 5 System Testing and Acceptance.

The Contractor shall develop a formal System Acceptance Test (SAT) plan for COR approval. The SAT plan must provide a detailed methodology for demonstrating that every performance requirement in this PWS has been met. Upon approval, the Contractor shall execute the SAT in the presence of the COR. Final Acceptance of the System is contingent upon the successful, documented completion of the SAT, with no outstanding "Critical" or "Major" deficiencies as defined in the SAT plan. The Government reserves the right to require re-testing of any failed components or functionalities at the Contractor's expense.

3.6. Task 6 End-User Training.

The Contractor shall develop and deliver comprehensive training programs for all designated Government personnel. Training shall be divided into, at a minimum, two distinct curricula: (1) System Administration and Dispatch Operations for personnel at each dispatch center, and (2) End-User Operations for personnel at the fire stations. The Contractor shall provide all training materials and conduct sufficient sessions to train all required personnel across all operational shifts.

3.7. Task 7 Deliverable Documentation and Warranty.

As a condition of Final Acceptance, the Contractor shall deliver a complete documentation package. This package shall include: final "as-built" diagrams, all OEM equipment manuals and software documentation, a complete set of software license keys, and a consolidated, no additional cost, warranty transfer document. This document shall confirm the warranty period, certify that all OEM warranties have been registered to the U.S. Government, and provide explicit instructions and points of contact for initiating warranty claims.

4.0 GENERAL TERMS AND CONDITIONS

A. Equipment Condition: All equipment furnished shall be new and in its original packaging. Refurbished, remanufactured, or "gray market" items are prohibited and shall be rejected at the Contractor's expense.

B. Procurement Strategy: This PWS requires a single, turnkey solution from a single prime contractor. The Government has determined that procuring components separately would introduce unacceptable risks related to system integration, project scheduling, and delineation of responsibility. Therefore, proposals must be for a complete and fully integrated system for which the prime contractor is solely responsible.

C. Radio Frequency (RF) Coordination: Should any component of the proposed System utilize radio frequencies, the Contractor shall be solely responsible for coordinating with and receiving formal approval from the base frequency manager prior to installation. All selected frequencies must not operate within 1.0 MHz of any frequency currently in use on the installation.

5.0 PERFORMANCE REQUIREMENTS

5.1 Existing Infrastructure

The Contractor shall integrate the new System with certain existing Government-furnished equipment. This equipment includes, but is not limited to:

· VESTA 911 systems located at the Primary and Alternate Dispatch Locations.

· Motorola Radio Dispatch Consoles.

· Existing Uninterruptible Power Supply (UPS) at the Primary Dispatch Center.

The Contractor shall be responsible for verifying the compatibility and ensuring seamless integration of its proposed System with these components. The Government makes no warranty as to the condition of existing, inoperable CCTV cameras.

5.2 Contractor-Furnished Equipment & Software

The Contractor shall furnish and install, at a minimum, the following new components:

A. At all Four (4) Fire Stations:

1. Zoned Public Address / Alerting System: A network-based system (Mach Alert) for audio/visual alerts.

2. Operational CCTV Cameras: A complete set of new cameras featuring AI analytic capabilities for monitoring personnel and vehicle movement.

B. At the Primary and Alternate Dispatch Centers:

1. VESTA-Compatible Workstation: One new workstation for the Primary dispatch center.

2. Real-Time Mapping & C2 Software: (Command Central Aware).

3. CCTV Control & Management Stations: (Avigilon).

4. Computer-Aided Dispatch (FLEXCAD) Software: Must provide real-time mapping data to in-vehicle devices and fully integrate with existing VESTA 911 consoles.

5. 4K Resolution Display Monitors: For integrated display of all mapping, video, and dispatch data feeds.

6. Dispatch Console Furniture: Ergonomic furniture for both Primary and Alternate locations, configured to support an additional dispatch position and improve operational workflow.

7. Station Alerting Control Software: (Mach Alert) to enable granular, station- and room-specific alerting from dispatch consoles.

8. Servers, Network, & Backhaul Equipment: All necessary backend hardware required to ensure full integration, performance, and stability of all System components.

5.3 Mandatory System Functional Requirements

The System provided by the Contractor shall, at a minimum, meet the following requirements:

5.4 Performance Standards

The Contractor's performance will be evaluated against the standards below. Failure to meet these standards may result in remedies available to the Government under the terms of the contract, including requiring the Contractor to re-perform the deficient service at no additional cost.

6.0 PERFORMANCE: INSTALLATION, TESTING, AND TRAINING

A. Installation: The Contractor shall be responsible for the complete installation, configuration, and integration of all System components at all specified locations. All work shall be coordinated with the Government representative and performed in accordance with the applicable AF Form 332. The Contractor is responsible for all cabling, mounting, and connections required for a fully functional system.

B. System Acceptance Testing: Upon completion of installation, the Contractor shall conduct a comprehensive acceptance test, in the presence of a Government representative, to demonstrate that all requirements of this PWS have been met. The System will not be considered accepted until all components have been tested and approved in writing by the Government.

C. Training: The Contractor shall provide comprehensive training to two distinct groups:

1. Dispatch Personnel: Training shall cover the full use of the System for dispatching responders and integration with existing protocols.

2. Fire Station Personnel: Station-level training at each of the four locations shall be provided to all shifts and administrative staff on the System's capabilities and functions.

7.0 PERIOD OF PERFORMANCE AND SCHEDULE OF DELIVERABLES

The Period of Performance shall be 210 calendar days from the date of contract award. The Contractor shall adhere to the following firm deadlines, referenced from the date of contract award (T).

8.0 GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND INFORMATION (GFP/GFE/GFI)

The Government will provide the Contractor with access to the GFE/GFI listed below for the sole purpose of executing the requirements of this PWS.

· GFE: VESTA 911 System, Motorola Radio Dispatch Consoles, Primary Dispatch UPS.

· GFI: Technical specifications for GFE upon request, relevant network information.

· GFP: Physical access to all required installation sites. The Contractor shall be responsible for providing timely requests for access in accordance with base procedures.

9.0 CONTRACT REQUIREMENTS

9.1. Data Rights: The Government shall have unlimited rights to all technical data, drawings, and documents produced in the performance of this contract. For any commercial-off-the-shelf (COTS) software, the Government shall be entitled to the license rights customarily provided to the public.

9.2. Compliance with Laws: The Contractor shall comply with all applicable federal, state, and local laws, as well as all relevant Air Force and installation-specific regulations, instructions, and safety standards (including AFOSH).

9.3. Non-Disclosure: The Contractor may have access to information designated as For Official Use Only (FOUO). The Contractor agrees not to disclose or release any such information without the express written consent of the Contracting Officer.