Attachment 1-FMS PWS.pdf

PERFORMANCE WORK

STATEMENT FOR

FURNISHINGS MANAGEMENT SERVICES

Reviewed:

DOVER AFB

29 Jan 2026

TABLE OF CONTENTS

ITEM PAGE

1. DESCRIPTION OF SERVICES……………………………………………….2

2. SERVICE DELIVERY SUMMARY…………………………………………..8

3. GENERAL INFORMATION…………………………………………………..10

4. APPENDICES

APPENDIX A Estimated Workload Data…………………………………...17

APPENDIX B Dover Dorm Campus Map…………………………………..23

APPENDIX C Government Property/Services/Equipment………………….24

APPENDIX D Government Publications…………………………… ………25

APPENDIX E Dorm Management Appliance Warranty Form ……………..26

PERFORMANCE WORK STATEMENT FOR

FURNISHING MANAGEMENT SERVICE

1. DESCRIPTION OF SERVICES. The contractor is responsible for providing all management, labor, tools, equipment, transportation, vehicles, and materials necessary to operate the Furnishings Management Section (FMS) and maintain government property in support of Dover Air Force Base (AFB) Unaccompanied Housing (UH), as outlined in this Performance Work Statement (PWS). The contractor will be equipped with dedicated office space, one government-provided computer, and a DSN landline phone to enhance communication and support operational efficiency. The contractor will oversee the operation and management of the FMS and will report directly to the Housing Element Chief and UH Superintendent. The contractor must provide notice of any absence longer than one day. In the case of any emergency absence extending beyond one day, appropriate coverage shall be provided to ensure continued operations. The contractor must read and adhere to Air Force Instruction (AFI) 32-6000, Housing Management, dated March 18, 2020. AFI 32-6000 is included as Attachment 1 to this PWS and serves as guidance for managing and controlling assets within the FMS. The AFI can also be accessed electronically at:

https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-6000/afi32-6000.pdf

Both the contractor and the government should refer to the AFI for any issues not specifically addressed in this PWS.

1.1. HOURS OF OPERATION. The operating hours are Monday through Friday, from 7:30 AM to 4:30 PM. The Government requires coverage at all times from 7:30 am - 4:30 pm (to include lunch breaks). The contractor is not required to provide services on observed federal holidays (refer to section 1.1.1) as the ADL office will be closed during these times. The contractor must provide notice of any absence longer than one day. In the case of any emergency and/or absence extending beyond one day, appropriate coverage shall be provided to ensure continued operations.

1.1.1. Federal Government Holidays

• New Year’s Day 1st day of January

• Martin Luther King Jr.'s Birthday 3rd Monday of January

• Presidents Day 3rd Monday of February

• Memorial Day Last Monday of May

• Juneteenth 19 th day of June

• Independence Day 4th day of July

• Labor Day 1st Monday of September

• Columbus Day 2nd Monday of October

• Veterans Day 11th day of November

• Thanksgiving Day 4th Thursday of November

• Christmas Day 25th day of December

1.2. BASIC SERVICES. This contract outlines the management and maintenance of government-provided furniture, appliances, and property for unaccompanied housing. The locations included are buildings 401, 402, 414, 430, 435, 445, and the Installation Commander’s home.

1.3. FURNISHING MANAGEMENT. The Furnishings Management Section, part of the Military Housing Office (MHO), serves as the base's central point for furnishings support. Its functional responsibilities include financial management, warehouse management, and https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-6000/afi32-6000.pdf

GUINN, SEQUOYAH L CIV USAF AMC 436 CONS/PKPB

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GUINN, SEQUOYAH L CIV USAF AMC 436 CONS/PKPB

ADD- in the case of any emergency and or absence extending beyond one day, …...

overseeing the accountability of appliances and furnishings. The contractor shall provide accountabilities for all furnishings/appliances IAW AFI 32-6000, Chapter 9, Furnishings Management

1.4. FURNISHINGS ARE DEFINED AS:

• Appliances: ranges, refrigerators, microwaves, cooktops, and convection ovens.

• Equipment: This category includes carpet shampooers, vacuums, and fans.

• Furniture: Furniture is defined as an assembled item ready for customer use. The specifications for each item are as follows:

o Lamp: Includes the lamp itself, the base, the harp, and the shade.

o Bed: Consists of one headboard (which may or may not include a footboard), two rails, one box spring, and/or one mattress, depending on the bed size.

o Other furniture items include: bedspreads, bed frames, headboards, footboards, chairs (such as desk chairs, lounge chairs, dining chairs), desks, desk carrels, dressers, wall lockers, table lamps, floor lamps, drapes, mattresses, box springs, sofas, love seats, coffee tables, end tables, nightstands, dining tables, dining chairs, bar stools, televisions, TV stands, Blu-ray players, pool tables, air hockey tables, foosball tables, ping pong tables, mirrors, entertainment stands, and armoires.

o Window Coverings: This category includes blinds, shades, and draperies.

1.4.1. The contractor shall receive work requests from government personnel in the following positions: Dormitory Superintendent, Contracting Officer's Representatives (COR), Airman Dorm Leaders, Housing Program Manager, Assistant Housing Program Manager, and Housing Element Chief. The work includes issuing furnishings and/or appliances, as well as providing pickup and delivery services. This involves the requesting, receiving, and issuing of storage of all government-owned furnishings and appliances authorized for use in designated government facilities and the Installation Commander’s home on Dover AFB, DE. Additionally, the contractor is responsible for the delivery, removal, and turn-in of mass furnishings in unaccompanied housing. Deliveries will be made based on the availability of assets, and the contractor must maintain a back-up stock level of furnishings not exceeding three percent (3%) of the current inventory as described in paragraph

1.6.2 below. Furnishings should be issued within the timelines established in paragraph 1.6, and partial deliveries may be made depending on asset availability. The contractor will also identify purchasing requirements and submit purchase requests through email for approval to the Housing Element Chief, Dormitory Superintendent, and Contracting Officer's Representatives (COR). For further guidance, please refer to AFI 32-6000 (refer to appendix D). Conduct an annual inventory of all furnishing assets in the warehouse, ensuring that 100 percent of items are accounted for and any deficiencies are identified. Additionally, the contractor will carry out a semi-annual inventory of high-value or easily pilferable items in the warehouses. The contractor will serve as the primary custodian for all furnishing assets.

1.4.2. Review the annual assessment of furnishings provided by the Housing Program Manager, Dormitory Superintendent, and Airmen Dorm Leaders (ADLs). Based on this assessment, prepare a plan for the acquisition, repair, or disposal of items. Conduct and document an inventory of all furniture and appliances in the storage warehouse(s) once a year. This inventory must be completed within 45 working days from the contract start date. Submit the appropriate documentation to the Housing Element Chief, Dormitory Superintendent, and Contracting Officer's Representatives (COR) to reflect any adjustments and reconcile asset balances. Provide the completed inventory to the Housing Element Chief, Dormitory Superintendent, and Contracting Officer's Representatives (COR) for review within 2 working days of finishing the inventory. Upon receiving the inventory, the government will either accept or reject it and make necessary changes. The contractor must adjust the inventory records as required by the government within 5 calendar days of receiving confirmation.

1.4.3. Establish and maintain an automated work order and warranty system to manage and log all repairs, replacements, and maintenance of furnishings and appliances. Keep appliance warranty information up to date by entering details on to the Dorm Management Appliance Warranty Form, APPENDIX E, including the model/make, warranty expiration date, serial number, and date of purchase. Ensure this form is affixed to the back of each appliance.

1.4.4. The contractor must obtain access to Enterprise Military Housing (eMH) within 30 days of contract award. https://www.emh.housing.navy.mil/enh/home The contractor is responsible for maintaining and updating the inventory list in the eMH system. This will be based on initial acquisitions, transfers, issues/turn-ins, annual assessments, and final dispositions of furniture items. The contractor will use a government-provided computer, which will be set up in Building 445 (the furniture warehouse) and will have network capabilities. Additionally, the contractor must complete annual Information Assurance (IA) training online, which is estimated to take 1-2 hours. All contractor personnel must undergo a National Security Agency (NSA) background check, as required by AFSSI 5027. This background check will be conducted by DAFB Security Forces. It is important to note that all training and background checks will be funded by the government.

1.4.5. The contractor will set up a furnishings repair program to maintain, and repair furnishings as needed. This includes performing touch-ups (such as repairing and refinishing) and cleaning all government furnishings and appliances as required. The contractor will ensure that all furnishings are kept in a safe, serviceable, and clean condition, free from spots and odors. This includes installing and replacing drapes and blinds, laundering drapes to remove stains and odors using laundry rooms in buildings 401, 402, 435, and 445. Additionally, the contractor will be responsible for tightening and adjusting hardware and conducting minor re-gluing as necessary.

1.4.6. Period Progress Meetings will be held quarterly or as required by the Government. We expect all full-time on-site personnel to attend these meetings in person. Management is welcome to listen in virtually if needed.

1.5. VEHICLES. The contractor shall provide their own low-speed Utility Terrain Vehicle (UTV) along with a trailer for the efficient transportation of equipment and furnishings. This vehicle and trailer must be adequately equipped to handle the weight and dimensions of the items being transported, ensuring safe and compliant operation across the Dover AFB premises. The contractor is responsible for all maintenance, operational costs, and fuel associated with the UTV and trailer to guarantee reliability and performance in fulfilling their duties. Fuel can be purchased at the Dover AFB gas station, located just 600 feet from the FMS office. Contractor vehicle(s) shall have the contractor's company name exhibited on each side of the vehicle. Each vehicle shall be kept clean, maintained in operable condition and meet all local, state, and federal laws and safety requirements.

Any vehicle not maintained may be ordered and removed from the base by and at the sole discretion of the COR, Housing Manager or CO until satisfactory repairs are made. Any type of fluid leaking onto the driveway, street, or garage will be cleaned by the contractor. The contractor shall operate vehicles to comply with base traffic regulations. All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hand-free cellular phones) while operating a motor vehicle is prohibited.

1.6. CONTROL FURNISHINGS INVENTORY. Schedule, deliver, install, and pick up furnishings and appliances, including the assembly and disassembly of furniture items. Pickup and https://www.emh.housing.navy.mil/enh/home

Attach a sample of form with PWS delivery services are limited to the area of Dover Air Force Base (AFB). Deliveries and pickups must be completed within two working days of a request unless otherwise directed. The contractor must be able to receive work requests via telephone, email, and text messages, and must acknowledge receipt no later than the close of business on the same duty day. The contractor will maintain the Enterprise Military Housing (eMH) website and manage computer-generated accounts within eMH.

An automated Furnishings Transaction Control Log must be provided and maintained for all activities performed by the contractor involving the movement or acceptance of furnishings for each customer within eMH. These records will show the status of all assets physically in the warehouse, as well as those issued to customers. Requests must be completed within 2 working days unless otherwise directed. All transactions must be logged as exchange, turn-in, issue, or receipt within 24 hours of the transaction. Furniture and appliances must be stored and managed under separate dormitory and Installation Commander account.

1.6.1. Enterprise Military Housing (eMH) is the Department of Defense’s (DoD) centralized information technology system used for managing operations and inventory related to DoD housing. It is recognized as the authoritative source of data for housing assets within DoD Real Property databases. As such, the use of any other software for property management and inventory control of government-provided furnishings is not permitted.

1.6.1.1. All training on the eMH system will be provided by the Government. The Contractor and all FMS employees must complete the Unaccompanied Housing Module (UHM) computer-based training in EMH within 60 days of the contract award. They are also required to complete this training annually for each subsequent base year to ensure that proper procedures are being followed. All completion certificates will be emailed to the CORs and the Unaccompanied Housing Superintendent for record keeping.

1.6.1.2. FMS utilizes the Furnishings Component in eMH to manage daily operations related to planning, advocating, programming, designing, and executing furnishings requirements.

1.6.1.3. FMS staff use this system exclusively to record, manage, monitor, and track furnishings issued to members during their assignment and upon termination. This includes furnishings assigned to government quarters and common areas within the facility, as well as those in community quarters and in warehouse storage, including backup stock.

1.6.1.4. FMS ensures that eMH data is both accurate and reliable, supporting reporting and data extractions at all levels within the Air Force.

1.6.1.5. Installations must utilize the Inventory Hand Receipt 228 generated by eMH, which includes all furnishings data issued to members. The FMS must ensure that the member signs the approved form for official records.

1.6.2. Ensure adequate backup stock of furnishings. The contractor must inform the Housing Element Chief when a delivery request will reduce the warehouse stock to below 3%, as determined by the inventory.

1.6.3. The contractor shall remove, load, unload, unpack, assemble, install, or exchange furniture and appliances in all dormitories or buildings for renovation, or furnish new or renovated facilities.

Estimates are in Appendix A.

1.6.4. The contractor will, on an annual basis, coordinate with the Dorm Superintendent and the

Housing Program Manager and provide input for the furnishings inventory data/estimates. The contractor will submit this data to the Housing Element Chief. The Housing Element Chief is responsible for setting and submitting reasonable suspense dates to the contractor to facilitate the compilation of the data. The justification for the furnishings’ inventory data/estimate shall include complete information and thoroughly supported data, such as the age (if known; otherwise, label as "age unknown") and condition of the inventory and equipment. It should also detail the furnishings requirements for the scheduled military construction program renovations, new construction projects, acquisition housing projects, and any mission changes. Submit quarterly updates as required. The contractor must confirm and inform residents and the Contracting Officer Representative (COR) about scheduled pickup and delivery.

1.6.4.1. Contractor will assist in providing annual budget submittal for the five-year long-term plan to include unfunded requirements, furnishings/appliance replacement plan and all other requests for the upcoming fiscal year(s)

1.6.5. Responsibilities for appropriated fund purchases include, but are not limited to, the following:

• Inputs to annual Base Civil Engineer (BCE) budget

• Receive/issue/deliver furnishings/appliances

• Maintain backup stock for furnishings and appliances not to exceed three percent (3%) of the total requirement

• Warehouse, redistribute, repair, and turn in furnishings/appliances and maintain records of disposed/reutilized items

• Perform monthly/annual inventory and assessment of warehouse stock

• Identify items excess to the installation and report same to MAJCOM

• Assist in establishing FMS and O&M 5-year long range furnishings plan (current year plus

4 out years) and ensure Commander approval

• Identify and report suspected abuse and or loss of property

1.6.6. The contractor must accompany commercial contractors during the pickup and delivery process.

1.6.7. Inspect issues and turn-ins for proper identification, quantity, condition, and cleanliness.

Determine the disposition of the property. An FMS representative labels and barcodes all furnishings and appliances and loads them into eMH.

1.6.8. The contractor must ensure that members sign the eMH-generated form 228 at the time of delivery or pick-up. Members may grant power of attorney to others for furnishing transactions based on specific circumstances, such as early departure from the area.

1.6.9. The contractor is required to complete and update the necessary documentation. For items being turned in, the FMS representative identifies damaged goods and segregates repairable from condemned property in storage.

1.6.10. To fulfill the requirements in this PWS, the contractor shall provide adequate number of full-time on-site personnel to work 40 hours per week, Monday through Friday, to ensure coverage at all times, at Dover Air Force Base (AFB). Each individual must be able to lift up to 100 pounds to move furniture from rooms to storage facilities as specified in this section. If an emergency absence lasts more than one day, the contractor must provide coverage to maintain operations.

2. SERVICE DELIVERY SUMMARY.

Performance Objective PWS Para Performance Threshold Contractor conducts an annual furnishing inventory. The contractor must complete the annual inventory within 45 days of contract award and then annually for each subsequent base year.

1.4.1 Verification of completion of

the annual inventory must be submitted to the Housing Element Chief within 2 days after completion. The contractor shall maintain a log of all repairs conducted on government furnishings and appliances.

The contractor shall maintain log of all repairs conducted on government furnishings and appliances. Establish and maintain an automated work order and warranty system to manage and log all repairs, replacements, and maintenance of furnishings and appliances

1.4.3 Monthly submittal of log to

Housing Element Chief

Contractors shall schedule, deliver and pick up government furnishing and appliances. Upon receiving a request, the contractor shall schedule the necessary pickups and deliveries with government representatives and/or residents, as applicable. Requests must be completed within 2 working days unless otherwise directed. All transactions must be logged.

1.6 Monthly submittal of logs to

Housing element chief. No more than 2 customer complaints per month.

The contractor must provide notice of any absence longer than one day.

The operating hours are Monday through Friday, from 7:30 AM to 4:30 PM. The contractor is not required to provide services on observed federal holidays, base pass days (as recognized by the UH Superintendent), or AMC family days, as the ADL office will be closed during these times

1.1 In the case of any emergency

absence extending beyond one day, appropriate coverage shall be provided to ensure continued operations.

3. GENERAL INFORMATION.

3.1. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Bldg. 435 and 445 warehouses, refuse removal, telephone, computer, and eMH database software with government email. See Appendix C for more information.

3.2. WORKSITE ACTIVITIES AND COORDINATION. The Contractor is responsible for coordinating worksite activities with all relevant personnel to safeguard human health and the environment. This includes preventing damage to property, utilities, materials, supplies, and equipment, as well as avoiding any interruptions to work processes. Additionally, the Contractor must ensure that work areas are physically secured by employing appropriate security equipment and personnel.

3.2.1. The Contractor is responsible for ensuring the safety and health of employees and others on the work site. This includes preventing damage to property, materials, supplies, and equipment, avoiding work interruptions, and complying with the Occupational Safety and Health Administration (OSHA) regulations as well as local safety requirements. All operations must be conducted in a prudent, conscientious, safe, and professional manner, adhering to the safety requirements specified in the contract for all activities related to the project. The Contractor must keep documentation of training records on site and provide written Health and Safety Plans that are accessible for workers and regulatory review. Additionally, the Contractor must provide the Contracting Officer (CO) with copies of any OSHA reports concerning the project site that are submitted during the duration of the task TO.

3.2.2. The Contractor must promptly report all facts related to any damage to Government property or injury to contractor or Government personnel within one hour. This report should be made via telephone, facsimile, or any other direct means to the Contracting Officer (CO), the Contracting Officer's Representative (COR), the Base Point of Contact (POC), and the Safety Office of the military installation. In the event of an accident or mishap, the Contractor should take reasonable and prudent actions to secure the accident scene, prevent further harm to individuals or property, and preserve evidence until the scene is released by the accident investigative authority through the CO. The Contractor must also immediately contact the Fire Department by dialing 911. If the Government decides to conduct an investigation into the accident or mishap, the Contractor is required to fully cooperate and assist Government personnel throughout the investigation process until it is completed.

3.2.3. The Contractor agrees that their personnel and equipment are subject to safety inspections by Government personnel while on federal property. The Contractor must coordinate a Pre-Final Inspection to conduct a detailed and thorough assessment aimed at identifying any construction deficiencies and outstanding contractual items, such as systems operating manuals, spare parts lists, as-built drawings, and training requirements. The Contractor should schedule the Pre-Final Inspection as soon as possible after the Preliminary Inspection, as these two inspections are closely related. The Contractor is responsible for compiling a list of any deficiencies identified during the Preliminary Inspection, known as the punch list. A copy of this punch list must be provided to the BCE and the Contracting Officer. The Contractor should not skip inspection stages by re-designating a Pre-Final Inspection as a Final Inspection.

3.3. SECURITY AND ANTITERRORISM REQUIREMENTS. Dover Air Force Base is a closed base. All personnel seeking entry must obtain specific permission from the Installation Commander.

This permission is granted when contractors and their employees are issued a Contractor Badge.

Authorized personnel entering DAFB should proceed to the Pass and Registration office, complete the necessary forms, and receive their civilian employee identification card. All contractor employees and representatives entering the government installation must comply with all security regulations set by the base.

3.4. SECURITY. All personnel employed by the contractor to fulfill this contract or any representative of the contractor entering the governmental installation must adhere to all security instructions and directives issued by Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

3.4.1.1. At the end of each work period, government facilities, equipment, and materials must be secured, lights, heat, and water turned off, and all doors and windows locked..

3.4.1.2. The contractor and, if applicable, the subcontractor shall not hire individuals for work on this contract if they are identified as potential threats to the health, safety, security, general well-being, or operational mission of the Installation and its community.

Additionally, the contractor and subcontractor must not employ individuals under this contract who have an outstanding criminal warrant, as determined during the Criminal Background Check (CBI).

3.4.1.3. Contractors must ensure that their employees, as well as those of their subcontractors, possess the appropriate credentials allowing them to work in the United States. Any employee or subcontractor found to be undocumented, or an illegal alien will be reported to the proper authorities.

3.4.1.4. The contractor must submit any requests for compensation due to delays to the Contracting Office for approval. Additionally, the contractor is required to notify the Contracting Office or an authorized representative as soon as they become aware of any potential delays in accordance with the terms and conditions outlined in this agreement.

3.4.1.5. All contractors and subcontractors working in controlled, restricted, or other sensitive areas must be always accompanied by an escort. The military agency or unit overseeing the project is responsible for providing these escorts. Contractors must adhere to the established procedures and instructions for gaining access to restricted or controlled areas.

3.5. CONTRACTOR BADGE POLICIES. All requests for contractor badges must be submitted through the Base Contracting Squadron Office or the designated point of contact for the requesting agency. The Contracting Squadron Office or the agency's point of contact will complete an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registration section for approval in accordance with OPlan 31-101. The ORM must be submitted at least 10 days prior to the requested start date of employment.

3.5.1. All contractor employees granted unescorted access to the Installation must consent to a CBI prior to entry. Continued employment depends on successful completion and favorable reporting of the CBI.

3.5.2. DAFB contractor badges are issued for a maximum period of one year. Before new badges can be reissued, all old badges must be returned to 436 SFS at the Pass and Registration office for destruction. Additionally, an ORM must be resubmitted to the Pass and Registration section for approval before a new badge is issued. If a badge is lost or stolen, it is essential to immediately contact the 436 SFS Pass and Registration office. The badge holder must complete the Loss/Theft of Identification Worksheet and provide it to their supervisor. The contractor's supervisor will investigate the circumstances of the loss and submit a written report to both the 436th Contracting Squadron and the 436 SFS Pass and Registration office. A new request for a badge must be submitted before a replacement badge can be issued.

3.5.3. The Base Contracting Office or designated point of contact will promptly inform 436 SFS at Pass and Registration when a contractor's employment is terminated. Site Supervisors are responsible for notifying Pass and Registration and returning the contractor's badge in such cases.

Contractors must not contact Security Forces directly regarding badge denial; they should instead reach out to the Contracting Office.

3.6. INSTALLATION ACCESS. The contractor must obtain personal identification badges for all employees and vehicle passes for all contractors and personal vehicles needing entry onto Dover AFB from 436 SFS at Pass and Registration for the contract's duration. Employees are only permitted to enter the Installation during the date and time periods indicted on their contractor badge.

3.6.1. All vehicles operating on the installation must present a vehicle registration, proof of insurance, and a valid driver's license. Vehicles entering the DAFB Main Base, Military Family Housing, or sensitive areas are subject to inspection. If an employee refuses or does not consent to the search, their base access will be terminated, and their access badge will be immediately confiscated.

3.6.2. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

3.6.3. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

3.6.4. During higher Force Protection Condition (FPCON) Charlie and Delta, the base will typically limit non-essential operations and functions; access by non-essential contract operations will be suspended at the direction of the Installation Commander.

3.7. ANTITERRORISM

3.7.1. References:

3.7.1.1. Department of Defense Instruction O-2000.16, Volume 1 DoD Antiterrorism (AT) Standards, Standard 18

3.7.1.2. Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (r)) reflects current DoD AT security requirements for defense contractors.

3.7.1.3. Joint Publication 3-07.2 Antiterrorism

3.7.2. Terrorism is defined as: The calculated use of unlawful violence or threat of unlawful violence to inculcate fear; intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological.

3.7.3. Antiterrorism: As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all Department of Defense (DoD) requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts.

3.7.4. Antiterrorism Awareness Level I Training

3.7.4.1. Contractors or subcontractors possessing a Common Access Card (CAC) will complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the MyLearning site. This training site is available through the AF Portal at https://lms-jets.cce.af.mil/moodle/. This site automatically records members completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

3.7.4.2. Contractors or subcontractors without a CAC or who do not have access to a government Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction/services on the installation will complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by completing the― Level I Antiterrorism Awareness computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

3.8. Force Protection Condition (FPCON) Impact on Work Levels

3.8.1. If the DAFB FPCON level is elevated to Charlie, the installation shall evaluate the need for contract services to be discontinued. At FPCON Delta, services are discontinued.

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

Services shall resume when the FPCON level has been lowered.

3.8.2. Administrative Note: In the event of an emergency, dial 9 1 1 from any land line on the installation. The call will be routed to the ECC (302-677-6666). If you use a cell phone and dial 9 1 1, you will be routed to the county 9 1 1 dispatch (Kent County). Simply inform the dispatcher that you are on DAFB, they will route your call to the DAFB ECC.

3.9. ACCESS TO GOVERNMENT COMPUTER NETWORK (COMMON ACCESS

CARD) (This section supplements AFFARS Clause 5352.242-9000.)

3.9.1. The contractor must provide at least one employee who is eligible for access to the Government's unclassified automated information systems. This employee will hold a non-sensitive public trust position, which requires a minimum of a National Agency Check with Inquiries (NACI) to gain access. The Trusted Agent is responsible for scheduling an appointment for the contractor's employee, once all necessary paperwork has been completed with the appropriate Government Unit Security Manager (USM).

3.9.2. The USM will provide the contract employee access to the Electronic SF-85P, which is part of the Electronic Questionnaires for Investigations Processing (e-QIP) Direct system. The contractor must ensure that the employee brings the necessary documentation as requested on the SF-85P. This includes information such as current and previous addresses from the past seven years, zip codes, telephone numbers, passport numbers, names of family members, and Social Security Numbers (SSNs). Collecting this information in advance will help prevent delays in completing the SF-85P form. A copy of the SF-85P is available at the following link:

http://www.opm.gov/forms/pdf_fill/SF85P.pdf, which the contract employee can use as a worksheet

3.9.3. The USM will arrange for the collection of government-obtained fingerprints (FD-258, FBI Fingerprint Card). These fingerprints, along with the eQIP SF85P form, will be forwarded to the Joint Personnel Adjudication System (JPAS). The Contractor must inform their employees that a favorable report, verified through JPAS, is necessary to gain access to the system. Once a favorable response is received based on the fingerprints, the contract employee may be granted interim access. Following this notification, the Trusted Associate Security System (TASS) Trusted Agent will create an application in the TASS system. Upon approval of the application, the contract employee must report to the DEERS office to receive a Common Access Card (CAC). Additionally, the contract employee must complete and sign a DD2875 form requesting access to the NIPR network. This request will be processed by the Information Assurance personnel of the Civil Engineer Squadron. While the Civil Engineering Squadron Commander may grant contract employees temporary or interim access to government systems in non-sensitive positions pending the outcome of the National Agency Check with Inquiries (NACI), access will be immediately denied if the NACI results in an unfavorable determination or if no determination is made.

3.10. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

PRESIDENT OR SECRETARY OF DEFENSE. According to DoDI 3020.37, this service is considered non-essential to base operations during crisis situations. Crisis situations are defined http://www.opm.gov/forms/pdf_fill/SF85P.pdf as any emergency declared by the President or Secretary of Defense, whether or not U.S.

Armed Forces are involved. This includes, but is not limited to, civil unrest, insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disasters, or international conflicts that pose a serious threat to Department of Defense (DoD) interest. If the contractor is denied access to the base and it is essential to access the furnishings inventory, the government Quality Assurance Evaluator (QAE) will request assistance from a member of the Security Forces. They will access the inventory and have the Security Forces generate a report on any property moved to ensure the integrity of the inventory. A copy of this report will be provided to the contractor within two business days of the action.

3.11. LOST AND FOUND PROPERTY: It is the contractor's responsibility to ensure that all items of potential personal or monetary value found by their employees are turned in to the Airmen Dorm Leaders.

3.12. PARTNERING AGREEMENT. The contracting officer may require a partnering agreement between the government and the contractor to ensure effective cooperation and a solid partnership among all parties involved in executing this contract. Partnering involves establishing a cooperative government-contractor relationship that aims to achieve mutually beneficial goals. This includes an agreement in principle to share the risks associated with completing the project and to foster a supportive partnership environment.

3.13. RECORDS MANAGEMENT. The contractor understands that when creating, handling, and maintaining records for the Air Force, whether electronic or paper, it is essential to comply with the requirements set forth in the AFRIMS Records Disposition Schedule (RDS) and AFI 33-322, Records Management Program. To ensure compliance with these regulations, please contact the Base Records Management Office (436 CS/SCXK, Bldg. 310) at 302-677-5157 for guidance and training.

3.14. NOTIFICATION REQUIREMENT The Contractor must notify both the Contracting Officer and the Project Manager of any critical issues that could impact life, health, safety, contract performance, or the environment. Verbal notification should be given immediately, followed by written notification as soon as possible.

3.15. OPERATIONS SECURITY (OPSEC)

3.15.1. Avoid discussing or revealing information about the installation's work with anyone who does not have a valid need to know. Always adhere to a 100% shredding policy when disposing of written or printed materials.

3.15.2. Contractors or subcontractors who have a Common Access Card (CAC) are required to complete the DAF Operations Security Awareness Training (CBT) course via the MyLearning site. This training can be accessed through the AF Portal at https://lms-jets.cce.af.mil/moodle/.

The site automatically records the completion of the training and allows users to print a certificate if needed by their Unit or Base Training Manager.

https://lms-jets.cce.af.mil/moodle/

Has the PWS been routed to the appropriate offices, ie, SFS, Manpower, OPSEC, Records Maintenance?

WHITE, HAYDEN J TSgt USAF AMC 436 CES/CEIHD Yes, I can send all the confirmation emails.

3.15.3. For contracts that require additional Operational Security (OPSEC) measures, enhanced security requirements will be enforced using DD Form 254, the Department of Defense Contract Security Classification Specification. This will be done in accordance with DODM 5220.22-V2 and AFMAN 16-1406v2, which outline the National Industrial Security Program and industrial security procedures for government activities. Furthermore, if the OPSEC block is checked on the DD Form 254, the OPSEC coordinators from the 436th Contracting Squadron will instruct the contractor to develop an OPSEC program plan. This plan should detail how the contractor intends to safeguard critical and sensitive information related to the contract. Once the organization accepts the plan, the contractor must implement an OPSEC program tailored to the nature of the work and relevant operational concerns.

APPENDIX A ESTIMATED WORKLOAD DATA

Dormitory Inventory Estimates

Building Number

Number of Rooms

Number of Floors

Type of Furnishings

401 92 3 Micro-Fridge, headboard, bed frame, box spring & mattress, 6 drawer dresser, desk, nightstand, chair w/arms, recliner, mirror, floor lamp, lamp w/shade

402 71 3 Micro-Fridge, headboard, bed frame, box spring & mattress, 6 drawer dresser, desk, nightstand, chair w/arms, recliner, mirror, floor lamp, lamp w/shade, kitchen table w/4 chairs, sofa, easy chair, 36” TV, TV stand, coffee table, 2 end tables

414 148 3 Refrigerator, microwave, headboard, bed frame, box spring & mattress, 3 drawer dresser, wall unit/desk, chair, lamp w/shade 6 drawer dresser, kitchen table w/4 chairs, sofa, 36” TV, TV stand, coffee table, 2 end tables

430 58 3 Refrigerator, microwave, bed frame, headboard, box spring & mattress, night stand, 6 drawer dresser, chair w/arms, chair w/o arms, floor lamp table lamp mirror

435 72 3 Refrigerator, microwave, bed frame, headboard, box spring & mattress, night stand, 6 drawer dresser, chair w/arms, chair w/o arms, floor lamp table lamp mirror

445 102 3 Refrigerator, microwave, bed frame, headboard, box spring & mattress, night stand, 6 drawer dresser, chair w/arms, chair w/o arms, floor lamp table lamp mirror, kitchen table w/4 chairs, sofa, 2 recliners, 36” TV, TV stand, coffee table, 2 end tables

COMMANDER WORKLOAD AUTHORIZATIONS (AS REQUIRED)

Installation Commander Part A—Room and Outdoor Area Furnishings (Note 1)

Item

O-6, Installation Commander

LIVING ROOM

Sofa 1 End Tables 2 Coffee Table 1 Easy chair 2 Wing back chair 2, in lieu of easy chairs Occasional table As required Table lamp 1 per table Desk 1 Desk chair 1 Desk lamp 1 Bookcase 1, if not built in Ottoman 1 Framed mirror 1 Floor lamp As required Window treatments As required Area rugs As required, when installed carpet is not present Fireplace set and screen 1 per fireplace Radiator Cabinet (Wood) As required, where radiators exist

DINING ROOM

Dining table 1 Table Pad 1 Dining chair (arm) 2

Commanders

Dining chair (side)

6, with additional NTE seating capacity of dining table less 2 dining chairs with arms

China cabinet 1, if not built in Buffet 1 Server 1, in lieu of buffet Serving cart (tea) 1 Framed mirror 1 Floor lamp As required Table lamp 2 per buffet Window treatments As required

Area rugs As required, when installed carpet is not present

Radiator Cabinet (Wood) As required, where radiators exist

KITCHEN AREA

Counter stool 4

Radiator Cabinet (Wood) As required, where radiators exist

MAIN HALLWAY

Arm chair 2 Occasional table 1 Framed mirror 1 Table lamp 1 Floor lamp 1 Window treatments As required

Area rugs As required, when installed carpet is not present

Radiator Cabinet (Wood) As required, where radiators exist

ENTRY WAY (FOYER)

Easy chair 1 Occasional table 1

Commanders

Dining chair (side)

6, with additional NTE seating capacity of dining table less 2 dining chairs with arms

China cabinet 1, if not built in Buffet 1 Server 1, in lieu of buffet Serving cart (tea) 1 Framed mirror 1 Floor lamp As required Table lamp 2 per buffet Window treatments As required

Area rugs As required, when installed carpet is not present

Radiator Cabinet (Wood) As required, where radiators exist

KITCHEN AREA

Counter stool 4

Radiator Cabinet (Wood) As required, where radiators exist

MAIN HALLWAY

Arm chair 2 Occasional table 1 Framed mirror 1 Table lamp 1 Floor lamp 1 Window treatments As required

Area rugs As required, when installed carpet is not present

Radiator Cabinet (Wood) As required, where radiators exist

ENTRY WAY (FOYER)

Easy chair 1 Occasional table 1

Commanders

Bookcase 1, if not built in Framed mirror 1 Floor lamp 1 Table lamp 1 Historical interior name plaque As required, for each resident Window treatments As required

Area rugs As required, when installed carpet is not present

Radiator Cabinet (Wood) As required, where radiators exist

FAMILY ROOM/DEN

Sleeper sofa 1 Easy chair 1, in lieu of wing back chair Wing back chair 1, in lieu of easy chair End tables 2 Coffee table 1 Occasional table 1 Desk 1 Desk chair 1 Bookcase 1, if not built in Ottoman 1 Magazine Rack 1 Desk Lamp 1 Table lamp 1 per table Floor lamp As required Fireplace set and screen 1 per fireplace Window treatments As required

Area rugs As required, when installed carpet is not present

Radiator Cabinet (Wood) As required, where radiators exist

Commanders

Radiator Cabinet (Wood) As required, where radiators exist

MAIN PORCH, PATIO OR DECK (Note 9) Outdoor dining table 1 Umbrella with base for dining table

Outdoor dining chair 4 per table Porch chair 2 Chaise 2 Glider/settee 1

Patio end/coffee table 2 end tables or 1 coffee table but not both

Table lamp 1 per table Patio heater 1 Furniture covers As required

Part C—Appliances and Equipment (Notes 1, 4, 5, 10)

Commanders

Refrigerator with icemaker 1 Freezer 1 Range 1 Oven (Wall Mounted) 1 Cooktop 1 Dishwasher 1 Microwave oven 1 Trash compactor 1 Ice maker, free standing 1

NOTES:

1 MAJCOM/CCs may increase or limit quantities as deemed necessary.

2 Items displaying the Air Force crest are provided to Air Force members only. Quantities for all items are limited by Part B; submit waivers to A4C, which are approved/disapproved by AF/CV.

4 A second refrigerator may be substituted for the food freezer.

5 When space does not accommodate a built-in appliance, provide a stand-alone appliance.

9 Installations are authorized to purchase covers for items listed in this section if required due to climatic conditions and/or lack of storage.

10 Do not provide any appliance/equipment item already provided by the privatized housing project owner.

APPENDIX B

Dover Dorm Campus Map

APPENDIX C

GOVERNMENT PROPERTY/SERVICES/EQUIPMENT

DRESSERS - 766

NIGHSTANDS - 529

BEDS/MATTRESSES/BOXSPRINGS/FRAMES - 1445

MIRRORS - 508

DESKS - 526

DESK CHAIRS - 522

TELEVISIONS/VCRS/DVD PLAYERS - 73

POOL TABLES/FOOSBALL TABLES/PING PONG TABLES - 5

REFRIGERATORS/MICRO REFRIGERATORS (not including plumbing) * - 652

TABLE LAMPS/FLOOR LAMPS - 1140

RECLINERS/EASY CHAIRS - 625

VACCUUMS/STEAM CLEANERS - 210

DINING ROOM SETS - 372

MICROWAVES - 296

SOFAS - 106

END TABLES/COFFEE TABLES - 175

TV ARMORIES - 83

PATIO TABLES AND CHAIRS

CURTAINS/BLINDS - 1384

STOVES – 78

DEHUMIDIFERS - 64

SPACE HEATERS - 18

APPENDIX D

Government Publications

PUBLICATION

TITLE DATE

MANDATORY/

ADVISORY

AFI 32-6000 Housing Management 18 March 2020 Mandatory

These documents may be accessed electronically at;

https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-6000/afi32-6000.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-6000/afi32-6000.pdf

APPENDIX E

Dover AFB Dorm Management Appliance Warranty Form

Model/make: __________________________________________________

Warranty expiration date: __________________________________________________

Serial number: __________________________________________________

Date of purchase: __________________________________________________

Name: _____________________________

Signature: _____________________________

Date : _____________________________