Attachment 1 - Fire Alarm PWS_11Aug25_DRAFT.pdf

Peterson SFB Performance Work Statement (PWS)

Fire Alarm Systems Maintenance 11 August 2025

SECTION 1

1. DESCRIPTION OF SERVICES: The Contractor shall furnish labor and material necessary to perform technical support, testing, repairs, troubleshooting, upgrades, and training in support of Edwards Fireworks fire alarm systems platform and Edwards System Technology (EST) building control panels including system hardware, firmware, and software in accordance with (IAW) this Performance Work Statement (PWS). The location of approximately 160 Nodes with accompanying panels and 8 VESDA facilities are located on Peterson Space Force Base (PSFB) with 1 computer hub connected to PSFB’s operating system on Cheyenne Mountain Space Force Station (CMSFS). Note: all system schematics will be available upon contract award.

1.1 SCOPE OF WORK:

On-Site service and Technical support: Contractor shall provide technical support in accordance with the schedule established and coordinated by the Contracting Officer Representative (COR) and contractor IAW the estimated workload. All work shall be performed by an EST certified partner Fire Alarm Technician. The COR will provide tasks for the technician to be accomplished.

The COR will establish and coordinate a schedule by the 15th of each month for the following month’s schedule. It is estimated services will be required and scheduled one time a week, however, scheduling of services may be done outside of the monthly schedule if required. Normal working hours are defined as 7:00 A.M. to 4:30 P.M. Monday through Friday , excluding Federal Holidays. Although infrequent, there may be an emergency call out which falls outside of the normal working hours. Historically, there has been an average of 1-2 callouts per year that fall outside of normal working hours. Technical Support can include a variety of work described in the following paragraphs. All services rendered must be acceptable and in compliance with commercial standards.

1.1.1 Hardware Support Tasks: Contractor shall troubleshoot and repair identified hardware problems. Items suspected of being faulty may be repaired or replaced at the customer’s option to restore system integrity.

1.1.2 Software Support Tasks: During site visits, the Contractor may be tasked with a variety of programming or software maintenance tasks. Typical activities include troubleshooting, user issues, programming adjustments and other routine maintenance tasks. No USB Devices are allowed. CDs will be scanned by the Fire Alarm Government Representative prior to uploading on Government computer. No wireless, remote monitoring or Infrared IR is authorized within PSFB.

1.1.3 Software/Firmware Updates: Contractor will inform the COR (and/or Fire Alarm Representative) of all applicable software/firmware updates required for the systems within its functional capabilities. The contractor will provide quotes to the COR for approval if software/firmware updates are required. Once approved and funded, all Software/firmware upgrades to the system will be installed and tested prior to the installation of them. New versions of software shall be offered at preferred discount rates. Upgrades will be negotiated separately and contingent on availability of funds.

1.1.4 Operator Training: As part of this agreement, Contractor will provide on-site and informal training as requested by the COR.

1.1.5 System Performance Reviews: Contactor will also provide system analysis, troubleshooting, graphics modification, programming changes, and other system reviews as necessary.

1.2 Government Wide Commercial Purchase Card (GPC)

1.2.1 Accepting GPC for Payment. The Contractor is required to accept GPC as the method of payment for parts/materials valued at or below the micro-purchase threshold identified in the Federal Acquisition Regulation (FAR) Part 2. Any GPC payment within the scope of this contract shall conform to the same requirements outlined within this PWS. Anything over the GPC threshold will require a contract modification and must be coordinated with the COR and approved by the CO.

If parts are required, Contractor will provide parts breakdown of scheduled work. Parts will be priced at cost and vendor shall submit a quote which shall be reviewed and approved by the government prior to installation. No additional costs, fees, taxes, markups, etc. will be added. Shipping costs may be added if not locally available, but an invoice must be provided with cost of shipping from the vendor.

Reference section 1.2 for ordering and purchasing parts.

1.2.2 Waiver of taxes. For payments made utilizing the GPC against this contract, the contractor shall waive any and all taxes associated with processing the GPC through the Government Purchase Card Banking System, at the date/time of purchase.

1.2.3 GPC Purchase Receipt. All GPC purchases under the agreements shall be accompanied by delivery tickets or sale slips that shall contain the following minimum information: (i) Name of Contractor. (ii) Contract number and building number. (iii) Date of Service. (iv) Purchase number.

(v) Itemized list of supplies/services furnished. (vi) Quantity, unit price and extended price of each item, less applicable discounts (unit prices and extended prices need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information). (vii) Date of delivery or shipment. (viii) Name and telephone number of the credit cared holder, and the term “Credit Card”.

1.3 On-Site Documentation: Contractor will document each on-site service call and furnish the COR with a copy showing time, date, technician, and a brief description of the activity along with recommendations (if any). The documentation will be signed and provided on Company Letterhead within 7 days of the scheduled visit.

1.4 Contract Invoicing: Contractor shall submit one invoice by the 10th day of the beginning of the month in Wide Area Work Flow (WAWF) to include all work completed during the previous month.

1.5 Standard Equipment Requirements: All hardware and software of the approved type supplied for the installation should be compatible with the existing system.

SECTION II

2. SERVICE SUMMARY: The Service Summary is a list of performance objectives and performance thresholds that represents the minimum acceptable level of performance. The performance objectives and thresholds will be regularly verified by the COR and the Fire Alarm Personnel. Each performance objective represents a significant task as identified by the Government at the time of contract award. These performance objectives and performance thresholds represent only the significant task of this contract and do not excuse the Contractor from performance of other responsibilities identified in this PWS. Additionally, performance objectives may be added or deleted and performance thresholds raised or lowered during the course of the contract.

Item # Performance Objective PWS Para

Performance Threshold

1 Satisfactory completion of scheduled on-site work.

1.1 1 defect per month

2 Completion and submittal of report upon completion of work.

1.3 1 defect per month

3 Monthly WAWF Invoice submitted by 10th day of each month.

1.4 1 defect per month

4 Combating Trafficking in Persons IAW 52.222-50

All Performance

0 defects

5 Urgent calls 1.1 100% of Urgent calls responded to within a 72 hour response time.

6 Emergency Calls 1.1 100% of emergency calls responded to within a 24 hour response time.

Defect – A service that does not meet the requirements of the PWS.

SECTION III

3. GOVERNMENT PROVIDED PROPERTY AND SERVICES. The Government will provide utilities (water and electricity) and emergency fire and security police response.

SECTION IV

4. GENERAL INFORMATION

4.1 Hours of Operation: Services will be delivered during the hours of 7:00 A.M. – 4:30 P.M.

local time, Monday through Friday. Services that require after-hour work and/or urgent call services or inspections will be pre-coordinated and scheduled with the COR. The Contractor is not required to provide service on Federal Holidays except in the case of an emergency, as authorized by the CO. See Appendix A for Estimated Workload.

4.2 Green Procurement: Peterson SFB promotes and prefers to acquire U.S. Environmental Protection Agency (EPA) list of EPA-design products at www.epa.gov/ Comprehensive Procurement Guideline (CPG) program is part of the U.S. Environmental Protection Agency (EPA) continuing effort to promote the use of materials recovered from solid waste. Buying recycled-content products ensures that the materials collected in recycling programs will be used again for the manufacture of new products. Peterson SFB prefers to acquire products that contain recycled-content, bio-based, energy-efficient and low volatile organic compounds. The contractor is responsible for compliance with federal and state environmental laws and regulations applicable to work (CFR 40).

4.3 Contractor Qualification/Experience

4.3.1 Edwards Engineering System Technology (EST) level 3 and 4. The contractor shall have an Edwards EST level 3 and 4 certificate. The contractor must have a certificate upon contract award.

4.3.2 National Institute for Certification in Engineering Technologies (NICET) Level II : Contractor shall have a NICET Level II certificate. The contractor must have a certificate upon contract award.

4.3.3 Edwards FireWorks

4.3.3.1 Edwards FireWorks standalone certification: Contractor shall have a FireWorks standalone certificate. The contractor must have a certificate upon contract award.

4.3.3.2 Edwards FireWorks server based certification: Contractor shall have a FireWorks server based certificate. The contractor must have a certificate within 6 months of contract award.

4.3.4 Very Early Smoke Detection Apparatus (VESDA) accreditation certification:

Contractor shall have a VESDA accreditation certificate. The contractor must have a certificate within 6 months of contract award.

4.3.5 Information Assurance Technical (IAT) Level II, Security Plus certification:

Contractor shall have an IAT Level II Security+ certificate. The contractor must have a certificate within 6 months of contract award.

http://www.epa.gov/

4.3.5.1 All Contractors shall be certified IAW AFMAN 17- 1303 Paragraph 3.2.12.2. IAW AFMAN 17-1303 Paragraph 3.4.3 the AF Program will not fund cybersecurity training, maintenance fees, or exam vouchers. IAW DoDM 8140.02, Paragraph C2.1.4 and Table AP3.T1, Contractors performing administrator and server level work are required to possess an IAT Level II certification (ex. Sec +). All network users will complete and sign a Privileged User Agreement System Authorization Access Request Form and annual DoD Cyber Awareness training certificate.

Contractor personnel who fail to maintain active (i.e., in good standing) certification(s), or renew certifications upon expiration, will not be allowed an unsupervised privileged account in accordance with DoD 8140.03 Paragraph C3.2.

Contractor Employees: Do not employ persons for work on this contract if such employee is identified to the Contractor, by the COR, as a potential threat to the health, safety, security or operational mission of the installation and its population. The contractor is responsible for meeting safety and occupational health regulations required by federal and state law.

4.4 Contractor Appearance: Present a neat appearance and be easily recognized as Contractor employees. Identification of all employees may be accomplished by wearing a company badge or by Contractor-provided distinctive clothing bearing the name of the Contractor. A Government-issued identification badge will be worn visibly at all times.

4.5 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract through on-site inspections and customer complaints. Fire inspectors will routinely perform quality checks during their scheduled and unscheduled building inspections.

4.6 Security Requirements:

4.6.1 Security Policies and Procedures: Comply with all PSFB and CMSFS security requirements imposed by the local installation commander at all times while on the premises.

Obtain necessary badges(s) required for access to Peterson SFB and CMSFS.

4.6.2 Base Access: Contractor will send a letter to the COR on company stationery, which will include address, telephone number, driver’s license information and contract number, listing full names of employee(s), date of birth and place of birth, who require access to Peterson SFB.

After approval by Security Forces, this letter will be on file for 30 days and then discarded.

Thereafter, anytime a badge is requested for a new employee, an updated employee list will accompany a request letter by the Contractor to the COR.

4.7 Safety on Air Force Installations: In accordance with (IAW) Department of Air Force Instruction (DAFI) 91-207 “USAF Traffic Safety Program”, Chapter 3, the following are mandatory policies for each individual, while on all DAF Installations.

4.7.1 Vehicle operators on an DAF installation and operators of Government owned, leased, or rented vehicles, on or off an DAF installation, shall not use cell phones while the vehicle is in operation, except when using a hands-free device or hands-free operating mode. When possible, vehicle operators should pull over and place the vehicle in park before using any cell phone.

4.7.2 Land Mobile Radios (LMR) are primarily listening devices and are not restricted. Cell phones and other devices, used only in push-to-talk (walkie-talkie, direct connection) mode are considered

LMR if required and issued for the performance of official duties.

4.8 WARRANTY: Contractor shall warranty new work completed to align with industry standards for parts and labor.

SECTION V

5. APPLICABLE PUBLICATIONS

Documents applicable to this PWS are listed below. The Contractor is obligated to follow those listed and only to the extent stated in the PWS. It is the Contractor's responsibility to ensure that all publications in his or her possession are up to date.

PUBLICATIONS TITLE AND APPLICABLE PARAGRAPH(S) PWS REFERENCE

Far Part 2 Dated 7 Aug 2025

Definition of Words and Terms 1.2.1

CFR 40

Dated 31 Jul 2025

CFR Title 40, Code of Regulations 4.2

AFMAN 17-1303

Dated 12 May 2020

Air Force Cybersecurity Workforce Improvement Program 3.2.12.2 & 3.4.3

DoDM 8140.02 Dated 21 Dec 2021

Identification, Tracking, and Reporting of Cyberspace Workforce Requirements

C2.1.4 Table AP3 T1

DoDM 8140.03 Dated 15 Feb 20231

Cyber Workforce Qualification and Management Program

C.2

DAFI 91-207

Dated 22 May 2023

The Traffic Safety Program Chapter 3