Attachment 1 - Final SOW - East Orange - Parking Structure.pdf

STATEMENT OF WORK (SOW)

Project # 561-240

Construct Parking Garage 12/1/2020

1. Contract Title.

Furnish professional A/E services to provide study, survey, evaluation and design to Construct Parking Garage at the VA NJ Health Care System, East Orange, NJ.

2. Background.

Currently, VA East Orange campus needs approx. minimum of 330 additional parking spaces to accommodate actual and future demands driven by constantly growing outpatient clinic activities. Project will provide for additional parking space in near proximity of main hospital building No. 1

The parking shortage became a daily problem affecting all visitors to the campus. Wasted waiting time, inconvenience and unsafe conditions when crossing the main road especially for people with disabilities are just a few of the issues related to lack of adequate parking.

The new structure will generate the additional parking spaces required for the campus and provide increased safety for accessibility. A new upper lobby will be created with direct skywalk connection to the new parking deck. This will allow for direct connection to Imaging and the Emergency Department with easy access to outpatient surgery. The additional entry will alleviate congestion at the current main entrance and allow easier access for veterans to diagnostic and testing services.

In addition, the top floor will consider integration of solar panels. Solar power could be used for nighttime lighting, electric vehicle charging or reduction in energy consumption by the VA East Orange campus.

Newly created parking garage should create time saving, convenient and safe access for Veterans, their families, caregivers, survivors and staff to the Building # 1 Main Hospital at VA New Jersey Health Care System East Orange Campus.

3. Scope.

This work is being funded under the Department of Veterans Affairs, Veterans Health

Administration, Minor Construction Program and shall adhere to the rules and regulations outlined in VHA HANDBOOK 1002.02.

This project entails a new construction of the parking garage at the main parking lot A, and skywalk connection between parking garage and building 1. See attachment 1 for a sketch of the proposed areas.

The A/E shall perform a complete study and site survey to the existing conditions and provide recommendations list with phasing and functionality to the VA for selection; upon approval the A/E will develop and prepare the construction document package.

4. Specific Tasks.

4.1. The Consultant with the top-rated proposal and interview shall conduct a brief pre-bid site survey of the campus. This will be arranged through the contracting officer and will be conducted by the COR. The Consultant will be given access to the spaces associated with this scope of work and will have limited access to our as-built drawings all while supervised by the COR. This visit will serve to help ensure the Consultant fully understands the design scope, is aware of the current site conditions, and enables the Consultant to determine an accurate and comprehensive design fee and associated schedule (Gantt chart) for evaluation by the Government.

4.2. The A/E contract shall be for complete construction package including initial study/ analysis of vehicular and pedestrian traffic, site survey, preliminary drawings, contract drawings, contract specifications, and a detailed cost estimate to an approximate area of 108,000SF at the main parking lot A, East Orange, NJ.

4.3. The Consultant is responsible for the development of an independent construction cost estimate at several points throughout the design process. The

Consultant shall advise the Contracting Officer in writing if the anticipated cost of the construction effort is considerably different from the construction limitation dollar amount (i.e. the funds allocated for the construction effort).

4.4. A/E will review the needs and provide recommendations:

4.4.1. Layout of the space should maximize parking availability and improve traffic flow at the campus.

4.4.2. Parking garage should be designed to withstand additional future vertical expansion of at least 2 floors.

4.4.3. Considerations should be made towards all campus utilities that may be affected by newly proposed structure construction.

4.4.4. Project shall be phased to provide the least impact to the Medical Center.

4.5. The A/E shall provide competent design and construction period services utilizing those adequately knowledgeable of the various subordinate design disciplines including, but not limited to the engineering of architectural, structural, mechanical, electrical and special systems as required by the project.

4.6. The A/E shall design all necessary construction and renovation as intended which will be compliant with applicable current codes and criteria referenced in VA

CFM Technical Information Library website: http://www.cfm.va.gov/til. The http://www.cfm.va.gov/til consultant shall review and include any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes.

Although all applicable VA Design Manuals must be adhered to, the VA Design Manuals that have significant importance to this design effort include:

a. Site Development Design Manual https://www.cfm.va.gov/til/dManual/dmSITE.pdf

b. Physical Security and Resiliency Design Manual https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySec.pdf

c. VA Parking Design Manual and Demand Model https://www.cfm.va.gov/til/dManual/dmParking.pdf

d. Structural Design Manual for Parking Structure Projects https://www.cfm.va.gov/til/dManual/dmSTpark.pdf

4.7. Submittal requirements: Design submittals shall follow the requirements of Program Guide, PG- 18-15, Volume C - A/E Submission Instructions for Minor and NRM Construction Program dated November 2008. See attachment 2.

*Study and site survey should be conducted as per:

• Site Development and Design Manual https://www.cfm.va.gov/til/dManual/dmSITE.pdf and

• VA Parking Design Manual and Demand Model https://www.cfm.va.gov/til/dManual/dmParking.pdf

Information gathered under this analysis shall be used to form the design submissions.

4.8. The A/E will provide the Chief of Facility Management Service, complete specifications and working drawings as further described in the contract. In each drawing system US Customary units shall only be used for markings, measurements, and dimensions. All contract drawings shall be prepared on CD/

Event Time from NOA

Notice of Award (NOA) 0 calendar days

Study and Site Survey* 90 calendar days

Deliver 35% Schematic Design 120 calendar days

Review 35% Schematic Design 130 calendar days

Deliver 65% Design Development 250 calendar days

Review 65% Design Development 260 calendar days

Deliver 95% Construction Documents 320 calendar days

Review 95% Construction Documents 330 calendar days

Deliver 100% Bid Documents 345 calendar days

Review 100% Bid Documents 355 calendar days

Deliver Final Bid Package 365 calendar days https://www.cfm.va.gov/til/dManual/dmSITE.pdf https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySec.pdf https://www.cfm.va.gov/til/dManual/dmParking.pdf https://www.cfm.va.gov/til/dManual/dmSTpark.pdf https://www.cfm.va.gov/til/dManual/dmSITE.pdf https://www.cfm.va.gov/til/dManual/dmParking.pdf

Auto-Cad Release 2018 and delivered to the VA Medical Center, East Orange, New Jersey.

4.9. The A/E will develop and prepare the construction document package with bid alternatives that can be readily identified and listed in the procurement documents.

4.10. The A/E shall provide construction period services to include but is not limited to the following:

4.10.1. Contract Procurement Services

The Consultant shall attend the Contractors’ Pre-Bid site visit to take notes and help provide clarity to contract plans and specifications when general questions arise. The Consultant shall compile any Requests for Information

(RFI) and provide to the CO and COR so that an amendment to the bid solicitation can be issued.

4.10.2. Review Submittals/RFIs

The Consultant shall review/comment on all project submittals and RFI’s.

Consultant shall provide a written response to the COR for each submittal/RFIs within 5 days.

4.10.3. Cost Estimates for Change Orders

The Consultant shall provide cost estimates for any existing conditions and/or unforeseen conditions that result in change orders which shall include labor, material, profit/overhead, etc.

4.10.4. Record Drawings

The Consultant shall produce Record drawings from the field markups (As- Builts/Redlines) obtained from the construction contractor and identified during periodic field visits and meetings

4.10.5. Site Visits

The Consultant shall visit the site at the request of the Contracting Officer to answer technical questions and/or provide clarification to documents due to errors or omissions at no additional cost to the government. These visits will not count against the construction site visits set forth below.

4.10.6. Construction Site Visits

The Consultant and or Sub consultant shall perform periodic site visits to inspect the quality and compliance of the build in comparison to the Contract

Documents. These site visits are intended to coincide with construction progress at 25%, 50%, 65%, 85%, and 100%.

Additionally, the Consultant shall provide 10 four-hour site visits, when requested by the COR, to address field issues and to oversee the construction of critical periods. The A/E shall be able to be onsite site within 5 business days of notification. These site visits may be used to answer technical questions and/or develop minor changes due to site conditions. If any technical questions arise for clarification and/or minor changes occur, final approval and directives to modify the project/contract must be issued by the CO, even if there is no change in cost.

The Consultant shall provide personnel with the appropriate disciplines and technical knowledge commensurate to the stage of construction and effort of the work being conducted for site visits/inspections.

The Consultant and or Sub consultant shall generate a field report (letter) of their findings and input on the status of construction versus the schedule.

4.11. The A/E shall provide a PIH/CIH consultant for review of the VA Medical Center asbestos inspection report. The PIH/CIH consultant shall coordinate with

A/E to ensure that fully coordinated drawings are provided for all asbestos abatement and related restoration work.

4.12. The Architect/Engineer of Record (A/E) shall develop a Critical Path

Method (CPM Schedule) plan and schedule demonstrating fulfillment of the contract requirements as designated in VA PG 18-15, shall keep the CPM up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract.

5. Performance Monitoring (if applicable).

5.1. Status Updates

The Consultant shall prepare and submit periodic status reports throughout the duration of the contract. The reporting period will begin at Notice of Award. The contents of status reports shall include but is not limited to the following information/topics:

• Summary and Current Status of Project

• Progress Accomplished (for the previous month)

• Progress Anticipated (for the next three months)

• Updated Schedule

• Problems Encountered and Anticipated

• Technical, Schedule, and Cost Risk Assessment

• Risk Mitigation Strategy

Status reports may be organized in Consultant specified format. Status reports will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF). Status reports shall be submitted via email to the KO and COR by the 5th business day of every month.

The designated COR will monitor the contract performance and make sure the A/E adheres to VA standards and designated project milestones as well as provide all necessary support required to complete the subject design.

6. Security Requirements.

The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required

7. Government-Furnished Equipment (GFE)/Government-Furnished Information

(GFI).

N/A

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

Not Used

b. Identification of Potential Conflicts of Interest (COI).

Not Used

c. Inspection and Acceptance Criteria.

The COR is responsible for certifying that the work done under the contract is performed to time and standard. The COR is also responsible to assure the inspection and acceptance of products provided incidental to services.

9. Risk Control

The Consultant is responsible for obtaining/providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) necessary to perform services identified in this SOW.

Contractor shall take all measures for safety & infection control and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

10. Place of Performance.

Main parking lot A.

Minimize interference of construction activities with flow of Medical Center traffic, keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

11. Period of Performance.

Contractor to start immediately after receiving the Notice of Award, estimate completion time is 365 calendar days.

Attachments

Attachment 1 - Sketch of the proposed areas