Attachment 1 - FINAL Alaska FSS FC Surveys SCOPE 2021 Rev 2.pdf

ALASKA FLIGHT SERVICE STATIONS – FACILITY CONDITION SURVEYS

ALASKA FLIGHT SERVICE STATIONS

FACILITY CONDITION SURVEYS

STATEMENT OF WORK

SEPTEMBER 2021

BACKGROUND

The FAA has responsibility for the sustainment (i.e. maintenance and upkeep) of the Alaska Flight Service Station (FSS) buildings to ensure that these facilities adhere to an acceptable level of habitability and where flight service operations can be conducted in a safe and reliable manner. This includes compliance with Occupational Safety and Health Administration (OSHA) requirements. The FAA's Flight Service Program Office (FSPO) needs comprehensive FSS facility condition assessments to get a current, objective and documented assessment of building interior, exterior and associated infrastructure condition on which to base sustainment efforts.

The purpose of the assessments is three fold:

1. Establish budget requirements for FSS facility maintenance and repair.

2. Identify items that have reached or are nearing their End of Useful Life* which can be incorporated into sustainment projects.

3. Help the FSPO, the Alaska Flight Service Information Area Group (AFSIAG), Technical Operations District personnel and Western Service Center (WSC) Planning and Requirements Group (PRG) plan ahead for major upcoming facility repair or replacement requirements.

* End of Useful Life is defined as items whose service life has exceeded their scheduled lifetime as of the Forecast Year. Cost of replacing the entire unit may be more fiscally efficient over long term versus rebuilding or replacing defective components. Preventative maintenance and minor repairs are not included. These items may be candidates for deferred maintenance when a replacement project is approved.

GENERAL FACILITY DESCRIPTION

The Flight Service Stations vary in size from approximately 2000 to 8000 square feet over two stories and rarely three stories.

Building material is typically wood frame but wood frame with steel elements are also common. Other building types are less common. Building age varies from roughly 20 to 40 years old.

HVAC systems vary but are generally consistent with commercial buildings in northern climate regions.

Some rooms may have additional heating load due to electrical equipment necessitating an air conditioner for cooling.

Likewise, electrical systems are generally consistent with commercial building with some FSS having back-up generators. However, FAA grounding and bonding requirements are more stringent.

SCOPE

The Contractor shall perform facility condition assessments for the specified Flight Service Station Facilities in Alaska and submit individual assessment reports describing the condition of each FSS building using the attached Facility Site Inspection Checklist as the minimum criteria. The assessment reports shall include the FSS buildings and all associated outbuildings which contain FSS-associated infrastructure systems or equipment listed in the Facility Assessment List.

The Contractor shall furnish all travel, lodging, labor, and equipment to accomplish this scope of work.

The functional elements to be assessed shall include, but is not limited to, all applicable areas in attached Facility Site Inspection Checklist. Examples include building condition (roof, siding, floor, walls, doors, windows, structural elements including foundation), ground surface, parking lots; power panels, emergency power generation systems and associated structures; heating, ventilation, & air conditioning systems (HVAC); interior lighting, plumbing, plumbing fixtures, kitchen appliances; lightning protection, grounding, bonding & shielding systems (LPGB&S); and physical security (fences, exterior lighting). Detailed seismic assessment under ASCE/SEI 41-13 Seismic Evaluation and Retrofit of Existing Buildings is excluded unless facility drawings and/or site evaluation investigation indicates assessment is warranted. If further analysis is warranted the contractor shall prepare a time and cost estimate within thirty (30) business days of the site assessment visit. No siding removal or other destructive inspection will be performed as part of the site assessment. Roof inspection will be limited to visual inspection from the ground unless a suitable roof access system is in place. Portable ladders, scaffolding, and lifts will not be utilized for these facility assessments.

National Air Space (NAS) equipment is outside of the scope of these facility assessments.

The Facility Assessment List indicates FSS locations and is listed in the estimated order of visit.

All available drawings of the facilities will be provided by the FAA.

Facility Assessment List:

1. Fairbanks 3811 University Ave. S, Fairbanks AK 99709-4661

2. Talkeetna 14373 E 2nd St., Talkeetna, AK 99676

3. Kenai 470 N Willow St, Kenai, AK 99611-7707

4. Juneau 9230 Cessna Dr., Juneau, AK 99801-9377

Optional Facility Assessment List:

5. Dillingham 760 Airport Rd., Dillingham, AK 99576

TRAVEL

The Contractor shall be responsible for their own travel arrangements for flights, hotel (as applicable), and rental vehicle. The Contractor shall coordinate with the FAA Project Engineer on all travel arrangements.

Estimates for Lodging, Meals, and Local Incidentals may not exceed maximum allowable per DOD rates for each location. https://www.defensetravel.dod.mil/site/perdiemCalc.cfm

The specific order of inspection will be agreed based on flight/hotel availability, weather conditions and FSS staff availability.

It is intended that one assessment per week be performed. Multiple trips per week may be possible after the first assessment has been completed pending agreement with all parties. Dependent upon contract award date and weather conditions at that time, all, some, or none of the assessments may take place during the 2021 calendar year. Assessments may have to start in May/June timeframe during the 2022 calendar year.

Due to current flight schedules an overnight stay is expected for Dillingham and Juneau. Overnight stays may be possible at the other locations as well.

KEY PERSONNEL

The Contractor shall have experience in Arctic building requirements including professional engineers licensed by the State of Alaska. At a minimum the Contractor shall provide personnel from the following disciplines:

Project Manager Contractor shall designate a Project Manager (PM). The Project Manager shall be an employee of the contractor. The PM shall be the single point of contact for the project, which shall be responsible for management and execution of the work in accordance with approved statement of work, approved work plans, and all federal, state, and local laws and regulations. The PM shall coordinate with the client’s Project Engineer to ensure that all site activities are planned and executed in a safe and cost efficient manner. The PM shall also maintain close communication and reporting. The PM may be an engineer or architect as established below. PM shall have, as a minimum, an undergraduate degree in engineering, architecture, or science, and have at least five (5) years’ experience as project manager and/or project engineer.

Architect The Architect is responsible for professional architecture work in standard commercial buildings. The Architect shall have an undergraduate degree in an architecture discipline and minimum 3 years’ experience with discipline specific projects. A Master's degree may be substituted for two (2) years’ experience. Architect must be licensed to practice as an Architect in the State of Alaska.

Civil/Structural Engineer The Civil/Structural Engineer is responsible for professional engineering work in the fields of civil/structural engineering. The Engineer shall have an undergraduate degree in the specific engineering discipline required and minimum of three (3) years’ experience with discipline specific projects. A Master’s degree may be substituted for one (1) years’ experience. Engineer must be licensed to practice in the State of Alaska.

Note regarding civil/structural engineering: For the purpose of this project, the FSS (Flight Service Station) buildings are not air traffic control centers, aviation control towers or critical national defense systems under 12 AAC 36.990(44). AAC stands for Alaska Administrative Code.

https://www.defensetravel.dod.mil/site/perdiemCalc.cfm

Electrical Engineer The Electrical Engineer is responsible for professional engineering work in the field of electrical engineering. The Engineer shall have an undergraduate degree in the specific engineering discipline required and minimum of three (3) years’ experience with discipline specific projects. A Master’s degree may be substituted for one (1) years’ experience. Engineer must be licensed to practice in the State of Alaska.

Mechanical Engineer The Mechanical Engineer is responsible for professional engineering work in the field of mechanical engineering. The Engineer shall have an undergraduate degree in the specific engineering discipline required and minimum of three (3) years’ experience with discipline specific projects. A Master’s degree may be substituted for one (1) years’ experience. Engineer must be licensed to practice in the State of Alaska.

TECHNICAL REQUIREMENTS

The Contractor shall submit a separate assessment report for each FSS location.

The reports shall be comprehensive and shall address all applicable functional elements in attached checklist and shall include captioned photographs of all exterior and interior walls, ceilings, floors and the roof (where accessible) and specifically identify all deficiencies found.

The facility assessment report shall contain the following:

1. Executive Summary

a. Facility summary - current status of the facility to identify number of buildings, square footage, and range of original construction dates.

b. Key Maintenance, Repair, and Code & Specification deficiency summary including forecasted cost to correct.

c. Key End of Useful Life equipment/systems summary including forecasted cost to replace.

2. Methodology/Process Description

a. Alaska Flight Service Information Area Group (AFSIAG) - Establish AFSIAG Point of

Contact (POC) and interview for known conditions and validated requirements

b. Technical Operations District personnel should be interviewed for known conditions and validated requirements

c. Site Survey -

i. Visit each facility and survey the major building systems identified in the checklist.

Determine type of construction, locations, and condition of components

ii. Interview facility personnel to get site-specific information concerning issues such as roof condition or weather/temperature-related issues not apparent during the visit.

3. Results and Observations

a. General Description - Summary of findings

b. Facility Summary Report by system - detail findings report broken down by system (see facility checklist)

c. Recommendations - Provide recommendations based on analysis.

Recommendations should include discussion on forecasted service lives of facility components. This discussion should include: how long the anticipated service life of the component will be and; at what time should the FAA inspect the component to confirm whether or not its replacement would be required.

4. Appendices

a. Rough Order of Magnitude (ROM) Cost Estimate for recommended Maintenance and Repair items,

b. Rough Order of Magnitude (ROM) Cost Estimate for all End of Useful Life equipment and building components.

c. Architectural Barriers Act (ABA) Deficiencies.

d. Seismic Deficiencies (as applicable).

SUBMITTALS

Company Safety Plan:

The Contractor shall submit a Company Safety Plan which addresses Covid-19 precautions and responses at least 10 business days prior to traveling to the first facility. Contractor personnel are expected to follow current Covid-19 guidance for each facility visited.

DELIVERABLES

Facility Assessment Reports:

The Contractor shall submit a complete Draft facility assessment draft report for FAA review within 30 business days of inspection completion. The FAA shall provide review comments to the Contractor 15 business days after receipt of the draft report for incorporation into the Final Draft report.

The Contractor shall submit the Final Draft facility assessment report to the FAA within 10 business days after receipt of FAA comments on the Draft report. The FAA shall provide review comments to the Contractor 10 business days after receipt of the Final Draft report for incorporation into the Final report.

The Contractor shall submit the Final facility assessment report to the FAA within 10 business days after review comments are received.

This allows two review cycles per site assessment report.

A complete Draft report means a report that includes all sections and is substantially complete. Minor points of clarification are allowable.

The Contractor shall provide the FAA with copies of each Draft, Final Draft and Final facility assessment reports as follows:

- Electronic Portable Document Format (PDF) for the Draft and Final Draft report.

- Electronic PDF and Microsoft Word (DOCX) source file for Final report.

- One – color printed and bound hardcopy for the Final report, if requested.

Soft copies shall be delivered to the project’s KSN site (SharePoint). Transmittals confirming delivery shall be e-mailed to the FAA Project Engineer.

The draft copies shall be marked as such by watermark or other means.

STATUTORY AND REGULATORY REQUIREMENTS

FAA Specifications FAA-C-1217 Electrical Work, Interior FAA-C-1391 Installation of Splicing of Underground Cables FAA-G-2100 Electronic Equipment General Requirements

FAA Standards FAA-STD-019 Lighting and Surge Protection, Grounding, Bonding, and Shielding Requirements for Facilities and Electronic Equipment.

Federal Specifications FED-SPEC WW-C-563 Electrical Metallic Tubing (EMT)

Federal Standards Architectural Barriers Act (ABA) Standards

Code of Federal Regulations 29 CFR 1910 Occupational Safety and Health Administration 29 CFR 1926 Safety and Health Regulations for Construction

Building and site work codes and standards as adopted by the State of Alaska including International Building, Fire, Mechanical Codes and the National Electrical Code as adopted by the State of Alaska.

Building and site work codes and standards of local municipality, if in existence.