Attachment 1 - Extinguisher PWS.pdf

PERFROMANCE WORK STATEMENT FOR INSPECTION, MAINTENANCE, AND REPAIR OF BASE

FIRE EXTINGUISHERS

FAIRCHILD AFB WA

1. DESCRIPTION OF SERVICES

The contractor shall perform service on portable and wheeled fire extinguishers located on Fairchild AFB, Washington. The service shall include required maintenance in accordance with (IAW) NFPA 10 Standard for Portable Fire Extinguishers (latest edition), NFPA 408 Standard for Aircraft Hand Portable Fire Extinguishers

(latest edition), TO 13F4-4-121, and manufacturer specifications.

1.1 Scope of Work: The contractor shall furnish all labor, parts materials, equipment, and transportation necessary to perform maintenance and service for all portable extinguishers in appendix 1. The contractor shall provide maintenance and service for 125lb Wheeled Dry Chemical extinguishers, Class D Extinguishers, and Class K extinguishers. The contractor shall provide maintenance and service for both 5lb portable Halon and 150lb wheeled

Halon extinguishers. The contractor shall provide maintenance and services for 150lb wheeled NOVEC 1230 extinguishers. The contractor shall provide Hydrostatic testing as outlined in appendix 1. All disposal, recharge, reclaim, and CO2 conductivity fees shall be included in this contract.

a. During the performance of this contract the contractor shall follow all state/federal laws, and current National Fire Protection Association (NFPA) Standards 10 (current edition), NFPA 408 Standard for Aircraft Hand Portable Fire Extinguishers (latest edition), TO 13F4-4-121, and manufacturer specifications for the inspection and maintenance of portable fire extinguishers.

b. Contractor personnel shall IAW NFPA 10 (current edition) 7.1.2. Personnel, 7.1.2.1. “Shall be certified”. IAW NFPA 10 - 7.1.2.1.2 Certification requires that a person pass a test administered by an organization acceptable to the authority having jurisdiction (AHJ). (For FAFB the AHJ is the Fire Chief) IAW NFAP 10 – 7.1.2.1.6. The document or certification shall be made available when requested by the authority having jurisdiction.

c. The contractor shall not employ any person who is an employee of the United States Government if that person would create a conflict of interest.

1.1.1 Portable Type Fire Extinguisher Inspections:

a. The contractor shall perform annual inspections IAW NFPA 10 (current edition) on extinguishers identified in appendix 1.

b. The contractor shall tag each extinguisher showing at a minimum: name of company and technician inspecting, date of inspection, and any repairs that are required.

c. The contractor shall provide the Fire Prevention Office with a computer generated updated listing by fire extinguisher inspected showing:

(1) Extinguisher type,

(2) Manufacturer,

(3) Model number,

(4) Size,

(5) Serial number,

(6) Date of manufacture,

(7) Date of last hydrostatic test or 6 year inspection and

(8) Annual inspection date (if applicable)

(9) The listing shall include due date of next 6 year maintenance and hydrostatic tests of each extinguisher.

d. The updated listing will be reviewed by the Fire Prevention Office with the contractor.

e. The contractor shall ensure that all wheeled extinguishers are clearly numbered according to the Fairchild numbering plan as well as properly marked serviceable reflective tape IAW T.O.13F4-4-121

SERVICE TICKETS:

Upon completion of each service accomplished under this PWS paragraph, the contractor shall have the Fire

Prevention sign off on a service ticket. A copy of the ticket shall be provided to the Fire Prevention Office. These tickets shall be used by the Fire Prevention Office to verify invoices submitted by the contractor through the Wide

Area Work Flow system (WAWF). The contractor shall ensure the ticket number is on the WAWF invoice and is submitted in accordance with the pricing schedule.

1.1.2 Maintenance and Recharging:

a. The Contractor shall coordinate inspection scheduling with the Fire Prevention Office at 509-247-3135.

b. Recharging shall be performed in accordance with NFPA 10(current edition), chapter 7 and the manufacturer’s recommendation.

c. The contractor shall be responsible for maintenance and recharging including hydrostatic testing.

d. The contractor shall be responsible for providing all parts, labor, and agent/pressurization needed to keep extinguishers in a serviceable condition, and shall be included in maintenance cost.

e. Six year maintenance or hydrostatic testing shall be IAW NFPA 10 (current edition) chapter 8.

f. Frequency of hydrostatic tests shall be as stated in NFPA 10 (current edition) chapter 8.

1.2 Six Year Maintenance:

The contractor shall provide six year maintenance of fire extinguishers IAW NFPA 10(current edition), Chapter 7, NFPA 408, and manufacturer’s instructions.

1.3 Twelve Year Maintenance:

All extinguishers that are required to be hydrostatically tested per manufacturers recommendations, shall be tested

IAW NFPA 10. The contractor shall attach proper documentation to each extinguisher identifying when the testing was conducted and that the unit passed. Extinguishers that fail the hydrostatic test shall be identified to the

Government for disposal.

1.4 Annual Maintenance Schedule:

Upon contract award, a recommended annual maintenance schedule will be provided to contractor. At a minimum, monthly visits with a variance of inspections will be required by contractor. Limited variance of the schedule will be allowed due to compliance.

1.5 Repairs: The contractor shall provide parts and labor to repair fire extinguishers as needed to bring them into full working order up to the $25 limit, beyond that limit the contractor must get approval from the Assistant Chief of

Fire Prevention or designated representative before the part is ordered or the repair completed. Repair costs up to the limits below can be made by the contractor and invoiced to the repair CLIN in Wide Area Work Flow. These repairs must be documented thoroughly in the invoicing in order for payment to be authorized.

The maximum repair allowance are as follows:

All extinguishers: not more than $25 per extinguisher (unless approved)

Total cost of repair parts shall not exceed the $5,000 annual limit.

Any repair exceeding the amounts listed above is not covered in this contract. If the contractor believes that the repair of the extinguisher exceeds the maximum repair allowance for the unit, they shall notify the government representative listed above for further instructions.

2. SERVICES SUMMARY.

PERFORMANCE OBJECTIVES

PWS

PARA. PERFORMANCE

THRESHOLD

1. Annual Inspections Maintenance and Services. Ensure extinguishers are 100% operational after each scheduled inspection and service.

1.1.1 No deficiencies permitted

2. Corrective Maintenance.

The contractor shall provide parts and labor.

The maximum repair allowance are as follows:

All extinguishers: not more than $25 per extinguisher.

Total cost of repair parts shall not exceed the $5,000 annual limit

1.5 No deficiencies permitted

3. Schedule.

The contractor shall begin performance on fire extinguishers within five

(5) business day after notification from COR 7 No deficiencies permitted

3. GOVERNMENT-FURNISHED MATERIAL AND FACILITIES. The Government will provide all Halon required for extinguisher maintenance. All halon provided to the contractor for use in the extinguishers shall be tracked by the contractor and quantities provided in the inspection report. The Government will provide a shop and storage facility on base for use by the contractor to inspect and repair facility and flight line fire extinguishers.

Applicable National Fire Protection Association Standards will be provided to contractor if requested.

4. GENERAL INFORMATION.

4.1. Quality Control. The contractor shall develop and maintain a Quality Program Plan (QPP) to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor shall provide the QPP to the CO within 10 calendar days after contract award.

4.2. Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract and FAR 52.212-4, Contract Terms and

Conditions – Commercial Items. The COR will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not the performance meets the standards contained in this PWS.

4.3 Hours & Holidays:

Normal business hours for installation and training are 0700-1700 PST.

The following federal holidays are observed:

January 1 New Year’s Day

3rd Monday in January Martin Luther King, Jr. Day

3rd Monday in February President’s Day

Last Monday in May Memorial Day

July 4 Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

November 11 Veterans Day

4th Thursday in November Thanksgiving Day

December 25 Christmas

4.4 Points of Contact:

The POC’s for this contract will be:

Mr. Jason Rudy 509-247-3135 jason.rudy.1@us.af.mil

Alternate POC Mr. Zachary Hedquist 509-247-3222 zachary.hedquist.2@us.af.mil

4.5 Base Access

Contractor will coordinate with customer regarding any passes and/or escorts onto the base and into any secure areas, as necessary for this contract.

The need for

5. CONTINUATION OF MISSION ESSENTIAL FUNCTIONS. IAW DoDI 1100.22

(Policy and Procedures for Determining Workforce Mix), and any applicable Air Force implementation, unless otherwise directed by an authorized Government representative, it is determined that fire extinguisher maintenance services are essential for performance during a crisis.

6. WORKLOAD DATA. The estimated numbers of fire extinguishers to be inspected by the contractor each year are shown in appendix 1.

7. SCHEDULE. Contractor shall have five business days, starting after the day they receive notification from the

Government representative, to begin performance.

8. SAFETY:

8.1. The contractor shall maintain a safe and healthful working condition for all personnel and must ensure conformance with standards developed under United States Public Law 91-596, the Occupational Safety and Health

Act (OSHA) of 1970, and State Occupational Safety and Health (OSH) standards, and American National Standards

Institute (ANSI) and National Fire Protection Association (NFPA) standards. If a conflict occurs, the contractor shall apply the more stringent standards. The contractor shall ensure that the 50th Space Wing/Safety Office (92 ARW/SE

) is notified of any mishaps within one (1) hour. Phone numbers for reporting mishaps to 92 ARW/SE : (509) 247-

2143. The contractor shall allow the 92 ARW/SE to monitor all operations to ensure the safety of Government property and Air Force personnel. The contractor shall follow Air Force traffic regulations according to AFI 91-207

Para 3.4 -- The US Air Force Traffic Safety Program.

mailto:bryant.benitez@us.af.mil mailto:jason.rudy.1@us.af.mil

8.2. Mishap Reporting: Report all mishaps involving any person sustaining injury or illness resulting from contractor operations and all mishaps involving Government property or equipment damaged by the contractor to 92

ARW/SE , the end-user and the CO no later than the end of the next duty day. If the mishap includes damage to

Government property or equipment, the report and subsequent investigation is governed by 92 ARW/SE.

8.3. Mishap Investigation: The Government has the authority to conduct investigations of mishaps in Government facilities managed by contractors or to participate in the contractor’s investigation of contractor mishaps. The contractor shall participate in and cooperate with, Government mishap investigations as requested.

8.4. Follow provisions of AFFARS Clause 5352.223-9001 as required by AFI 91-202, The US Air Force Mishap

Prevention Program:

8.4.1. In performing work under this contract on a Government installation, the contractor shall:

8.4.1.1. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

8.4.1.2. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

8.4.2. The CO may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

8.4.3. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the

CO, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

8.5. Specifically, the contractor shall:

8.5.1. Maintain a safe and healthful working condition for all Contractor personnel and must ensure conformance with standards developed under US Public Law 91-596, the OSHA of 1970, and State Occupational Safety and

Health (OSH) Standards, American National Standards Institute (ANSI), and National Fire Protection Association

(NFPA) standards. If a conflict occurs, the contractor shall apply the more stringent standard. Allow the Base Safety

Office to monitor all operations to ensure the safety of Government property. Follow Air Force traffic regulations.

8.5.2. Provide a Safety Plan for their employees not later than twenty (20) calendar days after contract award. The

Contractor shall provide a preliminary draft. The contractor has ten (10) calendar days, after receipt of Government comments, to prepare and deliver final plan to the COR. The Contractor shall provide an updated copy as changes and updates occur.

8.5.3. Report all lost time mishaps involving any person sustaining injury or illness resulting from contractor operations and all mishaps involving Government property or equipment damaged by the contractor to the Base

Safety Office and CO no later than the end of the next duty day. If the mishap includes damage to Government property or equipment, the report and subsequent investigation is governed by the Base Safety Office.

8.5.4. Be responsible for resolving all regulatory citations, request for delays, and variances and exemptions to

OSHA. The contractor is solely liable for fines, penalties, or other liabilities resulting from the contractor’s failure to comply with these standards. Reimburse the Air Force for any damage to Air Force property determined by the CO to be in the contractor’s fault.

8.5.5. Inform the Base Safety Office of any identified safety hazards which expose personnel to possible injury, illness, or any possible damage to Government equipment or property.

8.5.6. Safety Inspections: The Government may conduct facility inspections in Government facilities that are occupied by the contractor. Within the 50 states and US territories, Air Force contractors operating Air Force facilities located on or off Air Force installations, are subject to enforcement authority by Federal and State safety and health organizations. Authorized safety and health officials from states without OSHA approved occupational safety and health plans may be subject to the exceptions contained here, also exercise jurisdiction over contractors operations.

Extinguisher Service Estimated Qty per Month/Year

2.5lb ABC 6 Year Maintenance 2/24 12 Year Hydro 2/24

5lb ABC 6 Year Maintenance 12/120 12 Year Hydro 6/60

10lb ABC 6 Year Maintenance 12/120 12 Year Hydro 6/60

20lb ABC 6 Year Maintenance 5/25 12 Year Hydro 3/15

2.5lb BC 6 Year Maintenance 3/15 12 Year Hydro 2/10

5lb BC 6 Year Maintenance 2/10 12 Year Hydro 2/10

10lb BC 6 Year Maintenance 2/10 12 Year Hydro 2/10

20lb BC 6 Year Maintenance 2/10 12 Year Hydro 2/10

5lb Purple K 6 Year Maintenance 2/10 12 Year Hydro 2/10

10lb Purple K 6 Year Maintenance 2/10 12 Year Hydro 2/10

20lb Purple K 6 Year Maintenance 2/10 12 Year Hydro 2/10

125lb Wheeled Dry Chem Annual 2/10 6 Year Maintenance 1/3 12 Year Hydro 1/3

Class D Extinguisher 6 Year Maintenance 2/10 12 Year Hydro 2/10

5lb Halon Annual 15/150 6 Year Maintenance 5/20 12 Year Hydro 5/20

150lb Wheeled Halon Annual 20/240 6 Year Maintenance 1/12 12 Year Hydro 6/25

150lb Wheeled Novec Annual 20/240 6 Year Maintenance 6/25 12 Year Hydro 6/25

Class K Hydro 3/8

2.5 Gallon Water Hydro 2/5

Halotron Hydro 2/5 CO2 Hydro 2/5

Appendix 1 - Estimated Quantity