Attachment 1 - Ellsworth AFB Sterilizer and Washer SOW May 2024.pdf

STATEMENT OF WORK STATEMENT (PWS) for

DENTAL EQUIPMENT MAINTENANCE & REPAIR

Ellsworth AFB Steris Steam Sterilizers with Steam Generators and Washer

SCOPE: The 28th Medical Group (28 MDG) requires a comprehensive service contract on two Steris Steam Sterilizers to include the steam generators and one Instrument Washer.

BACKGROUND: The 28 MDG has two Steris sterilizers (with steam generator) and one Washer located in the Dental Clinic at Ellsworth AFB. Due to the 28 MDG Biomedical Maintenance manning levels and the complexity of these units, a service contract for preventive maintenance (PM), calibration services, repair services, customer support, and operator training is required for the units, to include the sterilizer’s steam generator/boiler tank which is housed on the unit.

SUMMARY OF REQUIREMENTS:

The contractor shall provide preventive maintenance (PM), calibration services, repair services, customer support, and operator training for two Steris sterilizers (with steam generators) and one Washer:

Make Model Description Serial Number Steris AMSCO 2532 Instrument Washer (Pending) Steris Century V-120 Sterilizer 032180907 Steris CHS30AS146660102UR Steam Generator 40046 Steris Century V-120 Sterilizer 032220903 Steris CHS30AS146660102UR Steam Generator 34200

SERVICE CALLS: The contractor will provide technical telephonic assistance to operators of the equipment and BMET personnel in determining locality of potential malfunctions. The contractor shall provide unlimited service visits during the contract performance period during regular business hours which are Monday through Friday, from 7:30 AM to 4:30 PM, excluding holidays. Unlimited emergency repair visits will also include parts and labor. All maintenance and repairs shall commence within 24 hours after receipt of written or verbal notification. The contractor shall provide documentation on all test equipment used to check and calibrate the equipment to ensure that equipment has been calibrated in accordance with (IAW) manufacturer’s specifications or within the last twelve (12) months against a standard that is traceable to the National Bureau of Standards.

PERFORMANCE: All work shall be performed by experienced service personnel, certified to work on Steris sterilizers and washers.

SCHEDULE OF INSPECTIONS: The contractor shall perform calibrations for each sterilizer and washer annually, in the month of April, IAW currently established Defense Medical Logistics Standard Support (DMLSS) maintenance schedules. The contractor shall provide documentation on all test equipment used to check and calibrate the equipment to ensure that all test equipment has been either calibrated IAW manufacturer specifications or calibrated within the last twelve (12) months against a standard that is traceable to the National Bureau of Standards. Calibrations shall be accomplished during regular business working hours as defined above. The contractor will perform PMs, to include all parts and labor, IAW the manufacturer’s technical literature or Preventive Maintenance Checklist (PMCL) for the washer one time annually and for the sterilizer four (4) times annually, on a quarterly basis. The contractor shall clean the boiler at a minimum once per year. Scheduled inspections shall include, but not be limited to: cleaning, descaling, lubrication, counterweight cable inspections, functional tests, leakage current tests, and adjustments. Documentation of services shall detail any and all procedures performed to reflect compliance with the manufacturer’s literature, Preventive Maintenance Checklist (PMCL), and the PWS. PMs shall be accomplished during regular business working hours. Documentation of all services performed and parts utilized during the calibrations, PMs, or other service calls shall be provided to the Biomedical Equipment Technician (BMET) office within seven (7) working days of the completion of any and all services.

REPORTING PROCEDURES: The contractor will provide at least two (2) weeks’ notice to BMET department prior to proposed service dates for all scheduled maintenance by calling 605- 385-3507. Service technicians must report to the BMET department, Bldg. 6000, RM B-24.

Technicians must sign-in and procure a visitor badge before proceeding to work location.

Technician must also return visitor badge before leaving the facility. A copy of the service report will be emailed to the BMET representative.

PARTS: The contractor shall furnish and replace all parts to restore the equipment to a serviceable condition at no additional cost to the government. This includes, but is not limited to: labor, materials, parts, test equipment, tools, facilities, shipping and incidentals necessary to perform calibration and major repair or refurbishment services on a varying quantity of government-owned precision test equipment for both sterilizers. All provided parts will be Original Equipment Manufacturer (OEM) parts or parts manufactured to OEM specifications.

Parts shall be new and compatible with existing equipment. All replaced parts shall become property of the contractor. The contractor will provide a written description of all the work to be performed on each equipment item. All part replacement will be accomplished during regular business hours.

CONNECTIONS: Maintenance is to include all interconnections, devices and cables associated with the equipment listed under SUMMARY OF REQUIREMENTS.

EQUIPMENT: Government property shall not be removed from the 28 MDG without a signed property pass. This pass can be obtained after removal is authorized by the Contracting Officer Representative from Medical Logistics. The contractor shall be responsible for the loss or damage of any and all equipment while in the contractor’s charge.

CONTRACT PERFORMANCE MONITORING: The Government reserves the right to monitor services IAW performance requirements.