Attachment 1 - Draft TSL PWS 04.04.23.pdf

Attachment 1

70RSAT23RFI000016

PERFORMANCE WORK STATEMENT

Department of Homeland Security

Science and Technology Directorate Transportation Security Laboratory

Safety, Environmental, and Infrastructure Support Services

1.0 GENERAL

1.1 Background

The Transportation Security Laboratory (TSL), located at the Federal Aviation Administration (FAA) William J. Hughes Technical Center, in southern New Jersey, consists of a secure, 21-acre main campus with 70,000 square feet of office and laboratory space. These facilities include:

• An office building containing workstations for federal employees and conference facilities;

• An office annex with additional office space for non-federal workers;

• A laboratory building with four (4) hardened laboratory cells for testing which involves live explosives, and two (2) un-hardened laboratory cells for other testing, one of which is primary for electromagnetic studies of explosives (EMX);

• A 15,900 square foot warehouse with a 2,000 square foot trace detection laboratory, a 4,200 square foot human-factors laboratory, 800 square feet of office space, and 6,000 square feet of storage space for test articles and equipment;

• A 22,400 square foot warehouse with a 2,000 square foot radiograph inspection laboratory; a 2,500 square foot simulant development and verification lab; an 800 square foot reconfigurable Independent Test and Evaluation (IT&E) laboratory; a 1,200 square foot blast effects laboratory; and storage space for test articles and equipment;

• One (1) modular trace detection/chemistry labs with 1,100 square feet of laboratory space;

• An explosives storage area for up to 5,500 lbs of bulk explosives.

• An explosives area for up to an additional 2,800 lbs of bulk explosives.

Within the larger W.J. Hughes Technical Center campus, TSL maintains a remote explosive storage area for up to 6,000 lbs of explosives.

Adjacent to TSL’s secure campus is a test-bed for port-based container inspection technologies, which includes a large over-head rail crane, spreader-bar, and instrumented containers. The facility includes temporary storage areas, a data collection station, and a work shed.

Current laboratory operations at the TSL include:

• Bulk explosives detection research

• Trace and contraband explosives detection research

• Electromagnetic studies of explosives research

• Explosives effects research

• Explosives simulant development and homemade explosives research

Other laboratories operations may be established as needs dictate and funding becomes available.

1.2 Scope

The scope of this acquisition requires the Contractor to establish the necessary capacity and provide the operational (i.e., organizational, administrative, technical and physical) support necessary to enable TSL activities to be conducted efficiently and effectively. For each of the tasks, organizations other than the Contractor may perform or support related activities. These organizations include Transportation Security Laboratory (TSL), other government, other Contractor , equipment vendor or other transportation security stakeholders. The TSL currently receives support from the FAA under the Center Operations and Maintenance Service (COMS) contract for maintenance and infrastructure repairs and support.

The Contractor shall furnish all necessary personnel, management, supervision, professional services, labor, materials, supplies, parts, and general and specialized equipment to perform the services specified in the Performance Work Statement.

The Contractor shall perform work in a manner that conforms to all appropriate Safety, Health and Environmental Management System (SHEMS) and Operational Controls identified by the TSL.

The buildings at the Transportation Security Laboratory (TSL) that shall be overseen by the Contractor are the following:

1. Building 315 – Transportation Security Laboratory: 14,600 sq ft single story steel and masonry building containing cubicles and private offices, conference rooms, break rooms and restrooms.

2. Building 315A – TSL office building: 2,160 sq ft single story 3-wide modular office unit containing cubicles & partitioned desks.

3. Building 318 - Bulk Laboratory, Simulant Laboratory and warehouse: 22,500 sq ft steel building.

4. Building 319 – Trace Laboratory and IT&E AIT Laboratory: 18,300 sq ft steel building.

5. Building 315B Small Bulk Laboratory 500 sq ft modular laboratory trailer

6. Cargo Security Test Bed (CSTB) – 60,000 sq ft fenced in facility containing a 40-ton gantry crane, 400 sq ft modular office and field lab and several ISO storage containers.

7. Bldg 374 and Bldg 315- Hardened Laboratories and non-hardened laboratories

8. Other laboratories and structures that may be built or leased in the near future.

Work required to support any new workload requirements (e.g. new facilities or systems) will be included within the Contract, as needed, by contract modification.

The Contractor shall perform the tasks described in this PWS:

• Safety and Environmental program support

• Technical, Logistics and Infrastructure Support, and

• Operations and Maintenance Support.

1.3 Objective

The objective of this acquisition is to provide the TSL with essential technical, logistical and infrastructure support; operations and maintenance support; and technical and operational support of the Safety, Environmental, and Infrastructure programs that is not inherently governmental and may require a level of effort that is not sufficiently consistent to warrant additional staffing with federal employees.

1.4 Applicable Documents

The Contractor shall comply with requirements listed in paragraph 1.4.1.

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

• OSHA 29CFR Part 1910, 10CFR Part 20 & 21CFR 1020.40

• TSL Radiation Safety Plan Management Instruction – TSL MI–

• TSL Chemical Hygiene Plan Management Instruction – TSL – MI –

• TSL Safety Manual – DHS/ST/TSL – 10/108

• TSL Hazard Communication Plan – DHS/ST/TSL – 10/57

• TSL Respiratory Protection Plan – DHS/ST/TSL – 10/146

• TSL Lockout-Tagout Plan

• DHS Policy for the TSL: TSL MD0660.30

• TSL Preventive Maintenance (PM) Program Schedule

• TSL Forklift Safety Plan Management Instruction –TSL – MI

• TSL Occupant Emergency Plan Management Instruction –TSL – MI

• Science and Technology Directorate Green Procurement Handbook

• Science and Technology Directorate Operational Sustainability Performance Plan

• Science and Technology Personal Property Handbook

• DD254

• DHS Safety Health Environmental Management System (SHEMS) policy

• TSL SHEMS Procedures Manual Management Instruction TSL – MI

• TSL Management Directives and Instructions: Explosive MD20-03, MI22-04, MI22-11, and

MI22-12

1.5 Performance Requirements Summary

This task order includes a Performance Requirements Summary (PRS) at PWS 14.0. The PRS plays an integral role in the administration of the contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting Officer’s Representative (COR). Evaluation of the Contractor’s overall performance shall be in accordance with the performance standards set forth in the PRS, and will be conducted by the COR. The PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer.

2.0 TASK REQUIREMENTS

The Contractor shall provide services in three areas; Task 1) TSL Safety and Environmental programs support; Task 2) Logistics and Infrastructure support; and Task 3) Operations and Maintenance Support.

2.1 Task 1 - Safety and Environmental Programs Support

2.1.1 The Contractor , under the auspices of the TSL Safety Officer, shall implement and administer the TSL’s Safety Programs to ensure regulatory compliance and effective risk management during hazardous operations. The Contractor shall manage and operate all of TSL’s safety programs to include but not limited to:

• New Employee Safety / Lab Orientation

• Chemical Hygiene

• Industrial Hygiene

• Explosive Safety

• Ergonomics

• Hazard Communication

• Workplace Safety

• Fall Protection

• Risk Management

• Radiation Safety

• Hazardous Waste

• Hazardous Materials Handling

• Personal Protective Equipment

• Laser Safety

• Environmental Awareness

• Heavy equipment operation such as forklifts, skyjacks, trucks, loading equipment, etc.

• Area / hazard specific training

• Transportation and disposal

• Explosives Support Services to include handling, preparation, manipulation, cutting, and shaping of specific explosives compounds (including homemade explosives)

• Pandemic Preparedness

• Electrical Safety

2.1.2. The Contractor shall manage and operate TSL’s environmental compliance program to ensure compliance with New Jersey Department of Environmental Protection and Environmental Protection Agency requirements. The Contractor shall support the TSL environmental programs, specifically in the implementation of programs, such as, the Clean Air Act program, Resource Conservation and Recovery Act program, and the Safe Drinking Water Act program implementation. The Contractor shall manage and operate all of TSL’s environmental programs to include but not limited to:

• Air compliance

• Hazardous Waste disposal

• Recycling

• Green initiatives

• Right to know reporting

• Energy conservation

2.1.3 The Contractor shall monitor inventory of all safety related materials and supplies and procure as necessary. Contractor shall prepare documentation for the acquisition and procurement of all necessary safety related materials to be purchased by TSL, to include but not limited to:

• Safety eyewear

• Training materials

• Safety signage

• Air monitoring equipment

• Radiation protection equipment

• Industrial hygiene testing

2.1.4 The Contractor shall conduct regular facility, laboratory and equipment inspections, produce inspection finding report and track corrective actions to completion coordinating with safety personnel as appropriate. The TSL Safety Inspection Program shall include inspection of all facilities and operations in support of the Security Research Program, identifying OSHA and TSL safety and health violations, preparing inspection reports, recommending abatement action, following up on corrective action, and providing training to TSL personnel when required by regulation, The TSL-wide Safety Program shall include implementation and administration of the Industrial Hygiene program in support of the Safety mission at the Technical Center. This program shall include monitoring of air quality, health hazard assessments, noise surveys, and radiation monitoring, chemical exposure monitoring, reviewing Test & Evaluation Safety/Health Plans, and associated training of Lab personnel. The TSL-wide Safety Program shall include performance of Job Hazard Analysis to determine risk factors and abatement requirements for TSL personnel. This program shall include preparation and delivery of training programs to TSL and Contractor personnel, when needed, in accordance with DHS Policies, Orders and Regulations; research of current safety and health regulations. In addition, the Contractor shall update/revise on an annual basis the TSL Safety Manual and other documents to ensure currency of the contents.

2.1.5 The Contractor shall manage the TSL’s Hazardous Materials and Hazardous Waste programs. This includes managing all aspects of the life cycle of all hazardous materials (to include trace explosive contaminated waste streams) at the TSL, from receiving to disposal, to include but not limited to:

• Scheduling and coordination of hazardous waste disposal

• Maintaining current TSL wide chemical inventory

• Ensure availability of Safety Data Sheets (SDS) for all chemical materials used in all TSL facilities

• Manage the TSL spill response program, policies, and training

The Contractor shall prepare documentation for the acquisition and procurement of all necessary safety related materials to be purchased by TSL, to include but not limited to:

• Licensed hazardous waste disposal provider fees

• Hazardous waste containers and labels

• Hazardous waste storage equipment

• Licensing and permitting fees

• Hazardous waste spill response equipment

2.1.6 The Contractor shall plan, coordinate, schedule, and conduct training sessions for technical and management personnel and all applicable contractors. This includes preparing attendee lists, agendas, training materials, brochures/flyers/videos, administer training classes and distribute training materials. Provide training to lab personnel after determining the requirement. Contractor shall maintain input to the training database for TSL employees. The training would include a variety of topics, such as the following, for regulatory compliance, and to meet the needs and mission of the TSL:

• New Employee Safety Orientation

• Chemical Hygiene

• Ergonomics Hazard Communication

• Workplace Safety

• Fall Protection

• Risk Management

• Radiation Safety

• Electrical Safety

• Laboratory Custodian Training

• OSHA training courses (to include OSHA 510)

• Hazardous Waste

• Hazardous Materials Handling

• Personal Protective Equipment

• Laser Safety

• Environmental Awareness

• Safe use and operation of equipment such as forklifts, skyjacks, trucks, loading equipment, etc.

• Area specific Training

• First Aid / CPR / AED

2.1.7 The Contractor shall manage and operate the TSL radiation safety program in accordance with Nuclear Regulatory requirements. The Contractor shall manage and operate the TSL Laser Safety Program. These include all aspects of protecting TSL employees and visitor from ionizing and non-ionizing radiation.

2.1.8 Explosives Specialist Support Services

The Contractor shall provide qualified explosive specialist support services to the TSL Explosives Unit (EU) for explosives handling, which will include working either side by side with a federal explosives specialist or independently, at the discretion of the Technical Monitor.

Activities shall include the handling, preparation, manipulation, cutting, and shaping of specific explosive compounds (including homemade explosives), training, transportation, and disposal and the fabrication, preparation, and handling of explosives test articles, including explosives in various concealments and inert Improvised Explosive Devices (IEDs).

a. The Contractor shall provide during normal work hours qualified explosive specialist support services up to 40 hours per week for the handling, preparation, manipulation, cutting, and shaping of specific explosive compounds (including homemade explosives), training, transportation, and disposal and the fabrication, preparation, and handling of explosives test articles, including explosives in various concealments and inert Improvised Explosive Devices (IED’s).

b. When required, the Contractor may be required to provide second and third shift and weekend qualified explosive specialist manpower support up to 20 hours per week for the handling, preparation, manipulation, cutting, and shaping of specific explosive compounds (including homemade explosives), training, transportation, and disposal and the fabrication, preparation, and handling of explosives test articles, including explosives in various concealments and inert Improvised Explosive Devices (IED’s).

c. As directed by the Technical Monitor, the Contractor shall retrieve explosives from and return explosives to TSL explosives magazines

d. The Contractor shall participate in development, implementation, and update of safe fabrication and handling procedures for homemade explosives (HMEs).

e. The Contractor shall complete all initial and recurrent in-house training as determined by the TSL explosives lead.

f. The Contractor shall participate in the development, implementation, and update of procedures to safely synthesize and handle homemade explosives.

g. The Contractor shall cut, form, and package conventional explosive materials, and place those materials inside concealments to be included in detection test objects.

h. The Contractor shall deliver explosives to test engineers performing detection testing and provide explosive handling support to those test engineers during testing.

i. The Contractor shall retrieve from test sites all explosive test articles and safely return those articles to their proper storage magazine.

j. The Contractor shall appropriately document all explosives operations that involve the forming of explosives into test articles, the transfer of explosives to/from test operation supervisors, and the disposal of explosive test articles or unserviceable bulk explosive materials.

k. The Contractor shall be familiar with the TSL Management Directive: Policy and

Procedures for Operations Involving Explosives and Other Energetic Materials, all relevant TSL Standard Operating Procedures (SOP’s) and Laboratory Safety Activity Plans (LSAP’s) relating to TSL Explosive Unit responsibilities activities, operations, and/or procedures.

l. The Contractor may be required to assist in the transport of explosive materials at an alternate government facility.

m. The Contractor may be required to support of static detonation operations to dispose of unserviceable explosive materials. For planning purposes, it may be assumed that all such operations will occur at Fort Dix, NJ.

2.1.9 Other applicable conditions

a. All explosives operations are reviewed and approved by the TSL safety officer and, Lead Explosive Safety Specialist to ensure the environment is safe and suitable for performance by federal and contract explosive specialists. Explosive Specialists provided under this task order shall not be required to perform any operation not deemed by the safety officer and Lead Explosive Safety Specialist to be suitable and safe.

b. If the Contractor , for any reason, refuses to perform operations within the scope of this

SOW, the Contractor shall provide a written and detailed justification to the COR and technical monitor for consideration.

c. Explosives Specialist support provided under this contract will have limited access to TSL explosives magazines, which have been pre-selected by the TSL EU Explosives Specialist. All access to TSL explosives inventory must be explicitly authorized by the TSL EU lead or his/her designated representative.

d. Explosive Specialist support services may be required in any technology area supported within TSL, including technologies for screening inanimate objects and people.

e. Receipt of explosives from outside organizations or the transfer of explosives to outside organizations must be overseen and documented by federal explosives specialists.

2.2 Task 2 - Logistics and Infrastructure Support

2.2.1 The Contractor shall perform equipment movement/handling; shipping, receiving, and delivery; and other logistics support tasks as requested by the TSL.

2.2.2 The Contractor shall ensure the Operational Checklists for all equipment handling (such as forklifts) are completed on a daily basis and reported to the COR on a monthly basis, or upon request by the COR.

2.2.3 The Contractor shall support the TSL tasks requiring baggage management, movement, and warehouse support.

2.2.4 The Contractor shall comply with applicable health and safety standard operating procedures.

2.2.5 Logistics and Infrastructure Support Task Areas

a. Equipment operations - The Contractor shall operate industrial equipment (e.g., forklifts, pallet jacks).

b. Item Handling, TSL Shipments and Deliveries - The Contractor shall receive and deliver items and supplies shipped to the TSL. This includes managing the delivery area and providing for the distribution to the appropriate recipient; and may include shipping/receiving of equipment hazardous materials, and materials that may contain radioactive sources.

The Contractor shall ship and receive large and small quantities of baggage, supplies, equipment, and other items from locations within and outside the United States. These items could be in cargo containers, on pallets or individual parcels, to include mail pickup from the FAA Technical Center daily, and distribution throughout the TSL. The Contractor shall maintain a log of items received, including the date, person who received the freight/item, who it was delivered to. The Contractor shall package items for outbound shipments and prepare all documentation required. The Contractor shall uncrate items received and conduct inspection and manifest audits as required and according to documented established procedures contained in the applicable documents of Section 1.4.1 Compliance. The Contractor shall train the operators in the operation of related equipment used to move and store these items (e.g., electric, liquid propane & diesel forklifts) to perform these tasks.

The Contractor shall record any items received as part of the TSL small purchase card program within the government Pcard tracking system.

c. Baggage Management and Storage – Testing at the TSL requires the use of standard test articles sets that must be strictly maintained, controlled, and safely stored in a warehouse for future use. In addition, new sets are routinely developed based on user requirements and employed in various other test activities. In all cases, identification, transport, return, and storage of test articles shall be performed by the Contractor . The Contractor shall operate and maintain all aspects of the warehousing baggage and test articles, including inventory control, except for explosives or hazardous materials.

d. Test Article Support – As required, the Contractor shall support test activities, including test set and test article delivery to the test site and test set and test article recovery inspection and return to warehouse after testing has been completed.

e. Office Configuration – The Contractor shall assist new and existing TSL and support

Contractor employees with moving from or into their new cubicle or office. The Contractor shall also configure office spaces/cubicles. This includes moving furniture, cubicle partition walls, shelving, cabinets, etc.

f. Laboratory/Warehouse Management – The Contractor shall be responsible assisting laboratory personnel in the configuration of various labs throughout the TSL, including:

1. Setting up of furniture, test equipment, and other supporting structures;

2. Cleaning the warehouses, including sweeping them, at least weekly, and keeping them clean and clear of trash and debris;

3. Assisting the TSL in routine scheduling of laboratory space; and

4. Attend weekly lab scheduled meetings.

For the warehouses, the Contractor shall keep an accurate inventory of what comes in, what is stored, and what goes out.

5. Inventory Control – The Contractor shall assist the Accountable Property Officer in the tracking of personal property (bar coded equipment). At least four members of the support team will be required to be trained in the DHS Sunflower Asset Management System (SAMS). Other members (e.g., Inventory Takers) of the support team need to be able to operate bar code scanners that will be used to support the Annual Inventory required by the S&T Headquarters Property Management Office. The Contractor shall assist federal staff in the handling and removal of excess property once it is so designated for disposal.

6. Industrial Equipment Operations – The Contractor shall provide certified power vehicles (forklifts, sky jacks, etc.) operators with a valid driver’s license. Operators are required to safely load and unload delivery trucks and transfer the systems and equipment in and out of the warehouses and labs. The Contractor shall train the operators in the operation of related equipment used to move and store these items (e.g., electric, liquid propane, and diesel forklifts). The Contractor shall track, schedule, and arrange for maintenance of all power vehicles.

Engineering Support – The Contractor shall support laboratory operations such as installing simple electrical or mechanical systems, providing electrical outlets and electrical connections to equipment, mounting pneumatic and water lines to walls, constructing IT cables (i.e., CAT 5 cables and routing from IT closets to required areas), and other similar tasks. Provide support for telecommunications equipment, to include phone installation, setup and wiring.

2.2.6 Task 3 - Operations and Maintenance Support

a. The Contractor shall fulfill work order requests. These are defined as nonrecurring activities that are identified by federal or support Contractor personnel and fall within the scope of a minor service or repair. Work orders typically are requests to provide minor upgrades, such as providing electrical connections to explosives detection systems; installing or relocating electrical circuits; mounting wall struts; mounting air, water, and gas lines;

installing items requiring plumbing, etc. They may also request support in maintaining laboratories at the TSL to assist federal engineers and scientists in the maintenance, repair, and use of TSL-owned electrical, electronic, and mechanical equipment and systems, as required by the TSL. The Contractor should assume 250 work orders and service calls per year.

Work orders are entered, processed, and closed out via the TSL SharePoint site. Work order requests are automatically routed to the Contractor after they have been approved by authorized TSL Laboratory Operations (LabOps) staff. Work orders are given a priority level by the requestor, which may be reprioritized by the COR or LabOps staff based on Contractor workload at the time of approval. Priorities are categorized as High, which requires 1-2 days response time; Medium (3–5 day response time), or Low (> 5 day response time).

In the event of network outages, which preclude the processing of work orders via SharePoint, arrangements for processing work orders may be made to the Contractor telephonically.

The Contractor shall be available to receive and respond to work orders requests during the regular business hours of Monday through Friday from 7:00 a.m. to 5:00 p.m. Requests received outside of this timeframe shall be considered “after hours.” The Contractor shall propose a response protocol for high priority work order requests during after hours, weekends, and holidays. Contractor scheduling shall be flexible and shall fully support the TSL’s mission.

b. The Contractor must schedule and perform minor repairs. Minor repairs are those where minor components of TSL-owned equipment must be repaired or replaced. Any individual unit or incident of repair that requires $3,500 or less for the aggregate cost of labor, materials, and specialized equipment to complete is considered minor.

In the event the Contractor believes that a repair is more than the threshold of a minor repair, the Contractor shall inform the COR within one working day and the Government will decide how the repair will be made.

c. The Contractor must schedule and arrange performance of preventive maintenance on TSL-owned equipment (i.e., pallet jacks, scissor lifts, fork lifts, etc.). Preventive Maintenance is defined as the inspection, minor repair, operational testing, cleaning, lubrication, adjustment, calibration, and minor part and component replacement (e.g., filters, belts, batteries, hoses, fluids, hardware, fasteners) as required verifying proper system operation.

The Contractor shall prepare a PM schedule covering all expected facility maintenance to be to be submitted for review by the COR within fifteen (15) calendar days after the date of award. The Contractor shall take into consideration the date of the last PM performed. This annual schedule shall include, for each specific piece of equipment and each system listed (sorted by Section), the following:

• Location (building number);

• Equipment description, make, model, serial number, unit number;

• Work to be performed; and

• The frequency in which the PM must be performed.

The Contractor shall perform PM work upon COR approval of the PM schedule. The Contractor shall strictly adhere to the PM schedule to prolong the life of the equipment and to facilitate Government verification of work. If the Contractor determines it necessary to reschedule a PM for reasons beyond the Contractor ’s control (e.g., equipment down for repair, unable to access equipment), a written deferral request shall be made to the COR detailing reasons for deviation from the schedule at least five working days prior to the required completion date. No scheduled PM frequencies shall be changed without the prior written approval of the COR. It shall be the responsibility of the Contractor to coordinate and approve PM start dates with the users. The Contractor shall enter all completed PM work into the TSL PM Program schedule by close of business the next work day and must include notes.

The Contractor shall replace deteriorating equipment when the PM inspection indicates that these parts will soon fail, provided that such repairs fall within the scope of a minor repair. If a PM inspection indicates a part has already failed at the time of the PM, corrective maintenance can be performed within the PM activity. When the PM inspection uncovers the need for major repairs, it must be reported to the COR with the estimated cost and time to repair.

d. The Contractor shall support planned base-wide electrical shutdowns. These typically occur on Columbus Day weekends. The Contractor shall assist government staff in powering down or turning off lights, infrastructure equipment, compressors, charging stations, and other systems requested by federal staff. The Contractor shall also assist federal staff in identifying equipment that requires generators to maintain power throughout the shutdown and obtaining those generators.

3 CONTRACTOR PERSONNEL

3.1 Key Personnel

The Contractor shall notify the CO and COR prior to making any change in the individuals identified in the proposal and/or assigned to this contract. Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced. The Contractor shall not replace Key Contractor personnel without acknowledgment from the Contracting

Officer. The following Contractor personnel are designated as Key for this requirement. Note:

The Government may designate additional Contractor personnel as Key at the time of award.

Labor Category

Program Manager Facilities Manager

Environmental Health and Safety Specialist

Radiation Safety Specialist Chemical Hygiene

Specialist

Explosives Specialists

3.2 Key Personnel Labor Skills and technical background requirements

For the Safety and Environmental Program Support Services tasks the personnel provided by the Contractor shall have the skills and technical background necessary to successfully complete the tasks described in this PWS, including but not limited to the following:

3.2.1. *PROGRAM MANAGER - Serves as the primary contact point of contact and responsible for management of all work performed under this PWS. A program manager shall be capable of the following: Performing planning and scheduling, progress reporting, cost control, organization and manpower planning, contract administration, developing work breakdown structures, performance analysis, technical risk analysis, financial planning, quality assurance, and quality control on all submitted deliverables. Keeps customer informed of ongoing technical/ administrative concerns, proficient in the use of personal computers, and has working knowledge of commercial project management software programs. This labor category shall be located off-site from the TSL. The Program Manager shall receive formal direction from the CO and the COR throughout the life of this contract and shall be the primary point of contact for the COR. The name of the Program Manager, and the names of any alternates who shall act for the Contractor in the absence of the Program Manager, shall be included in the proposal and confirmed with the CO and COR within five (5) days of contract award.

The Program Manager shall be responsible for:

• Assigning work, managing personnel, finances, operations and technical programs;

• Ensuring that projects are fully controlled, and that goals and objectives are set;

• Assigning program responsibility;

• Documenting results; and

• Ensuring the successful performance of the requirements in the PWS.

The Program Manager shall provide all of the necessary technical, business, and administrative planning; organizing; managing; coordinating; tracking; and program management in accordance with Program Management Institute (PMI) standards and applicable DHS Management Directives. This includes:

• prime and sub-contract management

• cost/schedule/performance measurement

• periodic and event-driven status reporting

• resource management

• procurement management

• system engineering management

• information and data management

• project risk management

QUALIFICATIONS: A master’s degree in either a business, technical or engineering field from an accredited college or university and 5 years of program management experience in planning, managing and implementing projects/programs of which 2 years shall be managing complex scientific or engineering contracts or related activities. Shall have demonstrated knowledge and understanding of national security systems. Contract Manager shall have either PMI certification OR demonstrated knowledge and skills in risk management, earned value analysis, budgeting, cost and schedule controls, contracting, leadership and organizational management.

The Program Manager shall be available to the CO and COR via telephone between the hours of 8:00am and 4:30pm EST, Monday through Friday, and shall respond to requests for discussion or resolution of technical problems within 2 hours of notification. The Program Manager shall ensure Contractor employees understand and abide by all Department of Homeland Security established rules, regulations and policies concerning safety and security, as well as all terms and conditions of this PWS.

3.2.2. FACILITIES MANAGER – Assists in developing & monitoring assigned department budget and risk management efforts directly supporting TSL infrastructure goals and projects.

Works closely with the TSL Facility Officer to prioritize tasks. Can include tasks associated with receiving, distributing, or shipping of materials as well as property management and barcoding. Coordinate, support and lead projects, tasks and emergencies both on and off-site.

Provides technical assistance in engineering and scientific research, development, testing and related activities. Accurately completes paperwork or system transactions applicable to function, such as documentation of material movement (i.e., Receipt, Shop Order, and Packing Lists). Ability to organize, plan & schedule work with minimal supervision.

QUALIFICATIONS: Have a bachelor’s degree with five years’ experience in management/supervision, or associates degree and at least 10 years’ experience in management/supervision. Must be knowledgeable of computerized management scheduling and maintenance management software. Specialized experience in government and industrial security and facilities administration, including experience in team lead capacity. .

Must possess strategic planning skills and have a thorough understanding of internal & external compliance policies.

3.2.3 ENVIRONMENTAL HEALTH AND SAFETY SPECIALIST - provides technical expertise and support to the environmental, health and safety program at the TSL. Serves as lead to manage Radiation Specialist and Industrial Engineer/Hazmat Specialist personnel, coordinating work effort to address all aspects of TSL’s Safety Program. Acts as the primary technical expert that advises the Federal Safety Officer as well as the primary safety advisor and point of contact for the numerous facility programs. Manage significant hazards which exist at the TSL due to the nature of the work performed.

The Environmental Health and Safety Team Lead shall be responsible for the following aspects of TSL’s safety program , but not limited to:

• Coordinate activities of safety support contract personnel to ensure coverage of all aspects of TSL’s safety programs.

• Conducting laboratory inspections, produce inspection findings report

• Tracking corrective actions to completion coordinating with safety personnel as appropriate.

• Managing various safety and occupational health programs (i.e. New Employee, Chemical Hygiene, Emergency Management, Ergonomics, Forklift, etc.).

• Conducting training on various safety and occupational health programs (i.e. New

Employee, Chemical Hygiene, Emergency Management, Ergonomics, Forklift, etc.).

• Attend all safety briefings and attend various laboratory operations meetings.

• Assist in developing and implementing safety, health and environmental policies and procedures.

• Maintain OSHA recordkeeping requirements.

• Develop safety awareness products for the TSL.

• Investigate accidents and monitors exposure complaints.

• Write and review TSL safety documents and SHEMs related materials.

• Respond to staff safety concerns/issues.

• Assemble all necessary information for data calls from parent organizations pertaining to TSL-

ACY safety programs.

• Brief TSL management on the status of TSL safety programs.

• Assist in developing emergency preparedness procedures and training for TSL

QUALIFICATIONS: Successful completion of study from an accredited college or university leading to a Bachelor of Science or equivalent degree with core studies/major in any science, engineering or environmental or related field of study. Minimum ten years’ experience with site safety, health and environmental operations including experience in a team lead capacity.

Active Certification as a Certified Safety Professional (CSP) from the Board of Certified Safety Professionals or Certified Industrial Hygienist (CIH) from the American Board of Industrial Hygiene. Possesses demonstrated ability to effectively manage an Environmental Health and Safety Team. Familiarity with all federal, state and local regulations such as Safe Drinking Water Act and Clean Air Act. Possesses demonstrated ability to lead, manage, prepare and present to small and large groups of people, and have the ability to create independent engineering cost estimates as necessary for the purchase of safety equipment and training materials.

3.2.4 RADIATION SAFETY SPECIALIST – Provides support to TSL’s Radiation Safety Officer and manages and operates the TSL radiation safety program. Provides support to TSL’s Laser Safety Officer and manages the TSL Laser Safety Program. The Contractor shall support product area and technology leads in testing the equipment in the TSL laboratories. The Radiation Specialist shall be knowledgeable of all current OSHA and NRC requirements for safe levels of radiation accumulated annually.

The Radiation Safety Specialist shall be responsible for the following aspects of TSL’s safety program , but not limited to:

• Conducts radiation surveys of radiation generating devices to ensure within safe limits.

• Provide radiation survey reports to keeps the employees and management informed of the evaluation results.

• Maintains radiation and equipment records

• Issue dosimeters to be worn by personnel working in the labs and will collect them regularly for evaluation of dosage received by each individual.

• Maintains current Nuclear Regulatory Commission (NRC) required physical inventory to account for sources and/or devices received, shipped and possessed by the TSL.

• Research, prepare and submit purchase card requests for the Safety Office.

• Write and review TSL safety documents and SHEMs related materials.

• Provides administrative assistance under the direction of the Environmental Health and

Safety Team Lead as needed.

• Maintain all NRC recordkeeping requirements

• Assist the EHS Specialist and the TSL Safety Officer in any aspect of the TSL’s safety program.

leading to an associate’s degree or equivalent degree in Industrial Engineering or similar industrial field. Plus, five years’ experience in the field of radiation within the framework of Health and Safety regulatory requirements. Professional with ability to perform personnel training, technical monitoring and analysis. Possesses applicable OSHA certifications for radiation safety management.

3.2.5 CHEMICAL HYGIENE SPECIALIST – Manages TSL’s Chemical Hygiene Program to include support for all testing and operations involving chemicals and the Hazardous materials and Hazardous Waste programs. M a n a g e s T S L ’ s I n d u s t r i a l H y g i e n e p r o g r a m . Consults with lab personnel on chemical use, storage and disposal. Consults with lab personnel on appropriate PPE selection. Manages TSL’s spill response program.

The Chemical Hygiene Specialist shall be responsible for the following aspects of TSL’s safety program , but not limited to:

• Performs quarterly inventory of entire facility and monthly inventory in some locations for hazardous chemicals and updates records.

• Develop and execute chemical exposure monitoring plans for TSL staff.

• Inspect all laboratories for chemical hygiene weekly.

• Develop TSL’s Chemical Hygiene program and provide training as required.

• Manage TSL’s Chemical Hygiene engineering controls and equipment (Fume hoods, chemical monitors and meters, etc.)

• Assign all chemicals with a barcode and maintain the inventory and tracking system.

• Maintain SDS library on SharePoint

• Develop TSL’s spill response program and provide training as required.

• Procure and maintain spill kits where required and record monthly inspections.

• Inspect and maintain the authorized hazardous waste accumulation areas.

• Coordinate hazardous waste disposal with outside vendor

• Maintain accurate records of all hazardous wastes transferred for deposal.

• Assist in shipping and receiving of hazardous materials.

• Participate in the bulk transfer of hazardous materials

• Review all chemical purchases, pre-screen all chemical purchases and receive and screen all incoming chemicals for hazardous traits and characteristics, deliver to ordering individual and update chemical inventory.

• Provides administrative assistance under the direction of the Environmental Health and Safety Team Lead as needed.

• Assist the EHS Specialist and the TSL Safety Officer in any aspect of the TSL’s safety program.

leading to a Bachelor of Science core studies/major in chemistry. Minimum five years’ specialized experience managing a facility Chemical Hygiene Program, preferably in a laboratory environment.

Possesses demonstrated experience in management of Chemical Hygiene programs. Ability to perform inspections of a broad range of diverse facilities and operations. Able to identify outdated SDS’s, and acquire current SDS’s and post them as required. Shall be current in OSHA and TSL safety regulations.

3.2.6 EXPLOSIVES SPECIALISTS - Provides expertise in the composition and formulation of military, commercial and improvised types of explosives and improvised explosive devices (IEDs), including ability to design and construct IED configurations that may be concealed within passenger bags, on personnel, or in other medium that could lead to placement on an aircraft. Applicant is well versed in explosives effects mitigation, safe separation distances, and risk management related to operations involving energetic materials. Requires some supervision.

Has experience with Non-Destructive Inspection (NDI) technologies and their application to detecting explosive materials. Familiar with chemical formulations and properties related to NDI technologies.

QUALIFICATIONS: Successful completion of either Naval School, Explosives Ordnance Disposal, Indian Head, MD; or Hazardous Devices School, Huntsville, AL; or equivalent specialized instruction and training on the handling and safe use of explosive and energetic materials and have at least 3 years of relevant hands-on experience in the explosives field, which demonstrates a thorough knowledge of military, commercial, and improvised types of explosives and improvised explosive devices (IEDs).

4.0 QUALITY ASSURANCE SURVEILLANCE PLAN

The Contractor shall provide a Quality Assurance Surveillance Plan (QASP). The Government intends to utilize the QASP to monitor the quality of the Contractor ’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

5.0 CONTRACTOR PERSONNEL

5.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this

PWS.

5.2 Employee Identification

5.2.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level, and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and always display all identification and visitor badges in plain view above the waist.

5.2.3 Contractor personnel assigned to work at DHS S&T facilities may be issued a proximity pass that permits unescorted entry to the facilities without going through a daily visitor access process. Contractor personnel may also be granted certain other privileges such as email accounts and access to DHS information systems.

5.2.4 This access shall be provided solely at the discretion of DHS, and may be revoked or withdrawn at any time, without notice or cause, by the COR or Contracting Officer. The Contractor shall report in writing to the COR to request all personnel access to DHS facilities, email accounts, and information systems be terminated if:

• At any time during the term of this contract, Contractor personnel issued a DHS pass or granted access to DHS email, or any other DHS information system no longer require any further access; and/or

• At the completion, expiration, or termination of any such contract where access has been granted. Contractor personnel will be considered not to require access to DHS facilities for work performance upon expiration of this contract.

5.2.5 The Contractor shall prepare and maintain a roster of its employees (both former and current) that have had government IDs issued in their names at any time during the term of this contract. This roster shall be submitted monthly, prior to the last day of each month, to the COR, or on request by the COR. The Contractor may submit this report with the monthly progress report. Each Contractor employee shall always have the ID in his/her possession when in the government facility. The employee shall surrender the card to the COR or issuing office at the end of employment, upon completion of this contract, or upon expiration of the form, whichever is sooner.

5.2.6 Contractor personnel must report the loss of a government ID as soon as possible to the COR or issuing office. Report the same day if lost during duty hours and by 9:00 a.m. the next workday if lost during non-working hours. Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government always issued badge in plain view above the waist.

5.3 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

All vendor personnel must comply with the William J. Hughes Technical Center’s parking, driving, safety and security procedures established by that facility while onsite.

5.4 Removing Employees for Misconduct or Security Reasons

The Government may at the discretion of the Contracting Officer direct the Contractor to remove any Contractor employee from DHS facilities for misconduct as defined in the FAR clause 52.236-5(c). Removal of a Contractor employee does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

5.5 Non-Disclosure Agreements

All Contractor personnel are required to sign non-disclosure agreements (DHS Form 11000-6) upon starting work and as deemed necessary under this contract to protect proprietary and/or source selection information.

5.6 Pre-Screening of Contractor Employees

Contractors…