Attachment 1 Draft Statement of Work (SOW).pdf

Attachment 1

U. S. COAST GUARD

POLAR SECURITY CUTTER (PSC) PROJECT RESIDENT OFFICE PASCAGOULA

(PROPGLA) TECHNICAL SUPPORT SERVICES

STATEMENT OF WORK

1.0 GENERAL

1.1 SCOPE

The purpose of this Statement of Work (SOW) is to obtain Contractor Acquisition, Logistics, Configuration Management, and Technical Support Services to support the United States Coast Guard (USCG) Project Resident Office Pascagoula (PROPGLA).

These support services require on-site personnel at PROPGLA facilities, and on-demand surge support to augment PROPGLA capability as dictated by ship construction issues and PROPGLA resource availability.

Specialties of work to be performed include: Quality Assurance (QA), C5I Systems Technical Subject Matter Expertise (SME), Engineering Technical Program Management, QA Process and Deficiency Records Management, Acquisition and Life Cycle Logistics, Configuration Management (CM), Government Furnished Equipment (GFE) Property Management, Project Management, Test Plan Management, Test Verification and Validation, Data Management, and Government Furnished Material (GFM) Management.

1.2 BACKGROUND

The USCG is acquiring highly capable Polar Security Cutters (PSC). The USCG PROPGLA is responsible to the USCG Surface Acquisition Directorate (CG-SEA-A6) for oversight and management of the production and delivery contracts for the PSCs that are being constructed at Bollinger Mississippi Shipbuilding (BMS) located in Pascagoula, Mississippi (MS). PROPGLA is co-located with BMS. The USCG PSC Program is currently building the first of three PSC Heavy Icebreakers. The PSC build cycle is approximately five years elapsed time from start of construction to delivery. The PSC Program is dynamic and requires flexibility and innovation. The functional design of the ship is complete, but there are still technical details and the 3D model to complete. This level of maturity will require constant contract assurance oversight and creativity to ensure the systems continue to remain effective and optimal to the fleet and to meet the contract requirements while maintaining cost, schedule and performance parameters.

1.3 PERIOD OF PERFORMANCE

The period of performance is twelve (12) months from the date of award with four (4) one-year option periods.

1.4 PLACE OF PERFORMANCE

The primary place of performance will be facilities provided for use by USCG PRO Pascagoula at Bollinger Mississippi Shipbuilding, 601 Bayou Casotte Parkway Pascagoula, MS 39581: at the PSC Office Complex, and LBTF/PIF facility on BMS property. Services may also be performed in other locations in the local area, e.g. contractor’s site. Contractor employees must obtain government permission to telework from home. The government may revoke telework permission at any time. Contractor employees must be remotely logged into the Coast Guard network using government furnished software described in section 3.1.2 to telework.

1.5 KICK-OFF MEETING

The Contractor shall attend a Kick-Off Meeting with the Contracting Officer (KO), the Contracting Officer’s Representative (COR) and other designated representatives at the Government’s facility within seven (7) business days after requirements award. The Kick-Off Meeting will be held at PROPGLA offices in Pascagoula, MS.

1.6 REQUIREMENTS FOR HANDLING CLASSIFIED, FOUO AND SENSITIVE

INFORMATION

1.6.1 Requirements for Handling Classified Information

Classified information is U.S. Government information which requires protection in accordance with Executive Order 13526, "Classified National Security Information,” and supplemental directives. The Contractor must abide by the requirements set forth in the DD Form 254, Contract Security Classification Specification, an attachment to the contract, and the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M for protection of classified information, as directed by the FAR Clause 52.204-2, Security Requirements (Aug 1996).

The Prime Contractor must possess at least a SECRET Facility Clearance (FCL), and any subcontractors identified to support classified-related tasks. Designated contractor personnel must hold U.S. citizenship and must possess at least a SECRET Personnel Clearance (PCL). Contractor personnel shall maintain a SECRET clearance for the life of the contract and therefore the contractor shall provide staff cleared at the appropriate level to perform the work. Currently, only the C5I Systems Engineering Technician requires SECRET clearance because that position requires access to a classified space.

Classified level access is required to perform the engineering and technical services as specified in this SOW for the PROPGLA mission support. Cleared personnel shall have access to classified area; without direct access to classified information. Access to classified information cannot be precluded by escorting personnel due to nature of this work. The contractor must adhere to the USCG rules and regulations while working at the government locations. There is no requirement for the contractor to process or store classified information at company owned facilities.

1.6.2 Security Deliverables

The contractor is responsible for controlling and safeguarding FOUO information in accordance with DHS MD 11042.1, “Safeguarding SBU/FOUO information.” Contractor shall provide an OPSEC Plan detailing how Sensitive but Unclassified/For Official Use Only material will be handled, discussed, disseminated, and protected by their employee within 45 days after contract award.

Contractor shall provide a Training Plan detailing how procedures are implemented for employee’s security briefings and certification that appropriate employees have executed a current SF-312 according to the NISPOM within 45 days after contract award.

1.6.3 Handling Sensitive Information Requirements:

Sensitive information shall be protected in accordance to DHS Class Deviation 15-01 for proper handling and safeguarding of the security of all such USCG information, as defined in the terms and conditions of this contract. All Contractor personnel with access to sensitive information shall execute DHS Form 11000-6, Department of Homeland Security Non-Disclosure Agreement (NDA), as a condition of access to such information.

1.7 Section 508 Requirements

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) (codified at 29 U.S.C. § 794d) requires that when Federal agencies develop, procure, maintain, or use information and communications technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public with disabilities must be afforded access to and use of information and data comparable to that of Federal employees and members of the public without disabilities.

All products, platforms and services delivered as part of this work statement that, by definition, are deemed ICT shall conform to the revised regulatory implementation of Section 508 Standards, which are located at 36 C.F.R. § 1194.1 & Appendix A, C & D, and available at https://www.gpo.gov/fdsys/pkg/CFR-2017-title36-vol3/pdf/CFR-2017-title36-vol3-part1194.pdf.

In the revised regulation, ICT replaced the term electronic and information technology (EIT) used in the original 508 standards. ICT includes IT and other equipment.

Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the Contracting Officer and a determination will be made according to DHS Directive 139-05, Office of Accessible Systems and Technology, dated November 12, 2018 and DHS Instruction 139-05-001, Managing the Accessible Systems and Technology Program, dated November 20, 2018, or any successor publication.

1.7.1 Section 508 Requirements for Technology Products

Section 508 applicability to Information and Communications Technology (ICT): laptops

Applicable Exception: N/A Authorization #: N/A

Applicable Functional Performance Criteria: All functional performance criteria in Chapter 3 apply to when using an alternative design or technology that results substantially equivalent or greater accessibility and usability by individuals with disabilities than would be provided by conformance to one or more of the requirements in Chapters 4 and 5 of the Revised 508 Standards, or when Chapters 4 or 5 do not address one or more functions of ICT.

Applicable 508 requirements for electronic content features and components: Does not apply

Applicable 508 requirements for software features and components: Does not apply

Applicable 508 requirements for hardware features and components (including but not limited to Computers & laptops; Printers and Copiers): All requirements in Chapter 4 apply

Applicable 508 requirements for support services and documentation: All requirements in Chapter 6 apply

1.7.2 Section 508 Requirements for Technology Products

Section 508 applicability to Information and Communications Technology (ICT): printers

Applicable Exception: N/A Authorization #: N/A

Applicable Functional Performance Criteria: All functional performance criteria in Chapter 3 apply to when using an alternative design or technology that results substantially equivalent or greater accessibility and usability by individuals with disabilities than would be provided by conformance to one or more of the requirements in Chapters 4 and 5 of the Revised 508 Standards, or when Chapters 4 or 5 do not address one or more functions of ICT.

Applicable 508 requirements for electronic content features and components: Does not apply

Applicable 508 requirements for software features and components: Does not apply

Applicable 508 requirements for hardware features and components (including but not limited to Printers and Copiers): All requirements in Chapter 4 apply

Applicable 508 requirements for support services and documentation: All requirements in Chapter 6 apply

1.7.3 Section 508 Requirements for Technology Services

1. When providing installation, configuration or integration services for ICT, the Contractor shall not reduce the original ICT item's level of Section 508 conformance prior to the services being performed.

2. When providing maintenance upgrades, substitutions, and replacements to ICT, the contractor shall not reduce the original ICT’s level of Section 508 conformance prior to upgrade, substitution or replacement. The agency reserves the right to request an Accessibility Conformance Report (ACR) for proposed upgrades, substitutions and replacements prior to acceptance. The ACR should be created using on the Voluntary Product Accessibility Template Version 2.2 508 (or successor versions). The template can be located at https://www.itic.org/policy/accessibility/vpat

3. When modifying, installing, configuring or integrating commercially available or government-owned ICT, the Contractor shall not reduce the original ICT Item’s level of Section 508 conformance.

1.7.4 Section 508 Deliverables

1.Section 508 Accessibility Conformance Reports: For each ICT item offered through this contract (including commercially available products, and solutions consisting of ICT that are developed or modified pursuant to this contract), the Offeror shall provide an Accessibility Conformance Report (ACR) to document conformance claims against the applicable Section 508 standards. The ACR shall be based on the Voluntary Product Accessibility Template Version

2.0 508 (or successor versions). The template can be found at https://www.itic.org/policy/accessibility/vpat. Each ACR shall be completed by following all of the instructions provided in the template, including an explanation of the validation method used as a basis for the conformance claims in the report.

1.8 GENERAL REPORT AND DELIVERABLE REQUIREMENTS

The Contractor shall provide all written reports, presentations, and deliverables in electronic format with read/write capability using applications that are compatible with current USCG Standard Workstations (Windows Operating System and Microsoft Office Applications).

1.8.1 Attachments: Due to USCG Internet restrictions, electronic mail attachments over five MB in size cannot be accepted. The Contractor shall provide any electronic deliverable exceeding th 5 MB size on CD-ROM.

Product Storage: All documentation, reports and white papers shall be stored in a USCG provided Integrated Data Environment (IDE). The IDE may be the USCG Portal, local shared drives, Naval Systems Engineering Resource Center (NSERC) or another Government directed data environment.

Contractor personnel shall abide by all rules, regulations and policies associated with these data environments.

1.9 PROJECT PLAN

Utilizing the information provided in this requirement, the Contractor shall provide a draft Project Plan for Government review and comment at the Kick-Off Meeting. The Contractor shall provide a final Project Plan to the COR not later than three (3) business days after the Kick-Off Meeting. The plan, at a minimum, shall include: (a) list of work to be performed; (b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract.

1.10 MONTHLY STATUS REPORTS

The Contractor shall submit a monthly status report to the Contracting Officer via the COR summarizing all the work performed under this requirement. The report shall cover the previous month and correspond with the period of performance invoiced for payment, and shall be due no later than close-of-business on the tenth (10th) business day of the following month. For surge activity, the report shall include a breakdown of labor hours, by labor category, and all direct costs by line item. Each line item shall include a complete description of the expense.

1.10.1 Timesheet Reporting for Surge Activity

To facilitate streamlined Requirement management, invoice review, and payment processing, the Contractor shall provide a timesheet report for each Contractor employee. The report shall account for all hours, both worked and unworked (Paid Time Off, Holiday, Over-time, and Flex-time). The report will be delivered in conjunction with the Monthly Status Report in Section 1.8, and shall correspond with the period of performance invoiced for payment.

1.11 PROGRESS MEETINGS

The Contractor’s Project Manager shall be responsible for keeping the COR informed about Contractor progress throughout the performance period of this requirement and ensure Contractor activities are aligned with Coast Guard objectives. The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information, and resolve emergent technical problems and issues. At a minimum, the Project Manager shall review the status and results of Contractor performance with the COR on a monthly basis. These meetings shall take place at the Government’s facility.

2.0 GOVERNMENT TERMS & DEFINITIONS

2.1 GLOSSARY

ACLO Air Conditioning Light Off Adjunct Support Access to capabilities, services and/or expertise not contained in

PROPGLA on an as-required, intermittent basis AEL Allowance Equipage List APL Allowance Parts List AT Acceptance Trials BT Builder’s Trials CDR Contract Discrepancy Report CDRL Contract Data Requirements List CM Configuration Management COR Contracting Officer’s Representative COSAL Coordinated Shipboard Allowance List CAR Corrective Action Request DAASC Defense Automatic Addressing System Center DD Form 250 Material Receiving and Inspection Report DLA Defense Logistics Agency DM Data Management DMS Diminished Manufacturing Sources DTO Delivery Task Order ECN Engineering Change Notice ECP Engineering Change Proposal EDD Estimated Delivery Date ETC Electronic Trial Cards FAR Federal Acquisition Regulation FTR Federal Travel Regulation GFM Government Furnished Material GFE Government Furnished Equipment GFI Government Furnished Information GSA General Services Administration HII Huntington-Ingalls Industries (Shipbuilder) ICP Inventory Control Point IDE Integrated Data Environment ILS Integrated Logistics Support IPS Integrated Product Support INSURV U.S. Navy Board of Inspection and Survey IPM Industrial Property Manager IPT Integrated Product Team MSAM Major System Acquisition Manual NT/CGO Navy Type/Coast Guard Owned NT/NO Navy Type/Navy Owned PSC Polar Security Cutter (see also WMSP) NSERC Naval Systems Engineering Resource Center ODCs Other Direct Costs PARM Program Acquisition Resource Manager (U. S. Navy)

PMR Project Manager’s Representative P&PM Preservation and Preventive Maintenance PQDR Product Quality Deficiency Report PROPGLA Project Resident Office Pascagoula PRS Performance Requirements Summary PSM Project Support Manager QDR Quality Deficiency Report QMS Quality Management System RFP Request for Proposal RFQ Request for Quote RFS Request for Services (shipbuilder field engineering change) RFD Request for Deviation RFV Request for Variance ROD Report of Discrepancies SOW Statement of Work Ship Spec Ship Specification Surge Short-term period of increased effort (i.e., when oversight requirements exceed surveillance capacity requiring either time in excess of a normal workday or adjunct support to meet program objectives)

TAM Task Assignment Manager TAR Technical Advisory Report TER Technical Evaluation Report TO Task Order TPRSOW Technical Purchase Requisition Statement of Work TSM Technical Support Management (U.S.N. enterprise tech data management system;

e.g., trial cards) USCG United States Coast Guard V&V Verification and Validation WFC Water Front Change WFD Water Front Director

2.2 TASK ASSIGNMENT MANAGERS AND OTHER PROPGLA PERSONNEL

The following list (Table 2-1) of PROPGLA personnel are managers, and stakeholders in the functional areas addressed within this SOW. The COR will serve as primary Requirement manager and will designate PROPGLA personnel as Task Assignment Managers (TAMs) as needed to regulate span of control and assist with requirement management.

Table 2-1 PROPGLA PSC Support Services TAM Assignments

SOW

Reference SOW Title TAM

4.1.1 Quality Assurance (QA) Support PROPGLA QA Officer

4.1.2 C5I Systems Technical Support SDT On-Site Representative

4.1.3 Technical Program Management Assistance SDT On-Site Representative

4.1.4 & 4.1.5

QA Process and Deficiency Records Management Support PROPGLA QA Officer

4.1.6 Testing Verification and Validation PROPGLA Test Director

4.2.1 Logistics Management Support PROPGLA Logistics Mgr

4.2.2 Logistics Supply and Configuration Management Support PROPGLA Logistics Mgr

4.2.3 Logistics Technical Data and Configuration Management Support PROPGLA Logistics Mgr

4.3.1 Configuration Management Support PROPGLA Config Mgr

4.4.1 GFE Property Management Support PROPGLA GFE Manager

4.4.2 Project Management Support PROPGLA Production Mgr

4.4.3 PSC Test Plan Management Support PROPGLA Test Director

4.4.4 Government Furnished Material Management Support PROPGLA Logistics Mgr

4.4.6 Database Administration and Maintenance Support PROPGLA Production Mgr

2.2.1 Contracting Officer: The person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings for the U. S. Government.

2.2.2 PROPGLA Business Manager: Represents PROPGLA business management interests with the Contractor and outside agencies and provides on-site finance and earned value management oversight.

2.2.3 Contracting Officer’s Representative (COR): Provides input to the Contracting Officer in matters of contract administration and monitors/reports Contractor technical, schedule, and cost performance against requirements of the contract.

2.2.4 PSC Project Manager’s Representative (PMR): Senior USCG PSC Representative responsible for assigning PSC Oversight Tasking to PROPGLA personnel.

2.2.5 PROPGLA Industrial Property Management Lead: Responsible for PROPGLA property management efforts to include Government Property, Contractor-Furnished Material, Government-Furnished Material and Equipment, Excess Property Disposition.

2.2.6 PROPGLA Logistics Manager: Provides contract oversight of acquisition phase logistic products development and the transition of these products to the sustainment phase. Responsible for oversight of the procurement and load out of Contractor furnished shipboard allowance materials.

2.2.7 PROPGLA Project Support Manager: Responsible for all PROPGLA administrative and project support functions to include IPS, property management, verification and validation, business, and financial management. Coordinates all crew transition activities upon arrival at the shipyard.

2.2.8 PROPGLA Production Manager: Responsible for PROPGLA project controls to include physical progressing, schedule analysis, and production assessment required to identify issues that could impact the on-schedule completion or otherwise pose risk to project cost, schedule, or performance objectives of the PSC(s) Production and Delivery.

2.2.9 PROPGLA Quality Assurance Officer: Responsible for PROPGLA oversight of the Contractor’s Quality Management System and maintenance of a closed-loop reporting and data management system to provide project history. Manages PROPGLA employment of the USN Technical Support Management System for recording of defects found during surveillance and trials events.

2.2.10 SDT On-Site Representative: Responsible for PROPGLA control of design and configuration of the PSC. Interfaces with the Contractor and outside agencies to resolve design and PSC performance issues. Reports directly to Ship Design Team representative collocated with

PROPGLA.

2.2.11 PROPGLA Test Director: Responsible for PROPGLA oversight of Contractor’s execution of the PSC Test Plan, management of Sea Trials events, and maintenance of a closed-loop reporting and data management system to provide project history.

2.2.12 PROPGLA Configuration Manager: Responsible for developing contract modification request packages to implement new or changed requirements, configuration change management, and ensuring that the Government maintains entitlement to a complete ship as defined by the contract by tracking and assessing value of various liens to ensure inclusion on DD Form 250 sufficient retention of funds to mitigate USCG risk associated with an incomplete ship.

2.3 PSC PRODUCTION MILESTONE DEFINITIONS

The PSC Production Schedule lists the following key events:

2.3.1 Start Fabrication: Shipbuilder completes layout, cutting and shaping of first 100 tons of hull structure.

2.3.2 Lay Keel: Shipbuilder erection of first assembled unit on building ways or equivalent.

2.3.3 Air Conditioning Light Off (ACLO): Completion of shipbuilder systems tests of heating, ventilation and air conditioning (HVAC) and chilled water systems, start-up of systems to improve work and equipment lay-up conditions.

2.3.4 Float-off/Launch: Ship launched from shipbuilder’s building ways, dry dock or equivalent and moored at pier.

2.3.5 Electronics Light Off (ELO): Shipbuilder completion of electronic systems tests which will support uninterrupted testing for stage 3-7 testing (initial light off, functional, operational, special, and sea trials).

2.3.6 Main Diesel Generator Light Off (MDGLO): Shipbuilder completion of propulsion, auxiliary and support systems to allow light-off of all main engines, reduction gears and Azipods;

accomplishment of Main engine Light Off.

2.3.7 Builder's Trials (BTs): Shipbuilder operates ship at sea and verifies operability of ship mobility and all systems. A Mock INSURV inspection will be conducted by PROPGLA.

2.3.8 Acceptance Trials (ATs): Shipbuilder operates ship at sea and verifies operability of ship mobility and all systems. Ship is presented by shipbuilder and Coast Guard to third party validator, INSURV, in accordance with INSURVINST 4730.1. Completion verifies operability and performance of ship subsystems and components and signifies readiness for delivery to Coast Guard.

2.3.9 Compartment Completion Inspection Report (CCIR): 100% of compartment check- off lists have been signed by PROPGLA.

2.3.10 Preliminary Acceptance/Delivery of Ship: Satisfactory fulfillment of contract requirements and preliminary acceptance by Coast Guard.

2.3.11 Complete Warranty Period: Satisfactory fulfillment of contract requirements and final acceptance by Coast Guard.

3.0 RESOURCES

3.1 Government Furnished Information and Property

The Government will provide the property and information to the Contractor for work required under this requirement as described below:

3.1.1 Government Furnished Property

The Government will provide Contractor employees the workspace, equipment, and supplies necessary to perform the on-site services required in this requirement at PROPGLA, unless specifically stated otherwise in this SOW.

3.1.2 Government Furnished Information

The Government will provide all regulations, instructions, guidebooks, handbooks, policies, and procedures required for the performance of this requirement. The Government shall provide software for installation on contractor or personal computers to allow contractor employees to telework.

3.1.2.1 The Government will provide the following information to the Contractor for work required under SOW Section 4.4.4, GFM Management Support:

a) Sponsorship for access to Defense Automatic Addressing System Center (DAASC) web requisitioning system and the USCG’s Fleet Logistics System (FLS).

b) Up to 8 hours of training on the DAASC web requisitioning system.

c) PSC GFM Buy Lists: The PSC GFM buy list contains approximately four thousand

(4,000) line items.

d) Example of Weekly Status Reports.

3.1.2.2 The Government will provide the following software and access sponsorship to support the tasking described in SOW Sections 4.1.4 & 4.1.5:

a) PSC SharePoint Trial Card System (PSP-TCS) tool standalone software.

b) Sponsorship for access to the U.S. Navy’s web based Technical Support Management

(TSM) System.

3.1.3 Limited Personal Use of Government Furnished Property

The Contractor shall use Government furnished property solely for the purpose of the performance of work under this requirement. The Contractor shall be responsible for returning all Government furnished property in good working condition, subject to normal wear and tear, at the end of the performance period. The contractor shall use contractor furnished resources as noted in SOW sections 3.2.2 and 4.1.5.2.

3.2 CONTRACTOR FURNISHED RESOURCES

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this requirement, except for the Government Furnished Information and Property specified in Section 3.1 of this SOW.

3.2.1 The Contractor shall provide twenty (20) standalone laptops, three (3) printers and the necessary cables, switches and routers to support the tasking in SOW Section 4.1.5.2.

4.0 REQUIREMENTS

The Contractor shall provide the following Acquisition, Project Management, Quality Assurance, Testing Verification and Validation, Logistics, Configuration Management, and Technical support services in accordance with this Statement of Work (SOW) and the guidance, practices and policies set forth in the Major System Acquisition Manual (MSAM), COMDTINST M5000.10 (series), and any updates of the MSAM and references through-out the period of performance of the requirement. The Government has responsibility for the contract assurance oversight of final integration of all documents, specifications and support products provided under this SOW.

4.1 TECHNICAL SUPPORT

The Contractor shall provide the USCG’s PROPGLA with technical support personnel for the

USCG’s PSC Acquisition Program. The Contractor shall provide both on-site and surge support to PROPGLA in the areas of Quality Assurance (QA), Testing verification and validation, Combat Systems, Engineering, Technical Program Management, and QA Process and Deficiency Records Management. QA Process and Deficiency Records Management requires access to the U.S. Navy’s Technical Support Management (TSM) System, and the PSC SharePoint Trial Card System (PSP-TCS) tool. The work will be conducted from pre-fabrication through post-delivery acquisition phases. Specific tasking from the areas below will be coordinated with the PROPGLA COR and designated TAM. This effort includes the following requirements:

4.1.1 Quality Assurance Support

The Contractor shall provide PROPGLA QA support to assist with PROPGLA surveillance of Shipbuilder production efforts. The TAM for QA Support is the QA Officer. QA support includes, but is not limited to, the following tasks:

a) QAS personnel shall complete PROPGLA Surveillance Personal Qualification Standard within 90 days.

b) Perform surveillance of PSC production and shipbuilder deliverables per PROPGLA Surveillance Plan to ensure contractor compliance with contract requirements, program goals, and shipbuilder Quality Management System in order to prevent defects and/or document non-compliance for correction and preservation of government entitlement at delivery.

c) Perform, witness and document Preservation and Preventive Maintenance inspections (P&PM), electrical and cable inspections, structural and welding inspections, compartment completion inspections, and witness system and hydrostatic testing as assigned.

d) Draft Quality Deficiency Records (QDRs) and Corrective Action Requests (CARs) as required.

e) Support QA surveillance activity associated with Hull, Mechanical and Electrical (HM&E) systems issues, as assigned.

f) Participate as member of assigned Integrated Product Team (IPT).

g) Conduct Drawing reviews as assigned.

h) Conduct ship checks to validate rollover/IN Trial Cards.

i) Respond to inspection call-outs within respective IPT and as assigned by the

PROPGLA QAO.

j) Complete data entry of inspection results.

k) Develop and maintain working relationship with PROPGLA Engineering Production, Test, Logistics and Data manager.

l) Develop and maintain a working relationship with the Shipbuilder’s QA staff, and Ships management (boat foreman) staff.

m) Validate Shipbuilder Quality Management System (QMS) process compliance using assigned checklists.

n) Complete quality tasks assigned by the PROPGLA QA TAM.

o) Provide USCG coverage of stage 2-5 testing as assigned.

p) Provide USCG quality assurance and oversight during equipment installation, system grooming, alignment, light off, and testing.

q) Participate in builders dock and sea trials as assigned.

r) Provide quality assurance support in developing HM&E equipment/system Root Cause

Failure Analyses.

s) Document design, installation, and testing deficiencies through formally established

USCG reporting procedures.

t) Support program reviews as required. Provide routine and surge support not to exceed the number of hours specified on Attachment 2, Pricing Spreadsheet, as required to support contract milestones.

4.1.2 Combat Systems Technical Support

The Contractor shall provide PROPGLA PMR Department/Test Division (TAM: Test Director) with Combat Systems Technical Support. Daily activities for systems installation testing will be assigned by the C4IPT Lead. Combat Systems Technical support includes, but is not limited to the following tasks:

a) Provide contract assurance oversight as a member of an IPT on complex C4ISR and Combat Systems computer network infrastructure, various electronics equipment, systems and subsystems.

b) Perform surveillance of PSC production and shipbuilder deliverables per PROPGLA Surveillance Plan to ensure contractor compliance with contract requirements, program goals, and shipbuilder Quality Management System IOT prevent defects and/or document non-compliance for correction and preservation of government entitlement at delivery.

c) Support the administration of Navy Type/Navy Owned (NT/NO), Navy Type/ Coast Guard Owned (NT/CGO) C4ISR and Combat Systems GFE/GFI with the PROPGLA Logistics & Industrial Property Management (IPM) Divisions.

d) Evaluate and validate associated C4ISR and Combat Systems GFI to ensure proper integration into shipboard design and drawings.

e) Provide technical guidance to PROPGLA concerning the C4ISR and Combat Systems operations and test program.

f) Support USCG/NAVSEA activities throughout the ship construction period focusing on events necessary to assure timely ship delivery and systems certification.

g) Monitor the shipbuilder’s Combat Systems installation and test activities to assess and report risks to TAM.

h) Evaluate problems confronting the shipbuilder and various USCG departments by attending regular conferences. Support quarterly program reviews as required.

i) Keep the C4 IPT Lead and others informed of ship status and associated Combat Systems issues.

j) Support PROPGLA on all technical matters related to installation test, planning, scheduling, documentation development, test conduct and certification of C4ISR and

Combat Systems during ship construction phase of ship class test programs.

k) Participate in Government review, acceptance and approval processes to track and report on Contract Data Requirements List (CDRL) and configuration change management developments including Diminished Manufacturing Sources (DMS), Engineering Change Proposals (ECPs) and Waterfront Changes (WFC).

l) Provide technical analysis and review of the Coast Guard, Navy, and Shipbuilder test planning, test documentation, equipment/system installation and checkout documentation, installation control drawing, military standards and specifications, shipboard equipment/system installations, and test conduct to ensure ship’s Combat System is fully compliant with contractual requirements.

m) Establish and maintain effective communication and liaison with other process groups as directed by the PROPGLA C4 IPT Lead; to include Combat System Qualification Test Team (CSQTT), various NAVSEA and PEO Program and Project Offices, design agents, Warfare Centers, USN Program Acquisition Resource Managers (PARMs), key USCG/USN technical authorities, the Shipbuilder Ship’s Management and Test staff, and Pre-Commissioning (PRECOM) Ship’s Force personnel.

n) As directed by the PROPGLA C4 IPT Lead, develop and provide comprehensive and timely management reports, briefings and presentations to PROPGLA PMR, PSC PMO and other key Government activities detailing the status of industrial work, technical problems, logistic support and cost/schedule issues concerning C4ISR and Combat Systems.

o) Participate in tests, mock-INSURV demonstrations (Builder’s Trials), Acceptance Trials, structural and operational weapons firing, trials, transits, and special events.

p) As directed by the PROPGLA C4 IPT Lead serves as PROPGLA C4 IPT point of contact for Combat Systems between the USCG and USN PARMs, Ship’s Forces, PSC IPO and PROPGLA organizations and the Shipbuilder from delivery through qualification and certification trials.

q) Validate correction of C4ISR and Combat System deficiencies identified during the construction, installation, test and trials period through delivery and the in-yard Post Delivery Availability.

r) Validate rollover C4ISR/Combat Systems trial cards.

s) Attend/witness test and inspection call-outs and document results as assigned by the

PROPGLA C4 IPT Lead.

t) Provide routine and surge support not to exceed the number of hours specified on

Attachment 2, Pricing Spreadsheet, as required to support contract milestones.

4.1.3 Technical Program Management Assistance (TPMA)

The Contractor shall provide PROPGLA with TPMA to support the SDT On-Site Representative.

TPMA includes, but is not limited to the following tasks:

a) Perform surveillance of PSC production and shipbuilder technical deliverables per PROPGLA Surveillance Plan to ensure contractor compliance with contract requirements, program goals, and shipbuilder Quality Management System IOT prevent defects and/or document non-compliance for correction and preservation of government entitlement at delivery.

b) Develop and maintain a reporting system for tracking of assigned Technical Division action items.

c) Maintain status of actions for PROPGLA Technical Division.

d) Track submittal and status of Technical Division responses to CDRLs.

e) Support SDT On-Site Representative/TAM configuration control processes by coordinating review and consolidating comments on Engineering Change Proposals (ECP), Waterfront Changes (WFC), Requests for Waiver (RFW), Request for Deviation (RFD), and Provide to TAM and CM prior to weekly Change Control Board (CCB) meeting.

f) Conduct reviews of engineering drawings and specifications associated with CDRLs and engineering changes to ensure technical accuracy.

g) Conduct ship checks to validate engineering drawings and specifications associated with CDRLs and engineering changes to verify configuration.

h) Develop and maintain working relationship with PROPGLA QA, Production, Test, Logistics, and Data manager.

i) Develop and maintain working relationship with Shipbuilder’s engineering and data management staff.

j) Prepare and modify USCG policy documents, position papers, analyses, designs, drawings, and presentations for review and approval of USCG technical authorities.

k) Edit and incorporate comments and changes to documentation as directed by the SDT On-Site Representative /TAM.

l) Provide assistance in technical oversight for the shipbuilder’s execution of engineering CDRL development. Determine shipbuilder compliance with applicable PSC contract requirements. Document and report discrepancies to the assigned Task Manager for documentation in the contract history file.

m) Review and comment on equipment and systems technical documentation and equipment maintenance procedures submitted by the shipbuilder.

n) Evaluate the suitability of various engineering products, services, or hardware as assigned.

o) Support PROPGLA in the research and resolution of HM&E system technical issues.

p) Provide technical support and analysis for cutter HM&E equipment/system Root Cause

Failure Analyses.

q) Provide technical support and analysis for HM&E equipment/system maintenance reviews.

r) Participate in staff meetings, conferences, project planning sessions, Technical

Interchange Meetings (TIM), Integrated Product Team (IPT) working groups, and other meetings as assigned by the SDT On-Site Representative/TAM.

s) Document design, installation, and testing deficiencies through formally established USCG procedures.

t) Provide Minutes of each TPMA meeting. Meeting minutes shall include, at a minimum:

Attendees list, Description of the topics discussed, and a list of the action items with the party responsible for completion of the action identified.

u) Provide routine and surge support not to exceed the number of hours specified on

4.1.4 Quality Assurance (QA) Process and Deficiency Records Management PROPGLA uses the U.S. Navy Trial Card Technical Support Management (TSM) System and Electronic Trial Card (ETC) as the primary tools of contract lien management, as defined in the PROPGLA Surveillance Plan. TSM and ETC have proven capabilities to facilitate data exchange with the United States Navy (USN) Board of Inspection and Survey (INSURV) Trial Board, identical to those used for Navy ship acquisition programs. TSM is a critical interface of the PROPGLA and Shipbuilder’s processes for deficiency records management. QA Process and Deficiency Records Management will be performed using TSM and ETC. The tools shall be used to facilitate work processes to document and track the correction and/or resolution of PSC, QA, and Trials (Builder’s and Acceptance) discrepancies. Creation, tracking, and closing of deficiencies will be accomplished using TSM in concert with USCG/SSGC direction, but with the latitude to deviate to meet specific PROPGLA requirements for the PSC Program. The Contractor shall provide QA process and deficiency records management support to PROPGLA, under the task assignment of PROPGLA PMR Department, QA Director/TAM. This task is designated as Key.

TSM/ETC support includes, but is not limited to the following tasks:

a) Provide PROPGLA personnel with training on, and utilization support of the TSM System and ETC tool.

b) Deficiency records and processes to be supported include but are not limited to:

Surveillance (Product Verification/Procedure Review), Test Witnessing, Compartment Completion Inspection, Corrective Action Requests (CARs), Trial Cards, and Project Management records.

c) Develop and maintain ship unique data for PROPGLA deficiency record input into the ETC tool and TSM system.

d) Assist PROPGLA personnel in maintaining and updating the status of deficiency records from creation through closure in the ETC tool and TSM system.

e) Assist PROPGLA in the preparation of technical briefings, assessments, audits, and milestone reviews.

f) Utilizing available programs, tools, and data sources; assist in the preparation of weekly program management reports, program technical and financial metric status reports, and other reports as assigned.

g) Assist in maintaining PROPGLA calendar of events.

h) Provide routine and surge support not to exceed the number of hours specified on Attachment 2, Pricing Spreadsheet, as required to support contract milestones.

4.1.5 Deficiency Records Management Support

In addition to the QA Process and Records Management support required in Section 4.1.4, the Contractor shall support PROPGLA during PSC testing and sea trial activities. When demand exceeds the capacity stated under Section 4.1.4, in addition to the personnel required in Section 4.1.4, the contractor shall provide the necessary surge capacity, not to exceed the number of labor hours per Attachment 2, Pricing Spreadsheet, to accomplish the tasks of Section 4.1.4, as well as the following sea trial support tasks:

4.1.5.1 Surge Support Deficiency Records Management

a) Provide trial card status reports (metrics) and progress the correction of deficiencies post trials; in support of dock side and at-sea portions of trials.

b) Maintain the ability to provide ETC trial card creation during pre-trial production inspection and test cycles. This may be accomplished through standalone laptops, or by other electronic data inputs. PROPGLA will use trial cards versus QDRs during pre-trial production, inspection, and test cycles.

c) Provide Trial Card tool and TSM system training to PROPGLA, USN Board of Inspection and Survey (INSURV), and shipbuilder personnel as required.

d) Maintain the ability to transfer current cutter ETC tool pre-trial deficiencies (1 List), Quality CARs, and prior cutter(s) rollover trial card data into the TSM system.

e) Assist PROPGLA and INSURV personnel with the creation of new trial cards using the ETC tool.

f) Assist PROPGLA personnel with pre-screening and screening activities before, during and post trials.

g) Assist PROPGLA with the tracking, defect coding, and other applicable technical assistance on all trial cards from Trial Card tool creation, through closure in the TSM system.

h) Maintain a deployable mini-local area network for sea trials consisting of twenty (20) laptops and associated network infrastructure to support dock side and at-sea portions of trials to record deficiencies to the TSM system.

i) Respond to USN INSURV trial card database requests pre, during, and post trials.

4.1.5.2 PSC Sea Trial Support and Deficiency Records Management:

The Contractor shall provide a temporary network onboard the PSC during trial events to facilitate collection and documentation of deficiencies noted during trial events dockside and underway. The Contractor shall provide the necessary surge capacity, not to exceed the number of labor hours identified in Attachment 2, Pricing Spreadsheet, to accomplish the tasks of this section. The PSC SharePoint Trial Card System (PSP-TCS) is an alternative tool to the traditional ETC-PKS (Electronic Trial Card Portable Kiosk System) that has been employed in the past. The PSP-TCS utilizes a SharePoint database backbone that will export data to the SUPSHIP TSM system. PSP-TCS will be used not only to support trials but to support all phases of production and test functioning as an active One-List.

a) The Contractor shall provide a deployable mini-local area network and surge support for sea trials consisting of twenty (20) laptops, three printers, routers/switches and cabling, and associated network infrastructure to support trials and record deficiencies in PSP-

TCS.

b) Laptops shall also be configured with a minimum of the latest Windows operating system, Adobe, and Microsoft Office 365 Suite.

c) The PSP-TCS shall be temporarily installed aboard ship for all sea trials and removed upon completion of trails and data shall be transferred to TSM.

d) Provide routine and surge support not to exceed the number of hours specified on Attachment 2, Pricing Spreadsheet, as required to support contract milestones.

4.1.6 Testing Verification and Validation:

The Contractor shall provide PROPGLA Testing Verification and Validation support to assist with PROPGLA surveillance of Shipbuilder production efforts. The TAM for Testing Verification and Validation Support is the Test Director. Testing Verification and Validation support includes, but is not limited to, the following tasks:

a) Reviews detail design drawings, shipboard system diagrams, vendor drawings, calculations, test procedures/reports, technical manuals, and purchase technical documents to ensure specification compliance, good engineering practice and completeness of documentation.

b) Reviews contract drawings, Government Furnished Information (GFI), Engineering Change Request, and other Government data and correspondence for completeness, technical accuracy, conflicts in direction and usefulness to the shipbuilder or detail design contractor.

c) Participates and effectively represents the Supervisor and the USCG as an expert in the field of HM&E systems in system design reviews, and conferences; and provides expert advice in defining and resolving HM&E System engineering issues.

d) Serves as a technical engineering expert and consultant and provides technical support between the Contractor, USCG PRO, SFLC ESD, SFLC PLM, and other agencies, such as NAVSEA, NSWC, and other USCG/USN organizations in the definition and identification of HM&E Systems and equipment problems relating to design performance and testing requirements.

e) Evaluates and performs surveillance of contractor configuration management systems and procedures, including requests for engineering changes, departures from specifications, and classification of waivers, deviations, etc. Develops field modification requests (FMRs) within authority granted or as directed by higher authority for specification changes. Makes recommendations to SFLC ESD, SDT On-Site Representative, Contracting Officer’s Representative (COR), or other applicable commands concerning engineering decisions reserved to those activities. These comments should reflect feasibility, need, timing for optimum installation and testing relative to cost and utilization.

f) Provides expert guidance and direction to PROPGLA, other Government Activities and contractor personnel, in coordinating and evaluating the contractor’s HM&E Systems testing program to ensure compliance with system and contract performance requirements. Adjudicates or forwards Test Problems Reports to the Test Director.

Prepares and forwards certification reports of installation, alignment, and completion of test and checkout programs to PROPGLA, PMO, SFLC ESD, SFLC PLM, NAVSEA, and other USCG/USN organizations as required.

g) Participates in shipboard (dockside and at-sea) test and trails. Observes equipment and system performance. Documents deficiencies. Resolves deficiencies or provides expert recommendation to higher authority to assist in resolution. Provides waterfront support to the various project offices in the resolution of engineering and testing problems.

Conducts and/or witnesses testing procedures as requested by other PROPGLA Departments and activities.

h) Obtains, initiates and applies technical data for both in-house and Contractor’s use and assists in ensuring that key personnel in PROPGLA and Contractors are indoctrinated in such policies and procedures and concern themselves with achieving optimum performance.

i) Provide routine and surge support not to exceed the number of hours specified on

4.2 INTEGRATED PRODUCT SUPPORT (IPS)

The Contractor shall provide support to PROPGLA in the management and oversight of 22 CDRLs that are associated with the 12 IPS elements within the Life Cycle Logistics framework. Specific tasking from the areas below will be coordinated with the PROPGLA COR and designated TAM.

Occasional travel may be required to accomplish tasking. This effort includes the following requirements:

4.2.1 Logistics Management Support

The Contractor, under the task assignment of the PROPGLA Logistics Manager/TAM is designated as Key Personnel, and shall assist in the planning, coordination, review, development, integration, and execution of IPS and lifecycle sustainment strategies. The tasking includes, but is not limited to the following IPS elements and tasks:

a) Supply Support

b) Maintenance Planning & Management

c) Packaging, Handling, Storage, & Transportation

d) Design Interface

e) Technical Data

f) Training & Training Support

g) Support and Test Equipment

h) Provide assistance in technical oversight for the shipbuilder’s execution of logistics

CDRL development. Determine shipbuilder compliance with applicable PSC contract requirements. Document and report discrepancies to the assigned Task Manager and/or COR for documentation in the contract history file.

i) Distribute Shipbuilder provided logistics CDRLs to the USCG matrix review team. Track review statuses, and report statuses to PROPGLA Logistics Lead/TAM as required.

j) Assist PROPGLA in the management of all baselines associated with surface asset acquisition, including functional, allocated, and product baselines.

k) Provide logistics Configuration Data Management (CDM) and Configuration Status Accounting (CSA) support to…