Attachment 1 Draft SOW Hazardous Materials Abatement IDIQ.pdf

HAZARDOUS MATERIALS

ABATEMENT CONTRACT (HMAC)

Indefinite-delivery Indefinite-quantity (IDIQ)

Joint Base Elmendorf-Richardson, Alaska

STATEMENT of WORK

GENERAL CONTRACT PROVISIONS

03 AUGUST 2022

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TABLE OF CONTENTS

SECTION DESCRIPTION PAGES

01000 GENERAL CONTRACT REQUIREMENTS 3 thru 16

01100 GENERAL SITE REQUIREMENTS 17 thru 31

01200 GENERAL DESIGN REQUIREMENTS 32 thru 33

01300 TASK ORDER EXECUTION 34 thru 37

01400 CONTRACTOR’S QUALITY CONTROL 38 thru 43

A-1 List of Additional Reference Standards 44 thru 44

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Section 01000 General Contract Requirements

1. Contract Description

1.1. The Hazardous Material Abatement Contract (HMAC) is an Indefinite-Delivery, Indefinite Quantity (IDIQ) contract providing Hazardous Material Sampling, Testing, Abatement, and Remediation requirement needs for military facilities at Joint Base Elmendorf Richardson (JBER). Task Orders (TO) will be issued under the general contract to include a broad range of work to prepare remediation plans and abatement strategies, perform activities according to those plans and strategies to support maintenance, repair, alteration, and clean-up of real property at JBER, The projects will include tasks in a variety of trades including, but not limited to limited scope demolition and repair of facility components including, but not limited to, structural members, Architectural features, systems and finishes, Mechanical, Electrical, and Plumbing features and system incidental to remediation plans and abatement strategies. The contractor may be required to perform work not anticipated at the time of award, but within the original scope of work. Additional tasks may include emergency planning and abatement when needed. The intention of this IDIQ is to perform sampling, testing, abatement strategies, develop remediation plans and where feasible to execute those plans and strategies or to have those plans and strategies performed by other to support other contracted efforts.

1.2. The contractor shall be required to furnish all labor, materials, equipment, and personnel necessary to develop remediation plans with abatement strategies, implement and execute those plans and strategies, which include work plans (where required), estimates, manage, oversee, procure and accomplish the individual Task Orders (TOs) awarded under this contract. The plans and strategies may be directed to be developed for use by others. Example, this contract may perform the testing and plan/strategy development for hazardous material abatement that will then be used as the basis of work definition in a separate contract for a facility renovation. The individual TOs shall be described with a statement of work, drawings at various levels of completeness and the contractor may be required to finalize, sketches, standards. Information included in this Statement of Work, and in the accompanying specifications, shall also apply to individual TOs.

1.3. All work shall be performed in strict accordance with current Federal, State, and Local, Codes, Regulations, Ordinances, and design and construction standards whether included, referenced or implied to complete acceptable and fully functional facilities for the Federal Government at JBER.

1.4. Specifications are supplied; however, it is the contractor’s responsibility to secure access to specific governing criteria as required. The Government relies on the contractor to follow and implement the necessary codes as the expert General Contractor (GC). Contractor shall perform remediation and abatement in accordance with the specifications within the contract and shall submit for approval, modified Unified Facilities Guide Specifications (UFGS) as required. The contractor shall follow and abide by, but not limited to the Unified Facility Criteria, other UFCs as referenced or applicable, and referenced industry code. The reference website for UFGS and UFC documents is www.wbdg.org. In addition, the contractor shall abide by all Federal, State, Local and all JBER Environmental Specifications in order to insure compliance with all State, Federal local, and JBER statutes.

1.5. In this IDIQ, specifications shall be issued by the government, the contractor awarded this IDIQ shall review and submit for approval any required specification changes or additions that would apply in a general nature for TOs to be issued under this contract. The contractor shall evaluate individual TOs issued under this contract and submit for approval any changes that may be required for that specific TO.

1.6. The contractor must provide sufficient technical support, supervision and project management to ensure acceptable quality and completeness of awarded TOs. Contractor must provide flexibility of staff and subcontractor pools to handle rapid increases in work volume, or multiple concurrent “active” projects, and execute TOs in accordance with specifications within contract timelines.

1.7. Special Consideration exists throughout JBER and include but are not limited to requirements to obtain access passes, escorts, exercising Foreign Object Damage (FOD) control requirements, radio and phone usage restrictions, requirements for security escorts, controlled vehicle and personnel entry restrictions, and mobile phone/radio/photographic equipment restrictions. Individual TOs will factor a multiplier for work performed in these areas.

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http://www.wbdg.org/

1.8. BASIC TESTING: The contractor shall provide services to conduct the surveys for the following hazardous materials (HAZMAT): Lead Based Paint (LBP), Asbestos Containing Materials (ACM), Polychlorinated biphenyls (PCBs) and or any Hazardous Materials that may be required for that specific TO. After completion of surveyed areas, the contractor shall prepare a detailed report and submit it for review and approval to the Government Contracting Officer for review and approval.

1.8.1. The contractor shall determine the methods of testing to be used for LBP in the course of the contract and shall submit methods, processes, and controls for approval. At a minimum, use of an x-ray fluorescence (XRF) instrument to measure the amount of lead on a painted surface shall be included.

1.8.2. The contractor shall determine the methods of testing to be used for Asbestos Containing Materials (ACM), Polychlorinated biphenyls (PCBs) and or any Hazardous Materials that may be required for that specific TO in the course of the contract and shall submit methods, processes, and controls for approval. For ACM, at a minimum use of visual and bulk testing shall be included.

1.8.3. The contractor shall determine the methods of air quality testing and other environmental controls to be used in the course of the contract during abatement/remediation activities and shall submit methods, processes and controls for approval.

1.9. REMEDIATION / ABATEMENT PLAN. The Remediation plan is a written report supported by the Test Report and will generally include the Abatement Plan. The remediation plan shall outline the scope of the problem, the source of contaminates, and the abatement portion will provide the process, methods, and monitoring, to remove, encapsulate, or otherwise address the contaminated material. It is possible that the TEST REPORT described below could be used to perform this function.

1.10. TEST REPORTS: For each TO, the contractor shall submit to the Government a final inspection report on each individual building separately and detail structure information. The report shall be in Microsoft Word, v2013 or current as directed in the TO along with a PDF file report. The main body shall have each individually numbered. Each page shall have a header which contains at a minimum Project Number, Contract Number, TO number, building number and date of survey.

The page format shall be standard letter size, 8-1/2”x11”, portrait orientation, 1” margin for text / photograph pages, a tabloid, 11”x17”, landscape orientation, 1” margins, may be used for drawings. The contractor shall include as many sub-sections or paragraphs as required to provide a complete, thorough and accurate report such that an abatement contractor will be capable of understanding and executing required abatement in a thorough and efficient manner. At a minimum, the outlined report shall include the following sections and appendices:

1.10.1. General – Explain where the hazardous material is typically found in the building, standards or thresholds for when the material is considered hazardous, etc…

1.10.2. Background – Provide information on why survey was conducted, on what type of building, etc…

1.10.3. Scope of Work – Provide date of inspection, purpose of inspection, name of inspector, and specific objectives of survey.

1.10.4. Description – Describe the surfaces inspected and specific requirements of the inspection.

1.10.5. Investigative Methods – Describe the methods used to inspect and assess suspected materials, surfaces, samples and/or readings taken. Make reference to the submitted and approved methods from the master submittal log.

1.10.6. Results of Inspection – Explain analytical results and summary of positive HAZMAT.

Include in the assessment a narrative explaining the overall situation regarding the

HAZMAT.

1.10.7. Recommendations – Provide recommendations in regarding any possible abatement.

1.10.8. Cost Estimates – If required by the TO include estimated cost for abatement for use by other contracted means.

1.10.9. Appendix A – Laboratory Results and Chain of Custody.

1.10.10. Appendix B – If required by the TO include photographs of asbestos and lead sample areas and a representative sample of potential PCB and mercury containing devices.

1.10.11. Appendix C – XRF results.

1.10.12. Appendix D – Building Site Maps and Diagrams that identify sampling and HAZMAT locations

1.11. ASBESTOS: Remediation plan development which outlines the source of contaminate, additional testing that may be required, and method of abatement to be undertaken, with

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alternatives. Removal and disposal of Asbestos. Containing Material (ACM) in accordance with the approved plan. Types of work to include:

1.11.1. Removal of ACM tile/mastic from flooring or possibly exterior walls.

1.11.2. Removal of ACM pipe in facilities or ground utilities.

1.11.3. Removal of ACM insulation on pipes, in mechanical rooms, under facilities, above ceiling grids, which may include plaster or sheetrock ceilings.

1.11.4. Removal of ACM from roofing systems.

1.11.5. Removal of ACM contaminated soils or other materials.

1.12. REPAIR WORK: Repair of the affected area to return to a useable, finished state. Limited examples of expected repair work would include:

1.12.1. If Drywall has to be removed – replace dry wall, tape, mud, prepare and paint to matching schema.

1.12.2. If destructive floor testing is require – the affected area would be repaired to match existing finish.

1.12.3. If a pipe is damaged during removal of ACM, repair pipe to as needed by current code and industry standard as submitted and approved.

1.12.4. If the TO is done is support of other ongoing contracts, or in support of other organizational maintenance activities, the work would need to be coordinated for responsibilities– work under this IDIQ may be limited to removal and the repair done by the supported contract. In these cases the work will be closely identified and monitored so as to prevent work delays to either contract.

1.12.5. Allow inspection of abatement area by government representative before placemnt of new floor covering or pipe insulation.

1.12.6. Install asbestos free signs on new pipe insulation after abatement work. “ASBESTOS FREE” sings shall be 3”x5”, with White Lettering on Blue background. Spacing between signs shall be every 25’ on straignt run, every elbow shall have a sign, and on all piping that branches off of main piping shall also have signs and continue every 25’.

1.12.7. Provide 773 CES/CEOHS electronic copies of close out reports and waste manifest upon completion of project.

1.13. Other: Additional work items as may be needed to address any hazardous materials as needed in the course of the work.

1.14. Design Build, if required by TO, the HMAC contractor shall develop project design documentation including drawings, Scope of Work, cost estimate broken out by CSI division and submittals representative of up to a 65% design effort (unless specified that higher design levels be submitted in Task Order) as adequate to perform the construction. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed in accordance with Task Order requirements.

1.15. Construction, only if required by TO, the HMAC contractor shall be provided completed design document drawings, Scope of Work and available specifications to initiate and complete construction execution in accordance with Task Order requirements. The HMAC contractor will then develop a price proposal and a schedule to complete project.

1.16. The geographic scope of this contract includes the property and facilities located within the jurisdiction of Joint Base Elmendorf Richardson (JBER).

1.17.

2. Contract Requirements

2.1 The Contractor shall furnish all management, supervision, labor, materials, equipment, and incidentals required for a broad range of Hazmat Sampling, Hazmat Testing, Hazmat Abatement, Hazmat Remediation, maintenance, repair, design, and construction work on various real property facilities covered under this contract, to be identified by TO. The Contracting Officer (CO) will conduct negotiations with the Contractor and issue individual Task Orders (TO) for Hazmat Sampling, Hazmat Testing, Hazmat Abatement, Hazmat Remediation, maintenance, repair, and construction projects identified by the Base Civil Engineer (BCE) as part of this HMAC program.

2.2 Master Specifications

2.2.1 This contract will utilize the Unified Facilities Guide Specifications (UFGS). UFGS standard specifications can be obtained from the Whole Building Design Guide website:

http:/www.wbdg.org/ffc/dod/unified-%20facilities-guide-specifications-ufgs).%20%20. The Unified Facilities Guide Specifications (UFGS) are hereby incorporated into the solicitation and any resultant

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http://www.wbdg.org/ffc/dod/unified-%20facilities-guide-specifications-ufgs).

contract. The UFGS are anticipated to be updated approximately annually by the Contracting Officer by issuance of a unilateral modification to the base contract. Each TO will remain under the UFGS version that was in effect at the time of TO award or through any supplements issued by the Government when individual TO’s are modified to add additional work. Only the additional work may be applicable to the current UFGS.

2.2.2 The HMAC Master Specifications are numbered and organized in accordance with the Construction Specification Institute’s (CSI) Master Format. All specifications are filed in Division 2 through 48 per CSI guidelines. The specifications are taken from the UFGS.

2.2.3 In accordance with FAR 36.101 the order of precedence specified in FAR Clause 52.236-21 shall

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take precedence over FAR 52.215-8; in the case of difference between drawings and specifications the specifications shall govern.

2.2.4 The Government will identify the required elements of work in the project Scope of Work and Drawings. Following the project award, the successful contractor shall utilize the UFGS Guide Specs and apply the elements of work identified by the Government to develop the project specific specification to be submitted to the Government for approval.

2.2.5 Bona Fide Need Requirement. All Task Orders awarded near the end of the fiscal year must satisfy a bona fide need on or before 31 December of the same calendar year. To satisfy bona fide need the Contractor is required to meet either the physical onsite evidence requirement or the documentation evidence requirement.

-Physical Onsite Evidence: A visual inspection of the work site discloses significant work has been accomplished, or contractor employees are actually engaged in work performance (no further verification is necessary); or -Documentary Evidence: If physical onsite evidence of performance does not exist, and to prevent unwarranted default proceedings, the contractor may be requested to produce documentary evidence that cost has been incurred or material has been ordered to allow performance of the contract.

It is the contractor’s responsibility to satisfy bona fide need. Contractors shall coordinate with the Contracting Officer to establish an agreeable method to meet bona fide need.

3. Contractor Organization

3.1. The contractor shall have available Hazmat Sampling, Hazmat Testing, Hazmat Abatement, Hazmat Remediation, design, and construction staff to respond to the requirements of this multi-discipline HMAC type contract. The contractor’s organizational approach shall integrate with this staff to provide project management, incidental project design/engineering, on-site superintendence, safety, environmental compliance, quality control and administration.

4. Ordering Procedures

4.1 As the need arises for performance under the terms of this contract, the Contracting Officer or authorized representative will issue a Fair Opportunity Proposal Request (FOPR). Orders placed will be competitively awarded using FAR 16.504(b)(1) fair opportunity processes with specific instructions provided within each FOPR.

4.2 Orders shall be issued on a Firm-Fixed Price (FFP) basis. The Contract Line Item Number (CLIN) structure on each order will reflect the FFP for each line item, and must strictly follow the CLIN structure outlined in the IDIQ contract. Order competition for subsequent award is as follows:

4.3 Fair Opportunity Proposal Request (FOPR)

4.3.1 The ordering CO will initiate the FOPR process by sending a FOPR letter and attachments (herein referred to as the FOPR package) to IDIQ holders following FAR 16.505.

• The FOPR letter may include the following information o Date of package o Proposal due date and name/email address of POC to submit proposal o Date, time, and location of pre-proposal site visit o Magnitude of construction estimate IAW FAR 36.204 o Project specific statement of work/performance work statement/statement of objectives o Estimated Period of Performance (PoP)/Estimated Completion Date (ECD) o Work schedule o Other requirement documents o Bonding requirements o Identification of liquidated damages rate, if applicable o Identification of Government furnished property/equipment available, if applicable o Identification of Superintendent, SSHO and QC requirements o Other pertinent data such as planned closures for other base-related restriction

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periods

4.3.2 For each FOPR, the CO will provide the Contractor with one (1) copy of the Government’s Statement of Objectives (SOO), Statement of Work (SOW) or Performance Work Statement (PWS) and an AF Form 66 Schedule of Material Submittals identifying the minimum required submittals from the Contracting Officer or his/her designated Contracting Specialist. The Contractor may be provided with one (1) set of drawings and specifications as required or applicable.

4.3.3 Although the Contractor may be given a design package, it is still the Contractor’s responsibility under FAR 52.236-3 to investigate the site and conditions affecting the work prior to proposal submission. The Contractor may reproduce the drawings and specifications at the Contractor’s own expense if additional copies are needed. The Contractor shall check all drawings and specifications for discrepancies upon receipt and notify the Contracting Officer or their designated representative immediately of any discrepancies via a written Request for Information (RFI). The RFI shall be forwarded to the Contracting Officer for review and in-turn forwarded to the assigned HMAC Project Manager(s) for review, clarification and response. Enlarged plans and details shall govern where the same work is shown at smaller scales. The Contractor shall compare all drawings and verify the installation before laying out the work and shall be responsible for any errors which might have been avoided thereby.

4.3.4 Brand Name Descriptions: The Statement of Work (SOW), drawings and the Technical Provisions of the specifications may, in some instances, refer to certain items of equipment, material, or article by trade name/brand name. References of this type shall not be construed as limiting competition, but shall be regarded as establishing the physical, functional and performance needs in order to meet the minimum level of quality or reliability desired. These brand name references are not intended to limit materials or services to only the brand name UNLESS a Justification and Approval (J&A) is included with the FOPR. If there are any questions regarding the Government’s definition of minimum quality or reliability standards, in reference to a brand name, a request for additional information shall be requested in writing to the Contracting Officer within five

(5) business days of receiving the FOPR.

4.3.5 Task Order Site Superintendent, Quality Control, and Site Safety and Health Officer requirements. Each FOPR will identify the manning requirements for the above three functions.

Depending on job magnitude and complexity, the Government, at its sole discretion, will specify whether one person can perform all three functions, whether two people can perform the three functions or whether a single individual per function are required on the job site.

4.3.6 When one, two or three individuals are required per task order the following personnel mixes are acceptable:

One Person: Superintendent/QC/SSHO performed by single qualified individual Two Person: Superintendent + QC/SSHO (dual role) or Superintendent/SSHO (dual role) + QC Three Person: Superintendent + QC + SSHO

4.3.7 The site superintendent is always required on site IAW FAR 52.236-6 and shall not dual role as the QC unless the task order has been designated as one person IAW 4.3.6.2 above.

4.3.8 QC and SSHOs are required to attend all project sites daily to perform their functions unless the task order requires three individuals at which point all three positions are required onsite during performance of work.

4.3.9 If an individual FOPR does not identify the number of required personnel, the default will be “two person” unless changed in writing by the Contracting Officer.

4.4 Pre-Proposal Site Visit

4.4.1 After the release of a FOPR, the Government and the Contractors will schedule and conduct a pre-proposal site visit for the project. Interchanges held during the site visit may include, but are not limited to scope of work, sequence of operations, progress schedule, means of access to project site, delivery and storage of materials and equipment, work restrictions, coordination requirements, project goals, liquidated damages and potential difficulties/problems. The Contractor shall comply with the requirements of the clause at FAR 52.236-3, Site Investigation and Conditions Affecting the Work.

4.4.2 Any questions asked during the site visit or identified after the site visit shall be submitted in writing as a Request for Information (RFI) to the Contracting Officer and designated Contract Specialist within three (3) business days after the site visit unless a shorter timeframe is specified in the FOPR.

Questions received after the deadline may be answered at the sole discretion of the Contracting Officer. The Contracting Officer will provide a finalized scope of work by amendment (if necessary)

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to the FOPR following submission of the site visit questions, unless determined otherwise by the Contracting Officer. The Contracting Officer will provide a proposal deadline five (5) business days after Government responses to Q&A/RFI’s are posted unless otherwise identified in the FOPR.

4.4.3 As part of meeting the requirements of FAR 52.236-3, Site Investigation and Conditions Affecting the Work, the Government shall provide the as-built and other drawings they believe are necessary to support the contractors’ needs and perform the scope of work. Following FOPR award Contractors may access additional historical drawings related to the project site or facility. Historical records and drawings (if they are available) are located in the 673d CES Civil Engineer Squadron, Bldg. 724, drawing vault. Contractors will be required to bring a copy of the FOPR signed by the Contracting Officer to the drawing vault in order to be authorized access. Contractors shall not use the drawing vault to research any building/project for which they do not have a signed FOPR or contract/task order. Contractors found violating this policy may have their access to the drawing vault restricted and/or have further administrative actions levied.

4.5 Proposal Submission Process

4.5.1 All Contractors are highly encouraged to submit a proposal for every FOPR under this contract.

Failure to propose as a meaningful participant may result in the Contractor’s off-ramping from the HMAC program via termination IAW the On/Off Ramp Procedures contained in Section H of the contract. The Contracting Officer will conduct an annual review on all current HMAC contractors to ensure meaningful participation is occurring. If the Contracting Officer believes a HMAC contractor is not a meaningful participant, a meeting will be established to discuss the Governments concerns.

4.5.2 Normal Response Requirements: If the requirement is determined to be a normal response requirement by the Contracting Officer, the contractor shall submit a Task Order Proposal to fulfill the requirement within fourteen (14) calendar days or the time specified in the FOPR, whichever is later. Additional time may be allowed at the discretion of the Contracting Officer.

4.5.3 Quick Response Requirements: If the requirement is determined to be a quick response requirement by the Contracting Officer, the contractor shall submit a Task Order Proposal to fulfill the requirement within a maximum of seven (7) calendar days from written notification. Emergency work, provide timely (2hours) response when required. Rotate to different approved contractors when emergency work is required.

4.5.4 If no proposals or only one proposal is received, the Government, at its discretion, may revalidate the

FOPR requirement. The validation process may include interchanges of information with some or all the Contractors to determine whether there are concerns about the FOPR requirement. Should the requirement be validated, the FOPR package may be reissued.

4.5.5 The Contractor’s proposal shall be submitted to the ordering CO on or before the time and date specified in the FOPR letter. Pricing on task order proposals shall be valid for a minimum 90 calendar days after the required submission date unless otherwise specified in the individual

FOPR.

4.6 Project Proposal

For FOPRs associated with a new task order, the Contractor shall provide a written proposal describing the Contractor’s approach to the proposed project work described in the Government’s SOO/SOW/PWS and project drawings (if any) or a price only proposal may be requested. The proposal shall include at a minimum, a cover letter and a completed pricing schedule.

The FOPR may require all or some of the following additional documents: a narrative describing the approach to the proposed project as described in the Government’s SOO/SOW/PWS to include all major components of the project; an AF Form 66 Schedule of Material Submittals identifying any supplemental submittals in addition to those identified by the government; a detailed project schedule in Microsoft Project (must be in Adobe .pdf format), or equivalent, that includes all major components of the project, and their associated percentage of effort; and any other information as needed to demonstrate a complete and thorough understanding of TO. The minimum requirements will be identified in each individual FOPR based on the Contracting Officers discretion, taking into account such factors as complexity, urgency, historical knowledge or other factors affecting the

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individual FOPR.

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The Government intends on making proposals minimally burdensome with the majority being price only or price and technical narrative. The Contracting Officer at their sole discretion may amend a FOPR at any time to include additional requirements as they become necessary for the Government to ensure clear understanding of a requirement.

4.6.1 Cover Page. The cover page or pages shall include project title, total project cost, list of assumptions, list of requirements, performance period, material long lead times, any exclusions and any special considerations such as phasing of the TO. The contractor’s proposals shall be complete and concise.

4.6.2 Technical Narrative. Upon verbal or written request of the Contracting Officer, the Contractor shall provide a technical narrative. The written narrative shall describe the Contractor’s approach and shall document the Contractor’s basic design solution to the subject project. The Contractor shall not simply re-state the goals of the Government SOO/SOW/PWS but provide sufficient information to demonstrate to the Government a complete and thorough understanding of the requirement and all applicable codes and regulations. The technical narrative shall be no longer than five pages unless otherwise specified in the FOPR.

4.6.3 Price Proposal. The Contractor shall provide their proposed price by completely filling out the pricing requested in the FOPR for all identified Contract Line Items (CLIN’s). Contractors will be requested to provide a lump sum cost per CLIN. All CLINS will be added to determine the total proposed price.

4.6.3.1 Detailed Price Proposal (Cost Breakdown). Upon verbal or written request of the Contracting

Officer, the Contractor shall submit a detailed cost breakdown of their proposal within 2 business days of request. The cost breakdown must include a breakout of costs and quantities for all labor, materials, equipment, overhead, and profit for the prime contractor and all subcontractors. The breakout must be organized by division of work and include sub-line items of work, provided in a clear and concise format, to enable a straightforward evaluation of the proposal by the Government.

4.6.3.2 The Government will only require the detailed cost breakdown in limited situations, primarily, when price reasonableness cannot be established, when only one offer is received or for negotiating task order modifications. Detailed breakdowns may also be requested if the Government deems them necessary to reasonably determine the Contractors understanding of the project.

4.7 Post FOPR Award Documentation Requirements

4.7.1 Drawings. When required, design drawings submitted by the Contractor shall show the basic layout and planning of work. Shop drawings shall show in detail the proposed fabrication and assembly of structural elements and/or the installation (i.e., form fit, and attachment details) of materials or equipment. Drawings must have sufficient detail to enable both the Contractor and the Government to understand the work to be accomplished.

4.7.1.1 For the purpose of this requirement, the term drawings includes actual construction drawings, shop drawings, fabrication drawings, erection drawings, diagrams, layouts, schematics, descriptive literature, illustrations, room finish schedules, lighting/panel schedules, lighting level analysis plans, load/distribution schedules/calculations, performance and test data, and similar materials furnished by the Contractor to explain in detail specific portions as may be required by an individual task order.

4.7.1.2 The Government may indicate minimum drawings that are necessary for each individual task order project. Typical types of drawings required on task orders include the following:

Title/Location/Legend/Index Sheets, Site Plans, Grading/Landscaping Plans, Underground Utility Plan and Profiles, Demolition Floor Plans, New Work Floor Plans, Wall Sections, Building Section, Finish Schedules, Window and Door Schedules, Mechanical Plans and Equipment Schedules, Plumbing Plans and HVAC Riser Diagrams, Electrical Plans and Wiring Diagrams, Electrical Equipment and Panel Schedules, Lighting Plans and Schedules, Communications Plans, Fire Protection Plans, Structural Plans, Roofing Plans, Wall and Roof Sections, Reflected Ceiling Plans, Elevations (Interior and Exterior), and Associated details.

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4.7.2 Design Calculations. The Contractor shall provide, as part of the proposal, design calculations to substantiate appropriate equipment or material selection/sizing, component assembly, proposed layout and sizing of utilities and structural elements (i.e. HVAC Loads, Lighting, Platform Supports, etc.). The Contractor shall supply the following calculations per each task order project, as applicable:

4.7.2.1 Mechanical: HVAC load analysis and unit sizing, pipe sizing and duct sizing.

4.7.2.2 Electrical: Electrical system capacity, conductor, conduit, protective devices, and other equipment sizing.

4.7.2.3 Structural: Structural system and foundation sizing.

4.7.2.4 Pavement/Site Work: Area run-off quantities, drainage capacities and grading slopes.

4.7.2.5 Lighting: Lighting level analysis and lumen/foot-candle levels for each room or area.

4.7.2.6 Energy: Provide energy savings and Return on Investment (ROI).

4.7.3 Schedule of Material Submittals. The Contractor shall provide as a minimum, all submittals identified in the AF Form 66, Schedule of Material Submittals. Additional submittal requirements are identified in paragraph 6. Submittals. The submittals shall include all reports, project materials, and documentation that have a material effect on the project effort including, but not limited to large purchase items; long-lead items; required reports; and as-built drawings.

4.7.4 Project Schedules:. The progress schedules for Task Orders under this contract shall be prepared using AF Form 3064 Project Schedule, Microsoft Project, or equivalent industry standard progress schedules as indicated in the FOPR instructions.

4.7.4.1 Progress Schedules shall be prepared IAW FAR Clause 52.236-15 for all projects that exceed the

Simplified Acquisition Threshold, as defined in FAR 2.201, and whose actual performance is greater than 60 days.

4.7.4.2 Schedules may be requested by the Government for projects below the SAT or whose performance period is less than 60 days when deemed necessary.

4.7.4.3 Progress Schedules shall breakdown the project into distinct tasks, identifying major work elements such as: Hazmat Sampling, Hazmat Testing, Hazmat Abatement, Hazmat Remediation, maintenance, repair, electrical, site work, etc., show which tasks will be accomplished simultaneously, and indicate the critical path. It shall identify all major tasks, as described in the TO for the project effort and their associated percentage of the work effort. It should demonstrate a logical progression of the work effort from award to close-out. The purpose of the submitted project schedules is to aid in the determination of the duration of the project timeline. Following the start work date, the Contractor shall provide bi-monthly construction progress updates on an AF Form 3065 Progress Report, to the Contract Specialist and Project Manager.

4.7.5 Progress Payments/Reports. Progress Payments are allowable and should be requested IAW FAR

Clause 52.232-16 Progress Payments. Progress reports shall be prepared for all projects when progress payments are requested. Air Force Form 3065 (Progress Report), or CO approved equivalent, in electronic format is the form that must be used when requesting progress payments, or final payment, to justify work completion.

4.7.5.1 When requesting progress payments, the completed AF 3065, or approved equivalent, shall be submitted to the Government’s Project Manager and Inspector for verification of claimed work completion percentages. Following Government signature, the AF 3065 shall be submitted to the Contracting Officer and Specialist for final approval. Once completed the AF 3065 shall be attached to the invoice in Wide Area Workflow (WAWF). Invoices submitted without a completed AF 3065 will be rejected.

4.8 Task Order Selection Procedures

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4.8.1 Task orders issued under each contract award are subject to the requirements of Federal Acquisition Regulation (FAR) 16.505, Orders under Multiple Award Contracts. All contractors will be given a fair opportunity to be considered for each order. Contractors must follow the procedures outlined above in section 4.6 to be considered. The Contracting Officer will select one contractor to receive the task order award. No protest under FAR subpart 33.1 is authorized in connection with the issuance or proposed issuance of a delivery order, except as authorized by FAR 16.505(a)(10)(i).

4.8.2 The selection for task order award will either be based on Lowest Price Technically Acceptable

(LPTA) or Best Value (BV) at the discretion of the Contracting Officer with concurrence of the Engineering Project Manager. Under LPTA, task order awards will be made to the lowest priced proposal determined technically acceptable. Proposals will be determined technically acceptable when they demonstrate a complete understanding of the task order requirement based upon a review of each of the submitted documents. Inconsistencies and/or a lack of sufficient detail may cause task order proposals to be determined technically unacceptable. Under BV, task order awards will be made to the task order proposal which is determined to be the best value to the Government considering price and other factors. The factors used in the best value determination will be identified in the FOPR.

4.8.3 The following factors may be considered when making a BV decision in the selection and may include other factors the Contracting Officer determines relevant or in the best interest of the government in selecting an awardee. All factors are considered equal, except price and past performance, with no order of precedence. Price will be considered slightly less important than all other technical factors and past performance. The contracting officer shall exercise broad discretion in selecting the Contractor.

4.8.3.1 Completeness of proposal

4.8.3.2 Hazmat Sampling and Testing

4.8.3.3 Hazmat Abatement

4.8.3.4 Design

4.8.3.5 Construction methodology

4.8.3.6 Scheduling

4.8.3.7 Past performance

4.8.3.8 Quality of deliverables

4.8.4 After considering the above factors the contracting officer may conduct interchanges with offerors to discuss any aspect of their proposals. Interchanges may be conducted with some, all, or none of the offerors at the Contracting Officer’s discretion.

4.8.5 Once evaluations are completed the Contracting Officer will award a task order to the successful offeror. Each task order will include the following information:

4.8.5.1 Effective date of the task order

4.8.5.2 Contract number and task order number. Item number and description, quantity, and unit prices

4.8.5.3 Task order price, delivery or performance data

4.8.5.4 Accounting and appropriation data

4.8.5.5 Liquidated Damages, if applicable

4.8.5.6 Design, if applicable

4.8.5.7 Sketches/Drawings, if applicable

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4.8.5.8 Government’s Statement of Work and Specifications

4.8.5.9 Construction Schedule, if applicable

4.8.5.10 Applicable Construction Wage Rates

4.9 Construction Wage Rate Requirements (Formerly known as Davis-Bacon Act)

4.9.1 The most current Construction Wage Rate Requirements Statute wage determination will be incorporated into individual FOPR’s. Once a FOPR is awarded the wage rate in effect at the time of original TO award will remain in effect for the duration of the FOPR unless changed by FOPR modification by the Contracting Officer.

4.10 Performance and Payment Bonds – Applicable to Individual TOs

4.10.1 Contractors shall furnish Performance and Payment Bonds (Standard Form 25/25A) with good and sufficient surety or sureties, acceptable to the Government on all TOs with the following exceptions.

4.10.1.1 TOs up to $35,000 will not normally require performance or payment bonds. Refer to the FOPR for guidance from the Contracting Officer.

4.10.1.2 For TOs exceeding $35,000 but not exceeding $150,000 the Contracting Officer may determine an amount lesser than 100% if deemed adequate for the protection of the Government.

4.10.2 The penal sums of the bonds, as shown below, shall be provided to the Contracting Officer for their acceptance.

4.10.2.1 Performance Bond. Unless the Contracting Officer determines that a lesser amount is adequate for the protection of the Government, the penal sum of the performance bonds (Standard Form 25) shall equal one hundred percent (100%) of the contract price for each TO.

4.10.2.2 Payment Bond. Shall equal 100% of the contract price for each TO. One of the following is required:

A payment bond; or

An irrevocable letter of credit (ILC); or

A tripartite escrow agreement. The prime contractor establishes an escrow account in a federally insured financial institution and enters into a tripartite escrow agreement with the financial institution, an escrow agent, and all the suppliers of labor and material. The escrow agreement shall establish the terms of payment under the contractor’s escrow account, and the escrow agent distributes the payments in accordance with the agreement, or triggers the disputes resolution procedures if required

4.10.2.2.1 Certificates of deposit. The contractor deposits certificates of deposit from a federally insured financial institution with the Contracting Officer, in an acceptable form, executable by the Contracting Officer

4.10.2.2.2 Other Deposits. A deposit of the types of security listed in FAR 28.204.

4.10.2.3 Performance and payment bonds are due within 10 days of the Notice to Proceed.

Bid Bonds. Bid bonds are not anticipated for use on task orders.

4.11 Meetings and Conferences

4.11.1 Pre-Construction Conference: The Contractor shall attend a pre-construction conference prior to issuing a start work notice on any project unless the requirement is waived by the Government in writing. The Contractor shall reach out to the Project Manager and Contracting Specialist assigned to the project to schedule the meeting. The Government Project Manager will coordinate attendance of

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the Project Inspector, Base Environmental, the customer and any other applicable government parties.

The meeting shall be Government led and will discuss all aspects of the required work for a task order. At a minimum there should be a review of all material submittals, drawings, SOW review, schedule review, safety and accident protection, coordination’s required, HAZMAT and Universal Waste storage/disposal, administrative issues, traffic control, as-built criteria, performance requirements, security procedures, and any questions the Contractor may have.

4.11.2 Following the pre-construction conference, the Contract Specialist shall provide all attendees a written (e-mailed) meeting minutes from the conference to include the list of all in attendance for the meeting, any identified issues or concerns, identified due outs and responsible party to address them and the date time and location of the meeting.

4.12 Task Order Funding

4.12.1 Proposals may be requested and processed up to the point of award in advance of funding.

Proposals processed up to award may remain on hold, pending funding, for the entire period specified in the FOPR. If funding becomes available after the FOPR specified date for pricing all Contractors who submitted a proposal will be offered an opportunity to update their pricing. If significant time has passed from the initial FOPR or the requirement changes the Government, at its sole discretion, may cancel the FOPR and issue a new FOPR. It is the government’s intent to award a task order for each proposal processed up to the point of award; however, due to changes in the construction program, congressional budget changes or world events, some projects may be canceled. No compensation for cancelled FOPRs will be granted to the contractor.

5. Working Hours

5.1 Standard Working Hours. Monday through Friday, 7:30 a.m. to 4:30 p.m., excluding Saturdays, Sundays, and Federal Holidays. If the contractor desires to work during non-standard working hours, on a standard working hour’s task order, additional Government inspection forces may be required.

The contractor shall notify the Contracting Officer and Inspector in writing by email, three working days in advance of his/her intention to work during periods other than Standard Working Hours.

5.1.1 This notification shall allow the inquiry into the availability of additional Government Inspectors. If the Contracting Officer confirms that additional Government Inspectors are reasonably available, the Contracting Officer may authorize the contractor to perform work during periods other than standard working hours. However, if the Government Inspectors are required to perform in excess of their normal duty days solely for the benefit of the contractor, the actual cost of inspection at overtime rates may be charged to the contractor.

5.2 Non-Standard Working Hours. Will be defined on individual task orders and shall be outside the definition of the standard working hours and not in controlled areas.

5.3 Standard and Non-standard Work in Controlled Areas. Will be specified in each affected task order. All work in restricted areas is assumed to be within standard working hours. All work inside of controlled areas may be subject to brief delays due to security processing (30 minutes time each process on and off per visit to the controlled area) or interruption to the normal work schedule to permit the completion of mission essential operations. Such interruptions, if required, will be given on short notice and expeditious action will be required. The contractor shall not be compensated for said delays.

6. Submittals

6.1. Upon issuance of a Task Order, the contractor shall provide submittals as required by the specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals shall be the same as those used in the contract drawings.

Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

6.2. All submittals shall be submitted on an Air Force Form 3000 Material Approval Submittal

(20030901 or most current version).

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6.2.1. The contractor shall fill out the AF 3000 listing of equipment and materials that are required; this list may not be all inclusive and additional submittals may be required. Submit the material submittals and shop drawings to the Contracting Officer for approval within the timeframe identified on the AF66. If additional time is required by the contractor to provide specific submittals, the contractor shall identify the submittals requiring the time extension and request an extension from the Contracting Officer; including the reason for the needed time extension and the date the submittals will be provided. The extension must be approved by the Contracting Officer.

6.3. Submittals shall include items such as: contractor’s work plans / schedules, material submittal register, samples, brochures, manufacturers data, product data sheets, shop drawings and/or certificates of materials (relative to the TO execution), contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; Hazardous Materials Safety Data Sheets, and other such required submittals.

6.4. Contractor shall plan for, and submit all submittals requiring Government approval prior to the acquisition of the material or equipment covered thereby, in accordance with design criteria, specifications and FOPR requirements. If the material submittals provided are in variance from the design criteria and/or contract specifications, the contractor shall describe such variations in writing at the time of submission and request a variance from the design criteria and/or contract specifications in accordance with the terms and conditions of the contract.