Attachment (1) Draft Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

OILY WASTEWATER TREATMENT AND RECYCLING FOR ENERGY RECOVERY

1.0 INTRODUCTION

1.1 The purpose of this contract is to procure Oily Wastewater (OWW) treatment and recycling services for energy recovery purposes. The Contractor shall provide all services necessary for the final treatment and disposal of the hazardous and/or non-regulated materials in accordance with all applicable federal, national, provincial and local to Japanese, prefecture or city regulations, references, attachments and Performance Work Statement (PWS) stated herein.

1.2 This is a five year Indefinite Delivery, Indefinite Quantity (IDIQ) contract, one base year and four options years, for the procurement of recurring and non-recurring OWW treatment and recycling services. Services shall be ordered on an as needed basis through the issuance of task orders during the contract ordering period.

1.3 The quantities of services specified under this contract are estimates only and may vary based on operational requirements, ship schedules, and emergent conditions. Task orders may be issued for simultaneous or overlapping performance requirements at multiple locations.

1.4 The Government guarantees only the minimum quantity specified in the contract.

Each task order will define the specific scope, location, and quantity of services required.

Performance shall be scheduled and executed in accordance with the terms of individual task orders. The Government can utilize enclosure (1) to place orders when a requirement is identified.

1.5 The following activities are defined as the requiring activities for this contract:

1.5.1 U.S. Naval Ship Repair Facility and Japan Regional Maintenance Center

(SRF-JRMC), Yokosuka

1.5.2 Commander, Fleet Activities Yokosuka (CFAY) Port Operations

1.5.3 Individual ships in Yokosuka (predominantly Commander, U.S. Seventh

Fleet)

1.6 Performance Location. The services performed under this contract shall be performed at CFAY, Yokosuka, Japan. All work related to the treatment and recycling of OWW shall be performed in accordance with applicable installation requirements and shall be adhered to all local, environmental, and operational regulations governing the location of performance.

2.0 APPLICABLE REFERENCES, ATTACHMENTS, AND ENCLOSURES

2.1 The latest version of the following references are applied to this PWS:

Ref (a) Japan Environmental Governing Standards (JEGS)

OILY WASTEWATER TREATMENT AND RECYCLING FOR ENERGY RECOVERY

Ref (b) United States Forces Japan (USFJ) Memorandum, Supplementary Guidance for the Disposal of Waste Containing Perfluorooctane Sulfonate (PFOS) or Perfluorooctanoic Acid (PFOA)

Ref (c) DoD Environmental Field Sampling Handbook Ref (d) Assistant of Secretary Defense (ASD) Memorandum, Establishing a

Consistent Methodology for the Analysis of Per- and Polyfluoroalkyl Substances in Media Other than Drinking Water

Ref (e) OPNAV-M 5090.1, Environmental Readiness Program Manual Ref (f) OPNAV M-5100.23 Navy Safety and Occupational Health Manual Ref (g) CNFJINST/CNRJINST 5090.3, Per- and Polyfluoroalkyl Substances

(PFAS) in Ship-Generated Oily Wastewater Ref (h) CFAYINST 5090.19 Environmental Policy Ref (i) Government of Japan (GOJ) Water Pollution Prevention Act (Suishitsu

Odaku Boushi-hou) Ref (j) GoJ Order of the Japanese Prime Minister’s Office Stipulating Effluent

Standards (Haisui Kijun wo Sadameru Sourifu-rei) Ref (k) GoJ Sewerage Act (Gesuidou-hou) Ref (l) GoJ Act on Waste Management and Public Cleaning (Haikibutsu no Shori oyobi Seisou ni Kansuru Houritsu) Ref (m) GoJ Industrial Safety and Health Act (Roudou Anzen Eisei-hou) Ref (n) GoJ Ministry of the Environment Summary of the Guideline on the

Treatment of Wastes Containing Perfluorooctane Sulfonic Acid (PFOS), and Its Salts in Japan

Ref (o) GoJ Ordinance on Prevention of Anoxia (Sanso Ketsubousyouto Boushi Kisoku)

Ref (p) City of Yokosuka Sewer Ordinance (Yokosuka-shi Gesuidou Jourei) Ref (q) United States Forces Japan (USFJ) Memorandum “Statement on Aqueous

Film-Formomn Foam (AFFF) Replacement at US Installations” Ref (r) Method 1633, Revision A, Analysis of Per-and Polyfluoroalkyl Substances

(PFAS) in Aqueous, Solid, Biosolids, and Tissue Samples by liquid chromatography-mass-spectrometry (LC-MS/MS)

Ref (s) Department of Defense (DoD) Department of Energy (DOE) Consolidated Quality Systems Manual (QSM) for Environmental Laboratories (DoD Quality Systems Manual Version 5.4)

2.2 The Contractor shall comply with the most current version of all applicable regulations in effect at the time of task order execution.

2.3 The Contractor shall perform work activities needed for this contract in accordance with applicable Department of Defense (DoD), U.S. Navy, Government of Japan (GOJ), and prefectural environmental laws and regulations to comply with references (a) through (s).

2.4 The Government will provide copies of all applicable regulations and references not readily available to the Contractor by request.

2.5 The following attachments are applied to this PWS:

Attachment (1) Environmental Protection Plan Attachment (2) CFAY Environmental Policy Statement Attachment (3) CFAY Environmental Management System Awareness Training

Instruction Attachment (4) CFAY Solid Waste Tonnage Report Attachment (5) CFAY Waste Disposal Request Form Attachment (6) Environmental Checklist Brief

2.6 The following enclosures are incorporated into this PWS:

Encl (1) Task Order Request Sample Encl (2) Table E1, Effluent Limits and Japanese Hazardous Waste Standards Encl (3) Table E2, Effluent Limits and Japanese Hazardous Waste Standards Encl (4) Table E3, Effluent Limits and Japanese Hazardous Waste Standards

3.0 DEFINITIONS

3.1 The following definitions are applied to this contract:

Disposal – In the context of this PWS, disposal is the discharge, deposit, injection, dumping, spilling, leaking, or placing of solid waste or hazardous waste into or on any land or water so that such solid waste or hazardous waste or any constituent thereof may enter the environment or be emitted into the air or discharged into any waters, including ground waters.

Proper disposal effectively mitigates hazards to human health and the environment.

Hazardous Waste – A solid waste that may be solid, semi-solid, liquid, or contained gas, and either exhibits a characteristic of a hazardous waste as detailed in reference (a), paragraph 16A.1 or is listed as a hazardous waste in the tables section of reference (a), Chapter

16. Domestic sewage sludge, household wastes, and medical wastes are excluded.

Industrial Waste – Solid waste generated by industrial processes and manufacturing that is not characterized as hazardous waste in accordance with reference (a), Chapter 16.

Japan Environmental Governing Standards (JEGS) – Specific environmental compliance criteria and specific management practices with which all DoD activities and installations in Japan must comply.

Manifest – A shipping document used to control and track industrial or hazardous waste from collection and transportation to disposal.

Oily Wastewater (OWW) – OWW can be bilge water, water containing bulk fuels, fuel tank cleaning wastewater, ballast tank wastewater, compensating tank wastewater, bulk fuel tank bottom wastewaters, hydro-blasting wastewater and wastewater contaminated with Aqueous Film Forming Foam (AFFF) and Fuel System Icing Inhibitor. OWW can include any fuel produced from used oil by processing, blending or other treatment and also include any oil or waste petroleum (diesel, jet fuels containing FSII, F-76, mixed fuel waste) or petroleum oil and lubricant product that has been refined from crude oil or is synthetic oil. OWW can also include off specification feed water, boiler and steam generator blow-down, seawater and brine.

Perfluoroalkyl-and Polyfluoroalkyl Substances (PFAS) – Per- and polyfluoroalkyl substances are a group of synthetic organofluorine chemical compounds that includes perfluorooctanesulfonic acid (PFOS), perfluorooctanoic acid (PFOA), and many other chemicals.

PFAS is a common hazardous substance derived from an older variant of which has been eliminated from the U.S. Navy stock system but may still be found in use on ships and submarines.

Solid Waste – Garbage, refuse, sludge, and other discarded materials, including solid, semi-solid, liquid, and contained gaseous materials resulting from institutional, industrial, residential, and commercial operations and from community activities. It does not include solids or dissolved material in domestic sewage or other significant pollutants in water resources, such as silt, dissolved or suspended solids in industrial wastewater effluent, dissolved materials in irrigation return flows, or other common water pollutants.

Task Order – A written order for services issued under this IDIQ contract that defines the scope, quantity, location, and performance requirements for specific services. Task orders are issued in accordance with FAR 16.501-1 and FAR 16.504.

Treatment – Any method, technique, or process, designed to change the physical, chemical, or biological character or composition of any waste. Treatment includes neutralization, energy or material resource recovery, or any process rendering a waste non-hazardous or less hazardous, safer to transport, store or dispose of; or amenable for recovery, amenable for storage, or reduced in volume. Elementary neutralization of hazardous waste is not considered as treatment.

Treated Waste Oil – Waste oil generated by the separation process and/or treatment of the OWW.

Used Oil – Used oil that is recycled for reuse or burned for energy recovery is termed “used oil fuel.” Used oil fuel includes any fuel produced from used oil by processing blending or other treatment. “Used oil” means any oil or other waste petroleum, oil, or lubricant product that has been refined from crude oil, or is synthetic oil, has been used, and as a result of such use, is contaminated by physical or chemical impurities. Oil exhibiting the characteristics of reactivity, ignitability, corrosivity, and toxicity, is still considered used oil, unless it has been mixed with other hazardous waste. Used oil mixed with hazardous waste is a hazardous waste and will be managed as a hazardous waste.

4.0 SCOPE OF WORK

4.1 The Contractor shall provide, for each task order, all necessary personnel, applicable subcontractors, labor, analysis, transportation, packaging, equipment, compilation and submission of required documentations, inspecting, marking, labeling, loading, unloading, removing and transferring, disposing, treating, and recycling of OWW. All costs associated with performance of these services shall be the responsibility of the Contractor, including, but not limited to the following:

4.1.1 Pay all fees, charges, taxes and customs duties associated with the recycling of the treated waste oil.

4.1.2 Pay transportation, collection, and holding cost for disposition of treated waste oil.

4.1.3 Pay disposal cost of non-hazardous waste sludge and filters (industrial waste) generated from treatment operations.

4.2 The Contractor shall provide all necessary personnel, applicable subcontractors, labor, equipment, and supplies and materials to perform sampling and analysis, separating, packaging and containerizing, marking, labeling, inspecting, compilation and submission of required documentations, loading and unloading, removing, transferring, and transporting hazardous wastes for turn-in to the Government.

4.3 The service shall be performed during daylight hours and in the area of CFAY.

Weekend and after-hours pumping of OWW may be requested via the Contracting Officer Representative (COR) but will require written permission from the Installation Commanding Officer.

4.4 The following items are excluded from this contract: gasoline, chlorinated solvents, pure ethylene glycol, silicone-based products and transformer oil contaminated with polychlorinated biphenyl.

5.0 GENERAL REQUIREMENTS

5.1 The Contractor shall have all required training, qualifications, valid licenses, permits and authorizations required under GOJ law for the contracted activities specified herein, to include the treatment and handling of oily waste, OWW and the collection, transportation and disposition of used fuel oil for recycling and/or energy recovery. Additionally, the Contractor shall have all required transportation and disposal licenses for industrial waste generated from OWW treatment operations.

5.1.1 The oily waste and OWW contracted for disposal may contain PFAS. The Contractor is responsible for the collection, storage, treatment, and disposal of this wastewater and any associated wastes (to include PFAS) in accordance with all latest versions of applicable regulations. These include, but not limited to, reference (a), GOJ environmental regulations, prefectural and city regulations, and all listed references herein.

NOTE: The oily waste and OWW may contain PFAS which may include PFOA and/or

PFOS.

5.1.2 The Contractor shall perform all required reporting, notification, response, and mitigation necessary to address any releases of PFAS in accordance with the current versions of all GOJ, prefecture and municipal law and regulations, and reference (a).

5.2 The Contractor shall furnish all labor, tools, materials, equipment, facilities, transportation and other items necessary to provide the OWW purifying system for SRF-JRMC, Ship’s Force, and CFAY Port Operations unless otherwise specified.

5.3 The Contractor shall be responsible for having all equipment and spill response supplies on-site to clean up spills and releases caused during the performance of work.

Additionally, if the clean-up is accomplished with Government assets, the Contractor shall reimburse the Government for all disposal, barge/tank cleaning, labor and spill supply costs.

5.4 The Contractor shall keep a daily log of wastewater capacity levels in the barge holding tanks. These logs shall be provided to the Technical Point of Contact (TPOC) and COR monthly and upon request.

5.5 The Contractor is authorized periodic invoicing on contracts exceeding 45 days.

With the exception of the final invoice, invoicing is not authorized more than one time monthly.

Periodic invoicing may only include items completed within that invoiced period. Any Contract Line Item Number (CLIN) listed as “Job” or “Lot” may not be invoiced until all requirement for that CLIN are satisfied.

5.6 The Contractor shall notify the COR and TPOC regarding a predetermined date and time to observe that the barge does not contain wastewater and sludge upon beginning service to the Government.

6.0 REQUIREMENTS

6.1 Initial Sample Testing (CLIN 0001)

6.1.1 Prior to transferring any wastewater to the Contractor’s barge, the Contractor shall take a sample of the bilge water onboard the ship with COR. The Contractor shall then send out the sample for laboratory analysis and shall NOT proceed with dewatering the bilges into the collecting/treatment barge before the laboratory results are received and dewatering is approved by the COR.

NOTE: The Government can waive the pre-dewatering tests due to past positive results.

All bilge/collection tank water is assumed to contain over 50 parts per trillion (ppt) PFAS.

6.2 Tugboat Service (CLIN 0002)

6.2.1 The Contractor shall provide tugboat(s) as necessary to deliver and remove the Contractor’s treatment and/or collection barges to and from the desired location.

6.3 OWW Collection Barge Service (CLIN 0003)

6.3.1 The Contractor shall provide OWW collection barge service as follows:

6.3.1.1 Provide collection barge(s) which has 50,000 gallons or larger holding capacity of OWW,

6.3.1.2 Collect, receive, hold and transfer OWW to either a collection barge or a treatment barge,

6.3.1.3 Provide adequate surveillance to prevent any spills during the entire transfer process,

6.3.1.4 Keep collection barge clean, organized and the decks free of oily residue and waste at all times,

6.3.1.5 Provide spill boom, when providing services on this contract within

CFAY, and

6.3.1.6 Provide barge location and movement to the COR by seven days prior to start of work (when not urgent), or as soon as possible prior to start work (when urgent).

6.3.2 The Contractor may use “holding” or “collection” barges as needed to provide for continuous collection and treatment of OWW.

6.3.3 OWW Collection Barge Service may be used in association with OWW Treatment Barge Service. A barge day is defined as a day when a barge is operating OWW services, is not necessarily consecutive or unlimited quantities, and the Government may request multiple locations.

6.3.4 The collected OWW under paragraph 6.3.1 of this PWS shall be considered as part of quantities already being treated under this paragraph, therefore no additional transfer and treatment charge shall be applied.

6.3.5 The Contractor’s barge shall pass government inspection by the COR prior to use.

6.3.6 The stability of the collection barge shall be maintained at all times.

6.3.7 The Contractor provided barges shall have the capability for contractor employees and U.S. Government workers to access connected ships, barges or piers safely, using Occupational Safety and Health Administration (OSHA) (or similar Japanese standard) approved boarding devices and methods.

6.3.8 The Government will provide the following during OWW Collection Barge Service:

6.3.8.1 Furnish required hose and fitting from ship’s outlet connection to

OWW barge (open hatch),

6.3.8.2 Connect own hose and fitting to the riser on board the Government ship, and

6.3.8.3 Provide transfer watch stander for the Government ship’s side of the operations.

6.4 OWW Purification and Treatment Barge Service (CLIN 0004)

6.4.1 The Contractor shall provide OWW Treatment Barge Service as follows:

6.4.1.1 Provide on-site treatment barges which have 200,000 gallons or larger holding capacity of OWW and has capability to treat at least 15,000 gallons of OWW per hour, to meet discharge effluent limitations in paragraph 6.10.2 of this PWS,

6.4.1.2 Collect, receive, hold and treat OWW received from Contractor collection barge(s), individual ships, vacuum truck(s), and the Government collection barge,

6.4.1.3 Provide adequate surveillance to prevent any spills during the entire transfer and treatment process,

6.4.1.4 Keep treatment barge clean, organized and the decks free of oily residue and waste at all times,

6.4.1.5 Provide spill boom, when the service is provided within CFAY, and

6.4.1.6 Provide barge location and movement to the COR at least seven days prior to start of work (when not urgent), or as soon as possible in urgent situations.

6.4.2 The water purification system shall have a minimum capacity of 50 cubic meters per hour and 1,200 cubic meters per day.

6.4.3 The chemical purification system shall have a minimum capacity of 20 cubic meters per hour and 480 cubic meters per day. The system shall include an upward flow removable and continuous filter system capable of treating contaminated chemical detergent and/or AFFF liquid in accordance with contract specifications.

6.4.4 The purification system shall be capable of purifying and flushing bilge and chemically treated water in accordance with paragraphs 2.3 and 2.4 of this PWS.

6.4.5 OWW received shall be continuously treated by the Contractor to keep sufficient receiving capability. A “barge day” is defined as a day when a barge is operating OWW services and is not necessarily consecutive or unlimited quantities.

6.4.6 The Contractor is responsible for the treatment schedule for all water collected under this contract.

6.4.7 The barge shall have adequate sludge storage capacity to allow for continuous operation while awaiting sludge removal.

6.4.8 The purification system shall be maintained in an operational and ready status and shall be available for use up to 24 hours per day throughout the Period of Performance (POP) of each task order. The Contractor shall provide monitoring of the purification system as required by the task order, including continuous or on-call monitoring up to 24 hours per day, as directed by the Government.

6.4.9 Upon start of work, the Contractor’s barge shall pass government inspection by the COR prior to use.

6.4.10 The stability of the treatment barge shall be maintained at all times.

6.4.11 The Contractor provided barges shall have the capability for Contractor employees and U.S. Government workers to access connected ships, barges or piers safely, using OSHA (or similar Japanese standard) approved boarding devices and methods.

6.4.12 The Government will provide the following during OWW treatment barge service:

6.4.12.1 Furnish required hose and fitting from ship’s outlet connection to OWW barge (open hatch),

6.4.12.2 Connect Government furnished hose and fitting to the riser on board the Government ship, and

6.4.12.3 Provide transfer watch stander for the Government ship’s side of the operations.

6.4.13 Specification for Water Purification:

6.4.13.1 If the combined PFOS and PFOA concentrations are below the 50 ppt standard, OWW may be transferred to a OWW treatment barge for traditional treatment and discharge.

6.4.13.2 The Contractor shall treat and purify the wastewater to satisfy the effluent parameters listed in enclosures (2) through (4) as applicable. The Contractor shall utilize wastewater treatment processes and PFOS/PFOA removal equipment and systems that do not include dilution with seawater. The Contractor shall perform all treatment and treated water discharge at the CFAY installation. A minimum of seven days prior to discharge to sea, the Contractor shall send an electronic notification (email) to the COR and TPOC to coordinate with the On-Site Coordinator (OSC) (Project Team and Ship’s Force).

6.4.13.3 If the combined PFOS and PFOA concentration meet or exceed 50 ppt, the treatment systems treating oily waste and OWW shall be operated in a batch discharge process. In this process, the water shall be treated, stored in its final treated water tank or holding tank, and the tank closed. The Contractor shall sample the tank with a representative from the SRF-JRMC Environmental Office and/or CFAY Environmental Office present, and the sample shall be analyzed by the accredited laboratory for PFOS and PFOA as required.

(a) Discharge is only permitted if laboratory analysis confirms

PFOS and PFOA levels below 50 ppt and all other regulatory requirements are met. Discharge approval shall be requested through the COR.

(b) Prior to discharging water, all water shall be sampled and tested in accordance with paragraph 6.10 of this PWS and meet all requirements noted therein.

(c) A minimum of seven days prior to discharge to the sea, the Contractor shall send an electronic notification (email) to the COR and TPOC to receive approval and coordinate with the OSC (Project Team and Ship’s Force).

6.4.13.4 During repair availability, if surfaces (e.g., bilges, tanks, or piping) previously tested for PFAS are re-exposed to a liquid waste product suspected to contain PFAS contamination, Ship’s Force will immediately stop the discharge of liquid from the impacted space, equipment, piping, or tank and notify the Project Team to initiate a sampling process.

6.4.13.5 If AFFF concentrate is generated onboard a ship, each requiring activity and Ship’s Force will be responsible for storing AFFF shipboard or in temporary pier-side storage tank supplied by Ship’s Force or each requiring activity as necessary. The Contractor will not be required to handle, store, treat, or dispose of AFFF generated during the POP.

6.4.13.6 The Contractor shall ensure that for any wastewater containing

PFAS, the sludge which has settled in the barge, and any associated filters are disposed of in accordance with paragraph 7.0 of this

PWS.

6.4.13.7 All purification work shall be controlled by an authorized

Environmental Pollution Preventive Controller (Kogai Boshi Kanrisha).

6.4.13.8 Treated water shall not cause any visible change in color or odor in the receiving waters.

6.4.14 Industrial Waste Management:

6.4.14.1 The Contractor shall:

(a) Dispose of industrial waste (non-hazardous waste sludge and filters) generated from treatment operations. Sludge shall be tested in accordance with reference (a), Table 16.7, for Specially Controlled Industrial Waste to be used for Ultimate Disposal in Japan,

(b) Provide a copy of a manifest to CFAY Public Works Department (PWD) Environmental Office through the COR within seven days of completing the transporting action,

(c) Provide a copy of a manifest of the completed final disposal action from CFAY PWD Environmental Office through the COR within 30 days of completing the final disposal action or withing seven days of receiving the completed manifest from the disposal facility, and

(d) Submit the CFAY Solid Waste Tonnage Report (Attachment 4) to CFAY PWD Environmental Office through the COR.

6.5 OWW Transfer Service (CLIN 0005)

6.5.1 The Contractor shall provide OWW Transfer Service as follows:

6.5.1.1 Contractor shall contain all OWW collected in performance of

CLIN 0003 and transfer to an off-base disposal facility in accordance with applicable regulations and requirements.

6.5.1.2 The stability of the holding barge shall be maintained at all times.

6.5.1.3 The Contractor shall maintain the capability to safely transverse from the barge to the pier when required.

6.5.2 Oily Wastewater Collection and Transfer Requirements:

6.5.2.1 Vacuum OWW from various locations (e.g., ship tanks, barge tanks, Petroleum Oils and Lubricants (POL) bulk storage tanks, above and below ground tanks, portable storage tanks, oil water separators, pits, sumps, containment drains and various sized drums and holding containers).

6.5.2.2 Provide one 300 feet hose with 1 1/2 inch male and female cam-lock fitting and one 300 feet hose with 2 1/2 inch male and female cam-lock fitting.

6.5.2.3 Waste oil generated by the separation process and/or treatment of the OWW which was received from the Government customer by Contractor in this contract (e.g., treated waste oil) shall be recycled by another Contractor with permission from CFAY PWD Environmental Office.

6.5.2.4 Any OWW contaminated with PFAS that cannot be treated to below 50 ppt of combined PFOS and PFOA or otherwise cannot be legally discharged to the sea shall be segregated and stored in a separate tank. This ensures that no additional contaminated volume is created. The Contractor shall transport and dispose of such PFAS contaminated water at a GOJ approved off-base facility. The Contractor shall submit the following documentation to CFAY PWD Environmental Office:

(a) Manifests (slip A and E)

(b) Valid permits and licenses for collection, transportation, and disposal

6.5.2.5 After disposal of PFAS contaminated water, clean the associated storage tank(s) to remove all PFAS contaminants and dispose of waste/wastewater used for cleaning the tank properly.

6.5.2.6 Provide adequate surveillance during the entire transfer process for its side of the operations.

6.5.3 Transport collected OWW from the Contractor’s treatment barge. The Contractor shall dispose of OWW collected in performance of via properly licensed and authorized disposal facility in accordance with applicable regulations and requirements.

6.6 Industrial Waste Disposal Service (CLIN 0006)

Note: CLIN 0005 covers transfer/transport and CLIN 0006 covers final disposal only.

6.6.1 The Contractor shall provide OWW disposal service as follows:

6.6.1.1 The Contractor shall contain all OWW collected for final disposal in performance of CLIN 0003 and transport to an off-base disposal facility in accordance with applicable regulations and requirements.

6.6.1.2 Contractor shall dispose of OWW collected in performance of

CLIN 0003 via properly licensed and authorized disposal facility in accordance with applicable regulations and requirements.

6.6.1.3 The stability of the holding barge shall be maintained at all times.

6.7 Hose and Fitting Service (CLIN 0007)

6.7.1 Notwithstanding the requirements of paragraph 6.3 of this PWS, when specifically requested by the Government, the Contractor shall provide:

6.7.1.1 300 feet hose with 1 1/2 inch, 2 1/2 inch, 2 inch and 3 inch male or female cam-lock fitting. The hose shall be flame retardant and oil proof for transferring OWW from ship outlet connection to contractor barge (open hatch).

6.7.1.2 Temporary dewatering pump. The pump shall be oil proof for transferring OWW.

6.8 Fender Service (CLIN 0008)

6.8.1 The Contractor shall provide necessary rubber fenders (typically two units) at the designated port within CFAY.

6.9 Barge Shifting (CLIN 0009)

6.9.1 The Contractor shall:

6.9.1.1 In case of ship’s sea trial or another pertinent situation, the

Contractor shall disconnect the bilge transfer piping from the barge and shore riser at designated piers. The Contractor shall return the barge to the Contractor’s plant or the nearest mooring point from the place of performance. Before disconnection, the Contractor shall thoroughly flush the bilge transfer piping.

6.9.1.2 The Contractor shall deliver the same barge to the place of performance within a reasonable time prior to ship’s arrival. The Contractor shall connect the bilge transfer piping to the barge and shore riser after ship’s arrival.

6.9.1.3 Disconnection and reconnection shall be coordinated with the COR.

6.10 Sampling and Analysis (CLIN 0010)

6.10.1 The Contractor shall sample, test, profile, identify and document waste streams from the treatment barge. The Contractor shall provide the COR with a written disposal disposition as industrial waste and copies of the waste stream analysis on the hazardous characteristics of all waste streams. If the result exceeds regulatory standards of hazardous waste, these wastes shall be handled as hazardous waste in accordance with reference (a), Chapter 16. Documentation shall include lab analysis reports and signed manifests for both hazardous and/or industrial waste. The Contractor shall provide all necessary personnel, appropriate subcontractors, labor, equipment, supplies, and materials to properly handle and dispose of all wastes.

6.10.2 The Contractor shall conduct sampling and testing of effluent discharge from the treatment barge. The sampling and testing shall be conducted in a laboratory that is certified by the Japanese regulatory authority for the applicable Japanese Industrial Standard (JIS) test method. The Contractor shall sample and test to ensure that the parameters in reference (a), Chapter 9, Section 9.4, references (i) through (k), and reference (p) are met and provide copies of the test results to COR within five working days of receiving results from the Japanese laboratory.

6.10.2.1 Sampling for BOD5, TSS and pH and odor shall occur monthly in accordance with reference (a), Chapter 9.

6.10.2.2 Sampling for additional effluents and hazardous substances shall occur quarterly by October 31, January 31, April 30, and July 31 of each year in accordance with reference (a), Chapter 9.

6.10.2.3 The Contractor shall record daily volume of effluent discharge from collection barges. The treatment shall result in cleaned water effluent with no color that changes the color of the receiving water.

The treatment shall result in clean water effluent that does not contain any odor that changes the odor of the receiving water.

6.10.3 The OSC and COR will direct collection of initial shipboard OWW samples for PFOS and PFOA from the OWW bilge(s). The Contractor shall schedule with the OSC to include determining each sampling point location(s). The Contractor shall obtain a sample from each of the bilge or tank water onboard the ship with a government representative present. The Contractor shall conduct shipboard bilge OWW processing tank sampling and shipboard bilge wastewater sampling before receiving the wastes.

6.10.4 The Government may approve dewatering prior to receipt of the test results at the Government’s discretion. The COR or TPOC will provide notification if dewatering is approved.

6.10.5 The Government may waive pre-dewatering test, if the sample is known or believed to contain PFAS over 50 ppt. The COR or TPOC will notify the Contractor that the Government is waiving pre-dewatering test, and that dewatering is approved.

6.10.6 Prior to conducting any initial or post-treatment sampling, the Contractor shall submit a Sampling Plan to the COR for approval. The Sampling Plan shall supplement the Environmental Protection Plan (EPP), (Attachment (1)).

6.10.7 If OWW samples for PFOS and PFOA were collected at port entry in accordance with reference (g), the Contractor may submit these samples to the COR or TPOC for characterization in lieu of additional sampling under CLIN 0001.

6.10.7.1 Once obtained, the Contractor shall send the sample to the laboratory for analysis. The Contractor shall NOT proceed with dewatering the bilges into the collecting or treatment barge until dewatering is approved by the COR.

6.10.7.2 An individual sample shall be taken at each tank location to be dewatered and composited (combined) to form a single composite sample for analysis to ensure no untreatable amount of PFAS is present in all liquid being pumped into the Contractor barge for treatment.

6.10.7.3 The Government may approve dewatering prior to receipt of the test results at the Government’s discretion. The COR or TPOC will provide notification if dewatering is approved.

6.10.7.4 The Government may waive pre-dewatering test, if the sample is known or believed to contain PFAS over 50 ppt. The COR or TPOC will notify the Contractor that the Government is waiving the pre-dewatering test, and that dewatering is approved.

6.10.7.5 If initial shipboard, shore activity or ship personnel OWW samples for PFOS and PFOA from the OWW bilge(s) were taken and tested upon entering port in accordance with reference (g), these can be turned over to the TPOC for proper processing characterization.

6.10.8 PFAS Testing Laboratory Requirements. The PFAS analysis requirements in this paragraph apply to all PFAS testing performed under both initial sampling and post-treatment sampling shall be conducted at a laboratory accredited under the DoD Environmental Laboratory Accreditation Program (ELAP). All PFAS testing shall comply with reference (r).

6.10.9 The following PFAS testing standards and practices apply to all PFAS sampling and testing performed under both initial sampling and post-treatment sampling. The Contractor is responsible to pass this information on to any subcontracted laboratory.

6.10.9.1 The laboratory shall be able to quantitate combined levels of PFOS and PFOA to less than 50 ppt.

6.10.9.2 The laboratory shall indicate the numeric quantitation limit and the detection limit for PFOS and PFOA on all results reports.

6.10.9.3 The Contractor and laboratory shall use and maintain the laboratory’s Chain of Custody (COC) document and include the COC in all results reports.

6.10.9.4 The Contractor shall indicate on the COC document that reference

(r) is required.

6.10.9.5 The Contractor shall use a laboratory whose internal standards and extraction volumes complying with reference (r).

6.10.9.6 All reports provided by the laboratory shall notate their compliance with reference (r) and their DoD ELAP scope of accreditation information.

6.10.9.7 A definitive testing method shall be used. A “screening method” shall not be used for testing.

6.10.9.8 The Contractor shall ensure that all laboratory analytical reports include all information required by reference (r).

6.10.9.9 DoD ELAP accredited labs are listed at

https://www.denix.osd.mil/edqw/index.html under Menu> Accreditation> Accredited Lab Search. Under method; select “Draft EPA Method 1633" and hit "Run Report".

6.10.9.10 Personnel performing sampling or handling samples shall avoid the use of materials known to contain PFAS during sampling activities, in accordance with reference (r). Prohibited materials during sampling activities include, but are not limited to, polytetrafluoroethylene (PTFE, Teflon®), fluoropolymer-based products, certain waterproof or stain-resistant treated materials, and other items identified in reference (r) as potential sources of PFAS contamination.

6.10.9.11 Do not use “Sticky Notes” (Post-it type and others) at any time during sampling, handling, or transporting of samples.

6.10.9.12 Personnel should avoid wearing brand new clothing (at least six washings since purchased) and do not wear Tyvek® suits.

6.10.9.13 Personnel involved in sampling shall wash hands thoroughly and wear nitrile gloves at all times while collecting and handling samples.

6.10.9.14 Samples shall be collected in a High-Density Polyethylene (HDPE) container with an unlined plastic screw cap.

6.10.9.15 The Contractor shall follow all testing, analysis, and COC requirements with any sub-contractors.

6.10.9.16 The Contractor shall provide a Portable Document Format (PDF) copy of the laboratory results to the COR, CFAY PWD Environmental Office, and the Commander, Naval Region Japan

(CNRJ) Environmental Representative within two business days of receiving the results.

6.11 OWW Vacuum Truck Service (CLIN 0011)

6.11.1 The Contractor shall:

6.11.1.1 Provide a minimum 2,400 gallon (10 ton) truck per job,

6.11.1.2 Provide one 300 foot hose with 1 1/2 inch male and female cam-lock fittings and one 300 foot hose with 2 1/2 inch male and female cam-lock fittings,

6.11.1.3 Vacuum OWW from various locations (e.g., ship tanks, POL bulk storage tanks, above and below ground tanks, portable storage tanks, oil water separators, pits, sumps, containment drains and various sized drums and holding containers),

6.11.1.4 Transport collected OWW to the Contractor’s treatment barge or alternate location specified on the task order, and

6.11.1.5 Provide adequate surveillance during the entire transfer process for its side of the operations.

6.11.2 The Government will:

6.11.2.1 Connect Contractor’s hose and fitting to the Government tank drain, and

6.11.2.2 Provide transfer watch stander for the Government side of the operations.

6.11.3 The Government may request multiple locations per job. The POP for each job will be specified on the task order but is generally not expected to exceed 24 hours.

6.11.4 The collected OWW under this paragraph shall be considered as part of quantities already being treated under paragraph 6.4 of this PWS, therefore no additional transfer and treatment charge shall be applied.

6.12 Hazardous Waste Turn-in and Prevention (CLIN 0012)

6.12.1 When handling hazardous waste generated during performance that:

6.12.1.1 Are not OWW, sludge, and filters contaminated with PFAS/PFOA above the regulatory threshold in enclosures (1) through (3), which are covered under PFAS-specific disposal requirements in paragraphs 6.4.13.6 and 7.2 of this PWS, and

6.12.1.2 Are compatible with existing CFAY hazardous management programs under reference (a), Chapter 16 and applicable U.S. Navy regulations.

6.12.2 The Contractor shall:

6.12.2.1 Plan disposal scheduling accordingly. Disposal processes require a minimum of two weeks notice to the Government from the date requested.

Note: Disposal timelines are also dependent on the waste volume.

6.12.2.2 Immediately contact CFAY PWD Environmental Office via COR or TPOC each time a waste stream is characterized as hazardous waste,

6.12.2.3 Procure proper United Nation (UN) certified drums for disposal,

6.12.2.4 Submit a CFAY Waste Disposal Request Form (Attachment 5) with all necessary documentations and records (e.g., analysis result, profile sheet) to CFAY PWD Environmental Office through COR or TPOC to initiate coordination of hazardous waste disposal.

Financial information is required to accept the request. Contact the COR to obtain it for each task order,

6.12.2.5 Upon an acceptance of the disposal request, coordinate with CFAY

PWD Environmental Office via the COR or TPOC to turn in hazardous waste for disposal,

6.12.2.6 Handle and manage hazardous waste as specified in paragraph 9.0 of this PWS, and

6.12.2.7 After removing hazardous waste, clean and sanitize contractor barge and equipment to prevent contamination.

6.12.3 Acceptable hazardous waste turn-ins covered in paragraph 6.12 of this PWS may include:

6.12.3.1 Spent solvents (non-chlorinated or chlorinated) and solvent-contaminated rags or absorbents generated from barge/equipment cleaning, not containing PFAS compounds.

6.12.3.2 Heavy metals contaminated media (e.g., paint chips with lead or chromium, wastewater treatment media with cadmium) from maintenance of contractor equipment.

6.12.3.3 Acidic or caustic wastes from cleaning or maintenance processes

(e.g., spent neutralizing agents, pH adjustment chemicals), absent

PFAS.

6.12.3.4 Waste fuels or oils only if not contaminated with PFAS or PFOA and not suitable for recycling under paragraph 9.17 of this PWS.

6.12.3.5 Small quantities of laboratory chemical wastes from required sampling and analysis, absent PFAS.

6.13 Tank Cleaning Service (CLIN 0013)

6.13.1 Accomplish barge’s tank cleaning (SRF-JRMC barge and CFAY ship waste offload barge only)

6.13.1.1 Set up pumping and washing equipment.

6.13.1.2 Clean barge’s tanks for barge transfer or next use upon completion of OWW collection and treatment.

6.13.1.3 Remove, transport, and dispose of waste wash water.

6.13.1.4 Remove, clean, and restore equipment utilized for cleaning.

7.0 SPECIFIC REQUIREMENTS FOR DISPOSAL OF OWW, SLUDGE AND

FILTERS CONTAMINATED WITH PFAS

7.1 Sludge and Filters:

7.1.1 The Contractor shall document and track the source of OWW being consolidated for treatment and provide this list upon disposal of the waste.

7.1.2 The Contractor shall conduct sampling and analysis of sludge and filters prior to disposal as specified in paragraphs 6.10 and 9.0 of this PWS.

7.1.3 Once sample of the sludge, filters or other waste is collected, it shall be sealed or secured pending the results to ensure no additional waste is added. If additional volume is added after sample was taken, sampling results will no longer be valid, and the Contractor shall re-sample.

7.1.4 The Contractor shall contact the COR or TPOC and SRF-JRMC Environmental Office Representative and notify the CFAY PWD Environmental Office of the sampling date and time a minimum of two business days before sampling. CFAY PWD and SRF-JRMC Environmental Office representatives shall observe the sampling and provide oversight of the process.

7.1.5 Once the determination is made on the waste’s characteristics, the Contractor shall dispose of the waste via a facility properly licensed for the recycling, treatment and/or disposal of that waste type. Sampling results shall be provided to the COR or TPOC and SRF- JRMC Environmental and CFAY PWD Environmental Offices upon receipt.

7.1.6 The Contractor shall provide a signed Japanese serialized manifest for transportation and disposal of the sludge, filters, and/or the recycling of treated waste oil with every disposal action, to the COR and CFAY PWD Environmental Office.

7.2 The Contractor shall dispose of any PFAS contaminated oily waste and OWW, which cannot be treated to less than 50 ppt or, which after treatment or re-treatment, does not meet the requirements of parameters and effluent limits in enclosures (2) through (4) as applicable, or otherwise cannot be discharged to the sea.

7.3 The collection process shall ensure no additional volume of contaminated water is created.

7.4 For industrial waste, the Contractor shall:

7.4.1 Dispose of industrial waste (non-hazardous waste sludge and filters) generated from treatment operations at a Japanese government approved off-base disposal facility.

7.4.2 Verify and sign a Japanese serialized manifest for disposal of industrial waste prior to any disposal action.

7.4.3 Provide a copy of completed manifest (slip A and E) to CFAY PWD Environmental Office through the COR within 30 days of completion of the final disposal action.

7.4.4 Fill out the CFAY Solid Waste Tonnage Report (Attachment 4) with industrial waste disposal information and provide it to CFAY PWD Environmental Office through the COR.

8.0 SAFETY REQUIREMENTS

8.1 The Contractor shall:

8.1.1 Take proper safety and health precautions to protect the workers, public, property of others and the environment, in accordance with OSHA, Japanese, U.S. Navy, federal, state and local laws and regulations, as well as all work item references, at all times,

8.1.2 Be responsible for identifying and complying with all safety requirements set forth in applicable safety and health regulations and/or base installation safety procedures,

8.1.3 Be responsible for ensuring that his agents, employees, or subcontractors perform the work in a safe manner while executing the services of this contract,

8.1.4 Ensure that all personnel involved in the handling and transportation of the material listed herein are trained in the area of spill response and general first aid procedures,

8.1.5 Maintain standards designed to minimize the possibility of fire, explosion, or any unplanned release or migration of hazardous waste or its constituents to the air, soil, surface or groundwater,

8.1.6 Be required to wear Personal Protective Equipment (PPE) while working on U.S. installations during the handling of hazardous materials or operating equipment,

8.1.7 Agree that their personnel and equipment are subject to safety inspections by the Government personnel while on CFAY property,

8.1.8 Not run through service line(s) fire zone boundaries unless quick disconnects are installed in temporary service lines within six feet of the opening, door, or closure. The quick disconnects shall be marked with international orange tape and be positively identified with durable unique markings that include the maintenance activity name, service type, location, and shore side shut-off points. All service line(s) shall be able to be secured and pulled back within three minutes. Fuel gas, oxygen, compressed gas hoses, steam lines, hoses pressurized above 140 pounds per square inch (PSI), or hoses carrying hazardous, toxic, or flammable materials shall not run through fire zone boundaries. Hose numbers or sizes shall not restrict free and easy access or closure of fire zone boundary doors,

8.1.9 Ensure hoses are kept clear of the decks utilizing temporary support trees or ship’s structural members, such as beams, braces, and welded brackets and arranged to minimize tripping and other safety hazards and to all free access through doors, hatches, and passageways,

8.1.10 Route service line(s) to allow emergency access and egress to all areas of the ship and shall not impede damage control and watch stander performance of duties. Where appropriate, run temporary services outboard to keep passageways clear,

8.1.11 Take appropriate action such as fall protection when access to or from the barges,

8.1.12 Use non-spark producing tools when applicable on the barges, and

8.1.13 Plan emergency evacuation including mustering location, communication, and reporting etc.

8.2 Occupational Health and Safety Training. The Contractor shall comply with the instructions of the cognizant Navy Medical Department with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel. The Contractor is responsible for ensuring that their employees receive applicable Occupational Health and Safety Training and remains current on regulatory required specific training for the type of work to be conducted onsite. All contractors and subcontractors who are expected to perform work at CFAY, performing tasks that have the potential to cause a significant nuisance which may be hazardous to the health of military or civilian personnel shall be competent on the basis of appropriate education, training or experience

8.3 Accident Report. In all cases where any vessel, vessel equipment, Government equipment, cargo or any other property of any type, nature or description, whether owned by the Government or not, is damaged or destroyed through any act of the Contractor, its agent servants, or employees, or through any other cause whatsoever arising out of and during the performance of this contract, or in the event of personal injury to, or death or any person engaged directly or indirectly in the performance of this contract, a full and complete written report of such damage, destruction, personal injury or death, shall be submitted by the Contractor to the Technical Assistant and the Contracting Officer (KO) of this contract, within 72 hours, following such damage, destruction, personal injury or death. In the event the Contractor fails to submit such a report within 72 hours as required, the Government shall be immediately relieved from all liability which might otherwise arise out of such damage, destruction, personal injury or death, under the provisions of this contract.

9.0 ENVIRONMENTAL REQUIREMENTS

9.1 The Contractor shall comply with all applicable Japanese laws and regulations set forth by Japanese national and local government and instructions, policies, and standards established by DoD, U.S. Navy, United States Forces Japan (USFJ), CNRJ, and CFAY.

9.2 The Contractor shall submit the proposed EPP within 14 days after award of this contract and shall not perform any work until CFAY PWD Environmental Office approves the EPP. Anytime the Contractor’s process and/or procedures require an update, change, and/or revision to the EPP, the Contractor shall immediately inform the COR and/or the KO and submit an updated EPP to CFAY PWD Environmental Office via the COR and KO for review and approval in a timely manner but no later than 14 days from the notification. It will be at least 10 working days needed for the Government to review the EPP at each submission.

9.3 The Contractor shall have:

9.3.1 All required and valid licenses, permits, and/or authorizations issued by the Japanese governing authority for the treatment and handling of OWW,

9.3.2 All required and valid licenses, permits, and/or authorizations issued by the Japanese governing authority for the collection, transportation, and disposition of treated waste oil…