Attachment 1- Draft Performance Work Statement.pdf

Performance Work Statement (Draft) Office of Naval Intelligence Shipping Industry Research

1.0 BACKGROUND

The US Navy is tasked to provide in-depth incite, analysis and assessments of the commercial merchant shipping/fishing industry to include commercial shipping/fishing companies, commercial port operations, vessel owners, and/or vessel managers, vessel construction, and vessel operations. To assist the US Navy in satisfying these tasks, the services of a company that routinely investigates commercial merchant shipping/fishing companies, vessel owners and/or vessel managers on behalf of commercial entities (e.g. banks, insurance companies, consignees, etc.) is required. This company must also be able to respond to tasks submitted by the US Navy in the form of queries by conducting research into commercial merchant shipping/fishing industry to include commercial shipping/fishing companies, commercial port operations, vessel owners, and/or vessel managers, vessel construction, and vessel operations worldwide.

2.0 SCOPE

This Performance Work Statement (PWS) describes the types of commercial merchant/fishing industry research tasks required of the Contractor and shall lead to a contract priced in US dollars. The research tasks shall be based on requirements of the US Government that focus on the commercial merchant shipping/fishing industry to include commercial shipping/fishing companies, commercial port operations, vessel owners, and/or vessel managers, vessel construction, and vessel operation. This includes providing an understanding of company ownership, reputation in the maritime industry, their personnel, total maritime shipping assets, connections to other maritime shipping companies, complete financial information, history of litigation/investigations/disputes, and any association to illicit activity. Tasks that require research into regional trends as they may relate to any of these issues may also be required.

The Contractor shall perform this work using Contractor supplied facilities, personnel, and equipment. In addition, if the Contractor deems it necessary, shall travel to locations worldwide in order to fully research a task, obtain firsthand knowledge and/or other information required to enhance the quality of the requested reports.

The Contractor shall, under this PWS, be required to communicate with the US Navy via encrypted Email.

3.0 REQUIREMENTS

3.1 The information provided by the Contractor to the US Navy in response to the query tasks shall enhance current intelligence analysis methodologies employed to support the U.S. Government, and their partners’ efforts in thwarting illicit maritime activities. In addition, the data provided within the reports shall also meet US Government’s criteria for timeliness, content, integrity, and coverage of the international commercial shipping/fishing industry, as will be stated in each task order.

3.2 The Contractor shall be recognized within the shipping community as company with a valid requirement for the type of information being requested. The Contractor shall perform all investigations and research in support of the tasks submitted by the US Navy in the same manner as any other normal investigative responsibilities on behalf of their commercial customers.

3.3 The Contractor shall have the ability to travel, as part of its normal business, worldwide to obtain data and/or information when and if required to enhance the quality of the requested reports. All travel shall be conducted without making any reference to the Contractor relationship with the U.S. Government, unless necessary to accommodate questions posed by U.S. Immigration.

3.4 In the event that the Government determines that Public Key Infrastructure

(PKI) encryption shall be utilized for exchanging emails between the Contactor and the US Navy, the Contractor shall be responsible for obtaining an approved PKI Key.

3.5 Prior to the Contractor starting any work on a submitted task the contractors estimate must first be validated by an appointed Technical Point of Contract and approved by the contract COR. Each submitted task shall include, at a minimum, the following information:

3.5.1 The type of research requested. This will include the name of the shipping/fishing company, owner and/or manager, the type of information needed, and the depth of research required.

3.5.2 The urgency of the request. There will also be a priority number given the query when needed.

3.5.3 A unique query tracking number.

3.6 Once a task is submitted by the designated representatives (indicated in section 3.6), the contractor shall respond back to these representatives within one (1) business day, providing an estimate on the total level of effort required to complete the task, to include estimates on the total man hours required, associated travel costs and any Other Direct Costs (ODC).

The Contractor shall work with the appointed US Navy representatives to establish a rough order of magnitude (ROM) for each query task order that includes an estimated time of completion. All query tasks shall be assigned a tracking number by the US Navy which shall be included in all correspondence between the Contractor and appointed representatives regarding the query. A designated representative (indicated in section 3.6) shall respond to the Contractor with an email approving task commencement. The Contractor shall not perform any work until they receive this email from the appropriate US Navy representative (indicated in section 3.6). If the Contractor determines an approved task requires additional costs of more than 5% the Contractor shall stop all work and notify the COR and TPOC of the potential cost overrun. The 5% increase shall be the estimated costs of the overall task or any one section (Man hours, travel, ODC). Once the Contractor notifies the COR and TPOC of a potential cost overrun the Contractor shall not incur any additional costs against the task. The designated representatives shall review the cost increase and determine whether to authorise the additional spending or settle on a partial task response. The COR/TPOC will then notify the Contractor, via email, of this decision and a new due date shall also be set, if required, as result of any delays caused by these processes. No invoice shall be submitted or approved for payment for greater than 5% of the original estimate without this prior approval, in writing, from the appropriate representatives. The contractor shall respond to all validated queries submitted by the US Navy via email, encrypted e-mail, and/or fax.

3.7 If two (2) or more query requests are active at one time, each active request will also be given a priority number with one (1) being the highest priority (The contractor should automatically assign a one (1) priority to a query if it is the only query they are investigating at the time). The US Government can also reassign priority numbers to active queries should the urgency and/or current events warrant the change. Once informed of the change the Contractor shall realign their assets within 2 weeks to follow the new priorities. Once notified of the priority change by approved representatives, the Contractor shall provide the US Navy updates to the task completion dates caused by the new priorities.

3.8 Once a task is completed and submitted to the US Navy the Contractor shall wait for approval from the COR/TPOC before invoicing for that task.

No tasks shall be invoiced before a deliv6rable is received and approved by the US Navy. In the event that tasks are submitted that require multiple months to complete, a schedule shall be agreed to by the Government and the Contractor so that subsets of the task can be provided each month and an invoice shall be submitted for the work completed during that month.

The Contractor shall, at their own discretion, invoice for each completed task after it is approved during the month or combine all task completed and approved during a calendar month into one monthly invoice.

4.0 TASKS

4.1 Research a shipping company and its business relationships, its business development, and the type of cargo it has handled.

4.2 Research confidential and registered owners of a shipping company and subsidiary companies.

4.3 Research a shipping company’s key personnel to include background information such as nationality, location, business habits, etc.

4.4 Research previous or ongoing litigation, investigations, disputes involving a shipping company.

4.5 Research company sources that pay for expenditures such as port charges, pilotage, demurrage and the identity of the insurer for cargo.

4.6 Research documentation of the physical location, mailing address and contact information for the supplier, producer and buyer of cargo for a shipping company’s ships.

4.7 Research the reputation of a shipping company within the industry.

4.8 Research financial information of a shipping company, its ownership, its subsidiaries, and/or key personnel.

4.9 Research a shipping company for any involvement in illicit activity.

4.10 Research information on ship charters and registries not otherwise reflected in international repositories (e.g. IMO) to include:

4.10.1 Charter documents, names of entities chartering the ship, nature and term of the charter, as well as names of intermediaries or brokers involved in the charter.

4.10.2 Ship owners and agents, to included address and any

paperwork associated with the charter.

4.10.3 The ship’s register or other documentary evidence of

ownership.

4.10.4 Documentation of the ship particulars, cargo, cargo

manifests, consignees, bills of lading, cargo destinations, shipping activities, fleet assets and ship manning.

4.11 Research information on a shipping region to include:

4.11.1 Developing trends;

4.11.2 Additional services or changes to or deletion of exiting services;

4.11.3 Negotiations for changes to current agreements;

4.11.4 Development of new shipping companies;

4.11.5 Division of existing companies;

4.11.6 Any development that may indicate that illicit activity may occur in the region.

4.12 Research information on and capabilities of shore side facilities.

4.13 Research various sectors within the maritime industry

4.14 Research vessel construction and blueprints.

5.0 DELIVERABLES

5.1 The contractor shall respond to queries in writing along with any accompanying tables, charts, and other documentation that may be available. Responses shall include the tracking number and be sent via email or cloud storage as designated by the Technical POC. A copy shall also be sent to the contract COR for final review, approval and tracking purposes.

5.2 In addition, a monthly report shall be provided not later than the 10th day of the month outlining the status of all active queries. This monthly report shall be sent via email or encrypted email to the Contracting Officer’s Representative (COR), with CC to the Technical POC. The report shall list each query by its number, a one sentence description of the query, the number of labor hours expended responding to the query, and the amount charged for that query. The report shall also outline any ODC incurred and travel started or completed during the month. The report shall list location, dates, and total price of the travel and include copies of receipts for any claimed expense (travel and ODC) over $75.

5.3 All official communication between the US Navy and the Contractor shall be sent to the Technical POC with a copy to the COR via Email.

5.4 The US Navy will reimburse the contractor for allowable costs incurred in performance of the contract and determined to be in accordance with FAR subpart 31.2. When travel is required the Contractor shall submit a travel request to the COR for approval prior to the start of travel and cc: The Technical POC on the request. This request shall include estimates for airfare, per diem, and incidentals expenses (e.g. Taxis, public transportation, phone calls, etc). In addition, the estimated number of labor hours required will also be provided. If more than one traveler is required, the expenses will be listed for each traveler.

5.5 The US Government will also reimburse the contractor for yearly visits to meet with Analysts and discuss past and ongoing tasks. The contractor might also be tasked by the US Navy to provide briefings and/or training on topics of interest.

6.0 PERFORMANCE WORK METRICS

6.1 Quantitative Metrics:

6.1.1 The Contractor shall respond to 100% of the requests.

6.1.2 For each request, the Contractor shall:

Minimum: Provide at least 70% of the information requested.

Exceeds: Provide at least 80% of the information requested.

Significantly Exceeds: Provide at least 90% of the information requested.

6.2 Qualitative Metrics:

6.2.1 The Government will assign a response-time Category to each query levied to the Contractor. Minimum response times, by category, are listed below. The Contractor may receive authority to extend the response time on a given query by providing a written justification to COR and technical POC and receiving a written approval for the extension

Category 1: Query responses shall be received by the designated representatives (indicated in section 3.6) within one business day of receipt of the estimates approval.

Category 2: Query responses shall be received by the designated representatives (indicated in section 3.6) within five business days of receipt of the estimates approval.

Category 3: Query responses shall be received by the designated representatives (indicated in section 3.6) within 30 calendar days of receipt of the estimates approval.

6.2.2 All queries tasked during a given contract year will also meet the following criteria:

The Contractor delivers product on-time to the government standards 80% of the time.

Data provided by the Contractor in the reports is correct 95% of the time, based upon information available at the time of the Contractor’s response.

7.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING

APPLICATION (ECMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.