Attachment 1 - DRAFT G Range Hone SOW.pdf

16769-26-002

SOW NO.16789-26-002

26 January 2026

STATEMENT OF WORK

FOR

LONG INSITU TUBE HONING SYSTEM

ARNOLD ENGINEERING DEVELOPMENT COMPLEX

ARNOLD AIR FORCE BASE, TN 37389-9998

STINFO DISTR A

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IRA-26-1242

DRAFT

STINFO DISTR A

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IRA-26-1242 Table of Contents-1

Table of Contents

1. SCOPE

2. APPLICABLE DOCUMENTS

2.1 Government Documents

2.2 Non-Government Documents

3. REQUIREMENTS

3.1 General

3.2 Assembly Requirements

3.3 Installation

3.4 Submittals

4. VERIFICATION

4.1 Testing and Inspection Responsibilities

4.2 Demonstration

4.3 Inspection

5. ACCEPTANCE

6. NOTES

Appendix A - Requirements

Appendix B – Submittal Procedure

Appendix C – Job Conditions at AEDC

Appendix D – Reference Graphics DRAFT

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IRA-26-1242 Page-1

1. SCOPE

1.1. The Contractor shall provide one (1) Long Insitu Tube Honing System to be installed in a facility located at Arnold Air Force Base, TN.

2. APPLICABLE DOCUMENTS

2.1. Government Documents:

2.1.1 AEDC Environmental Policy:

2024_AAFB_ENVIRONMENTAL_COMMITMENT_MEMO_CC_SIGNED_25JU

L24.PDF (defense.gov)

2.1.2 AEDC Safety, Health, and Environmental (SHE) Standards latest version, available upon request from the Government.

A. A2 Mishap Investigation and Reporting.

B. A3 Compliance and Inspection.

C. A9 Hazard Communication.

D. A10 Job Safety Analysis.

E. B1 Master Work Permit.

F. B2 Lockout/Tagout (LOTO).

G. B3 Control of Hazardous Areas Using Safety Signs, Tags, and Barricades.

H. B4 High-Voltage Electrical Work.

I. B5 Confined Spaces.

J. B6 Low-Voltage Electrical Safety Related Work Practices.

K. C5 Welding and Cutting (Hot Work).

L. D1 Powered Industrial Trucks.

M. D3 Identification of Piping Systems.

N. D5 Hoisting and Lifting Devices

O. D9 Fixed and Portable Ladders.

DRAFT

https://media.defense.gov/2024/Aug/19/2003528355/-1/-1/1/2024_AAFB_ENVIRONMENTAL_COMMITMENT_MEMO_CC_SIGNED_25JUL24.PDF https://media.defense.gov/2024/Aug/19/2003528355/-1/-1/1/2024_AAFB_ENVIRONMENTAL_COMMITMENT_MEMO_CC_SIGNED_25JUL24.PDF

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IRA-26-1242 Page-2

P. D10 Scaffolds.

Q. E6 Hazardous Material Management.

R. E17 Oil and Hazardous Substances Spill Response.

S. E18 Managing Wastes Containing Chemical or Petroleum Products.

T. E19 Lead and Heavy Metals.

U. F2 Personal Protection Equipment (PPE).

V. F5 Hazardous Noise and Hearing Conservation.

W. F6 Fall Protection.

2.1.2 Code of Federal Regulations:

A. 7 CFR 2902 Subpart B Guidelines for Designating Biobased Products for Federal Procurement, Designated Items.

B. 29 CFR 1910 Occupational Safety and Health Standards.

C. 29 CFR 1926.1101 Asbestos.

D. 40 CFR 261 Identification and Listing of Hazardous Waste.

E. 40 CFR 370 EPA Hazardous Chemical Reporting and Community Right to Know Requirement.

2.1.3 Reference Graphics:

A. Graphic No.1

1. Hone Support Arms Sh.1

2. Support Arm Detail Sh. 2

B. Graphic No. 2

1. Hone Rig Assembly Sh1

2. Hone Rig Sections sh. 2

C. Graphic No. 3

1. Oil Supply System Sh.1

2. Components Sh. 2

3. Connections Sh. 3

4. End Plate Adapter Sh. 4

D. Graphic No. 4

1. Hone Bed Hydraulic System Bracket

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2.2. Non-Government Documents:

2.2.1. American Welding Society (AWS) Standard:

A. AWS A2.4-20 Symbols for Welding and Nondestructive Testing.

B. AWS D1.1/D1.1M-25 Structural Welding Code – Steel.

C. AWS D1.6/D1.6M-21 Structural Welding Code – Stainless Steel.

2.2.2. American Society of Mechanical Engineers (ASME) Standard:

A. ASME Y14.5-24 Dimensioning and Tolerancing.

2.2.3. International Society of Automation (ISA) Standard:

A. ISA 5.06.01-07 Controls Software Documentation.

B. ISA 5.1-24 Instrumentation Symbols & Identification.

C. ISA 101.01-15 Human Machine Interfaces for Process Automation Systems.

D. ISA 61010-1-15 Controls Electrical Equipment Safety.

2.2.4. National Fire Protection Association (NFPA) Standard:

A. NFPA 70-26 National Electric Code (NEC).

B. NFPA 70E-24 Electrical Safety in the Workplace.

3. REQUIREMENTS

3.1. General:

3.1.1. The Contractor shall provide one (1) Long Insitu Tube Honing System in accordance with all requirements in Appendix A and this Statement of Work.

3.1.2. The hone assembly shall include a motorized trolley assembly that powers a drive rod whose length can be adjusted when honing a tube that is longer than the bed assembly. The drive rod shall host an adjustable honing head that traverses a bed assembly.

3.1.3. All welding and welding symbols shall be in accordance with the AWS standards listed in Section 2.2.1.

3.1.4. All submitted drawings shall be in accordance with the ASME drawing standard listed in Section 2.2.2.

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3.1.5. The Contractor shall design the assembly to be functionally similar to the hone as shown in Graphic 2, except where physical requirements listed in this document necessitate a change. All deviations from the current design concept are subject to approval by the Government prior to fabrication of a design feature.

3.1.6. The Contractor shall conduct a final design review meeting to go over the final design and all risks along with plans to mitigate them henceforth before fabrication begins. The meeting shall be either through the Microsoft Teams Application or at Arnold AF Base.

3.1.7. The Contractor shall participate in monthly update meetings after Government approval to begin work is given to discuss progress on the hone assembly, drawings, fabrication, and all related tasks to the job. The Contractor shall also participate in a minimum of three separate meetings during the Design phase for the beginning, middle, and end of the design portion to review drawings with the Government Representative.

3.1.8. The Contractor shall design the hone to interface directly to the existing mount as shown in Graphic 1. Modifications to the mount itself shall not be made unless prior approval is given by the Government.

3.1.9. The Contractor shall submit a maintenance plan off the assumption of two-hundred hours of run-time per year. The maintenance plan shall span the entire ten-year service life of the machine, as well as establish recommended intervals to perform maintenance once past the service life.

3.1.10. The Contractor shall submit installation drawings for attaching the hone to the mount. The Contractor shall submit the drawings to the Government before finalizing an estimated delivery date as to validate that the following requirements have been met.

A. The hone assembly, mount assembly, and adaptor to the Government supplied hydraulic positioning system are included in the drawings.

B. Design complies with all standards listed in Section 2.2.

C. Lifting diagrams are included for the hone assembly.

D. The hone interfaces to the mount without any modifications to the mount.

E. All bolted connections are listed with an accompanying torque value.

F. All bolted connections include the appropriate bolt, nut, and washer pairing.

G. All bolted connections include callouts for anti-seize lubricant on connections intended to be adjustable or removable and callouts for thread-locking fluid (such as Loctite) on all other connections.

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H. Wiring schematics are included for components requiring on-site electrical work.

I. Callouts which detail the setup for the hone machine not explicitly stated by the installation drawings are provided. This shall include but is not limited to installing the hone head and connecting and starting up the control panel.

J. Vendor and manufacturer name for any third-party items listed in the Bill of Materials that are installed on the assembly.

3.2. Assembly Requirements:

3.2.1. Hone Assembly

A. The hone assembly shall be capable of honing a tube bore with a taper of no more than 0.001 inches per foot. This shall be over the entire 132-foot length of the tube and shall be performed in two or less stroke lengths.

B. The Contractor shall include the ability to hone an existing tapered tube bore as to remove imperfections that occur during operations, such as film buildup or small pits on the inside of the tube.

C. The bed assembly shall be 85 feet in length, plus or minus one foot (±1’).

The bed assembly shall be furnished with rod supports to hold the drive rod on bore centerline when it is not located in the bore, as well as bore centralizers for each bore size to center the rod when it is located within the bore.

D. The hone assembly shall be controlled in such a way as to maintain a constant pressure on the honing abrasive as selected by the operator while stroking a straight or tapered bore.

E. The control system shall not contain any devices capable of wirelessly receiving or transmitting data such as via Wi-Fi or Bluetooth.

F. The control system shall not contain any devices capable of communicating with the internet nor any devices capable of recording audio or video.

G. The hone shall be capable of honing tube bores at nominal sizes of 3.3-, 4-, and 8-inch. The honing head shall be removable from the drive rod for maintenance and operator-attachment of a Government-supplied brushing head.

H. The Contractor shall design the hone assembly to be mounted to the existing hone support arms as shown in Graphic 1.

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I. The hone system shall come supplied by the Contractor with a honing-oil supply-system to catch the oil at the upstream end of the tube where oil exits the tube bore, filter it, and deliver it back to the downstream tube bore for recirculation.

3.2.2. Bed Assembly

A. The hone bed assembly shall rest on the existing hone platform as shown in Graphic 1.

B. The bed assembly shall be able to position itself into two states with the aid of the Government supplied hydraulic position system– that being “retracted” (stored) and “un-retracted” (honing position). In the retracted state, the bed assembly shall not extend past the last downstream hone platform arm. This will position the hone into storage position. The un-retracted state shall allow the hone to position itself downstream approximately 10 ft. to close the gap between hone and tube to be honed.

This will be the honing position.

C. The bed assembly shall be able to transition from retracted to un-retracted and vice versa in less than ten minutes.

D. The bed assembly will interface with a Government supplied hydraulic positioning system with a similiar clevis pin bracket assembly as shown in Graphic 4 to position the bed axially for honing or storing. If more axial movement is required for bed positioning than the Government supplied capability can provide then the Contractor is responsible for the addition.

3.2.3. Trolley Assembly

A. The trolley assembly shall traverse the bed assembly axially as to cover the entire stroke length of the hone. This shall be accomplished by a drive system that is independent from the hone drive system.

B. The trolley assembly shall drive the rotating honing rod to perform the act of honing out material from the bore of the tube.

C. The trolley assembly shall have the capability to traverse axially and repetitively as dictated by the control system. The length shall be adjustable in increments of at least 0.25” across the entire bed length to allow for precision movement.

D. The trolley assembly shall be sized to provide the necessary power for the most demanding combination of bore head size versus stroke and spindle speed.

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E. The trolley assembly shall operate on 3-phase 440VAC at 60Hz. This shall be supplied by a twenty-foot cord when the hone is placed into position.

The Contractor shall supply the cord as listed in the drawings.

F. The trolley assembly shall be able to traverse the full or partial length of the bed support at an optimum speed versus rotation rate as to provide a crosshatched pattern on the bore. The intersection angle on the crosshatch shall be 45° with a tolerance of ±10°, unless prior approval is given by the Government Representative.

3.2.4. Drive Rod

A. The drive rod shall be capable of handling the highest possible torque load delivered by the trolley drive motor without causing any defects in the equipment, such as from continuous loading, sudden startup, and shutdown at the highest possible torque load.

B. The design of the drive rod shall account for deflection and vibration when honing at extended lengths.

C. The drive rod may be assembled from multiple parts to provide stroking length for the full length of the bed, but it must have the ability to extend to 132 feet. This extension operation may be manually performed by the installation of additional drive rods. Once extended it is understood that the stroking ability of the hone remains at the original bed length. That is to say, the hone shall be able to stroke the entire 132 feet of the tube bore in two setups.

D. The drive rod shall be supported by bore centralizers while inside the tube bore and by a separate system mounted to the bed when out of the tube.

Both systems should maintain the bore centerline for the drive rod during axial translation in and out of the tube, thus preventing vibration.

3.2.5. Adjustable-Diameter Honing-Head

A. The honing head shall either be adjustable as to cover the tube bore ranges from 3.3 inches up to 4.5 inches as well as from 7.75 inches up to

8.25 inches or it shall come furnished with separate detachable heads which are able to cover the full range.

B. The mechanism for adjusting the head shall be user defined.

C. The control system for adjusting the head shall have a manual mode to position and remove both the drive rod and hone head during start up, break down, and repair periods.

D. The honing head and the mechanism for driving and adjusting the head shall be detachable at each joint of the drive rod.

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3.2.6. Oil Supply

A. The Contractor shall specify the oil type and flowrate required to facilitate the honing capability of the assembly.

B. The hone assembly shall be furnished with a complete oil supply system comprised of at bare minimum a pump, oil reservoir, filter, collection basin, flexible hose, and tube end plate adapter similar to Graphic 3.The system shall be storable so that when not in use it can be moved away from the honing location or otherwise stored out of the normal operational area

C. The oil supply system shall not require a cooler system to operate continuously.

D. The oil supply system shall not require a magnetic particle separator unless prior approval is given by the Government.

E. A tube end plate adapter shall be furnished to mate the oil delivery hose with the downstream end of the tube. The adapter shall attach to the tube and use an NPT threaded pipe connection to attach the hose. Sealing will be used as necessary at junctions so that no leaks shall occur during operation. Graphic 3 sheet 4 illustrates the current tube end plate adapter, but the Contractor shall be responsible for supplying a Contractor designed one for a 3.3” bore tube including a set of drawings. Additional adapters shall be the responsibility of the Government.

F. The oil supply system shall incorporate an “oil wiper” system to reduce any oil spray produced by the bore centralizers when exiting the upstream end of the tube during the honing operation.

G. The Contractor shall supply and install all necessary filter(s) as well as honing oil to the hone oil system before any operation, such as demonstrations of the honing capabilities.

3.2.7. Abrasives

A. The Contractor shall supply ten (10) abrasive stone sets per each hone head that is furnished with the assembly. The Contractor shall also supply one (1) super-abrasive stone set per each hone head that is furnished with the assembly. The grade of the abrasives shall be determined by the Contractor.

3.2.8. Control System

A. The control system shall control all functions for operating the hone.

Including force on the abrasives, trolley speed, trolley stroke length, and trolley position.

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B. The control system shall be capable of applying a fixed or varying force to the cutting abrasive as it transitions over the stroke length as determined by the operator.

C. The control system shall monitor the stroke length within a 0.25” of movement.

D. The control system shall provide a clear and readily accessible panel layout or display for user operation of all functions for operating and monitoring the hone.

E. The control system shall incorporate a failsafe system to prevent the drive rod from being overloaded by the drive motor when an excessive load is applied. This system shall prevent any damage that would occur because of the drive motor overloading the drive rod unless other safety implements are incorporated by the Contractor as to mitigate this damage from occurring.

3.3. Installation

3.3.1. The Contractor shall perform all installation work in compliance with AEDC SHE Standards A2, A3, A9, A10, B1, B2, B3, B4, B5, B6, C5, D1, D3, D5, D9, D10, E6, E17, E18, E19, F2, F5, and F6. Submit a Safety and Health Plan in accordance with AEDC SHE Standards.

3.3.2. After the Government has approved installation drawings, the Contractor shall provide the Government a minimum two weeks’ notice of the delivery date.

3.3.3. The Contractor shall install the new hone after the existing hone has been removed by the facility personnel. Removed equipment is to be strictly handled by only facility personnel.

3.3.4. Installation of the new hone shall be performed by the Contractor with Contractor-supplied equipment. However, the Contractor may use the facility’s overhead crane to install the new hone. Contractor shall in in accordance with AEDC SHE Standard D5 and shall submit all crane operation and rigging operations documents for Government approval. All work shall be done according to Appendix C – Job Conditions.

3.3.5. Existing hardware from the removed equipment shall not be used for installation of the new hone assembly. The Contractor shall provide material test reports (MTR’s) and all available certifications for all hardware.

3.3.6. The Contractor shall allow facility technicians to witness all aspects of the installation process.

3.3.7. The Contractor shall provide training on the hone system, which shall cover all topics included in the list proceeding this paragraph.

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A. Startup of the machine, including all preliminary checks the operator can perform to guarantee individual components are working as required including, but not limited to the drive rod, the trolley assembly, the honing head and the oiling system.

B. All options available to the operator from the control panel.

C. Setup of the machine and the positioning of the bed assembly at the tube bore before beginning a honing

D. Operation of the machine in primary mode (0–80-foot mode).

E. Operation of the machine in extended mode (80-132 foot mode).

F. Shutdown of the machine, including relocating to storage position and any checks the operator can perform post-operation to guarantee individual components are not damaged including, but not limited to, the drive rod, the trolley assembly, and the honing head.

G. Maintenance operations including, but not limited to, changing the oil, changing the filters, replacing honing heads, replacing drive rods, replacing drive rod stabilizers, and cleaning the machine after work.

H. Basic troubleshooting during all phases of operation of the hone including such as what to look and listen to as well as when and how to perform an emergency shutdown of the hone assembly.

3.3.8. The Contractor shall plan for one (1) eight-hour day of installation of the assembly, one eight-hour day of setup and testing of the assembly, and one eight-hour day of training personnel on the assembly.

3.3.9. The Contractor shall furnish the assembly with a standard warranty of 12 months.

3.4. Submittals: The Contractor shall submit all documentation in accordance with Appendix B – Submittal Procedure. A summary table of required submittals is listed at the end of this paragraph.

3.4.1. Drawing Package for the hone assembly. Include:

A. Drawings for the hone assembly, plate adapter, and installation.

B. CAD File of all drawings in the “.stp” file format.

3.4.2. Maintainability Analysis:

A. Maintenance plan for hone assembly and auxiliary systems using information from Section 3.1.9.

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3.4.3. Operation and Maintenance Manuals for the furnished hone assembly. Include:

A. Operating and maintenance instructions, including any software use, lubrication, cleaning, and calibration instructions.

B. Parts list and recommended spare parts. The list shall give the manufacturer’s name, part number, and a vendor for each item.

3.4.4. Warranty: The Contractor shall provide a one-year warranty for the hone assembly and any third-party manufacturer items included in the assembly, stating that it is free from any manufacturer defects. The warranty period shall begin after acceptance at AEDC.

3.4.5. Submittal Table (for each assembly furnished):

No. Section Reference Submittal Description Due 1 3.3.1 Safety and Health Plan 10 days after contract award 2 3.3.4 Crane and rigging operations documentation Delivered with assembly

3 3.3.5 Material test reports / Quality certificates Delivered with assembly 4 3.3.7 Training Before onsite work begins 5 3.4.1 Drawing package Before establishing delivery date 6 3.4.2 Maintenance plan Delivered with assembly 7 3.4.3.A Operating and maintenance instructions Delivered with assembly 8 3.4.3.B Recommended spare parts Delivered with assembly 9 3.4.4 Warranty Acceptance of assembly

Table I. Required Submittal List - Completed.

4. VERIFICATION:

4.1. Testing and Inspection Responsibilities: The Contractor shall be responsible for all testing and inspections of the hone assembly as listed in the requirements.

The Contractor shall supply all material interfacing equipment needed to conduct the tests. This includes all equipment needed to measure the bore diameters before and after honing.

4.1.1. Notify the Government at least two weeks prior to all test dates.

4.1.2. The Government reserves the right to witness all tests.

4.1.3. The Contractor shall modify the hone assembly and related components of the assembly as needed after failed tests and repeat all tests until the hone assembly meets test requirements.

4.2. Demonstration: Before shipment to Arnold AFB, the Contractor shall conduct a demonstration of the hone assembly at the Contractor’s facility to verify all requirements listed in this statement of work have been met. The demonstration

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IRA-26-1242 Page-12 shall follow the specifications listed in Section 4.1 as well as the requirements outlined in this Section.

4.2.1. The assembly shall demonstrate all physical capabilities as requested by the Government during the demonstration by the contractor. An exception shall be provided in the case of the bed positioning system. This shall include, but is not limited to, the stroke length adjustment, replacement and use of the adjustable diameter honing head, the drive rod and its extension, the drive rod support system.

4.2.2. The assembly shall demonstrate the ability to hone a stock length of 3.5-inch diameter pipe at least twenty feet in length to a 0.020-inch linear taper over its length, with an allowable tolerance of plus or minus one-thousandth of an inch (±0.001”). The Contractor shall validate the dimensions of the pipe with the Government before and after honing to verify successful operation.

4.2.3. Following successful demonstration of the honing capabilities on a section of pipe, the Contractor shall demonstrate the failsafe capability on the pipe when the drive motor overloads the drive rod. The Contractor shall allow the Government to inspect the pipe and hone for signs of damage to both. The Contractor shall be responsible for all damage that occurs to the honing assembly during this testing of the failsafe.

4.2.4. The oil system shall be demonstrated to give the maximum required flow rate at the end of the flexible hose while using the minimum hose length of 132 feet. The Contractor shall validate the length of the hose with the Government to verify successful operation.

4.3. Inspection: Upon receipt at Arnold AFB, the Government will inspect the hone assembly and all related components and equipment for any visible damage, general cleanliness, craftsmanship, and adherence to final drawings.

5. ACCEPTANCE:

5.1. The Government shall accept the hone assembly and all related components and equipment after installation at AEDC once all criteria outlined in this Section have been met as well as under the specifications listed in Section 4.1.

5.1.1. The Government shall verify adherence to the installation drawings.

5.1.2. The Contractor shall demonstrate the bed positioning system and all requirements of the hone assembly as listed in the specifications.

5.1.3. The Contractor shall demonstrate all physical capabilities (including primary and extended stroke length honing, adjustable diameter honing head change out and abrasive replacement) of the hone assembly as requested during the acceptance by the Government.

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5.1.4. The installed assembly shall demonstrate the ability to hone a section of the Government’s long tube, with an allowable tolerance of plus or minus one-thousandth of an inch (±0.001”).

5.1.5. The oil system shall be demonstrated to give the maximum required flow rate at the end of the flexible hose while using the minimum hose length of 132 feet.

6. NOTES – N/A.

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IRA-26-1242 Appendix A-1

APPENDIX A

REQUIREMENTS

SYSTEM FEATURE REQUIREMENT

Bed Assembly 85 ft. +/- 1ft

Retractable ≥ 10’

Trolley Adjustable axially in increments of ≤ 0.25”

Power 3-phase, 440 VAC, 60Hz

20 feet 4-Prong Plug

Drive Rod Linkable for honing 3.3” - 8” bores

Can extend up to at least 132 feet

Support system included to keep rod centered when rod exits the tube bore.

Centralizers included to carry the rotating drive rod when honing stroke is within the tube bore.

Adjustable Honing Head Single or multiple adjustable heads compatible with the control system, to hone 3.3”, 4.0”, and 8.0” diameter bores.

Detachable at drive rod joints

Control System The control system shall provide a clear and readily accessible panel layout or display for user operation of all functions for operating and monitoring the hone

Oil Supply System Complete system to provide sufficient honing oil for a 3.3” tube bore.

Sufficient flow to clean honing debris from the tube bore and honing stones during honing.

Stowable capability when not in use

END OF APPENDIX A

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IRA-26-1242 Appendix B-1

APPENDIX B

SUBMITTAL PROCEDURE

PART 1 GENERAL

1.1 DESCRIPTION OF REQUIREMENTS.

A. This section specifies procedural requirements for non-administrative submittals, including but not limited to shop drawings, product data, manufacturer’s certificate, design data, calculations, and verifications, manufacturer’s instructions, manufacturer’s field service reports, samples, operation and maintenance manuals, and other miscellaneous work-related submittals. These submittals are required to amplify, expand, and coordinate other information contained in the contract. This section describes the type and content of submittals that may be required for this work. The required submittals are included in the Statement of Work or Specification.

B. Non-work-related submittals are addressed elsewhere in the contract rather than in the specification and may include items such as: contract progress schedule, permits, payment applications, performance and payment bonds, insurance certificates, and progress reports.

C. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections of the Specification or Statement of Work.

1.2 SUBMITTAL PROCEDURE

A. Definition: For the purposes of this section, the term “Contractor” denotes the prime Contractor.

B. Listing: At the end of this section is a summarized listing of item submittals requiring approval for the work. The listing is included for the convenience of users of the contract documents. The listing may not be all inclusive and additional item submittals may be required. Within 14 calendar days after receiving contract award, Contractor shall submit a copy of the summarized submittal listing with calendar dates assigned to each item submittal indicating when submittal will be received by the Government. If contract requires a pre-construction conference, Contractor may submit completed submittal listing at the conference.

C. Risk: Do not proceed with the part of the work covered by an item submittal including purchasing, fabricating, and delivering until approval is received.

Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. All fabrication or other work performed in advance of the receipt of accepted

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IRA-26-1242 Appendix B-2 item submittals and approvals shall be entirely at the Contractor’s risk and expense.

D. Transmittal Timing: Coordinate the preparation and processing of item submittals with the performance of the work. Prepare and transmit each item submittal to the Contracting Officer sufficiently in advance of the performance of related work and other applicable activities. Transmit related item submittals for the same unit of work so that processing will not be delayed by the Government's need to review submittals concurrently for coordination. No delay damages or time extensions will be allowed for time lost in late submittals.

E. Content: Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. All submittals which are generic and list more information than is specifically required shall be marked to identify required information. Complete a material approval submittal and attach as cover sheet for each submittal.

Contractor may include multiple item numbers on a material approval submittal.

F. Language: All item submittals shall be written in English, including documents, notes on drawings, sketches, and/or samples, calculations, manuals, and all other instances of written text and communication.

G. Units: All item submittals shall be marked or show dimensions and values in the same units as specified in the contract documents.

H. Review Time: Allow sufficient time so that contract performance will not be delayed as a result of the time required to properly process submittals, including time for re-submittals, if necessary. Allow 14 calendar days for initial Government processing of each submittal. No extension of time will be authorized because of the Contractor's failure to transmit submittals to the Government sufficiently in advance of the work.

I. Contractor Certification: All submittals shall be carefully reviewed by an authorized representative of the Contractor prior to submission to the Government. Each submittal shall be dated, signed, and certified by the Contractor as being correct and in strict conformance with the contract documents. No consideration for review by the Government of any Contractor’s submittal will be made for any items which have not been so certified by the Contractor. All noncertified submittals will be returned to the Contractor without action taken by the Government, and any delays caused thereby shall be the total responsibility of the Contractor.

J. Deviations: Should any item submittals required by the contract documents show deviations from the contract requirement, the Contractor shall make specific mention of such deviations in the letter of transmittal, including

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IRA-26-1242 Appendix B-3 stating cost effects, and product and system limitations which may adversely affect the work, in order that if acceptable, suitable action may be taken for proper adjustment of the contract; otherwise the Contractor will not be relieved of the responsibility for executing the work in accordance with the contract documents and the approved submittals. Contractor shall clearly mark the proposed variation in all documentation and specifically point out deviations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government. Deviations from contract requirements require Government approval and will only be considered when advantageous to the Government. When proposing deviations, deliver written request to the Contracting Officer, with documentation of the nature and features of the deviation and why the deviation is desirable and beneficial to the Government. If lower cost is a benefit, include an estimate of the cost savings. In addition to documentation required for deviation, include the submittal information required for the item. Allow an additional 14 calendar days beyond normal submittal review period for consideration by the Government of submittals with deviations.

K. Approved Submittals: The part of the work covered by the approved item submittal may proceed provided it complies with the requirements of the contract documents. Final acceptance will depend upon that compliance.

The term “Approved” shall only indicate that there is no exception taken to the submittal. Approval of the item submittal shall not be construed as a complete check, and indicates only that the general method or other information appears to meet the contract requirements. Approval does not relieve the Contractor of the responsibility for any error which may exist.

After item submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment, or changes to any other information will be considered unless accompanied by an explanation of why a substitution or change is necessary.

L. Disapproved Submittals: Contractor shall correct disapproved item submittals and resubmit for approval within timeframe noted. If no date is given, Contractor shall submit corrected submittal within 14 calendar days.

If the Contractor considers any correction or notation on the returned submittal to constitute a change to the Contract Drawings, Specification or Statement of Work the Contractor shall notify the Contracting Officer.

M. Responsibility: The Government’s review of Contractor submittals shall not relieve the Contractor of the entire responsibility for the correctness of details and dimensions and conformance to the specifications. The Contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

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IRA-26-1242 Appendix B-4

N. Inconsistencies: If a conflict or inconsistency arises between an approved item submittal and the contract documents, the contract documents shall govern.

1.3 SPECIFIC SUBMITTAL DESCRIPTIONS AND REQUIREMENTS: Submittal requirements for individual units of work are specified in the applicable specification section or Statement of Work (SOW). Except as otherwise indicated in the individual specification sections or SOW, comply with the following requirements for each type of submittal.

A. Shop Drawings: These are technical drawings and data specially prepared for this contract including fabrication and installation drawings, setting and seaming diagrams, and coordination drawings (for use on-site). Shop drawings include drawings, diagrams and schedules specifically prepared to illustrate some portion of the work, diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project, or drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated. Information required on shop drawings includes dimensions, identification of specific products and materials which are included in the work, compliance with specified standards, and notations of coordination requirements with other work.

Provide special notations of dimensions that have been established by field measurements. Highlight, encircle, or otherwise indicate deviations from the contract documents on the shop drawings. Furnish one (1) hard copy and one (1) electronic copy in AutoCAD version 2020 or earlier drawing file format (.dwg). The only permissible text font is ROMANS. Custom fonts and shapes are prohibited. The minimum allowable font size shall be 0.125-inch.

The maximum allowable font size shall be 0.25-inch.

B. Product Data: This data includes standard printed information on manufactured products that has not been specially prepared for this contract, including manufacturers' product specifications illustrating size, physical appearance and other characteristics of materials, installation instructions, standard color charts, catalog cuts, illustrations, schedules, standard wiring diagrams, standard product operating and maintenance manuals, and samples of warranty language when the contract requires extended product warranties. General information required specifically as product data includes manufacturers' standard printed recommendations for application and use, compliance with recognized standards of trade associations and testing agencies, the application of their labels and seals (if any), special notation of dimensions which have been verified by way of field measurement, and special coordination requirements for interfacing the material, product, or system with other work. Furnish three (3) hard copies and one (1) electronic copy.

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IRA-26-1242 Appendix B-5

C. Samples: These are physical examples of work, including, swatches showing color, texture, and pattern, color-range sets, and units of work to be used for independent inspection and testing. Samples include fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged, color samples from the manufacturer’s standard line (or custom color samples if specified) to be used in selecting or approving colors for the project, and field samples and mock-ups constructed on the project site to establish standards by which the ensuring work can be judged. This includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work. Submit samples for the Contracting Officer's visual review of general kind, color, pattern, and texture for a final check of the coordination of these characteristics with other related elements of the work and for quality control comparison of these characteristics between the final sample submittal and the actual work as it is delivered and installed. Submit one (1) each.

D. Design Data: Design data includes design calculations, mix designs, analyses or other data pertaining to a part of work. Refer to individual sections of the Specification or Statement of Work for required quantities, formats, and signatures or certifications required. Furnish three (3) hard copies and one (1) electronic copy.

E. Test Plans and Reports: Test plans shall include planned testing, including a description of the test, equipment and supplies needed, and step-by-step notation of test activities and tasks. Test reports include reports signed by an authorized official of a testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accordance with the specified requirements. Testing shall have been within three years of date of contract award for the project. Reports also include findings of tests required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to the job site, findings of tests made at the job site or on a sample taken from the job site, investigation reports, daily logs and checklists, and final acceptance test and operational test procedures. Furnish three (3) hard copies and one (1) electronic copy of each such report required.

F. Certificates: These include statements printed on the manufacturer’s letterhead and signed by the responsible officials of the manufacturer of a product, system or material attesting that the product, system or material meets specification requirements. Certificates include documentation required of the Contractor, or of a manufacturer, supplier, installer or subcontractor through the Contractor, to further demonstrate the quality of orderly progressions of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications. Examples include confined space entry permits, and text of posted operating instructions.

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IRA-26-1242 Appendix B-6

Certificates shall be dated after award of the project contract and clearly name the project. Furnish three (3) hard copies and one (1) electronic copy of each certificate required.

G. Manufacturer’s Instructions: Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

Furnish three (3) hard copies and one (1) electronic copy.

H. Manufacturer’s Field Reports: Documentation of the testing and verification actions taken by a manufacturer’s representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with the manufacturer’s standards or instructions. The documentation shall be signed by an authorized official of a testing laboratory or agency and shall state the test results, and indicate whether the material, product, or system has passed or failed the test. Furnish three (3) hard copies and one (1) electronic copy.

I. Operation and Maintenance Data: Data furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer’s help and product line documentation necessary to maintain and install the equipment, and needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item. The data is intended to be incorporated in an operations and maintenance manual or control system. Furnish two

(2) hard copies and one (1) electronic copy.

J. Final Design Drawings and Documentation: Final design documentation including drawings, specifications, estimates, and other required deliverables. Electronic documentation submitted shall include every associated component file of drawings and other documentation, including raster images, jpeg, tiff, Excel, and all related items required to view, modify, or manipulate the electronic files. Furnish a CD-ROM of all final design documentation, and drawings in AutoCAD 2020 version or earlier drawing file format (.dwg), to the Contracting Officer for approval prior to applying for final payment. The drawings shall be fully editable using AutoCAD software. In addition, drawings shall be delivered to clearly show the location and arrangement of all materials and equipment. The only permissible text font is ROMANS. Custom fonts and shape files are prohibited. The minimum allowable font size shall be 0.125-inch. The maximum allowable font size shall be 0.25-inch.

K. Record (As-Built) Drawings: Record drawings showing final configuration of work accomplished. Show all changes, additions, and deviations from the original contract drawings and documentation. If no changes occur, furnish certification to that effect. Drawings shall be redlined electronic drawings, Approved for Public Release: Distribution Unlimited.

IRA-26-1242 Appendix B-7 unless waived by the Government, and shall accurately show as-built conditions during the progress of the job. Furnish drawings on a CD-ROM, in AutoCAD 2020 or earlier version, including every associated component file of the drawings, including raster images, jpeg, tiff, Excel, and all related items required to view, modify, or manipulate the electronic files. Submit to the Contracting Officer for approval prior to applying for final payment.

L. Miscellaneous Submittals: These are work-related, non-administrative submittals that do not fit in the previous categories, including the following:

1. Maintenance agreements. Furnish one (1) hard copy and one (1) electronic copy.

2. Survey data and reports. Furnish one (1) hard copy and one (1) electronic copy.

3. Project photographs. Furnish both hard copies and digital files.

4. Keys and other security protection devices.

5. Maintenance tools, spare parts, and overrun or maintenance stock.

Refer to individual sections of the specification for required quantities of spare parts, extra and overrun stock, maintenance tools and devices, keys, and similar physical units to be submitted.

6. Qualification certificates. Furnish one (1) hard copy and (1) one electronic copy.

7. Employee training certificates and documentation showing successful completion of training.

8. Documentation of percentage of recovered material content used during contract.

9. Contractor safety and work plans and schedules.

10. Warranties.

END OF APPENDIX B

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IRA-26-1242 Appendix C-1

APPENDIX C

JOB CONDITIONS AT AEDC

1.1 DEFINITIONS

A. Certain terms used in the contract documents are defined below. Definitions and explanations contained in this section are not complete but are general for the work to the extent that they are not stated more explicitly in another element of the contract documents.

1. Furnish. The term "furnish" means to supply and deliver to the project site, ready for unloading, unpacking, assembly, installation, and similar operations.

2. Install. The term "install" describes operations at the project site, including the actual unloading, unpacking, assembly, erection, placing, anchoring, applying, working to dimensions, finishing, curing, protecting, cleaning, and similar operations.

3. Provide. The term "provide" means "provide complete in place"; that is, "furnish and install”.

4. Indicated. Where "as indicated" or words of similar import are used, it shall be understood that the reference is made to the drawings accompanying this contract unless stated otherwise.

5. Postconsumer material: a material or finished product that has served its intended use and has been discarded for disposal or recover, having completed its life as a consumer item. Postconsumer material is a part of the broader category of “recovered materials”.

6. Recovered material: waste materials and by-products recovered or diverted from solid waste. The term does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process.

7. Biobased product: a product determined by the U.S. Department of Agriculture (USDA) to be a commercial or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable domestic agricultural materials (including plant, animal, and marine materials) or forestry materials.

8. USDA-designated item: a generic grouping of products that are or can be made with Biobased materials (1) that is listed by USDA in a procurement guideline 7 CFR 2902 Subpart B and (2) for which USDA has provided purchasing recommendations.

1.2 JOB CONDITIONS

A. Plan and execute this project in a manner to minimize downtime. Schedule all work in advance with the Government Representative.

B. Furnish new components and devices, complete with all necessary materials for installation to meet this objective.

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IRA-26-1242 Appendix C-2

C. Do not interrupt existing utilities or commence power outages without signed authorization from the Government Representative. Submit each utility outage request for Government approval at least two weeks prior to each requested outage date. Outages may be granted depending upon the Government’s schedule for facility use and may occur on weekends and/or holidays.

D. Keep work area clean and free from waste and debris. Dispose of waste as directed by the Government Representative.

E. Do not close or obstruct egress width to any building or site exit without written permission from the Government Representative.

F. Do not disable or disrupt building fire or life safety systems without written permission from the Government Representative.

G. Conform to applicable procedures when any hazardous or contaminated materials are discovered.

H. Cease operations immediately for any unsafe conditions and notify the Government Representative. Do not resume operations until authorized by the Government Representative.

I. Provide temporary barricades and other forms of protection as required to protect Government personnel and the general public from injury due to the work. Provide temporary signage as needed or directed in accordance with AEDC SHE Standard B3.

J. Remove protections at the completion of work.

K. Do not close, block, or otherwise obstruct streets, walks, or other occupied or used facilities without written…