Attachment 1 - DRAFT Addendas 52.212-1 and 52.212-2.pdf

DRAFT

Source Selection Information -- See FAR 2.101 and 3.104 – CONTROLLED UNCLASSIFIED

INFORMATION

SSP Attachment 3

FAR 52.212-1 Addenda – Instructions to Offerors Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services

(September 2023)

(a) Paragraphs 52.212-1(b), “Submission of offers”, 52.212-1(e), “Multiple Offers”, and 52.212-1(f), “Late submissions, modifications, revisions, and withdrawals of offers” are deleted in their entirety and replaced with 52.215-1(c), “Submission, modification, revision, and withdrawal of proposals”, and 52.215-1(f), “Contract award”, incorporated by reference.

(b) Paragraph 52.212-1(c), “Period for Acceptance of Offers,” is tailored as follows: “The offeror agrees to hold the price in its offer firm for 180 calendar days from the date specified for receipt of offers.”

(c) The following is inserted as a new paragraph (m) of the provision 52.212-1:

(m) Proposal Preparation Instructions.

(1) Proposal Preparation. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined to be not eligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale in Part I – Summary and Miscellaneous Data. Each proposal shall consist of four (4) separate parts/files; Part I – Summary and Miscellaneous Data, Part II – Technical Proposal, Part III – Past Performance and Small Business Participation Proposal, and Part IV – Price Proposal.

(2) Multiple Awards. IAW FAR 52.215-1(f), Contract award, the government reserves the right to make multiple awards if it is in the Government’s best interest to do so. This solicitation includes services that fall under two primary categories, Grounds Maintenance Services and Snow and Ice Removal Services. The Government may award all services specified in the solicitation under a single contract or may split the services into multiple contracts that results in the award of a single contract for Grounds Maintenance Services and/or a separate contract for Snow and Ice Removal Services.

The CDC Snow and Ice Removal Services in PWS Appendix M may be awarded under either contract, as a separate stand-alone contract, or not awarded at all. Each contract award may include the Special Maintenance Project requirement IAW PWS Section 1.8

INFORMATION

Source Selection Information -- See FAR 2.101 and 3.104 – CONTROLLED UNCLASSIFIED

INFORMATION

for work requirements that are within the general scope of the awarded contract. Offerors are encouraged to submit proposals for those services they wish to be considered for award. IAW FAR 52.215-1(c)(4), offerors may submit separate proposals that cover 1) all Grounds Maintenance Services and Snow and Ice Removal Services under the solicitation, and/or 2) the Grounds Maintenance Services portion, and/or 3) the Snow and Ice Removal Services portion, and/or 4) the CDC Snow and Ice Removal Services portion covered under PWS Appendix M.

(3) General Information

(i) Documents submitted in response to this RFP must be consistent with the following:

(A) Requirements of the solicitation (CLINS and PWS).

(B) FAR 52.212-2, Evaluation – Commercial Products and Commercial Services, of the solicitation.

(C) If a Part in a proposal exceeds the page limit specified for that Part, the excessive pages will not be evaluated.

(D) Each Part shall be complete in itself and shall not reference information contained in other Parts. All pages shall be numbered.

(E) Price data of any kind shall only be presented in Part IV - Price Proposal.

(F) Elaborate formats or color presentations are not required.

(ii) Format for proposal Part I – Summary and Miscellaneous Data, Part II – Technical Proposal, and Part III – Past Performance and Small Business Participation Proposal shall be as follows (WHEN PRINTED):

(A) The proposal will be on 8 1/2” x 11” paper, except for foldouts used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(B) A page is defined as one face of a sheet of paper containing information.

(C) All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

(D) Font size shall not be less than 12. Size of print is applicable to charts and graphs.

(E) Page margins shall be a minimum of 1 inch top, bottom, and each side.

(iii) Format for proposal Part IV – Price Proposal shall by submitted on a signed Adobe Acrobat .pdf copy and the electronic Excel version of the completed Pricing Worksheet, included in the solicitation as Attachment 8.

(iv) Electronic Submission.

(A) The electronic version of the proposal shall be submitted in a format readable by Microsoft Office which includes software programs such as Word, Excel, or PowerPoint. For those pages of the proposal that cannot be submitted using Microsoft Office offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format. Paper copies, Compact Disc (CD), USB flash drives, floppy disks, and zip disks are not acceptable formats and will not be considered as meeting the requirements of the solicitation.

(B) Offerors shall submit one electronic copy of its proposal(s) via e-email. This method of submission is the only method. Files are not to exceed the specified page limitations. By submitting an electronic copy, offerors assume all risk of proposals not getting through security measures and firewalls. Only files compatible with Microsoft Office products, i.e. Word, Excel, or PowerPoint, and/or Adobe .pdf files will be accepted. Email the file(s) by the solicitation closing date and time to the following POCs: 1st Lt Shelby Langston at shelby.langston.1@us.af.mil and Mr. Kenneth Gunn at kenneth.gunn@us.af.mil.

Offerors are highly encouraged to confirm receipt of proposals with the POCs listed above.

THE RESPONSIBILITY TO ENSURE THE GOVERNMENT RECIEVES EMAILED

FILES RESTS SOLELY WITH THE OFFEROR.

(v) Site Visit.

(A) A pre-proposal conference/site visit will be held on (TBD) at JBER in room 350, 3rd floor conference area of the Contracting building, 10480 Sijan Ave, JBER, AK 99577. Note that there is no elevator access within the building. The purpose of the conference is to familiarize all offerors with the terms and conditions of the solicitation and to discuss all aspects of the contract specifications and the performance standards contained therein.

(1) All costs associated with attending the pre-proposal conference/site visit shall be borne by the offeror. ALL PROSPECTIVE OFFERORS ARE URGED TO ATTEND THIS CONFERENCE. If a contractor is not at the designated start location and time mentioned above, there will not be a future site visit.

(2) All contractors, including those that have access to JBER, wishing to participate in the site visit shall provide the following information for individuals attending. No more than two individuals per company may attend unless prior coordination has been approved through the Contracting Officer. Provide the below information, via email, to the following addresses: shelby.langston.1@us.af.mil and kenneth.gunn@us.af.mil at least three days prior to the site visit, in order to be cleared for access by Security Forces.

Company Name:

Member 1: Name, Phone, Email, Copy of Driver’s License Member 2: Name, Phone, Email, Copy of Driver’s License

(3) Offerors are to use the Boniface Gate Visitor Control Center if a visitor pass is needed to access JBER. Allow for some delay while obtaining the visitor pass. The following documents must be presented to the Visitor Control Center in person in order to obtain your pass: 1) Driver’s License 2) Vehicle Registration 3) Proof of Insurance

(4) Enter through the Boniface gate and continue to the third traffic light;

take a right on Sijan Ave and proceed to the first parking lot entrance on the left after Mundy Ave. Park in this parking lot and proceed to the building entrance under “Contracting” (on the right side of the building nearest to Sijan Ave). Follow the signs to the 3rd floor conference room #350.

(B) Questions regarding any part of the solicitation shall be submitted in writing via email to 1st Lt Shelby Langston at shelby.langston.1@us.af.mil and Mr.

Kenneth Gunn at kenneth.gunn@us.af.mil. Responses to questions and requests for clarifications will be made via issuance of a solicitation amendment and will be posted within a reasonable time thereafter to https://www.sam.gov.

(4) Specific Instructions

(i) PART I – SUMMARY AND MISCELLANEOUS DATA

(A) A proposal cover letter on company letterhead that includes, any offered discount terms, company information to include name, address, unique entity identifier (UEI), CAGE code, the printed name, title and dated signature of the person authorized to make a binding offer on behalf of the company.

(B) In submitting its proposal(s), the offeror affirms its acceptance to the contract terms and conditions as written in the solicitation, unless it clearly identifies and provides the rationale for any exceptions, deviations or waivers within this part of its proposal. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not considered eligible for award.

(C) Complete FAR 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services, “The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(D) Submit an acknowledgement of all solicitation amendments, if issued.

(E) If applicable, provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

(ii) PART II – TECHNICAL PROPOSAL

(A) Factor 1 – Technical

(1) Subfactor 1(a) – For offerors submitting a proposal for the Grounds Maintenance Services portion of the solicitation, the offeror shall submit a plan covering the growing season, as specified in the PWS, for proposed personnel and equipment (type and quantity) to demonstrate an understanding of the requirements of the PWS. The technical proposal shall identify what aspects of the Grounds Maintenance Services portion of the contract the offer intends to utilize subcontracts to meet the requirements of the PWS, and to what extent they will be utilized. Submissions for this subfactor shall be limited to three pages.

(For offerors not submitting a proposal for the Grounds Maintenance Services portion of the solicitation, no response is necessary for this subfactor.)

(2) Subfactor 1(b) – For offerors submitting a proposal for the Snow and Ice Removal Services portion of the solicitation, the offeror shall submit a plan for proposed personnel and equipment (type and quantity) to demonstrate an understanding of the requirements of the PWS to perform services during all snow events. The technical proposal shall identify what aspects of the Snow and Ice Removal Services portion of the contract the offer intends to utilize subcontracts to meet the requirements of the PWS, and to what extent they will be utilized.

Submissions for this subfactor shall be limited to three pages. (For offerors not submitting a proposal for the Snow and Ice Removal Services portion of the solicitation, no response is necessary for this subfactor. For offerors submitting proposals for the CDC Snow and Ice Removal Services under PWS Appendix M, see Subfactor 1(c) below.)

(3) Subfactor 1(c) – For offerors submitting a proposal for the CDC Snow and Ice Removal Services, as specified in PWS Appendix M, portion of the solicitation, the offeror shall submit a plan for proposed personnel and equipment (type and quantity) to demonstrate an understanding of the requirements of the PWS to perform services during all snow events. The technical proposal shall identify what aspects of the CDC Snow and Ice Removal Services portion of the contract the offer intends to utilize subcontracts to meet the requirements of the PWS, and to what extent they will be utilized. Submissions for this subfactor shall be limited to two pages. (For offerors not submitting a proposal for the CDC Snow and Ice Removal Services portion of the solicitation, no response is necessary for this subfactor.)

(4) Subfactor 2 – Offerors submitting a proposal for Snow and Ice Removal Services are required to address how they would respond to each of the scenarios below. Each response shall address the offeror’s proposed personnel and equipment (type and quantity) they would use to respond to conditions, any surge capabilities and starting time for both personnel and equipment that may be required, and their methodology on snow and ice control. Response shall address all these areas to comply with the PWS requirements for all Priority 1 work.

Submissions for these subfactors shall be limited to two pages per scenario. (For offerors not submitting a proposal for the Snow and Ice Removal Services portion of the solicitation, no response is necessary for this subfactor. This factor does not apply to proposals for the CDC Snow and Ice Removal Services portion under PWS Appendix M.)

a. Subfactor 2(a) – Scenario 1: Late November Winter Weather Warning in the Anchorage Bowl area. Warning is in effect from 0800 Monday thru 1600 Tuesday. Storm is moving in from the east with westerly winds at 7 knots (kts), winds to increase to 20+ kts after 2300 Monday. Estimated accumulation of 8 to 12 inches of snow with localized amounts up to 16 inches of snow. Temperatures 25°F at night to 32°F during the day. Snowfall is expected to increase after 1800 with largest accumulation between 0001 and 1000 Tuesday. Temperatures to climb on Tuesday after 1300 to 35°. Range control office calls in at 0700 on Monday requesting Bravo route cleared due to Army exercise the following day at 0500 hrs. (Estimated time to complete 2 hours).

b. Subfactor 2(b) – Scenario 2: Mid-February Winter Weather Advisory in the Anchorage Bowl area. Advisory is in effect from 1600 Sunday evening thru 1100 Tuesday. Fast moving Chinook winds moving in from the southeast with steady winds from the east at 25-35 kts and gusts to 75 kts.

Extreme temperature rise followed by Heavy precipitation in lower elevations with 1/2-2 inch of rain expected. Temperatures rapidly rising to 52℉+ after midnight Sunday and abruptly dropping back to 5℉ after noon on Tuesday.

The Anchorage bowl area has been under a cold inversion for the last two weeks with high temperatures of 5℉ and lows of -10℉. Ammo Supply Point (ASP) office calls in at 1800 on Monday requesting ASP routes cleared, sanded, and remove/dispose of 3 downed trees from roadway in preparation for Army deployment Tuesday at 1500 hrs. (Estimated time to complete 4 hours)

(5) Subfactor 3 – Continuation of Essential Contractor Services: Offerors submitting a proposal for Snow and Ice Removal Services and/or the CDC Snow and Ice Removal Services under PWS Appendix M, are required, IAW DFARS 252.237-7023, to submit a written Mission Essential Contractor Services Plan, as specified in DFARS 252.237-7024, describing how they will continue to perform the essential contractor services listed in PWS Section 1.7, Perform Snow/Ice Removal and/or PWS Appendix M for CDC Snow and Ice Removal Services.

Submissions for this subfactor shall be limited to two pages for each portion of the solicitation for which it is proposing. (For offerors not submitting a proposal for the Snow and Ice Removal Services and/or the CDC Snow and Ice Removal Services portions of the solicitation, no response is necessary for this subfactor.)

(iii) PART III – PAST PERFORMANCE AND SMALL BUSINESS

PARTICIPATION PROPOSAL

(A) Factor 2 – Past Performance: The offeror shall forward a copy of the corresponding Past Performance Questionnaire (PPQ) and Cover Letter to up to three of their most recent references, for whom the offeror has contracted similar services with Federal, State, or Local Government agencies and commercial businesses, for each portion of the solicitation it is proposing. There are separate PPQs for: 1) the Grounds Maintenance Services portion, 2) the Snow and Ice Removal Services portion and 3) the CDC Snow and Ice Removal Services portions of the solicitation. Offerors are limited to three PPQs for each portion for which it is proposing, i.e. up to three for Grounds Maintenance Services, up to three for Snow and Ice Removal Services and up to three for the CDC Snow and Ice Removal Services. The questionnaires must be forwarded to a verified point of contact at each of those agencies or business organizations for completion. Prior to forwarding the questionnaire to each reference, the offeror shall insert in the “MEMORANDUM FOR” the contractor’s name, address, phone number and the verified point of contact. Offerors will notify the point of contact that the completed questionnaire will be sent directly to the Contracting Office.

** The Past Performance Questionnaires and Cover Letters are Attachment 4 , 5 &6 to the RFP **

(1) THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE

QUESTIONNAIRE RESTS SOLELY WITH THE OFFEROR

(2) Limited to no more than 2 pages per contract listed, not including any full CPARS Reports or Past Performance Questionnaires (PPQs).

(3) Once the questionnaires are completed by the reference POCs, the information contained therein will be considered source selection sensitive and will not be released outside the Government. The reference POCs shall forward their completed questionnaires directly to the Contracting Office – NOT BACK TO

THE OFFEROR

(4) Completed PPQs shall be sent directly from your reference POC to this office via e-mail marked to the attention of 1st Lt Shelby Langston at shelby.langston.1@us.af.mil and Mr. Kenneth Gunn at kenneth.gunn@us.af.mil.

(B) Past Performance Information: The Government will evaluate the offeror’s past performance for recency, relevancy, and quality to assess the degree of confidence the Government has in the offeror’s ability to meet the solicitation requirements based on the offeror’s demonstrated record of past performance. The Government will use information submitted by the offeror and other sources of information available to the Government to assess past performance. Offerors shall provide a list of no more than three of the most relevant contracts performed for government agencies and/or commercial customers within the last three years prior to the issuance date of the solicitation. Relevant contracts include those of similar scope, magnitude, and complexity of JBER’s requirement. (See addendum to 52.212-2(e)(2)(iii)).

(1) The evaluation of past performance information a) will consider past performance information regarding predecessor companies, b) will not take into account key personnel who have relevant experience and c) will take into account subcontractors that will perform major or critical aspects of the requirement.

Critical aspects are identified in PWS paragraph 1.7 and PWS Appendix M. Major aspects are identified in PWS paragraphs 1.1 through 1.6. Furnish the following information for each contract listed:

(i) Company/Division Name

(ii) Description of Services

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value Per Year

(vi) Period of Performance

(vii) Current Contracting Officer (ensure up-to-date name, email address, and telephone number)

(viii) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

(ix) Include all rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort.

(2) If an Offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance.

(3) Joint Venture Offers: If the offeror is a joint venture, the offeror shall provide all required solicitation information for all parties including a signed copy of the joint venture agreement with proposal. The agreement shall include information which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture.

Past performance information may be submitted on behalf of the joint venture by either party to the joint venture. Joint venture past performance will be evaluated and rated based on either party’s past performance.

(4) Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the offeror shall provide all required solicitation information for all parties, including a copy of the teaming/partnership agreement. The agreement shall include information which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

(5) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from each subcontractor that will perform major or critical aspects of the requirement, consenting to the release of its past performance information to the prime contractor. This consent letter is not included in the page limitation for this factor.

(C) Factor 3 – Small Business Participation: The Small Business Participation Submission is required from all offerors, including small businesses and companies with Master, Individual, commercial subcontracting plans and/or comprehensive subcontracting plans. The offeror/joint venture member and each proposed critical subcontractor shall include in their proposal for this factor only the first tier of subcontractors to be considered. Offerors are advised that the Small Business Participation Submission is not the same as the Small Business Subcontracting Plan required by FAR 52.219-9. Large business offerors shall not utilize the Small Business Subcontracting Plan in the place of the Small Business Participation Submission under this factor.

(1) Format and Specific Content: The offeror shall submit a Small Business Participation Submission plan for itself and any joint venture member, as well as each proposed subcontractor performing critical services as part of Part III labeled

“Part III- Past Performance and Small Business Participation Proposal”. The Small Business Participation Submission shall address each of the following elements in the proposed performance of this resultant contract:

(i) The extent of participation of proposed Small Businesses (SB) when subcontracting possibilities exist, including the company names with CAGE codes the offeror plans to use in the performance of this resultant contract; and,

(ii) The description of the subcontracted work these proposed firms are to perform; and,

(iii) The total planned subcontracting goals, broken out by socio-economic categories, expressed as a percentage of the total planned subcontracted dollars. If limited or no subcontracting possibilities exist for these socio-economic entities, provide rationale for such. Adequate rationale includes specific reasons why a goal is unmet, and any actions being taken to increase any unmet goals.

Additionally, if the offeror, joint venture member, and/or subcontractor performing critical services is a small business concern, the work it will be performing shall be included when calculating the goals for your Small Business Participation Submission information.

(iv) PART IV – PRICE PROPOSAL

(A) Factor 4 – Price. Price Proposal shall contain the completed Pricing Worksheet, included in the solicitation as Attachment 8.

(B) Insert proposed unit price(s) and extended amounts(s) in the Pricing Worksheet for each Contract Line-Item Number (CLIN) including all option periods for the services being proposed. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct;

particular care should be taken to ensure the amounts match when using a spreadsheet program, such as Microsoft EXCEL. The unit prices and extended amounts are limited to two decimal places.

(C) Extreme care should be taken to ensure that no price data of any kind are included in any other Part of the proposal.

(End of Addenda)

SSP Attachment 4

FAR 52.212-2 Addenda- Evaluation Factors Performance Price Tradeoff Source Selection

FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (November 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror(s) whose offer confirming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Technical

(2) Past Performance

(3) Small Business Participation

(4) Price

Technical, Past Performance and Small Business Participation, when combined, are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced from one year to the next. Evaluation of options will not obligate the Government to exercise any of the option periods.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services

The following are inserted as new paragraphs (d) and (e) of the provision:

(d) Basis for Contract Award.

(1) This is a competitive Performance Price Tradeoff (PPT) source selection conducted in accordance with FAR Parts 12 and 15, Defense FAR Supplement (DFARS), the DFARS Procedures, Guidance and Information (PGI) Subpart 215.3, the DoD Source Selection Procedures guide, and Department of the Air Force FAR Supplement (DAFFARS) Mandatory Procedure (MP) 5315.3. The PPT approach is a tradeoff source selection methodology on the Best Value Continuum that permits a tradeoff between price and past performance and provides the Source Selection Authority (SSA) discretion to award to offerors with a higher Past Performance Confidence Assessment Ratings. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors, unless specifically identified IAW the instruction for Part I of its proposal.

(2) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

(3) All technical proposals receiving an overall rating of “Acceptable” will be treated equally except for their prices and past performance confidence assessment ratings. Failure to meet a requirement of the solicitation may result in an offer being determined unacceptable and may not be further considered for award.

(4) To be eligible for award, offerors must:

- Receive an overall rating of “Acceptable”, for the portion(s) of the solicitation for which it is proposing, for Factor 1 – Technical

- Receive an overall past performance confidence assessment rating of “neutral confidence” or higher for Factor 2 – Past Performance,

- Receive an overall rating of “Acceptable” for Factor 3 – Small Business Participation, and

- Submit a proposed price, for the portion(s) of the solicitation for which it is proposing, that is determined to be fair and reasonable for Factor 4 – Price.

(5) The Government reserves the right to award a contract to an offeror proposing other than the lowest Total Evaluated Price (TEP). In that event, among the technical proposals that receive an overall rating of “Acceptable” for technical, the Source Selection Authority will make an independent, integrated, comparative analysis and a best value award decision using the TEP and the Past Performance Confidence Assessment Ratings. A strong record of relevant past performance may be considered more advantageous to the Government than a “neutral” rating.

(6) The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. IAW FAR 15.306(c)(2), the contracting officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(e) The evaluation process will include the following:

(1) Factor 1 - Technical. The Government will evaluate technical proposals on a pass/fail basis and assign an “Acceptable” or “Unacceptable” rating, as described in Table 1 below, for each subfactor applicable to the portion(s) of the solicitation for which it is proposing.

An overall technical factor rating of “Acceptable” or “Unacceptable” will be assigned based on the ratings assigned at the subfactor level. In order to receive an “Acceptable” rating at the factor level, and to be eligible for award, the proposal must receive an “Acceptable” rating for each subfactor applicable to the portion(s) of the contract for which it is proposing.

Table 1. Technical Ratings

Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

(i) The technical proposals will be evaluated against the following subfactor(s):

(1) Subfactor 1 – Personnel and Equipment

a. Subfactor 1(a) - For offerors submitting a proposal for the Grounds Maintenance Services portion of the solicitation.

This subfactor is met when the offeror’s proposed personnel and equipment (type and quantities), demonstrates a clear understanding of the requirements for Grounds Maintenance Services as specified in the PWS, and the technical proposal identifies what aspects of the contract the offeror intends to utilize subcontracts to meet the requirements of the PWS, and to what extent they will be utilized.

b. Subfactor 1(b) – For offerors submitting a proposal for the Snow and Ice Removal Services portion of the solicitation.

(type and quantities), demonstrates a clear understanding of the requirements for Snow and Ice Removal Services as specified in the PWS, and the technical proposal identifies what aspects of the contract the offeror intends to utilize subcontracts to meet the requirements of the PWS, and to what extent they will be utilized.

c. Subfactor 1(c) – For offerors submitting a proposal for the CDC Snow and Ice Removal Services, as specified in PWS Appendix M, portion of the solicitation.

This subfactor is met when the offeror’s proposed personnel and equipment (type and quantities), demonstrates a clear understanding of the requirements for CDC Snow and Ice Removal Services as specified in the PWS Appendix M, and the technical proposal identifies what aspects of the contract the offeror intends to utilize subcontracts to meet the requirements of the PWS, and to what extent they will be utilized.

(2) Subfactor 2 – Scenarios. Offerors submitting a proposal for Snow and Ice Removal Services are required to address how they would respond to each of the scenarios. (This factor does not apply to proposals for the CDC Snow and Ice Removal Services portion under PWS Appendix M.)

a. Subfactor 2(a) – Scenario 1.

(type and quantities) is sufficient to respond to the conditions of the scenario, addresses the offeror’s surge capabilities for both equipment and personnel, and meets snow removal and ice control methodology requirements of the PWS for all Priority 1 work.

b. Subfactor 2(b) – Scenario 2.

(type and quantities) is sufficient to respond to the conditions of the scenario, addresses the offeror’s surge capabilities for both equipment and personnel, and meets snow removal and ice control methodology requirements of the PWS for all Priority 1 work.

(3) Subfactor 3 - Continuation of Essential Contractor Services. Offerors submitting a proposal for Snow and Ice Removal Services and/or the CDC Snow and Ice Removal Services under PWS Appendix M.

This subfactor is met when the offeror’s written Mission Essential Contractor Services Plan complies with minimum requirements for the plan, as specified in DFARS 252.237-7024, describing how they will continue to perform the essential contractor services listed in Attachment 1 - PWS Section 1.7, Perform Snow/Ice Removal and/or PWS Appendix M for CDC Snow and Ice Removal Services.

(2) Factor 2 - Past Performance. The Government will evaluate the offeror’s past performance for recency, relevancy, and quality to assess the degree of confidence the Government has in the offeror’s ability to meet the solicitation requirements based on the offeror’s demonstrated record of past performance. The Government will use information submitted by the offeror and other sources of information available to the Government to assess past performance to include, but not be limited to (i) the reference provided by the offeror, (ii) any past performance information obtained from survey/questionnaires; and (iii) any data independently obtained by the Government to include, but not limited to, Contractor Performance Assessment Reporting System (CPARS), using all CAGE/UEI numbers of the contractors who are part of a partnership/joint venture or teaming agreement identified in the respondent's offer, entity information reports in SAM.gov, and any other known sources not provided by the offeror. IAW DFARS 204.7603 the Government will consider supplier risk, to assess the risk of unsuccessful performance and supply chain risk, in award decisions. Supplier risk assessments in SPRS include quality, delivery, and other contractor performance information. For more information refer to DFARS clause 252.204- 7024. If a reference identified by the offeror in accordance with 52.212-1(m)(2)(iii)(A), does not submit a survey/questionnaire, the Government will follow up with the reference POC, but it is not responsible for the failure of a reference POC to provide a survey/questionnaire.

(i) Past performance regarding predecessor companies of the offeror or subcontractors that will perform major or critical aspects of the requirement, if applicable (see 52.212- 1(m)(2)(iii)(B)(1)), will not be rated as highly as past performance information for the principal offeror.

(ii) Recent past performance information includes contracts performed and/or being performed for any customer within the last three years prior to the issuance date of the solicitation.

(iii) Relevant contract performance efforts involve similar scope, magnitude of effort, and complexities of that required by this solicitation and rated using the responses provided in the PPQs. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and may have more influence on the past performance confidence assessment than past performance of lesser relevance. The Government will assess relevancy for each contract referenced in the PPQs and assign a past performance relevancy rating as described in Table 2 below:

Table 2. Past Performance Relevancy Ratings

Rating Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(iv) Performance Quality Assessment: The Past Performance Evaluation Team will review all past performance information collected and determine the quality of the offeror’s performance and general trends and incorporate these into the performance confidence assessment.

(v) The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror’s ability to meet the solicitation requirements based on the offeror’s demonstrated record of past performance. The overall past performance rating will be based on the offeror’s overall record of recency, relevancy, and quality of performance resulting in an integrated Past Performance Confidence Assessment Ratings as described in Table 3, below. The overall past performance rating is based on the preponderance of those subjective ratings applied to the collective review of all the past performance questionnaires provided on behalf of the offeror, any other past performance data independently obtained from other sources of information available to the Government and will not be based on any one individual questionnaire. Offerors with no recent past performance history or the offeror’s performance record is so limited that no past performance confidence assessment rating can be reasonably assigned will receive the rating “Neutral Confidence,” meaning the offeror is treated neither favorably nor unfavorably (neutral).

Table 3. Past Performance Confidence Assessment Ratings

Rating Description

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.

Note: In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. A strong record of relevant past performance may be considered more advantageous to the Government than a “neutral” rating.

(3) Factor 3 – Small Business Participation Each offeror’s Small Business Participation Submission shall be evaluated, based on the elements below, to determine if the offeror provides an adequate approach to meeting the objectives of the Small Business Program, and demonstrates an understanding of those objectives. The Small Business Participation Submission addresses each of the following elements in sufficient detail.

(i) Shall provide an adequate description of the extent of participation of proposed Small Businesses (SB) when subcontracting possibilities exist, including the company names with CAGE codes the offeror plans to use in the performance of this resultant contract; and,

(ii) Shall provide an adequate description of the subcontracted work to be performed by these proposed firms; and,

(iii) Shall provide the associated goals expressed in terms of percentages of the total planned subcontracted dollars. Adequate rationale shall be provided if limited or no subcontracting possibilities exist for these socio-economic entities. Adequate rationale includes specific reasons why a goal is unmet, and any actions being taken to increase any unmet goals.

(iv) The associated goals in paragraph iii above in the offeror’s Small Business Participation Submission will be evaluated against the FY25 DoD Small Business Subcontracting goals:

FY25 DoD Small Business Subcontracting Goals Business Size Goal

Small Business TBD% Small Disadvantaged Business (SDB) TBD % Historically Underutilized Business Zone Small Business (HUBZone)

TBD %

Woman-Owned Small Business (WOSB) TBD % Service-Disabled Veteran-Owned Small Business (SDVOSB) TBD % Veteran-Owned Small Business (VOSB) TBD %

(v) Small Business Participation Rating: The rating reflects the evaluation of the acceptability of the offeror’s approach for meeting the Government’s Small Business Program objectives. The offeror’s proposal shall be evaluated to determine whether the proposal is “Acceptable” or “Unacceptable”, using the ratings and descriptions outlined in the table below. One rating will be assigned to the Small Business Participation factor.

Small Business Participation Ratings

Adjectival Rating Description

Acceptable Proposal indicates an adequate approach and understanding of small business objectives.

Unacceptable Proposal does not meet small business objectives.

(4) Factor 4 - Price. The Government will rank offers submitted for individual / combinations of service portions against other offers proposing for identical service portions by price from lowest priced to highest priced, including all option prices, once all TEPs are computed. The price evaluation will document the fairness and reasonableness of the TEP.

In addition, each offeror’s separately priced line items or subline items shall be analyzed to determine if the prices are unbalanced in accordance with FAR 15.404-1(g). The Government reserves the right to perform price/cost realism analysis. If the Government elects to perform a price and/or cost realism analysis, the Government reserves discretion over the method within which it performs its price and/or cost realism analysis. If the Government elects to perform a price and/or cost realism analysis and finds a proposal unrealistic, the Government may withhold award to that offeror.

(i) Total Evaluated Price (TEP): A TEP will be computed for each offer in order to meet the requirements of FAR Parts 6 and 17. The price of a six-month extension authorized by FAR Clause 52.217-8, Option to Extend Services, will be added to the proposed price for each potential contract performance period.

(ii) The TEP is a two-part computation. First, the offeror’s total proposed price will be determined by multiplying the quantities identified in the SF 1449 by the Unit Price (limited to two decimal places) for each Contract Line Item Number (CLIN) to confirm the extended total amount for each CLIN; the sum of all extended amounts will be the offeror’s total proposed price. Second, the total proposed price (total amount for All CLINs) plus the sum of FAR Clause 52.217-8 Option to Extend Services formula (shown below) will constitute the TEP.

The formula for FAR Clause 52.217-8 Option to Extend Services amount is as follows:

Base Period = CLIN price ÷ number of months in the period x 6 1st Option Period = CLIN price ÷ number of months in the period x 6 2nd Option Period = CLIN price ÷ number of months in the period x 6 3rd Option Period = CLIN price ÷ number of months in the period x 6 4th Option Period = CLIN price ÷ number of months in the period x 6

(iii) Evaluating the Option CLINs does not obligate the Government to exercise any Options.

(End of Addenda)