Attachment_1._PWS_Fire_Suppression.pdf

Contract # FA4830

23D CIVIL ENGINEER SQUADRON

PERFORMANCE WORK STATEMENT (PWS)

CHEMICAL FIRE SUPPRESSION SYSTEMS

28 April 2026

23d Contracting Squadron

Moody AFB GA

CHEMICAL FIRE SUPPRESSION SYSTEMS

PERFORMANCE WORK STATEMENT (PWS)

1. SCOPE. To provide services non-personal consisting of furnishing all supervision, labor, tools, equipment, parts, materials, and other related items necessary to perform Semi-Annual Operational Test, Annual Inspection and Conduct Hydrostatic Test on Pressure Cylinders on the sixteen (16) chemical extinguishing systems in eleven (11) facilities located on Moody Air Force Base (AFB) and Grassy Pond Recreation Area.

1.1 Organizational Conflict of Interest (OCI): Contractor and Subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.2 Transition Plan:

The Contractor shall provide a transition plan that outlines:

• Phase-In at the beginning of the Contract and each Option Year

• Transition Out

• Replacements when position vacancies arise

Prior to the end of the period of performance, the Contractor shall support a ten (10) business day (80 hours) transition period with the in-coming Contractor or Government personnel who will take over the Contractor duties. During this period, all programs, information, data, etc. will be passed from the incumbent Contractor to the incoming personnel so that there is no break in project support. As vacancies occur, the Contractor is expected to provide a suitable replacement within 15 days after notification.

2. APPLICABLE DOCUMENTS.

2.1. Inspections and servicing shall be performed IAW the requirements of the Unified Facilities Criteria (UFC) 3-600-02, Inspection, Testing, and Maintenance of Fire Protection Systems and NFPA Standard 72, National Fire Alarm Code.

3. REQUIREMENTS.

3.1. GENERAL. The Contractor shall provide all maintenance required to keep the system operational in accordance with (IAW) National Fire Protection Association (NFPA) Standard 17, Dry Chemical Extinguishing Systems, or NFPA Standard 17A, Wet Chemical Extinguishing Systems. The Contractor shall recharge system chemical cylinders if the system is discharged during Contractor servicing and clean up all discharged chemical residue at no additional cost to the Government.

3.1.1. LOCATION OF WORK All work described in this PWS shall be performed on Moody AFB, GA, ten (10) miles north of Valdosta, Georgia, and at Grassy Pond Recreation Area (Bldg. 2019), 6 (six) miles southwest of Lake Park, Georgia. Work is to be accomplished on the fire suppression systems on the hoods over the cooking equipment in buildings in section 3.6. Table 1.

3.1.2. WORK HOURS. All work shall be performed during the standard duty hours of 7:00 a.m. through 5:00 p.m., Monday through Friday.

Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February

Good Friday Friday before Easter Juneteenth National Independence Day 19 June

Memorial Day Last Monday in May Independence Day 4 July

Labor Day First Monday in September Columbus Day Second Monday in October

New Year’s Day 1 January Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

3.1.3 On workdays that have been declared “family days,” the Base may be minimally manned with many offices and facilities closed.

3.1.4 Holiday Services. Services scheduled for a certain day of the week, but cannot be performed due to a holiday, shall be performed either the day before or the day after the holiday. If a service is scheduled for Monday and that Monday is a holiday, then the service shall be performed on the day after the holiday (Tuesday). Services scheduled for Friday and a holiday is on Friday, then the service shall be performed on the Thursday before the holiday.

3.1.5 Base Closures. Work scheduled, but not accomplished, because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

3.2. SEMI-ANNUAL/ANNUAL INSPECTION WET CHEMICAL SYSTEM: Inspections, tests, and other work to be performed on each system shall include, but not limited to the following:

FREQUENCY COMPONENT TASK

Semi-annual 1. Piping 1. Inspect piping for obstructions and

Proper support.

2. Storage Vessels 1. Inspect agent container for condition.

2. Verify the storage pressure of the propellant.

3. Agent Verify quantity and quality of agent.

4. Actuators 1. Inspect manual actuators for accessibility.

2. Replace fixed temperature sensing elements (fusible metal alloy type).

3. Test actuation system without agent release.

4. Verify interfaces (gas shutoff, power shutoff) operate properly.

Annual 1. Semi-annual 1. Perform all semi-annual task

12 Years Storage Vessels Conduct hydrostatic test for pressure cylinders, in accordance with OSHA and DOT standards.

These systems are highlighted in yellow below.

3.3. INSPECTION REPORT. Upon completion of the semi-annual or annual inspection, the Contractor shall provide the Base Fire Prevention Office (229-257-1761 or 4410) and Civil Engineer Squadron Quality Assurance Office (229-257-7398) an inspection report which indicates all those items tested or replaced during the inspection and servicing operation.

3.3.1. ADDITIONAL REPORTS. A separate report shall be submitted for each system serviced and shall include, but not limited to, those items shown in paragraph 3.2., above and specifically state whether the system is in full operation. This report shall be provided immediately upon completion of the inspection.

3.4. HYDROSTATIC TESTING. Fire suppression system cylinders that have a date stamp, which has expired or will expire before the next scheduled service check, shall be tested or replaced. The Contractor shall document this test or replacement on the system inspection report.

3.5. SCHEDULE. The Contractor shall service the fire suppression systems semi-annually. All inspections and/or tasks will be pre-coordinated with the Base Fire Prevention Office (229-257- 1761 or 4410) and the service contract Quality Assurance Office (229-257-7398) prior to any maintenance. The Contractor shall contact the base Fire Prevention Office and service contract Quality Assurance Office, not more than ten (10) days prior to planned start of work. The Contractor will be provided phone numbers for persons to contact in the various buildings and shall schedule work with the user’s coordination. The schedule shall be set up to minimize disruption of the user food preparation activities. The Contractor shall provide a copy of the schedule to the base Fire Prevention Office and service contract Quality Assurance Office not less than five (5) working days prior to start of work. The Base Fire Department will provide an inspector to accompany the service technician during the semi-annual and annual test/inspections.

3.6. DELIVERIES. The locations of the fire suppression systems are listed below:

Table 1

Bldg # Name/Address Quantity of Systems

Hydrostatic Test Date & Cylinders Type Serviced

210 Child Care Center 3103 Robinson Rd 1 1 Cylinder 1/2023

1 Cylinder 1/2023

Wet Chemical Commercial

Mar & Sep

571 Dining Facility 7255 Robbins Rd 3

1 Cylinder 2/2022 1 Cylinder 2/2022 1 Cylinder 1/2016 1 Cylinder 1/2015

Wet Chemical Commercial

Mar & Sep

Bowling Alley/The Spot 6251 Davis St

1 Cylinder 2/2015 1 Cylinder 1/2023

Wet Chemical Commercial

Mar & Sep

23 CES Fire Station 8169 Apron A

1 Cylinder 2/2024 Wet

Chemical Commercial

Mar & Sep

901 Moody Field Club 4251 George St 1 1 Cylinder 01/2020

1 Cylinder 01/2020 1 Cylinder 01/2020

Wet Chemical Commercial

Mar & Sep

901 Wright Bro’s 4251 George St 1

1 Cylinder 8/2015 1 Cylinder 2/2015

Wet Chemical Commercial

Mar & Sep

904 Burger King 4353 George St 2

1 Cylinder 2/2015 1 Cylinder 2/2015

Wet Chemical Commercial

Mar & Sep

Utility Shop

1 1 Cylinder 2/2025

Wet Chemical Kitchen System

Mar & Sep

956 CE Lockhart Hall 3405 George St 1

1 Cylinder 9/2026 Wet Chemical Commercial

Mar & Sep

1804 Youth Center 1500 Prewitte St 1

1 Cylinder 10/2024 Wet Chemical Residential

Mar & Sep

1806 Golf Course 1501 Prewitte St 1

1 Cylinder 1/2024 Wet Chemical Commercial

Mar & Sep

2019 Grassy Pond 1 1 Cylinder 2/2025 1 Cylinder 2/2025

Wet Chemical Commercial

Mar & Sep

3.7. EMERGENCY OR AFTER HOUR CALLS. In the event of a system discharge or noted discrepancies placing the system out of service, the Contractor shall provide a four-(4)-hour-response time for any repairs necessary to bring the system into operational limits IAW NFPA 17 or NFPA 17A.

3.8. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS.

3.8.1. LISTING OF EMPLOYEES. The Contractor shall maintain a current listing of employees. The list shall include the employees’ name, social security number, and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the Installation Commander. The list shall be provided to the Program Manager and the sponsoring agency’s Security Manager. An updated listing shall be provided within 24 hours when an employee's status or information changes.

3.8.2. PASS AND IDENTIFICATION ITEMS. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non- Government-owned vehicles. A background check may be required.

3.8.3. RETRIEVING IDENTIFICATION MEDIA. The Contractor shall retrieve and return to the COR all identification media, including vehicle passes from employees who depart for any reason before the contract expires, e.g. terminated for cause, retirement, etc.

3.8.4. TRAFFIC LAWS. The Contractor and its employees shall comply with base traffic regulations.

3.8.5. WEAPONS, FIREARMS, AND AMMUNITION. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on Moody AFB.

3.8.6. FOR OFFICIAL USE ONLY (FOUO). The Contractor shall comply with DoD 5400-7- R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

3.8.7. REPORTING REQUIREMENTS. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware which may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

3.8.8. Antiterrorism (AT) Level 1 training for Contractors: DAFI 31-145-O published 14 November 2022 states 100% of contractors will complete AT Level I (Antiterrorism Awareness) within 30 days of requiring access, and annually thereafter (https://jko.jten.mil/courses/AT-level1/launch.html) by all contractor personnel to whom commanders have granted access to their fenced installations or separate facilities. This is also a federal law under 48 CFR § 252.204-7004 that all contractors that work on federally funded projects will have this training. The new DAFI states:

https://jko.jten.mil/courses/AT-level1/launch.html)

(1) Coordinate performance work statement (PWS)/statement of work (SOW) and modifications with the installation Antiterrorism Officer/Antiterrorism Program Manager (ATO/ATPM) to ensure AT considerations and measures are included in all applicable contracts and that all AT standards are in compliance.

(2) Coordinate with the installation ATO/ATPM to ensure Level I - AT Awareness Training is completed by all contractors within 30 days of requiring access, and annually thereafter. (T-3). Coordination for training should be done by the requiring unit after contract award.

(3) Work with ATO/ATPM to coordinate AT-specific contracting measures for inclusion in the installation ‘s AT Plan.

(4) Coordinate necessary background investigations for contractors with the installation information protection office and work with the ATO/ATPM to develop mitigation measures that limit the potential for terrorist and insider threats posed by contractors while on the installation.

(5) Incorporate required AT clauses, related supplements, and local AT measures as part of requirements for DoD contracts, as described in Standard 18.

3.8.9. Contractor Registration of Vehicles on Moody AFB: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Moody AFB.

3.8.10. Records Management:

All records, files, and documents, regardless of media (e.g., paper, electronic, etc.), as described in this PWS, which are the responsibility of the Contractor, are the property of the Government and shall remain so upon termination or completion of the contract.

The Contractor shall keep these item(s) current and maintain and dispose of them in accordance with the requirements established in AFI 33-322, Records Management Program.

Service Contract Reporting (SCR). The Contractor shall report ALL Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: https://www.sam.gov.

The contractor shall comply with DoD Instruction 5200.48_Department of the Air Force Instruction 16-1403 Controlled Unclassified Information (CUI), and the CUI requirements in this contract. The CUI regulation cited in this paragraph sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, https://www.sam.gov./ sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required.

All CUI records must follow the approved mandatory disposition authorities whenever the DoD provides CUI to, or CUI is generated by, non-DoD entities in accordance with Section 1220-1236 of Title 36, CFR, Section 3301a of Title 44, U.S.C., and this issuance.

3.8.11. Government Performance of Services During Labor Strikes:

The services called for under this PWS are of critical importance to the Air Force, and the Government reserves the right to take over performance in the event of a labor strike by the Contractor’s employees which impairs the Contractor’s ability to satisfactorily perform the contract. In such event, the Government may elect to perform services with exclusively Government personnel in accordance with AFI 64-106, Air Force Industrial Labor Relations Activities, paragraph 2.2.

Under such circumstances and at the direction of the CO, the Contractor agrees to remove its non-striking force from the performance site and not to interfere in any way with Government performance.

Contractor further agrees under such circumstances to permit the Government to use any essential Contractor-furnished property. The Government will equitably compensate the Contractor for use of such property.

Contractor shall not be entitled to payment for any performance period or parts thereof during which the Government assumes performance.