Attachment 1. Instructions to Offerors_W50S7R25QA001_GUANG FY25 Vehicle Lease (1).pdf
PDF 194 KB Posted
- Attached to
- Guam Air National Guard FY'25 Vehicle Lease
- Solicitation number
- W50S7R-25-Q-A001
- Issued by
-
Department of the Army National Guard
About this file
This is an Instructions to Offerors document for RFQ W50S7R-25-Q-A001, a vehicle lease solicitation for the Guam Air National Guard. The requirement is for commercial vehicle lease services including SUVs, passenger vans, pickup trucks, and stake bed trucks for a one-year period divided into two 6-month performance periods (Feb 25-Aug 25 and Aug 25-Feb 26).
This is a small business set-aside with a size standard of $47.0 million under NAICS 532112 (Passenger Car Leasing). The award will be made on a Lowest Price Technically Acceptable (LPTA) basis as a Firm Fixed Price contract. Quotes are due by February 20, 2025 at 3:00 PM ChST, with questions due by February 14, 2025 at 10:00 AM ChST. The required vehicles include one full-size SUV, two 7-passenger vans, two 1/2-ton regular cab pickup trucks, one 3/4-ton crew cab pickup truck, and one 1-ton stake bed truck. Technical acceptability will be evaluated based on the vendor's ability to meet delivery dates and specifications outlined in the Performance Work Statement. Pricing must be valid for 60 days after quote submission.
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Text version
Instruction to Offerors Guam Air National Guard
FY’25 Vehicle Lease
REQUEST FOR QUOTATION (RFQ): W50S7R-25-Q-A001
“Notice to Offeror(s)/Supplier(s): Funds are presently available for this effort. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;
quotations are being requested and a written solicitation will not be issued. The solicitation number is W50S7R-25-Q-A001. This solicitation is issued as a Request for Quotation (RFQ.) The solicitation document and incorporated provisions/clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-03 (17 January 2025) and Defense Federal Acquisition Regulation Supplement Change 17 January 2025.
A. PROPOSAL SUBMITTAL AND INQUIRIES
The FAR provision at 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) applies to this acquisition and a successful Offeror will address all items within the addenda of this provision. The addenda for this provision is as follows:
1. A Small Business, Competitive, single Firm Fixed Price (FFP), contract is anticipated to be awarded.
The quotations shall be evaluated based on Lowest Price Technically Acceptable (LPTA). The North American Industrial Classification System (NAICS) code for this procurement is NAICS 532112 – Passenger Car Leasing with a Small Business Size Standard of $47.0 million dollars. Responders should include all documents and information requested submitted in accordance with the instructions herein.
2. Quotations shall be submitted prior to the closing date and time of Thursday, 20 February 2025 at 3:00 PM ChST. Send quotations to Contract Specialist: Shaena Santos at shaena_marie.santos@us.af.mil and Contracting Officer: Maelani T. Ellison at maelani.t.ellison.civ@army.mil.
3. All questions regarding this RFQ shall be submitted in writing via email to shaena_marie.santos@us.af.mil and maelain.t.ellison.civ@army.mil. All questions are due Friday, 14 February 2025 by 10:00 AM ChST. The Government is not obligated to provide responses to questions submitted by Offerors.
B. GENERAL INSTRUCTIONS
1. The Government will award a delivery order resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government. LPTA shall be used to evaluate technically acceptable offers in accordance with the “Best value” definition outlined in FAR subpart 2.1 Definitions.
2. The Offer. The submission of the documentation specified below will constitute the Offeror's acceptance of the terms and conditions of the RFQ, concurrence with the Attachment 3 – Performance Work Statement.
3. It is the Government’s intention to award without discussions. Offerors are encouraged to present
FY’25 Vehicle Lease
REQUEST FOR QUOTATION (RFQ): W50S7R-25-Q-A001
their best quotation in their initial submission. The Government reserves the right to hold discussions.
C. QUOTATION FORMAT
Quotation Format. Offerors shall provide a complete and detailed description of its technical capability in accordance with line items listed in Attachment 3 – Performance Work Statement. Quotation shall consist of the following:
Technical Acceptance Price
Technical Acceptance: The Government will evaluate the Offeror’s understanding of the items listed in Attachment 3 – Performance Work Statement.
Price: The Government will only evaluate the Offeror's price that is deemed technically acceptable. Offeror’s pricing will be valid for 60 days after receipt of quotation. This part of the quotation shall include details for all resources required to accomplish this requirement.
D. BASIS FOR AWARD
1. Any award made will be based on the most advantageous (FAR provision 52.212-2 Evaluation- Commercial Products and Commercial Services) to the Government, price and technical acceptability considered.
2. The Government will award a contract resulting from this RFQ if the Offeror’s quotation conforms to the RFQ, the Offeror’s quotation conforms to the Attachment 3 – Performance Work Statement, and the Offeror is found responsible.
Evaluation Criteria. This evaluation will be conducted using the LPTA process, and the evaluation criteria for this award will be based on the following factors:
Factor 1: Technical Acceptability
Factor 2: Price
Factor 1 – Technical Acceptability:
The Contractor shall be responsible for ensuring their proposal fully outlines the capability to adhere to the delivery deadline, quantities required, and specifications listed in Attachment 3 – Statement of Work. Technical performance shall be found to be either acceptable or unacceptable based on the answers to the following questions:
(1) Can the vendor provide the supply on the delivery dates outlined in accordance with the items listed in Attachment 3 – Performance Work Statement?
The Government will determine the vendor to be Technically Acceptable only if the Government can answer “Yes” to all answers to the above questions.
FY’25 Vehicle Lease
Factor 2 – Price:
The Government will evaluate all technically acceptable Offerors’ prices. In terms of “price reasonableness,” the Government will focus on whether the price is too high or too low to be considered fair and reasonable.
In terms of “completeness,” the Government will focus on whether the price appears to cover all the work identified in the Attachment 3 – Performance Work Statement. In terms of “balance,” the Government will focus on whether pricing is consistent with historical contract information and market research.
Pricing will not be scored or rated and will not be considered unless the quotation’s technical acceptability in Factor 1 is graded as acceptable.
The table below show the list of line items, quantity, and unit of measure.
Item No Description Qty Unit of
Measure Unit Price Total
Price
0001 Full Size SUV Specifications IAW PWS
Period of performance: 25 Feb 25 – 24 August 25
6 Months
0002 Van, 7-passenger Specifications IAW PWS
Period of performance: 25 Feb 25 – 24 August 25
6 Months
0003 Van, 7-passenger Specifications IAW PWS
Period of performance: 25 Feb 25 – 24 August 25
0004 Truck, 3-passenger, 1/2T, Regular Cab, 4x2
Period of performance: 25 Feb 25 – 24 August 25
6 Months
0005 Truck, 3-passenger, 1/2T, Regular Cab, 4x2 Specifications IAW PWS
Period of performance: 25 Feb 25 – 24 August 25
6 Months
0006 Truck, 6-passenger, 3/4T, Crew Cab, 4x4 Specifications IAW PWS
Period of performance: 25 Feb 25 – 24 August 25
6 Months
0007 Truck, Stake bed, 1T, 4x2 Specifications IAW PWS
Period of performance: 25 Feb 25 – 24 August 25
6 Months
1001 Full Size SUV Specifications IAW PWS
Period of performance: 25 Aug 25 – 24 Feb 26
6 Months
1002 Van, 7-passenger Specifications IAW PWS
Period of performance: 25 Aug 25 – 24 Feb 26
6 Months
1003 Van, 7-passenger Specifications IAW PWS
Period of performance: 25 Aug 25 – 24 Feb 26
6 Months
1004 Truck, 3-passenger, 1/2T, Regular Cab, 4x2 Specifications IAW PWS
Period of performance: 25 Aug 25 – 24 Feb 26
FY’25 Vehicle Lease
1005 Truck, 3-passenger, 1/2T, Regular Cab, 4x2
Period of performance: 25 Aug 25 – 24 Feb 26
6 Months
1006 Truck, 6-passenger, 3/4T, Crew Cab, 4x4 Specifications IAW PWS
Period of performance: 25 Aug 25 – 24 Feb 26
6 Months
1007 Truck, Stake bed, 1T, 4x2 Specifications IAW PWS
Period of performance: 25 Aug 25 – 24 Feb 26
Grand Total
Vendor shall complete information below for Quotation submission to be valid.
Vendor Name: UEI:
Quoted By: CAGE:
Title: Discount Terms:
Phone:
Email:
Authorized Signer Print Name:
Authorized Signer Signature:
Date:
Attachments:
1. Instructions to Offerors – W50S7R25QA001_GUANG FY’25 Vehicle Lease
2. Provisions and Clauses – W50S7R25QA001_GUANG FY’25 Vehicle Lease
3. Performance Work Statement – W50S7R25QA001_GUANG FY’25 Vehicle Lease
File details come from the government source that posted it. Updated .