Attachment 1. Annex A-Overarching PWS Electric Sign Final Rev (2) 07-23-2021.docx

Annex A—Overarching Performance Work Statement (PWS)

Base Operations and Maintenance Contract Maintenance of Fort Lee Digital Signs

Fort Lee, VA

01June 2021

Table of Contents

1.0 Introduction.

This is a non-personal services contract to provide Base Operation and Support Services for the U.S. Army Garrison Fort Lee, Fort Lee, Virginia. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS. The Contractor is responsible for providing all parts required for Preventive Maintenance Orders (PMOs) and all repair parts required for Demand Maintenance Orders (DMOs).

1.1 Background.

Fort Lee is located in Virginia, Prince George County, consists of approximately 5907 acres and 440 buildings. The population base consists of approximately 22,750 military, Government civilian, and Contactor personnel, as well as 5450 resident family members.

1.2 Objectives.

The Contractor shall provide all parts, equipment, supplies, labor and transportation in performing preventive maintenance and service calls on three (3) electronic signs as specified herein at the Unites States Army Combined Arms Support Command and Fort Lee, Fort Lee, Virginia.

1.2.1 Description of Work. The Contractor shall perform preventive maintenance and service calls on electronic signs and frames, and all other related components and accessories. The Contractor shall perform the aforementioned services on electronic signs and specified accessories at the intersection of Sisisky Boulevard and Shop Road (Bldg. 1128), Liberty Chapel (Bldg. 9100), and Memorial Chapel (Bldg.10600). The Contractor shall perform PM on electronic signs and frames quarterly. PM shall be performed within the first five (5) days of each quarterly period. The Contractor’s work and responsibility shall include all planning, administration, and management necessary to provide all operation, preventive maintenance, and service calls as specified. The work shall be conducted in strict accordance with all applicable Federal, State and local laws, regulations, codes and directives.

The Contractor shall provide for a minimum one (1) regularly scheduled PM visit quarterly on each electronic sign covered by this contract. Preventive maintenance shall be performed in accordance with the PWS which summarizes the services associated standards, and the acceptable quality levels (AQL). All repairs and parts required for normal continuous and safe operation of the listed electronic signs are covered by this contract.

1.2.2 PM Schedule. The Contractor shall within 15 calendar days after notice of award of this contract, submit to the KO a PM schedule showing the date of each PM visit.

1.2.3 PM Report. The Contractor shall submit to the COR a written report following each PM visit. This report shall consist of a list by electronic sign of all conditions or items found to be unsafe or otherwise unacceptable which are not within the scope of this contract. The report shall be submitted within two (2) working days after the PM or service call visit. Negative reports are required. Specific equipment items will be clearly identified in the report.

1.2.4 Service Certificates. The Contractor shall provide service certificates for each service call signed by the authorized Government personnel upon completion of the call. One copy of completed service certificate shall be turned in to the COR. Service certificates shall contain as a minimum the electronic sign(s) serviced, the date and time service was rendered, a description of the service, parts replaced, and the mechanic or electrician’s signature.

1.2.5 Preventative Maintenance. The time intervals for performing preventive maintenance shall be quarterly. The Contractor shall fill out a checklist for each sign checked and place a tag on each sign, giving the date the PM was completed. The following legend shall be used for entries in the maintenance action column of the checklist.

Note all required repairs on the checklist using the back for remarks if necessary.

1.2.7 PM Schedule Changes. The PM schedule shall be subject to change or revision at any time during the contract as directed by the KO or COR. If a schedule change is to take place, the Government will notify the Contractor at least 5 working days prior to the change. The Contractor is expected to adhere strictly to the scheduled PM dates to facilitate Government verification inspections. If the Contractor finds it necessary to reschedule e PM, a formal request shall be made to the KO or COR detailing the reason for the request at least 5 working days prior to the originally scheduled PM date. No scheduled PM dates shall be changed without prior approval of the KO or COR.

1.3 Parts. All parts shall be furnished by the Contractor, and shall be new and of the same quality as existing parts. The Contractor shall be reimbursed for the actual costs of parts required in the performance of this contract subject to the limits set forth herein. No profit will be allowed on parts. Reimbursement will be provided for those costs that are reasonable, allocable, and allowable in accordance with FAR Part 31. The Contractor shall submit an invoice for parts, proof of purchase, and a certification that the contractor is not seeking reimbursement in excess of the best price obtainable. Parts exceeding $500.00, for any one part shall not be purchased without prior approval of the KO or COR. Approval may be obtainable telephonically, but shall be confirmed in writing within 5 working days. Any purchase in excess of $500 without the prior approval of the KO or COR is done so at the sole risk of the Contractor. A ceiling of $10,000.00 for parts has been established. The Contractor shall not expend funds nor seek reimbursement in excess of $10,000.00. Any expenditure in excess of $10,000.00 is done so at the sole risk of the Contractor. The Government retains the right to furnish parts if current stock is on-hand when deemed necessary to expedite repairs.

1.4 Service Calls

1.4.1 Service Calls. Service calls, including all labor costs, shall consist of correcting failures and repairs outside of those made during normal scheduled PM visits. The Contractor shall be on site within 24 hours of notification and remain on site until work is complete or signs are secure and safe. This service shall be available during daily business hours listed in.1.2.1, (5) days a week. All repairs shall be completed by close of business the following workday

1.4.2 Contractor Availability. The Contractor shall maintain a telephone at which he or his representative may be reached during daily business hours. The telephone shall be listed in the Contractor’s name. If the Contractor does not have a local telephone, he shall maintain a toll free emergency telephone. Contractor shall notify the KO in writing of the mailing address and telephone number within three (3) working days after award of this contract and immediately thereafter in the event of change.

1.4.3 Hazardous Conditions. During the course of performing work under this contract, should the Contractor find serious or hazardous conditions existing with any of the electronic signs, the Contractor shall secure the equipment and immediately notify the KO or COR.

1.5 PM Requirements. Each sign shall receive a regular quarterly Inspection and PM visit during the period of this contract. Inspection and PM visits shall include but are not limited to the following:

1.5.1 Partial disassembly of equipment is for replacement of air filters, cleaning, calibrating, testing, and adjusting of sign. Partial disassembly will also be required for servicing electronic controls.

1.5.2 Examine and Troubleshoot data links, modems and routers at or in sign housing. Ensure proper connectivity. Repair and Replace component failures as required under 1.3.

1.5.3 Examine and Troubleshoot power supply(s) signal controllers, bulbs, LEDs, and related display equipment. Repair and Replace component failures as required under 1.3.

1.5.4 Examine and troubleshoot associated hardware to include adjusting, tightening, and lubrication of all sign hardware. Repair and Replace component failures as required under 1.3.

1.5.6 All work necessary shall be performed in accordance with equipment manufacturer’s maintenance and service manuals.

1.6 List of Documents. Contractor shall provide that all publications received are posted to date. The listed publications are coded as follows:

o Mandatory = M

Document No. Date Title Code

NEC Latest Edition National Electrical Code M

2.0 Requirements

2.1 Description of Services. See Section 5.0 for the specific Common Level of Support (CLS).

2.1.1 Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 Period of Performance (PoP). The Period of Performance (POP) shall be for 12 months Base plus 4 option years. The POP shall read as follows:

2.2 General Information.

2.2.1 Transition (Phase In/Phase Out).

The Contractor shall prepare and submit electronically (within ten (10)) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency. During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS, to include office functions, procedures, and operations, repair/maintenance operations, and any other operations as deemed necessary by the Contractor that will enable Contractor personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility. The Contractor shall commence all operations required by this PWS as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

2.2.2 Phase-out.

During the 30 business day transition period immediately prior to the end of the previous contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract. The Contractor shall not defer any needed repairs or maintenance for the purpose of transferring responsibility to the successor Contractor. The Contractor shall fully cooperate with the successor Contractor and the Government so as not to interfere with their work or duties.

2.2.3 Place of Performance and Hours of Operation.

2.2.3.1 Place of Performance (expanded description).

The work to be performed under this requirement will be performed throughout the entire area occupied by Fort Lee and at any pertinent locations in and around Fort Lee. A map of Fort Lee is located at Technical Exhibit (TE) 2.

2.2.3.2 Hours of Operation.

The Contractor shall conduct business, between the hours of 0700 to 1530, Monday through Friday on most facilities, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Mission essential facilities (DECA and DFAC’s) will need to will require work to be performed on nights and holidays at no additional cost to the government.

2.2.3.3 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

2.2.3.4 Inclement Weather Delay.

If the Contractor determines unsafe weather conditions for continued operations, the Contractor shall notify the KO or designated Government representative/COR two (2) hours prior to curtailing operations due to inclement weather. The Contractor shall obtain KO/COR approval to resume operations.

2.2.3.5 The Contractor shall coordinate with DPW in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations. The Contractor may be called upon to deliver a wide variety of services to the installation through an emergency DMO/PWO in support of emergency response. The Contractor shall be required to provide all normal services during an emergency response unless otherwise directed by the KO, however emergency response requirements will take precedence over normal DMO/PWO activities.

2.2.3.6 Federal Holidays.

The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Columbus Day Labor Day Veteran’s Day Martin Luther King Jr.’s Birthday Thanksgiving Day President’s Day Christmas Day Memorial Day Juneteenth

2.3 Emergency Services.

2.3.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or designated Government representative/COR no later than (NLT) two (2) hours of the incident by email or telephone. The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel. However, the Government will provide, on an emergency basis, medical services for injuries incurred while an employee is performing under the contract. The Contractor shall reimburse the Government for emergency medical services provided, upon receipt of invoice from the medical facility. Reimbursement shall be made to the US Government.

2.3.2 Accident Reporting.

The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a verbal report to the KO or designated Government representative/COR within one (1) hour of each such occurrence. A completed typed original plus one (1) copy of ENG Form 3394 United States Army Corps of Engineers Accident Investigation Report (or equivalent reporting form) shall be delivered to the KO or designated Government representative/COR within five (5) business days of occurrence, whenever an accident involving personal injury or Government owned property occurs.

2.4 Contract Administration and Management.

2.4.1 Post Award Conference/Performance Evaluation Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.4.2 The following provides the roles and their respective authority during the performance of the contract:

2.4.2.1 Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviations from the terms and conditions shall be effected without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.4.2.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement. Additional Government personnel may be designated to assist in contract oversight IAW (Army Regulation) AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR and shall be trained and appointed IAW Department of Defense Instruction (DoDI) 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification. The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform IAW the responsibilities and duties identified in the appointment letter.

2.4.2.3 COR Authority.

A letter of designation will be issued to the COR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.4.2.4 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitors all technical aspects of the contract and assists in contract administration. The COR or designated Government representative is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-Furnished Property, and provides direction or assistance for site entry requests of Contractor personnel.

2.4.2.4.1 The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.4.3 Contractor Key Personnel.

Shall be designated in writing to the KO at the start of the contract. These key personnel shall be available 24/7/365 including Federal holidays. These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.4.3.3 Quality Control Manager (QCM)

The Contractor shall designate a full time QCM on site during normal duty hours. As a minimum, the QCM shall possess work experience in process control, quality data analysis, quality auditing, statistical sampling, and subcontractor quality control. The QCM shall have at least two (2) years of relative experience, and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

2.4.3.4 Quality Control Inspectors (QCI)

The Contractor shall designate QCI personnel sufficient to monitor Contract work to assure compliance with Government requirements.

2.4.4 Contractor Requirements.

2.4.4.1 U.S. Residency.

All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.4.4.2 Qualification Standards.

The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall furnish, in writing, to the Contracting Officer evidence of qualifications for each of his maintenance and service employees prior to commencing work under this contract. Mechanic and electrician’s qualifications shall consist of two (2) years of experience as a repair journeyman mechanic or electrician with an established company that has repaired and installed equipment of similar type as that covered under this contract. All employees assigned by the Contractor to perform work under this contract shall be physically able to do the assigned work. The Contractor shall, at contract start, provide the KO with a list of all Contractor’s employees who will perform work under this contract. This list shall include the full name and position to be held by each Contractor employee. The Contractor shall update this list within 10 days as changes occur for the duration of the contract.

2.4.4.3 Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed. Contractor owned/leased vehicles and equipment should be identified.

2.4.4.4 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

2.4.4.5 Contractor Hiring Restrictions.

The Contractor shall not hire or sub-contract with off-duty or former Government employees whose employment would result in a conflict with DoD Directive 5500.7-R, Standards of Conduct.

2.4.5 Business Relations.

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the KO/COR corrective action plans, timely identification of issues, and effective management of subcontractors. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.4.6 Manual Operations.

The Contractor shall establish a contingency plan for manual operation in the event that power or other utilities prevent the computer processing of the DMO and PMO related work documentation. The plan shall be delivered to the KO within 15 business days after contract award date. The contingency plan shall include coordination with DPW and its operations.

2.5 Work Management.

Applicable to all CLS. All coordination requirement in this section and inherent to this Contract shall take into consideration the DPW and their operations. Work requirements and timelines shall include coordination with the DPW or COR.

2.5.1 Coordination.

As a part of the work scheduling process, the Contractor shall coordinate all work with the Building/Facility Manager in charge of the facility where the work is to be done.

2.5.3 Work Status.

The status of all assigned work shall be available to the designated Government representative/COR within one (1) hour of Contractor receipt of request during normal working hours, and 8 hours at all other times. For emergency DMOs, the Contractor shall respond within 2 hours to any inquiries from the KO, COR, Quality Assurance Representatives (QAR), and DPW management.

2.5.5 Work Standards.

The technical specifications within this PWS define the quality of maintenance and repair accomplished under this Contract. When a standard is not directed, the Contractor shall perform required work to meet industry trade customs and practices and manufacturer's recommendations. If floors, cabinets, appliances, foundations, and other items are removed in order to gain access to the system component to be repaired, the Contractor shall return any repaired area to a condition comparable to the original construction after work is completed. Any Government- or occupant-owned property damaged by the Contractor shall be repaired or replaced immediately at contractor’s expense.

2.5.6 Disposal.

All refuse generated by this Contract shall be legally disposed of, meeting all Federal, State, county, and Installation guidelines for disposal (including disposal of hazardous materials). Hazardous waste materials shall be disposed of IAW applicable Federal, State, and local statutes. Refuse shall be disposed of on a regular basis in order to ensure a neat and orderly appearance of the Contractor's area of responsibility and its surrounding areas. Roll-offs shall be used for large quantities of refuse. Large and bulk items shall be broken down to maximize the roll off dumpsters’ capacities. The burning of debris, waste material, and other salvageable items is prohibited on the Installation. The Contractor may be able to use Government provided recycling containers as available strictly for recyclable materials accepted by the Recycling Service Contract in effect at the time. Papers, plastics 1-7, aluminum and tin cans shall be recycled. Any misuse of the recycling containers shall be corrected by the Contractor as directed by the DPW or the applicable Quality Recycling Program (QRP) representative, the recycling contractor, or the COR.

2.5.7.4 As-Built Drawings.

The Contractor shall refer to the as-built drawings for each instance that work performed impacts existing real property. When discrepancies in drawings are found during work, the Contractor shall notify the KO or designated Government representative/COR.

2.5.7.5 Maintenance of Work Site.

The Contractor shall remove from the work area, at the end of each day and completion of the job, all waste, material, and by-products resulting from work performed. If applicable, the Contractor shall return usable material to a designated storage area for reuse. The Contractor shall ensure all job sites are secured during inclement weather to avoid damages or windblown materials.

2.5.7.6 Installation Recycling Program.

The Installation Recycling Program is a resources conservation effort managed and operated by the DPW-ENV IAW DoD regulations.

2.5.7.8 Facilities, Systems, and Equipment Identified for Future Replacement.

Regardless of whether specific facilities, systems, or equipment have been identified for future replacement by the Government, the Contractor shall perform maintenance and repair of the equipment as outlined in this PWS, unless otherwise directed by the KO/COR.

2.5.7.9 New Components.

New components shall match or exceed existing components in both manufacture and quality. The Contractor shall consider aesthetics (i.e., color, texture, and quality) in material selection. If existing aesthetics cannot be matched, the Contractor shall submit variations to the KO/COR for acceptability prior to installation.

2.5.8 Reporting Requirements

The Contractor shall furnish, with each invoice submitted, reports on the condition of the equipment monthly and provide annual reports. Reports shall be submitted electronically within five (5) working days after the end of the month in which the work was performed. Each report shall include a resume of the services performed by the Contractor, parts replaced, and deficiencies noted that will require future corrections and recommendations relative to methods for improving the operational effectiveness of the equipment. Specific equipment items will be clearly identified in the report. The format of the report is subject to approval of the Contracting Officer/COR. All repairs and parts that are incidental to normal continuous and safe operation of the listed systems are covered by this contract.

2.6 Demand Maintenance Orders (DMOs).

2.6.1 Directorate of Public Work (DPW).

The Contractor shall receive notification of work from the COR. The Contractor is authorized to execute DMOs that do not exceed 32 work hours in labor. DMOs exceeding the Contractor’s authorized limit shall be executed IAW Attachment 400.

2.6.2 DMO Call Receipt and Entry.

The COR assigns all DMO priorities. All DMOs shall be executed by the Contractor within the following timelines:

· Priority 1 (Emergency) The Contractor shall notify the COR of the DMO within 30 minutes of receipt of the DMO from the DPW WR. DMOs are classified as Emergency (Priority 1) when immediate action is required to eliminate life threatening or serious injury hazards to personnel. These DMOs are responded to as soon as possible and no later than one (1) hour after the request. Emergency/Critical DMOs are completed within 24 hours of request, unless the urgency of the work has been reduced to a Priority 2 or 3.

· Priority 2 (Urgent) These DMOs shall be completed by the Contractor within seven (7) business days from receipt, unless reduced to a Priority 3.

· Priority 3 (Routine) These DMOs shall be completed by the Contractor within 30 calendar days of receipt.

2.6.3 Completed Work.

The Contractor to complete work to meet the requirements of NFPA 17, 17A, 25, 96 and 2001 to include certification tag. All completed work to be will be inspected by COR for completion.

2.6.4 Materials.

The Contractor shall be responsible for all materials required for DMO repair work. For clarity, the price for DMOs reflected in the Pricing Matrix and applicable contract CLINs shall be inclusive of all DMO related repair costs.

2.7 Preventive Maintenance Orders (PMOs).

2.7.1 The Contractor personnel shall complete scheduled preventive maintenance work within five (5) business days for monthly preventive maintenance, 14 business days for quarterly preventive maintenance, and 30 business days for semi-annual and annual PM’s.

2.7.2.1 The preventive maintenance scheduler shall be MS Excel based and include work center, maintenance plan, equipment number, equipment description, building number, frequency, task list, date called/scheduled, and any additional notes pertinent to the preventive maintenance (e.g.-date added, new building, etc.). Additionally, by close of business (COB) each week, the Contractor shall provide the COR in MS Excel, a project preventive maintenance planning schedule of work to be accomplished in the following week.

2.7.3 Approved preventive maintenance schedule.

The Contractor shall strictly adhere to the scheduled preventive maintenance dates to facilitate verification of work by the COR. If the Contractor finds it necessary to reschedule a PMO, a written request shall be made to the COR detailing the reasons for the proposed change at least five (5) business days prior to the originally scheduled preventive maintenance date. No scheduled preventive maintenance dates shall be changed without the prior written approval of the COR.

2.7.4 PMO Tag /Log.

Upon completion of the preventive maintenance inspection, the Contractor shall attach a tag to the equipment item (or in the immediate vicinity thereof) indicating the equipment Maintenance Control Designation (MCD) number, the date of maintenance, and the initials and identification number of the Contractor employee who performed the work. Preventive maintenance will not be considered performed unless the tag is current and affixed. The preventive maintenance tag information which includes the MCD number, date of maintenance and warranty information. In instances where a PMO tag is not practicable, then the Contractor may elect to maintain a current PMO log in lieu of a tag.

2.10.3 Routing of Warranty DMOs.

The Contractor personnel shall be familiar with all facilities and equipment under warranty to notify the COR of DMOs requests impacting warranties. For DMOs assigned to other service providers, the COR shall notify the service provider, who shall then determine if the problem is a valid warranty item. If the item is a valid warranty request, the service provider shall route the DMO back to the COR and the DMO shall be routed to the warranty provider for repair. If the repair requirement item is not covered by the warranty, the DMO shall be completed by the service provider. Warranty items that may have been overlooked by the DMO review may be flagged by technicians or workmen as warranty items. In such cases, the DMO shall be routed back to the COR and the DMO shall be routed to the warranty provider for repair. Contractor shall place warranty calls and track status until warranty repair has been completed.

2.13.1 Repair and Replacement.

The Contractor shall report damages to the KO/COR within two (2) hours. Damages can include those found on site during inspections and/or repair of other areas or damages caused by the Contractor during the repairs. The Contractor shall repair or replace parts with products similar in appearance to the original.

2.14 Security

2.14.1 Access and General Protection/Security Policy and Procedures.

The Contractor and all associated subcontractors employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by DoD, Headquarters Department of the Army (HQDA), and local policy. The KO/COR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.14.2 Rules, regulations, direction, and requirements issued by the Commander apply to the Contractor. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as required by the KO. Regulations, manuals, and technical documents applicable to this Contract are listed in Section 6.0 of this PWS. Control for classified publications requirements can be located in AR 380-5, Department of The Army Information Security Program, and secured in a filing type cabinet with a built-in locking device with tumblers and General Services Administration (GSA) approved security container.

2.14.4 Contractor Vehicle Registration. Currently there is no requirement to register Contractor owned vehicles with the Provost Marshal or DES. However, the Contractor shall maintain a list of all Contractor-owned or operated vehicles and trailers operating on the installation at all time. The list may be used in case of emergency and/or other contingency. Evidence of vehicle ownership and vehicle liability insurance must be presented upon application of vehicle registration.

2.14.4.1 Contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by DES) IAW Army Directive 2014-05. The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office or DES, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.14.5 Contractor and Vendor Access.

Contractor or vendor-furnished vehicles and equipment must enter the Installation through the designated secure access control points (ACP). Under the present Installation FPCON, vehicle and equipment operators and passengers must possess a valid United States National or State issued identification to access the Installation. Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the Installation FPCON, an elevated FPCON may require additional security screening and/or limited Installation access.

2.14.5.1 All Contractor personnel requesting access to Fort Lee will enter through the designated Visitor Control Center (VCC). All Contractor personnel will be required to present a United States National or State issued identification that is capable of being scanned for valid entry. All Contractor personnel and their vehicles, equipment, and packages are subject to inspection or examination (search) at entry/exit of the Fort Lee.

2.15 Security Training.

2.15.1 Anti-Terrorism (AT) Level I Training.

IAW AR 525-13, Antiterrorism, all Contractor employees, including sub-contractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of the requirement into the contract, whichever applies. The Contractor shall submit certificates of completion electronically for each affected contract employee and subcontractor employee to the KO or designated Government Representative/COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site: http://jko.jten.mil.

2.15.1 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the Rock Island’s ATO) to all of Contractor’s employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Fort Lee, Police Department and the COR. The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR electronically within 30 calendar days of completion.

2.15.2 Operational Security (OPSEC) Awareness Training.

IAW AR 530-1, Operations Security, Contractor employees shall complete Level I OPSEC Awareness training within 30 calendar days after contract award and within five (5) calendar days of new employees commencing performance. Completion certificates will be made available to Government within ten (10) business of completion electronically or upon request from the Government. All Contractor personnel shall complete Level I OPSEC Awareness training annually. Level I OPSEC training is available at the following website: http://cdse.edu/catalog/elearning/GS130.html.

2.15.4 If applicable, the Contractor shall identify to the KO or designated Government representative/COR a POC to receive force protection/threat related advisories via NIPR email from the installation AT and OPSEC officers for the duration of the contract.

2.16 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.16.1 Safety Plan.

The Contractor shall develop and implement a safety plan for its employees. The Contractor shall submit electronically the safety plan to the KO/COR for review and acceptance within 30 business days after contract award. Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change.

2.16.2 Occupational Safety and Health (OSHA).

The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards and all pertinent provisions 29 CFR Part 1910, Part 1917.152, Part 1915.501-509, and Part 1926; Federal and State environmental regulations; DoD and DA regulations and instructions, AR 385-10; and the U.S. Army Corps of Engineers’ Safety and Health Requirements Manual (EM-385-1-1). The Contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives. The Contractor shall establish medical surveillance, industrial hygiene, and individual protective equipment programs sufficient to meet requirements delineated in OSHA standards.

2.16.3 Reporting of Fire and Safety Hazards.

The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. NFPA 51B, Standard for Fire Prevention During Welding, Cutting, and Other Hot Work, provides guidance for persons, including outside Contractors and property managers, who manage, supervise, and perform hot work. It covers provisions to prevent loss of life and property from fire or explosion as a result of hot work.

2.16.3.1 A Hot Work Permit Log shall be issued by the Fort Lee Fire Department Station #3; it will be maintained and presented to the KO or designated Government representative/COR upon request. The Contractor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The KO and COR shall be notified of deficiencies beyond the terms of this contract.

2.17 Training, Physical Requirements, or other Expertise Required.

2.17.1 Certified.

The Contractor shall ensure all its employees and associated subcontractors are certified or licensed in the specific areas as required by the state of Virginia. The Contractor shall furnish, in writing, to the Contracting Officer evidence of qualifications for each of his maintenance and service employees prior to commencing work under this contract.

2.17.2 New Facilities Equipment Training.

The Contractor shall inspect new equipment and systems upon notification by the COR that the equipment has been accepted by the Government; a signed form DD1354 will be provided to document date of receipt. The Contractor shall inspect and evaluate new equipment for compliance with the manufacturer's specifications and shall notify the KO or COR of all deficiencies noted during this inspection. The Contractor shall attend scheduled training of new equipment and maintenance meetings with the Government as requested by the KO/COR as part of accepting a newly built or renovated facility.

2.17.3 Asbestos Awareness Training.

IAW 29 CFR 1910.1101, all personnel that may come into contact with asbestos while performing work duties shall attend asbestos awareness training annually. This training course is targeted for employees who may disturb asbestos containing materials while performing normal work duties. This includes all operations and maintenance employees (electrician, plumber, and HVAC system), facility coordinators, cleaning and housekeeping personnel.

2.17.4 Child Abuse Prevention, Identification and reporting.

All Contractor employees working in support of the Child, Youth and School Service (CYSS) at the Child Development Center (CDC), and/or the Youth Activity Center shall be escorted at all times. The Contractor employees shall check in with the front desk and not proceed until escorted by a staff member to the work area. The escort will remain with the contract worker at all times. If the escort leaves or is not available the contractor shall stop work and wait at the front desk.

2.18 Recycled Content Materials.

2.18.1 Green Procurement.

Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) requires the use of recycled and recovered products identified in the EPA’s Comprehensive Procurement Guidelines. The Contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time not to exceed seven (7) business days; at prices not to exceed five (5) percent of prevailing rates; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor shall use materials and products commonly used in industry. The Contractor shall maintain records and submit an annual report to the KO or designated Government representative/COR, along with the annual certification required by FAR 52.223-9 (Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items), upon completion of the base year and each option year.

2.18.2 Environmental Requirements

2.18.2.1 C&D Diversion - The Contractor will use a permitted off-post landfill. Executive Order 13693, Planning for Federal Sustainability in the Next Decade, requires all federal facilities to divert a minimum of 60% of construction and demolition (C&D) materials and debris from landfills. If the contractor has a valid reason for not being able to meet this diversion goal, the Contractor needs to present their reasoning in writing to KO or designated Government representative/COR. The Contractor shall submit a C&D Waste Management Plan to the KO or designated Government representative/COR for approval, five (5) business days prior to the start of the site clearance. Under this plan “C&D” is merely the title of the plan and refers to waste and debris normally produced during the facilities repairs under this contract.

2.18.2.2 A monthly C&D Waste Management Report IAW Memorandum for Directorate of Public Works (9 January 2017) of all materials resold, recycled, reused, or…