Attachment 1 - DME Combine Synopsis Solicitation.docx

DURABLE MEDICAL EQUIPMENT FOR VA CARIBBEAN HEALTHCARE SYSTEM – RFQ 36C24821Q1156

SOLICITATION NOTICE OF TIERED EVALUATIONS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C24821Q1156 is issued as a Request for Quotation (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05, Effective Date: March 10, 2021. This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.

The associated North American Industry Classification System (NAICS) Code for this acquisition is 621610/$15 Million.

This solicitation is a Service Disable Veteran-Owned Small Business (SDVOSB) Set-Aside Tiered including Small Business Concerns.

DESCRIPTION OF REQUIREMENT

PRICE/COST SCHEDULE

The contractor shall provide all facilities, labor, parts, equipment, transportation and supervision necessary to provide storage, delivery set up, repairs to restore picked up items to issuable/usable status, in-house and onsite instruction, and/or pick-up of durable medical equipment for VA beneficiaries of the VAMC/VHCS, in accordance with the SOW. DME will be provided to the contractor as Government Furnished Equipment.

Contract Period: Base POP Begin:

POP End:

0001AA

Contractor shall provide all labor, parts, equipment, transportation, fuel, and supervision necessary to provide Delivery, Set-up, and Pick-up of Equipment: Delivery DME with or without Assembly to include Bariatric DME. Equipment covered includes but are not limited to, all DME items as described in the Glossary of the Joint Commission Accreditation Manual for Home Care. Delivery/set-up/pick-up of the equipment this must be done within 24 to 48 hours of receipt of the VAMC/VHCS order in accordance with the SOW.

(In Zone: Location San Juan, Carolina Warehouse, Ponce or Ponce CBOC).

SOW Coverage Paragraph 1, 4, 7, 8, 9,10, 11, 13, and 15.

Contract Period: Base

0001AB

Out of Zone Service Delivery, Set-up, and Pick-up of Equipment: Out of Zone Service using current Joint Travel Regulations (JTR) Mileage Rate. Area of Responsibility: St. Croix & St. Thomas, Vieques & Culebra .

0001AC

Maintenance, Refurbishing and Repair of DME, performed as per manufacturer’s guidelines.

0001AD

Repair rate for VA-owned equipment at Contractor's Warehouse.

0001AE

200.00

SV

Emergency Delivery/Services: Emergency delivery/services to VA beneficiaries/caregivers shall only be provided by the contractor upon receipt of a specific order or authorization from the COR or designee. The contractor shall be required to perform and complete such services within four (4) hours after receipt of request within the service area and within eight (8) hours outside of the service area.

The contractor shall provide all facilities, labor, parts, equipment, transportation and supervision necessary to provide storage, delivery set up, repairs to restore picked up items to issuable/usable status, in-house and onsite instruction, and/or pick-up of durable medical equipment for VA beneficiaries of the VAMC/VHCS, in accordance with the SOW. DME will be provided to the contractor as Government Furnished Equipment.

Contract Period: Option 1

1001AA

Contractor shall provide all labor, parts, equipment, transportation, fuel, and supervision necessary to provide Delivery, Set-up, and Pick-up of Equipment: Delivery DME with or without Assembly to include Bariatric DME. Equipment covered includes but are not limited to, all DME items as described in the Glossary of the Joint Commission Accreditation Manual for Home Care. Delivery/set-up/pick-up of the equipment this must be done within 24 to 48 hours of receipt of the VAMC/VHCS order in accordance with the SOW.

(In Zone: Location San Juan, Carolina Warehouse, Ponce or Ponce CBOC).

SOW Coverage Paragraph 1, 4, 7, 8, 9,10, 11, 13, and 15.

Contract Period: Option 1

1001AB

Out of Zone Service Delivery, Set-up, and Pick-up of Equipment: Out of Zone Service using current Joint Travel Regulations (JTR) Mileage Rate. Area of Responsibility: St. Croix & St. Thomas, Vieques & Culebra.

1001AC

75.00

Maintenance, Refurbishing and Repair of DME, performed as per manufacturer’s guidelines.

1001AD

Repair rate for VA-owned equipment stored at Contractor's Warehouse.

1001AE

Emergency Delivery/Services: Emergency delivery/services to VA beneficiaries/caregivers shall only be provided by the contractor upon receipt of a specific order or authorization from the COR or designee. The contractor shall be required to perform and complete such services within four (4) hours after receipt of request within the service area and within eight (8) hours outside of the service area.

1.00

YR

Not Priced

Not Priced

The contractor shall provide all facilities, labor, parts, equipment, transportation and supervision necessary to provide storage, delivery set up, repairs to restore picked up items to issuable/usable status, in-house and onsite instruction, and/or pick-up of durable medical equipment for VA beneficiaries of the VAMC/VHCS, in accordance with the SOW. DME will be provided to the contractor as Government Furnished Equipment.

Contract Period: Option 2

2001AA

Contractor shall provide all labor, parts, equipment, transportation, fuel, and supervision necessary to provide Delivery, Set-up, and Pick-up of Equipment: Delivery DME with or without Assembly to include Bariatric DME. Equipment covered includes but are not limited to, all DME items as described in the Glossary of the Joint Commission Accreditation Manual for Home Care. Delivery/set-up/pick-up of the equipment this must be done within 24 to 48 hours of receipt of the VAMC/VHCS order in accordance with the SOW.

(In Zone: Location San Juan, Carolina Warehouse, Ponce or Ponce CBOC).

Coverage Paragraph 1, 4, 7, 8, 9,10, 11, 13, and 15.

SOW Contract Period: Option 2

2001AB

Out of Zone Service Delivery, Set-up, and Pick-up of Equipment: Out of Zone Service using current Joint Travel Regulations (JTR) Mileage Rate. Area of Responsibility: St. Croix & St. Thomas, Vieques & Culebra.

2001AC

Maintenance, Refurbishing and Repair of DME, performed as per manufacturer’s guidelines.

2001AD

Repair rate for VA-owned equipment at Contractor's Warehouse.

2001AE

Emergency Delivery/Services: Emergency delivery/services to VA beneficiaries/caregivers shall only be provided by the contractor upon receipt of a specific order or authorization from the COR or designee. The contractor shall be required to perform and complete such services within four (4) hours after receipt of request within the service area and within eight (8) hours outside of the service area.

The contractor shall provide all facilities, labor, parts, equipment, transportation and supervision necessary to provide storage, delivery set up, repairs to restore picked up items to issuable/usable status, in-house and onsite instruction, and/or pick-up of durable medical equipment for VA beneficiaries of the VAMC/VHCS, in accordance with the SOW. DME will be provided to the contractor as Government Furnished Equipment.

Contract Period: Option 3

3001AA

125.00

Contractor shall provide all labor, parts, equipment, transportation, fuel, and supervision necessary to provide Delivery, Set-up, and Pick-up of Equipment: Delivery DME with or without Assembly to include Bariatric DME. Equipment covered includes but are not limited to, all DME items as described in the Glossary of the Joint Commission Accreditation Manual for Home Care. Delivery/set-up/pick-up of the equipment this must be done within 24 to 48 hours of receipt of the VAMC/VHCS order in accordance with the SOW.

(In Zone: Location San Juan, Carolina Warehouse, Ponce or Ponce CBOC).

SOW Coverage Paragraph 1, 4, 7, 8, 9,10, 11, 13, and 15.

Contract Period: Option 3

3001AB

Out of Zone Service Delivery, Set-up, and Pick-up of Equipment: Out of Zone Service using current Joint Travel Regulations (JTR) Mileage Rate. Area of Responsibility: St. Croix & St. Thomas, Vieques & Culebra.

3001AC

Maintenance, Refurbishing and Repair of DME, performed as per manufacturer’s guidelines.

3001AD

75.00

Repair rate for VA-owned equipment at Contractor's Warehouse.

3001AE

Emergency Delivery/Services: Emergency delivery/services to VA beneficiaries/caregivers shall only be provided by the contractor upon receipt of a specific order or authorization from the COR or designee. The contractor shall be required to perform and complete such services within four (4) hours after receipt of request within the service area and within eight (8) hours outside of the service area.

The contractor shall provide all facilities, labor, parts, equipment, transportation and supervision necessary to provide storage, delivery set up, repairs to restore picked up items to issuable/usable status, in-house and onsite instruction, and/or pick-up of durable medical equipment for VA beneficiaries of the VAMC/VHCS, in accordance with the SOW. DME will be provided to the contractor as Government Furnished Equipment.

Contract Period: Option 4

4001AA

Contractor shall provide all labor, parts, equipment, transportation, fuel, and supervision necessary to provide Delivery, Set-up, and Pick-up of Equipment: Delivery DME with or without Assembly to include Bariatric DME. Equipment covered includes but are not limited to, all DME items as described in the Glossary of the Joint Commission Accreditation Manual for Home Care. Delivery/set-up/pick-up of the equipment this must be done within 24 to 48 hours of receipt of the VAMC/VHCS order in accordance with the SOW.

(In Zone: Location San Juan, Carolina Warehouse, Ponce or Ponce CBOC).

SOW Coverage Paragraphs 1, 4, 7, 8, 9, 13, and 15.

Contract Period: Option 4

4001AB

Out of Zone Service Delivery, Set-up, and Pick-up of Equipment: Out of Zone Service using current Joint Travel Regulations (JTR) Mileage Rate. Area of Responsibility: St. Croix & St. Thomas, Vieques & Culebra.

Contract Period: Option 4

4001AC

Maintenance, Refurbishing and Repair of DME, performed as per manufacturer’s guidelines.

POP Begin: POP End:

4001AD

Repair rate for VA-owned equipment stored at the Contractor's Warehouse.

4001AE

Emergency Delivery/Services: Emergency delivery/services to VA beneficiaries/caregivers shall only be provided by the contractor upon receipt of a specific order or authorization from the COR or designee. The contractor shall be required to perform and complete such services within four (4) hours after receipt of request within the service area and within eight (8) hours outside of the service area.

FOB: Destination

The following Clauses applies to this acquisition:

The clause at 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights

The clause at 52.204-9, Personal Identity Verification of Contractor Personnel.

The clause at 52.204-13, System for Award Management Maintenance.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and no additional addenda to the clause included.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

The clause at VAAR 852.219–27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside.

The clause at VAAR 852.219-74, Limitations on Subcontracting–Monitoring and Compliance.

The clause at 52.216-18, Ordering.

The clause at 52.216-19, Order Limitations.

The clause at 52.216-22, Indefinite Quantity.

The clause at 52.217-6, Option for Increased Quantity.

The clause at 52.217-9, Option to Extend the Term of the Contract.

The clause at 52.228-5, Insurance—Work on a Government Installation.

The clause at 52.233-2, Service of Protest.

The following Provisions applies to this acquisition:

Provision 52.209-7, Information Regarding Responsibility Matters.

Provision 52.212-1, Instructions to Offerors—Commercial Items. Offerors must submit documents addressing all requirements pertaining to the required services.

To assure timely and equitable evaluation of quotes, firms must follow the instructions contained herein. Firms are cautioned that any noncompliance with the terms and conditions of the Request for Quote (RFQ) may cause their proposal to be determined to be unacceptable and therefore not eligible for award.

Quotes shall be submitted to the Government containing the following information:

a.) Price Quote per Schedule (Base and All Options) b.) Technical per Sub-Factors c.) Past Performance

Provision 52.212-2, Evaluation – The Government will assess the capability of each quote based on the following criteria which are of approximately equal value: (i) Price, (ii) Technical Approach, and (iii) Past Performance. The Government will apply first the Tier Evaluation process with additional comparative evaluation procedures in accordance with FAR 13.106-2(b)(3).

Tiered Evaluations for Small Business Concerns This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.

Comparative Evaluation The Government will award a Fixed Price with estimated quantities Single Award Indefinite Delivery Indefinite Quantity contract to the responsible quoter using a comparative evaluation. The comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The government reserves the right to select a quotation that provides benefit to the government that exceeds the minimum but is not required to do so. Quoters are advised that quotation may exceed the requirements, but the government is not requesting or accepting alternate quotes; each response must respond to the solicitation requirement, stated in the RFQ.

The government will apply the following comparative evaluation process as the basis for award:

Assess the direct comparison of one quote with another using a uniform and fair approach to determine which quote provides the government what it needs, where and when in accordance with the SOW and RFQ.

Once one quotation is found acceptable, it is compared to the remaining ones, and the “best” one is chosen for the best value to the government.

The Government may rely on internal documentation including the Contractor Performance Assessment Reporting System (CPARS) and contracting officer’s knowledge of and previous experience with supply or service being acquired for determining Past Performance. If no record of past performance is found in CPARS, the contractor shall not receive a favorable or unfavorable rating but shall receive a rating of neutral.

Information not contained in a vendor’s quote will not be considered during the evaluation. The Government intends to make award selection without discussion but may determine after evaluating submitted quotes that the elements stated in FAR 13.106-2(b) for evaluation procedures are necessary and conduct them as appropriate. The Government reserves the right to make no award if no quotes meet the requirements of this solicitation.

Provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

Gray Market Prevention Language:

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

Provision at 52.216-1, Type of Contract.

Provision at VAAR 852.273-74, Award without exchanges.

Provision at VAAR 852.273-70, Late offers.

The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.

Any questions concerning this solicitation shall be submitted to Frank Lloyd no later than June 24,2021 via email to frank.lloyd@va.gov. All quotes shall be submitted to Frank Lloyd via email to frank.lloyd@va.gov not later than June 28, 2021, 3:00 p.m. EST.

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