Attachment 1 Cover Letter.pdf

U.S. Department of JusticeupU.S. Department of Justicu Federal Bureau of Prisonsri National Acquisitions on

U.S. Department of Justice Federal Bureau of Prisons Central Office 320 First Street NW Washington, DC 20534

Date: 3/6/2026

Subject: Request for Quotation (RFQ)- Solicitation for Accreditation Services for Bureau of Prisons Facilities

Solicitation Number: 15BNAS26Q00000027 NAICS Code: 541611 – Administrative Management and General Management Consulting Services

Dear Offerors, The Federal Bureau of Prisons (BOP), U.S. Department of Justice, is seeking quotations for the provision of Accreditation services. This requirement is being competed as Full and Open (Open Market); all responsible business concerns (large and small) are encouraged to submit a quotation. The BOP intends to establish a firm-fixed-unit-price Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

In submitting quotes, offerors should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of the quotations.

The purpose of this acquisition is to obtain third-party accreditation for all BOP sites through facility-specific audits conducted by a third-party contractor. These audits must be grounded in correctionally oriented best practice standards and serve as the basis for facility certification or accreditation.

Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons, National Acquisitions Section, for the acquisition of Accreditation Services for Bureau of Prisons Facilities. The solicitation package consists of the following:

Attachment 1: Cover Letter Attachment 2: Solicitation Attachment 3: Statement of Work (SOW)

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included

National Acquisitions on in agency solicitations. Examples include: • 52.222-25, Affirmative Action Compliance, and • 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d). Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Funds are not presently available for this solicitation. No award will be made under this solicitation until funds are made available and confirmed in writing by the contracting officer.

The Government reserves the right to cancel this solicitation at any time, either before or after the closing date. In the event of cancellation, the Government shall have no obligation to reimburse any responding party for any costs incurred in connection with the preparation or submission of its proposal.

All communication regarding this RFQ, including any of a technical nature, must be made in writing to the Contracting Officer (CO). Questions will not be answered by telephone or in person. Please read the important instructions that are incorporated by reference in the provision at FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, and any addendum.

The CO assigned to this procurement is the undersigned. Your attention is directed at the fact that the CO is the only individual who can legally commit or obligate the Government to an expenditure of public funds should a contract result from this RFQ.

Prospective Offerors are also cautioned against discussing the preparation of their offer (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the offer. Accordingly, all communication prior to the award shall be directed to the CO, in writing, at the email address listed below.

Evaluation Criteria

The Government intends to make a firm-fixed-unit price IDIQ contract to the responsible business whose quotation provides the lowest price technically acceptable to the Government.

Technical capability, past performance and price will be evaluated on a acceptable/unacceptable (pass/fail) basis.

Only vendors who meet all technical requirements will be considered for award. Award will be given to the offeror who meets all technical standards and proposes the lowest total evaluated price. The Government will not pay a price premium for a proposal that exceeds the minimum technical requirements.

National Acquisitions on

Submission Instructions:

Proposal Submission:

o Proposals shall be submitted electronically by email, by the closing date and time stated in the posting.

o All questions must be submitted to email by the date indicated; responses will be provided via amendment.

Proposal Content: Offerors must provide the following:

o Technical Proposal addressing all the requirements of the Statement of Work (SOW), including proposed audit standards, methodology, staffing plan, and risk/ security measures. Technical Capability will be evaluated on a Pass/Fail (Acceptable/Unacceptable) basis.

o Pricing Proposal Pricing shall be firm-fixed unit price. Offerors must include completed pricing. No Trade-offs: The Government will not pay a price premium for a proposal that exceeds the minimum technical requirements.

Compliance:

o Offerors must provide evidence of legal rights to use the accreditation standards applied in their methodology.

o Offerors must comply with security requirements, including NCIC

Selection: Award will be made to the offeror who meets all technical standards and proposes the lowest total evaluated price.

Evaluation Methodology: Lowest Price Technically Acceptable (LPTA)

The closing date for receipt of quotations is March 16,2026, 11:00AM, EST].

Closing Statement:

The BOP looks forward to receiving your quote and working with highly qualified contractors to strengthen transparency, operational accountability, and compliance with correctional best practices through facility accreditation.

Sincerely, Heather Buck

Contracting Officer Federal Bureau of Prisons National Acquisitions Section

HEATHER BUCK

Digitally signed by HEATHER

BUCK

Date: 2026.03.06 11:01:03 -06'00'