Attachment 1 - Combo RFQ - Gas Detection System.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING CENTER

767th ENTERPRISE SOURCING FLIGHT (AFICC/767 ESF)

BARKSDALE AFB, LOUISIANA

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Gas Detection System

Solicitation Number: FA6800-25-Q-0003

Solicitation Issue Date: 12 September 2025

Response Deadline: 18 September 2025 @ 1200 CDT

Contracting Officer: Capt Matthew Marshall

Points of Contact: matthew.marshall.6@us.af.mil

GENERAL INFORMATION

1. This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Written quotes are required (oral offers will not be accepted). Submission of quotes must be in accordance with FAR 52.212-1, Instructions to offerors, commercial items and the addendum. The solicitation will be evaluated and awarded IAW the prescribed procedures of FAR Part 13.

2. This solicitation is being issued as a: Request for Quotation (RFQ).

3. The solicitation document, incorporated provisions, and clauses in effect are IAW Federal Acquisition Circular (FAC) 2025-05, Defense Acquisition Circular Number 20250117 and Department of the Air Force Acquisition Circular 2024-1016.

4. This acquisition is a 100% Total Small Business Set-Aside.

5. North American Industry Classification System Code (NAICS) is 334515.

6. The size standard of 750 employees. All qualified small businesses under this industry are encouraged to submit quotes.

REQUIREMENT INFORMATION

Description:

The 767th Enterprise Sourcing Flight (ESF), Air Force Installation Contracting Center (AFICC), at Barksdale AFB, LA intends to award a firm-fixed price (FFP) purchase order for the procurement of Gas Detection System components utilizing commercial and simplified acquisition procedures (SAP) IAW FAR Parts 12 and 13.

This procurement is being competed as 100% Small Business set aside utilizing the North American Industry Classification System Code (NAICS) 334515, Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals, with a small business size standard of 750 employees. This procurement is being conducted in accordance with regulations at FAR Part 12, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures.

767th ENTERPRISE SOURCING FLIGHT (AFICC/767 ESF)

INSTRUCTIONS TO OFFERORS

FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Questions may be submitted to the POCs listed above no later than 15 Sep 2025. Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the POCs listed above no later than the established deadline.

3. Quotes must be valid for at least 1 year after the Contracting Officer receives them.

4. All quotes must be submitted via completion of Attachment 1 to this solicitation.

5. Complete the below contractor identification information:

Company Name

Point of Contact (POC) Info.

Small Business (Yes or No)

SAM Registered (Yes or No)

Unique Entity ID (UEI)

GSA Contract that covers all of the items listed (Yes or No)

Printed Name: _________________________________________

Signature/Date: ________________________________________

CLAUSES AND PROVISIONS

FAR provision 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement.

(ii) price fairness and reasonableness

Offers will first be rack and stacked by price, lowest to highest, and then evaluated for price and technical acceptability. Once an offer is found to be acceptable across all factors, evaluations will conclude.

767th ENTERPRISE SOURCING FLIGHT (AFICC/767 ESF)

(b) Options (If applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (May 2024) with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services (Nov 2023) applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders – Commercial Products and Commercial Services applies to this acquisition; the following clauses are hereby included by reference:

52.204-7, System for Award Management (Nov 2024) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) 2.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) 52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025) 52.222-3, Convict Labor (Jun 2003) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2025) 52.222-35, Equal Opportunity for Veterans (Jun 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-37, Employment Reports on Veterans (Jun 2020) 52.222-50, Combating Trafficking in Persons (Nov 2021) 52.223-23, Sustainable Products and Services (May 2024) 52.225-1, Buy American-Supplies (Oct 2022) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.247-34, F.o.b. Destination (Jan 1991) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021)

The provisions and clauses listed above have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at in full text at https://www.acquisition.gov/browse/index/far

The following clause is hereby included by full text:

252.232-7006, Wide Area Workflow Payment Instructions (Jan 2023)

(a) Definitions. As used in this clause— https://www.acquisition.gov/far/part-52#FAR_52_204_7 https://www.acquisition.gov/far/part-52#FAR_52_204_10 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_209_6 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_28 https://www.acquisition.gov/far/part-52#FAR_52_222_3 https://www.acquisition.gov/far/part-52#FAR_52_222_19 https://www.acquisition.gov/far/part-52#FAR_52_222_35 https://www.acquisition.gov/far/part-52#FAR_52_222_36 https://www.acquisition.gov/far/part-52#FAR_52_222_37 https://www.acquisition.gov/far/part-52#FAR_52_222_50 https://www.acquisition.gov/far/part-52#FAR_52_223_23 https://www.acquisition.gov/far/part-52#FAR_52_225_1 https://www.acquisition.gov/far/part-52#FAR_52_225_13 https://www.acquisition.gov/far/part-52#FAR_52_226_8 https://www.acquisition.gov/far/part-52#FAR_52_232_33 https://www.acquisition.gov/far/part-52#FAR_52_247_34 https://www.acquisition.gov/far/part-52#FAR_52_247_64 https://www.acquisition.gov/browse/index/far

767th ENTERPRISE SOURCING FLIGHT (AFICC/767 ESF)

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

_Combo____________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A_____________________

767th ENTERPRISE SOURCING FLIGHT (AFICC/767 ESF)

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC: F87700

Issue By DoDAAC: FA6800

Admin DoDAAC**: FA6800

Inspect By DoDAAC: TBD

Ship To Code: N/A

Ship From Code: N/A

Mark For Code: N/A

Service Approver (DoDAAC): TBD

Service Acceptor (DoDAAC): TBD

Accept at Other DoDAAC: N/A

LPO DoDAAC: N/A

DCAA Auditor DoDAAC: N/A

Other DoDAAC(s): N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

767th ENTERPRISE SOURCING FLIGHT (AFICC/767 ESF)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Contact the Contracting Officer____

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)