Attachment 1 - Combined Synopsis-Solicitation Retro reflectometer.pdf

Department of the Air Force 436th Contracting Squadron - DOVER AFB

Combined Synopsis/Solicitation

Requirement Title: Dover Air Force Base Retroreflective Meter

Solicitation Number: FA4497-25-Q-METR

Solicitation Issue Date: 4 August 2025

Questions Response Deadline: 5 August 2025; no later than 3:00 P.M. EST

Quote Response Deadline: 7 August 2025; no later than 12:00 P.M. EST Point(s) of Contact: SrA Jasmine Barnhardt / jasmine.barnhardt_tweed@us.af.mil / (302) 677-5226

Ms. Victoria Barra / victoria.barra@us.af.mil /(302) 677-5012

Contracting Officer: Mr. Russell Burton / russell.burton.7@us.af.mil / (302) 677-5214

1. This is a combined synopsis/solicitation for commercial products and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2025-04 Defense Federal Acquisition Regulation Public Notice DFARS 06/11/2025

4. This acquisition is set-aside for 100% Small Business concerns.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 339999 and the Small Business Size Standard associated with this NAICS is 550 employees.

6. The Provisions and clauses listed within this document and Attachment 5- Provisions and Clauses apply to this acquisition and can be viewed through internet access at https://www.acquisition.gov.

Description:

Dover AFB Airfield Operations Flight requires equipment that will provide airfield marking retroreflective standards for new and repainted airfield markings to ensure any contract work is performed with Air Force standards and to assist Airfield management with determining the need to have airfield markings repainted or removed/repainted. The contractor shall provide the equipment, and other associated items necessary for a technically accepted retroreflective meter as defined in the Statement of Work.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Dover Air Force Base Department – (Exact customer address will be provided in the resulting contract) Delivery Period begins 10 Days after ADC

Requirement Information

General Information mailto:jasmine.barnhardt_tweed@us.af.mil%20/%20(302)%20677-5226 https://www.acquisition.gov/

FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition.

1. Simplified Acquisition Procedures will be used in accordance with (IAW) FAR part 13 and aspects of FAR part 12 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

2. Questions may be submitted to the points of contact above, no later than the specified date and time. Questions submitted after this date and time may not be answered.

3. Site Visit: There will be no site visit as requirement owner believe it is not required.

4. Quotes– Vendors are to submit their quotes IAW the SOW. In addition, a submission showing technical capability addressing the sub factors is to be submitted. Company information must be included. Quotes in response to this solicitation must be submitted via email to the points of contact above.

5. For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM): https://www.sam.gov, prior to submitting a quote, IAW FAR 4.1102. SAM will be checked to verify the quoter's status before any evaluation is conducted. In accordance with FAR 9.1 prospective quoters must be determined responsible prior to award.

6. FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. The offeror shall identify the applicable paragraphs by completing the fill-ins required per the aforementioned instructions within Attachment 5- Provisions and Clauses.

7. Clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. The additional FAR clauses cited in the clause are identified in Attachment 3 – Provisions and Clauses as applicable to the acquisition.

8. Quoters are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Statement of Work (SOW), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

FAR Provision 52.212-2, Evaluation – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

BASIS FOR CONTRACT AWARD:

This is a competitive selection in which competing offerors will be evaluated on Lowest Price Technically Acceptable (LPTA). The Government intends to award a Firm-Fixed Price contract resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation; is most advantageous to the Government, with technical capability and price factors considered; and provides the best value to the Government in accordance with FAR 13.106-1(a)(2)(ii) and FAR 2.101. There is no

Instructions to Quoters

Evaluation Criteria https://www.sam.gov/ https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5 ranking or assigned importance to evaluation factor IAW FAR 13.106-1(a)(2)(iii). The use of FAR 15.3 and DoD Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation.

The Government will make an award to the contractor responsible whose offer conforms to the solicitation and is determined to be the most advantageous to the Government considering Technical Capability (Factor 1) and Price (Factor 2).

REJECTION OF UNREALISTIC OFFERS:

Any proposal that is unrealistic will be judged either as exhibiting a lack of competence or failure to comprehend the Government's requirement and may be so evaluated and rated or rejected for such reasons. Furthermore, any significant inconsistency between Technical and Price, if unexplained, may be grounds for proposal rejection. The Government will evaluate each proposal strictly in accordance with its content and will not assume that performance will include areas not specified in the Offeror's proposal. Nothing in this paragraph is to be construed as a promise by the Government to conduct a price realism analysis where it would otherwise not be required to do so. The decision to conduct or not to conduct such an analysis remains at the discretion of the Contracting Officer.

Factor 1: TECHNICAL CAPABILITY – The Government will evaluate Factor 1 - Technical Capability, on an Acceptable/Unacceptable basis. Offerors receiving an Unacceptable rating for Technical Capability will not receive further consideration. If Sub-Factor’s One is not submitted with the quote, the entire quote shall be considered unacceptable and shall be removed from consideration.

The contractor at a minimum shall provide documentation to support the following sub-factor:

Sub-Factor One – Salient Characteristics Worksheet: Offerors must complete and return Attachment 4, the Salient Characteristics Worksheet, providing their product's information in the designated column. Offerors should identify how their product's characteristics meet the Government's requirements. False information will render the proposal technically unacceptable. A product image should accompany the worksheet.

The following ratings will be used in rating Quality (technical capability):

Acceptable: Quote meets the requirements of the solicitation Unacceptable: Quote does not meet the requirements of the solicitation

Factor 2: PRICE - The offered must complete and return Attachment 3 – Pricing Sheet. The Government will evaluate offers based on prices proposed for the CLINs and any other price related factors required by the solicitation. The offeror’s quote will be evaluated for Completeness, Reasonableness, Unbalanced Pricing, and Total Evaluated Price.

Completeness:

Upon receipt of quote, the contracting officer will screen quotes to ensure they are complete, and all required information and pricing are present. This will be done quickly, and in the most minimally burdensome fashion, as determined by the contracting officer.

Price Reasonableness:

The proposed prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is based on competitive quotations, as outlined in FAR 13.106-3(a)(1), but price reasonableness may also be determined through price analysis techniques, as described in FAR 13.106-3.

Unbalanced Pricing: The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

Attachment 1 – Combined Synopsis-Solicitation DAFB Retro reflective meter Attachment 2 – SOW – DAFB Retroreflective meter_ dtd 25 June 25 Attachment 3 – Pricing Sheet Attachment 4 – Salient Characteristics Worksheet Attachment 5 – Provisions and Clauses Attachment 3 – Wage Determination 2015-4217 Rev 30 dated 6 May 2025

Solicitation Attachments

Place of Delivery/Performance/Acceptance/FOB Point: