Attachment 1- Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation for Water Purification Services

Action: Combined Synopsis/Solicitation Classification Code: J - Maintenance, Repair, Rebuild of Equipment NAICS Code: 221310 – Water Supply and Irrigation Systems PSC: J046 – Maintenance/Repair/Rebuild of Equipment- Water Purification Solicitation Number: PANDHA26P0000030126 Response Date: 26 August 2026 at 12:00PM EST

NOTICE: This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as amended by the FAR Overhaul (RFO), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

Competition Approach: 100% Total Small Business Set-Aside. The associated NAICS code is 221310, with a small business size standard of $41.0 Million.

Description of Requirement: The Defense Health Agency (DHA) intends to procure a firm-fixed-price (FFP) contract for non-personal services to provide and maintain a Portable Exchange Deionization (PEDI) water purification system at Moncrief Army Health Clinic, Fort Jackson, SC. The contractor shall provide all equipment, supplies, labor, and supervision necessary to deliver continuous, uninterrupted service 24/7/365. The core performance requirements are to deliver water meeting specific purity standards and to respond to emergency on-site repair requests within 24 hours. The attached Performance Work Statement (PWS) provides full details.

Period of Performance: The contract will consist of one (1) Base Year and four (4) twelve-month Option Periods.

• Base Year: 01 October 2026 – 30 September 2027

• Option Year 1: 01 October 2027 – 30 September 2028

• Option Year 2: 01 October 2028 – 30 September 2029

• Option Year 3: 01 October 2029 – 30 September 2030

• Option Year 4: 01 October 2030 – 30 September 2031

System for Award Management (SAM): In accordance with FAR 4.1102, Offerors shall be registered in the SAM database to be eligible for contract award.

Award without Discussions: The Government intends to award without discussions but reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Offerors should submit their best terms in their initial proposal.

Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Workflow (WAWF). See DFARS 252.232-7006, Wide Area Workflow Payment Instructions, for more information.

Period for Acceptance of Quotations: The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as: N/A

Contract Financing: The Government intends to award a commercial Firm-Fixed-Price (FFP) contract for this requirement. Contract financing is not authorized for this acquisition.

Contact Information: A Contracting Officer’s Representative (COR) will be appointed at the time of award. The successful Offeror will be furnished the COR name and contact information at the time of contract award. Offerors shall clearly demonstrate their ability to meet the requirements and deliverable schedule as outlined in the associated solicitation and PWS.

As set forth in FAR 52.212-1 (g), Contract award, the Government intends to evaluate proposals and award one contract without discussions with offerors. The offerors’ initial proposal should contain the offerors best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines it necessary.

Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS

A. SUBMITTAL INSTRUCTIONS

• Questions: All inquiries regarding this solicitation shall be submitted via email. Inquiries must specifically reference the solicitation section or PWS page number in question. All questions will be answered collectively via an official Amendment to the Solicitation posted to SAM.gov.

• Deadline for Questions: 19 August 2026 at 12:00PM EST

• Submit To: Contracting Officer, Andrew Pounds at Andrew.j.pounds2.civ@health.mil and Contract Specialist, Erin Biser at erin.l.biser.civ@health.mil.

• Proposal Submission: Submit ONE proposal via email. The proposal shall be clear and concise, with each factor submitted as a separate file. The RFQ number must be in the subject line of all email communications.

• Submission Deadline: Proposals must be received no later than 26 August 2026 by 12:00PM Eastern Time.

• Submit To: Andrew Pounds at Andrew.j.pounds2.civ@health.mil and Erin Biser at erin.l.biser.civ@health.mil.

• Proposal Format: The proposal shall be clear, concise, and logically assembled. To ensure efficient evaluation, Offerors must adhere to the following formatting rules:

• Cover Page: Each complete submittal shall contain a cover page detailing the following:

• Offeror’s Name and Address

• CAGE Code and UEI Number

• Point of Contact (Name, Phone, Email) authorized to negotiate on behalf of the Offeror.

• The RFQ Number.

• Electronic Files Format: Proposals shall be submitted in formats readable by Microsoft Office 365 (Word, Excel) or Adobe Acrobat (searchable PDF).

• Word Documents: Set “save as type” to “Word Document (*.docx)”.

• Excel Spreadsheets: Set “save as type” to “Microsoft Excel Workbook (*.xlsx)”.

• PDFs: When creating PDF files, the Offeror must create the file to enable textual search and copy functions.

mailto:Andrew.j.pounds2.civ@health.mil https://www.google.com/url?q=mailto%3Aerin.l.biser.civ%40health.mil mailto:Andrew.j.pounds2.civ@health.mil https://www.google.com/url?q=mailto%3Aerin.l.biser.civ%40health.mil

• Separate Files: Each evaluation factor must be labeled and submitted as a separate electronic file (e.g., "CompanyName_Factor1.pdf").

• Text: Text shall be formatted in standard 11-point or 12-point font with standard 1-inch margins.

• Page Limitations: Volume I (Technical) is limited to 7 pages; Volume II (Past Performance) is limited to 3 pages per reference. There is no page limit for Volume III (Price) or administrative documents.

B. SPECIFIC CONTENT REQUIREMENTS

• FACTOR 1: TECHNICAL CAPABILITY APPROACH

• File Requirement: Submit one (1) electronic copy.

• Content: The Offeror shall submit a written capability approach that clearly outlines the resources and methodology to be utilized in meeting the requirements of the Performance Work Statement (PWS). The narrative must specifically detail:

• System & Compatibility: The proposed PEDI system and components, and the approach to ensuring full compatibility with the Government's existing infrastructure.

• Logistics & Response: The logistical strategy to guarantee the mandatory 24-hour on-site emergency response time standard.

• Quality Control: The plan for performing preventative maintenance and ensuring all water quality standards are met.

• Subcontractor/Partnership Plan: If the Offeror intends to utilize subcontractors to perform any portion of this requirement, the Offeror shall submit a narrative detailing the proposed arrangement. This narrative must explicitly demonstrate how the Offeror will comply with FAR 52.219-14, Limitations on Subcontracting, by ensuring the prime contractor will not pay more than 50% of the amount paid by the Government to subcontractors that are not similarly situated entities. A similarly situated entity is a small business concern that has the same small business status as the prime contractor.

• FACTOR 2: PAST PERFORMANCE

• File Requirement: Submit one (1) electronic copy.

• Content: Provide past performance information for a maximum of three (3) recent and relevant contracts for similar water purification or medical equipment maintenance services.

• Company/Client Name and Address.

• Brief description of the EMS services provided.

• Current Point of Contact (Name, Email, Phone).

• Past Performance Questionnaires (PPQs): Offerors are responsible for sending the attached PPQ (Attachment IV) to their clients. The clients must email the completed PPQs directly to the Contracting Officer and Contract Specialist prior to the proposal submission deadline.

(Note: If no past performance is submitted, the Offeror will be evaluated as having a "Neutral" confidence rating).

• FACTOR 3: PRICE PROPOSAL

• File Requirement: Submit one (1) electronic copy of the completed Pricing Sheet.

• Content: Complete and submit Attachment III - Pricing Sheet.

4. Proposal Expenses and Pre-Contract Costs

• The RFQ solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any offeror submitting a proposal in response to this solicitation. Offerors are cautioned against submitting conditional RFQs.

• The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the offeror.

• Failure to clearly address all submittal requirements, evaluation criteria, and information requirements of the RFQ above may result in rejection of the submission.

Addendum to FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS

A. BASIS FOR AWARD

This procurement is being conducted in accordance with the commercial item procedures of FAR Part 12. The Government will award a contract to the responsible vendor whose quotation represents the best value to the Government, price and other factors considered. The non-price factors (Technical Capability and Past Performance), when combined, are significantly more important than Price. The formal source selection procedures described in FAR Part 15 will not be utilized.

B. EVALUATION CRITERIA

• FACTOR 1: TECHNICAL CAPABILITY:

• Basis of Evaluation: The Government will subjectively evaluate the offeror's comprehensive understanding of the requirement and the feasibility of their proposed approach to successfully fulfill the contract requirements.

• Factor 1 Rating Standard:

• Acceptable: The proposal demonstrates a feasible, realistic technical approach that meets all requirements of the Performance Work Statement (PWS).

• Unacceptable: The proposal fails to demonstrate a feasible technical approach that meets the PWS requirements.

• FACTOR 2: PAST PERFORMANCE:

• Recency: Performance on a contract that is ongoing or was completed within the last three (3) years from the release date of this solicitation.

• Relevance: Performance on contracts of a similar scope, size, and complexity to this requirement, specifically defined as the provision of Portable Exchange Deionization (PEDI) water services or maintenance of similar clinical-grade water purification systems in a medical, laboratory, or comparable high-stakes environment.

• Performance Quality: The Government will assess the quality of the recent and relevant performance utilizing the submitted Past Performance Questionnaires (PPQs), as well as data retrieved from government-wide databases including the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awardee Performance and Integrity Information System (FAPIIS).

• Confidence Rating: The Government will assign an overall performance confidence rating using the following simplified criteria:

• Acceptable Confidence: Based on the offeror's recent and relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

• Low Confidence: Based on the offeror's recent and relevant performance record, the Government has low expectations or significant concerns that the offeror will successfully perform the required effort.

• Neutral Confidence: The offeror lacks a record of recent and relevant past performance.

In accordance with FAR guidelines, a neutral confidence rating will be evaluated neither favorably nor unfavorably.

• FACTOR 3: PRICE:

• Basis of Evaluation: The proposed price will be evaluated for fairness and reasonableness. Prices must be entirely compatible with the technical capability portion of the proposal.

List of Attachments:

• Attachment I: Combined Synopsis/Soliciation

• Attachment II: Performance Work Statement (PWS)

• Attachment III: Pricing Sheet

• Attachment IV: Past Performance Questionnaire (PPQ)

DOCUMENT NUMBER

HT940626QWATERSPS

CLAUSES INCORPORATED BY REFERENCE

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ALT NO/

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CLAUSE TITLE YEAR-

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SECTION

252.201-7000 Contracting Officer's Representative. 1991-12 SEC G

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09 SEC I

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2022-12 SEC I

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09 SEC K

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01 SEC I

252.204-7024 Notice on the Use of the Supplier Performance Risk System. 2023-03 SEC L 252.223-7008 Prohibition of Hexavalent Chromium. 2023-01 SEC I

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12 SEC G

252.232-7010 Levies on Contract Payments. 2006-12 SEC I

52.203-18 Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements or Statements- Representation.

2017-01 SEC L

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01 SEC I

52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038)

2026-02 SEC I

52.204-7 System for Award Management-Registration. (Deviation 2026- O0038)

2026-02 SEC L

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038)

2026-02 SEC I

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038)

2026-02 SEC I

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-02 SEC L

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-02 SEC I

52.217-3 Evaluation Exclusive of Options. 1984-04 SEC M

52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026- O0038)

2026-02 SEC I

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038)

2026-02 SEC I

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) 2026-02 SEC I

52.222-90 Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040, Revision 1)

2026-04 SEC I

52.223-23 Sustainable Products. (Deviation 2026-O0038) 2026-02 SEC I

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05 SEC I

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10 SEC I

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03 SEC I

52.233-3 Protest after Award. (Deviation 2026-O0038) 2026-02 SEC I

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038)

2026-02 SEC I

Security Prohibitions and Exclusions Representations and

52.240-90 Certifications. (Deviation 2026-O0038) 2026-02 SEC K 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) 2026-02 SEC I

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-04 SEC I

52.222-41 Service Contract Labor Standards. (Deviation 2026-O0038) 2026-02 SEC I

CLAUSES IN FULL TEXT

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CLAUSE TEXT

252.232-7006 Wide Area WorkFlow Payment Instructions. 2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process Electronic invoicing.

vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web- WAWF training.

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, WAWF methods of document submission.

Electronic Data Interchange, or File Transfer Protocol.

(f) The Contractor shall use the following information when WAWF payment instructions.

submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following Document type.

document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INVOICE 2IN1

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table Document routing.

below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC HT9406

Admin DoDAAC HT9406

Inspect By DoDAAC N/A

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) HT0839

Service Acceptor (DoDAAC) HT0839TBD

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation Payment request.

appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements Receiving report.

of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

TBD

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

52.217-8 Option to Extend Services. 1999-11

Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within [insert the period of time within 15 Days which the Contracting Officer may exercise the option].

(End of clause)

52.217-9 Option to Extend the Term of the Contract. 2000-03

Option to Extend the Term of the Contract (MAR 2000)

The Government may extend the term of this contract by written notice to the Contractor within (a) 7 [insert the period of time within which the Contracting Officer may exercise the option]; provided Days that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days[ ] before the contract expires. The Days 60days unless a different number of days is inserted preliminary notice does not commit the Government to an extension.

If the Government exercises this option, the extended contract shall be considered to include this (b) option clause.

The total duration of this contract, including the exercise of any options under this clause, shall not (c) exceed (months) (years).66 months

(End of clause)

52.219-14 Limitations on Subcontracting. (Deviation 2026-O0038) 2026-02

Limitations on Subcontracting (Feb 2026) (Deviation 2026-O0038)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) , as used in this clause, means a first-tier subcontractor, Definition. Similarly situated entity including an independent contractor, that-

(1) Has the same small business program status as that which qualified the prime contractor for the award ( , for a small business set-aside contract, any small business concern, without regard to its e.g.

socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) This clause applies only to-Applicability.

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with sections 19.105, 19.106, 19.107, and 19.108;

(4) Orders expected to exceed the simplified acquisition threshold and that are set aside for small business concerns under multiple-award contracts, as described in 8.4 and 16.5;

(5) Orders, regardless of dollar value, that are set aside in accordance with sections 19.105, 19.106, 19.107, and 19.108 under multiple-award contracts, as described in 8.4 and 16.5; and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) An independent contractor shall be considered a subcontractor.Independent contractors.

(e) By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for-

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause-

[ ] Contracting Officer check as appropriate.

By the end of the base term of the contract and then by the end of each subsequent option period; or

By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause)