Attachment 1 Combined Synopsis Simulation Kits.pdf

Request for Quote (RFQ): 36C24926Q0375 Medical Simulation Kits for TVHS VA Medical Center

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 11:00 am Central Standard Time, Tuesday, September 15th, 2026.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to scott.dickey@va.gov no later than 11:00 am Central Standard Time, Thursday, September 17th, 2026 Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C24926Q0375. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This is to be competed as a Small Business Set Aside.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective Oct 01, 2025.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 339112 – Surgical and Medical Instrument Manufacturing with a small business size standard of 1,000 Employees. This solicitation is 100% set-aside for Small Business.

(v) List of Line Items: See Attachment 2A Price Cost Schedule and 2B Salient Characteristics

(vi) Description of Requirements for the items to be acquired; See attached document “Statement of Work”

(vii) Delivery and acceptance are to be F.O.B Destination (FAR 52.247-34) at the James H. Quillen Veterans Affairs Medical Center, located at Lamont St & Veterans Way, Johnson City, TN 37604.

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer and have authorized Steris equipment Certification is a requirement for the services and maintenance contracts of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM.

All software licensing, warranty and services associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) If the acquisition is set-aside for Small Business, their socioeconomic status must be SBA verified and visible in the Small

Business Search Certification: https://search.certifications.sba.gov at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(j) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) Price; (II) Technical capability or quality of the item offered to meet the Government requirement; (III) Completion of FAR 25 Provision FAR 52.225-2 - Buy American Certificate.

(k) Volume I – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume II - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume III – Completion of FAR 25 Provision The offeror shall complete the provision if required by FAR 25 Provision FAR 52.225-2 - Buy American Certificate.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Price Factor 2. Technical capability or quality of the item offered to meet the Government requirement Factor 3. Completion of FAR 25 Provision. FAR 52.225-2 - Buy American Certificate.

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

https://search.certifications.sba.gov/

Factor 1. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Factor 2. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 3. Completion of FAR 25 Provision: The Government will evaluate the responses an offeror makes to Attachment - FAR 52.225-2 for completeness. The Government will evaluate quotes of foreign and domestic offers IAW FAR Part 25. The offeror will complete the provision if required IAW FAR 25 Provision FAR 52.225-2 - Buy American Certificate.

(End of Addendum to 52.212-2)

(x) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025) applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(s). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW FAR 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the FAR or VAAR.

(xii) The following RFO clauses incorporated by reference;

Applicable (X)

Number Title Source

52.203-6 with Alt I

Restrictions on Subcontractor Sales to the Government Statute

52.203-13 Contractor Code of Business Ethics and Conduct Statute

X 52.203-17 Contractor Employee Whistleblower Rights Statute

X 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

Statute

X 52.204-13 System for Award Management—Maintenance Statute X 52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment Statute

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

X 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Statute

52.219-4 Notice of Price Evaluation Preference for HUBZone Small

Business Concerns

X 52.219-6 Notice of Total Small Business Set-Aside Statute

52.219-6

Notice of Total Small Business Set-Aside, with Alternate I Statute

52.219-8 Utilization of Small Business Concerns Statute 52.219-9 Small Business Subcontracting Plan Statute

52.219-9 with Alt IV

Small Business Subcontracting Plan, with Alternate IV Statute

52.219-14 Limitations on Subcontracting Statute

52.219-16 Liquidated Damages—Subcontracting Plan Statute

X 52.219-33 Nonmanufacturer Rule Statute X 52.222-3 Convict Labor EO X 52.222-19 Child Labor—Cooperation with Authorities and Remedies EO

52.222-35 Equal Opportunity for Veterans Statute

52.222-35

Equal Opportunity for Veterans, with Alternate I Statute

X 52.222-36 Equal Opportunity for Workers with Disabilities Statute

52.222-36

Equal Opportunity for Workers with Disabilities, with Alternate I

(JUL 2014)

52.222-37 Employment Reports on Veterans Statute

X 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

EO

52.222-41 Service Contract Labor Standards Statute

52.222-42 Statement of Equivalent Rates for Federal Hires Statute

X 52.222-50 Combating Trafficking in Persons Statute 52.222-50

Combating Trafficking in Persons, with its Alternate I Statute

52.222-54 Employment Eligibility Verification EO

X 52.222-90 Addressing DEI Discrimination by Federal Contractors EO

52.223-9 Estimate of Percentage of Recovered Material Content for EPA- Designated Items

52.223-9

Estimate of Percentage of Recovered Material Content for EPA- Designated Items, with Alternate I

52.223-11 Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons

52.223-20 Aerosols Statute

X 52.223-21 Foams Statute

X 52.223-23 Sustainable Products and Services Statute 52.224-3 with Alt I

Privacy Training, with Alternate I Statute

X 52.225-1 Buy American-Supplies Statute

52.225-1

Buy American-Supplies, with Alternate I Statute

X 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act Statute X 52.225-3 with Alt II Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II

52.225-3 with Alt III

Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III

52.225-3 with Alt IV

Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV

52.225-5 Trade Agreements Statute

52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States

Other

52.225-26 Contractors Performing Private Security Functions Outside the

United States

52.226-4 Notice of Disaster or Emergency Area Set-Aside Statute

52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency

Area Statute

X 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

EO

52.229-12 Tax on Certain Foreign Procurements Statute

52.232-29 Terms for Financing of Commercial Products and Commercial

Services

52.232-30 Installment Payments of Commercial Products and Commercial

Services Statute

X 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

52.232-36 Payment by Third Party Statute X 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Statute

52.232-90 52.232-90, Fast Payment Procedure Statute X 52.233-3 Protest After Award Statute

X 52.233-4 Applicable Law for Breach of Contract Claim Statute X 52.240-91 Security Prohibitions and Exclusions Statute

52.240-91

Security Prohibitions and Exclusions, with Alternate I Statute

52.240-92 Security Requirements Other 52.240-93 Basic Safeguarding of Covered Contractor Information Systems

X 52.244-6 Subcontracts for Commercial Products and Commercial Services Statute

52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels Statute 52.247-64 with Alt I

Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I

52.247-64 with Alt II

Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II

(xiii) Additional contract requirements or terms and conditions:

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

VAAR 852.203-

Commercial Advertising (MAY 2020)

VAAR 852.232-

Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.242-

Administrative Contracting Officer (OCT 2020)

VAAR 852.246-

Rejected Goods (OCT 2018)

RFO 52.252-1 Solicitation Provisions Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference.

Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following RFO provisions are to be incorporated by reference:

Applicable (X)

Number Title Source

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

Statute

X 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

X 52.204-7 System for Award Management—Registration Statute

52.204-7

System for Award Management—Registration, with Alternate I Statute

52.207-6 Solicitation of Offers from Small Business Concerns and Small

Business Teaming Arrangements or Joint Ventures (Multiple- Award Contracts)

52.209-12 Certification Regarding Tax Matters Statute 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End

Products E.O.

52.222-48 Exemption from Application of the Service Contract Labor

Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification

52.222-52 Exemption from Application of the Service Contract Labor

Standards for Certain Services-Certification

52.223-4 Recovered Material Certification Statute

X 52.225-2 Buy American Certificate Statute

52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate Statute

52.225-6 Trade Agreements-Certificate Statute

52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan-Certification

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-Representation and Certifications

52.226-3 Disaster or Emergency Area Representation Statute 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation Statute

X 52.240-90 Security Prohibitions and Exclusions Representations and Certifications

The following VAAR provisions are to be incorporated by reference: NONE

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to scott.dickey@va.gov by 11:00 am CST, Thursday, September 17th, 2026

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Scott Dickey Contracting Officer scott.dickey@va.gov