Attachment_1_-_Combined_Synopsis.pdf

Attachment 1 140R3026Q0116 – Lower Colorado Basin Solar Field Repair

COMBINED SYNOPSIS/SOLICITATION

(i) THIS IS A NOTICE OF INTENT FOR REQUEST FOR QUOTE. This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) To facilitate electronic quote submissions through SAM.gov Contract Opportunities, a request for quote (RFQ No. 140R3026Q0116) is being issued subsequent to this combined synopsis/solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2026-01.

(iv) This requirement is being issued as a Small Business set-aside, and only qualified contractors may submit a quote. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. They may be accessed in full text at the following websites: https:/www.acquisition.gov/far/ and https://www.acquisition.gov/diar. The North American Industry Classification System (NAICS) Code for this acquisition is: 335999, All Other Miscellaneous Electrical Equipment and Component Manufacturing, with a size standard of 600 employees.

(v) CLIN 00010 – 30kW 3-Phase Grid Tie Solar Inverters CLIN 00020 – Smart Meters CLIN 00030 – Distribution Panels CLIN 00040 – Wiring CLIN 00050 – Materials

Total quoted price: $________________________

Total price shall be inclusive of all applicable fees, taxes and shipping costs. Inspection and acceptance will be performed by the Government at destination.

(vi) The Bureau of Reclamation, Lower Colorado Basin Region’s Engineering Office, Facilities & Grounds Group has a requirement to purchase various electrical solar field repair materials for the Regional Campus in Boulder City, Nevada. New equipment ONLY. No used or remanufactured products will be accepted.

(vii) Delivery shall be completed within 60 days from date of award. There will be no penalty for early delivery. Delivery shall be F.O.B Destination to US Bureau of Reclamation, 500 Fir St. Boulder City, NV 89005.

The contractor must protect all parts/equipment from corrosion, deformation, dents, dings, scratches, ruptures, breaks, punctures, abrasions, cuts, and other types of damage during storage, handling, transport, and delivery.

THE FOLLOWING CLAUSES AND PROVISIONS ARE APPLICABLE TO THIS COMMERCIAL

ITEM ACQUISITION:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Deviation Mar 2026) https://www.acquisition.gov/diar

(viii) FAR provision 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services is applicable to this RFQ.

In addition to the requirements of the Instructions to Offerors - Competitive Acquisitions provision of this solicitation, each offeror shall submit a quote in accordance with the instructions contained in this provision.

1) To assure timely and equitable evaluation of quotations, vendors must submit all data and information in the instructions contained herein. Vendors are required to meet all RFQ requirements, including terms and conditions, and those identified as evaluation factors. Failure to meet a requirement may result in a quote being ineligible for award. The Government intends to award without discussions but reserves the right to conduct discussions if necessary. Vendors must clearly identify any exceptions to the RFQ’s terms and conditions and provide complete rationale. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ, alternate offers will not be accepted. Quotes shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

2) Upon examination of the initial responses, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional data will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, vendors may be required to submit other than certified cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

3) If this solicitation is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Vendors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s quote.

4) Quote Instructions:

a) Price – Provide a price quote to include unit price and total price for all items included in the solicitation. Identify and include all applicable discounts as the quote shall reflect best and final pricing.

b) Technical Capability – The technical capability, at a minimum, shall address the government’s need identified in the Salient Characteristics and include manufacturer’s catalog literature and/or specification sheet for the proposed various electrical solar field repair materials listed. Vendors shall submit material catalog cut sheets for all materials outlined under Part II with their price quotes for government evaluation.

5) The Government intends to award a single Firm-Fixed Price purchase order. Note to vendors:

The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

6) Period of acceptance of quotes. The vendor agrees to hold prices in its quote firm for a minimum of 30 days from the date specified for receipt of quotes.

7) Submit the following information:

(a) Unique Entity Identifier (UEI): ______________

(b) Contractor E-mail Address: ______________________________

DIAR 1452.215-71 USE AND DISCLOSURE OF PROPOSAL INFORMATION—DEPARTMENT

OF THE INTERIOR (APR 1984)

(a) Definitions. For the purposes of this provision and the Freedom of Information Act (5 U.S.C. 552), the following terms shall have the meaning set forth below:

(1) 'Trade Secret' means an unpatented, secret, commercially valuable plan, appliance, formula, or process, which is used for making, preparing, compounding, treating or processing articles or materials which are trade commodities.

(2) Confidential commercial or financial information' means any business information (other than trade secrets) which is exempt from the mandatory disclosure requirement of the Freedom of Information Act, 5 U.S.C. 552. Exemptions from mandatory disclosure which may be applicable to business information contained in proposals include exemption (4), which covers 'commercial and financial information obtained from a person and privileged or confidential,' and exemption (9), which covers 'geological and geophysical information, including maps, concerning wells.'

(b) If the offeror, or its subcontractor(s), believes that the proposal contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, (5 U.S.C. 552), the cover page of each copy of the proposal shall be marked with the following legend:

'The information specifically identified on pages _______ of this proposal constitutes trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act. The offeror requests that this information not be disclosed to the public, except as may be required by law. The offeror also requests that this information not be used in whole or part by the Government for any purpose other than to evaluate the proposal, except that if a contract is awarded to the offeror as a result of or in connection with the submission of the proposal, the Government shall have the right to use the information to the extent provided in the contract.

(c) The offeror shall also specifically identify trade secret information and confidential commercial and financial information on the pages of the proposal on which it appears and shall mark each such page with the following legend:

'This page contains trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act and which is subject to the legend contained on the cover page of this proposal.'

(d) Information in a proposal identified by an offeror as trade secret information or confidential commercial and financial information shall be used by the Government only for the purpose of evaluating the proposal, except that (i) if a contract is awarded to the offeror as a result of or in connection with submission of the proposal, the Government shall have the right to use the information as provided in the contract, and (ii) if the same information is obtained from another source without restriction it may be used without restriction.

(e) If a request under the Freedom of Information Act seeks access to information in a proposal identified as trade secret information or confidential commercial and financial information, full consideration will be given to the offeror's view that the information constitutes trade secrets or confidential commercial or financial information. The offeror will also be promptly notified of the request and given an opportunity to provide additional evidence and argument in support of its position, unless administratively unfeasible to do so. If it is determined that information claimed by the offeror to be trade secret information or confidential commercial or financial information is not exempt from disclosure under the Freedom of Information Act, the offeror will be notified of this determination prior to disclosure of the information.

(f) The Government assumes no liability for the disclosure or use of information contained in a proposal if not marked in accordance with paragraphs (b) and (c) of this provision. If a request under the Freedom of Information Act is made for information in a proposal not marked in accordance with paragraphs (b) and (c) of this provision, the offeror concerned shall be promptly notified of the request and given an opportunity to provide its position to the Government. However, failure of an offeror to mark information contained in a proposal as trade secret information or confidential commercial or financial information will be treated by the Government as evidence that the information is not exempt from disclosure under the Freedom of Information Act, absent a showing that the failure to mark was due to unusual or extenuating circumstances, such as a showing that the offeror had intended to mark, but that markings were omitted from the offeror's proposal due to clerical error.

(End Provision)

(ix) FAR provision 52.212-2, Evaluation – The Government will award a fixed-price purchase order, resulting from this RFQ, to the responsible vendor whose quote provides the best benefit to the Government, price and other factors considered. A comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). Quotes will be evaluated by performing a direct comparison of one quote to another in a uniform manner to determine which quote provides the government’s need as identified in the RFQ. Each quote shall be evaluated based on Technical Capability, Delivery and Price.

At a minimum, quotes must meet the RFQ Specifications. Quotes may exceed the government’s need and the government reserves the right to consider such quotes. However, the government is not required to select a quote that exceeds the minimum need but does have the discretion to accept other than the lowest price quote, provided the quote offers additional benefit to the government.

Provision Title Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation JAN 2017

52.204-7 System for Award Management – Registration (Deviation) MAR 2026

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations- Representation (Deviation) MAY 2026

52.209-5 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Deviation) MAY 2026

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation) MAR 2026

52.240-91 Security Prohibitions and Exclusions (Deviation) MAR 2026 1452.215-71 Use and Disclosure of Proposal Information—Department of the Interior APR 1984

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS –

INTERNET PAYMENT PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

https://www.ipp.gov/

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Company Generated Invoice * See Note Below_

The Contractor shall also submit an electronic copy of the IPP invoice to the Contract Specialist/Contracting Officer listing on the order on the day the invoice is submitted into IPP.

Failure to email the invoice may cause significant delay or possible rejection of your payment request. Contractors are cautioned that supporting documentation e-mailed to the contracting officer must not conflict with the IPP submission. Conflicts between the IPP submission and supporting documentation may result in a delay in approval and/or rejection of submitted invoices.

When e-mailing supporting documentation to the procurement technician and/or contracting officer, the subject line of the email shall be formatted as follows: Contract Number, Invoice Number, Procurement Technician and/or Contracting Officer's last name (e.g., 140R R2018R00000_Invoice No. 1_Smith). The invoice shall be attached to the email and named using the following format: Contract Number, Contractor Name, Invoice Number, Invoice Amount (e.g., 140R2022R00000_World Test, Inc. - Inv. No. 1 - $5,678).

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

DOI-AAAP-0055 INTERNET PROTOCOL VERSION 6 (JUN 2012)

1. Any system hardware, software, firmware and/or networked component (voice, video or data) developed, procured, or acquired in support and/or performance of this contract shall be capable of transmitting, receiving, processing, forwarding and storing digital information across system boundaries utilizing system packets that are formatted in accordance with commercial standards of Internet Protocol (IP) version 6 (IPv6) as set forth in the USGv6 Profile (NIST Special Publication 500-267) and corresponding declarations of conformance defined in the USGv6 Test Program. In addition, this system shall maintain interoperability with IPv4 systems and provide at least the same level of performance and reliability capabilities of IPv4 products.

2. Specifically, any new IP product or system developed, acquired, or produced must:

a. Interoperate with both IPv6 and IPv4 systems and products, and

b. Have available contractor/vendor IPv6 technical support for development and implementation and fielded product management.

3. As IPv6 evolves, the Contractor commits to upgrading or providing an appropriate migration path for each item developed, delivered or utilized at no additional cost to the Government. The Contractor shall retrofit all non-IPv6 capable equipment, as defined above, that is fielded under this contract with IPv6 capable equipment, at no additional cost to the Government.

4. The contractor shall provide technical support for both IPv4 and IPv6.

5. Any system or software must be able to operate on networks supporting IPv4, IPv6 or one that supports both.

6. Any product whose non-compliance is discovered and made known to the Contractor within one year after acceptance shall be upgraded, modified or replaced to bring it into compliance at no additional cost to the Government.

(End of Local Clause)

The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

Clause Title Date 52.203-17 Contractor Employee Whistleblower Rights Nov 2023 52.203-19 Prohibition on Requiring Certain Internal Confidentially Agreements or

Statements Jan 2017

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (DEVIATION) (Pub. L. 109-282) (31 U.S.C. 6101 note)

Mar 2026

52.204-13 System for Award Management Maintenance (DEVIATION) Mar 2026 52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (DEVIATION) Mar 2026

52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.209-6 Protecting the Government's Interest When Subcontracting With

Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (DEVIATION)

May 2026

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

(DEVIATION)

May 2026

52.212-4 Terms and Conditions – Commercial Products and Commercial Services (DEVIATION)

Mar 2026

52.219-28 Postaward Small Business Program Rerepresentation (DEVIATION) Jan 2026 52.222-3 Convict Labor (DEVIATION) (E.O.11755) May 2026 52.222-19 Child Labor-Cooperation with Authorities and Remedies

(DEVIATION)

May 2026

52.222-35 Equal Opportunity for Veterans (DEVIATION) May 2026 52.222-36 Equal Opportunity for Workers with Disabilities (DEVIATION) May 2026 52.222-37 Employment Reports on Veterans (DEVIATION) May 2026 52.222-50 Combating Trafficking in Persons (DEVIATION) May 2026 52.222-54 Employment Eligibility Verification (DEVIATION) May 2026 52.222-90 Addressing DEI Discrimination by Federal Contractors (DEVIATION) May 2026 52.225-1 Buy American-Supplies (DEVIATION) Mar 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024 52.232-33 Payment by Electronic Funds Transfer— System for Award

Management Oct 2018

52.232-40 Providing Accelerated Payment to Small Business Subcontractors Mar 2023 52.233-3 Protest after Award Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 52.240-90 Security Prohibitions and Exclusion Representations and Certifications

(DEVIATION)

Mar 2026

52.240-91 Security Prohibitions and Exclusions (DEVIATION) Mar 2026 52.242-15 Stop Work Order Aug 1989

52.247-34 F.O.B. Destination Jan 1991

All questions shall be submitted via email to jessie_conden@ios.doi.gov by no later than 1:00 PM PDT on August 24, 2026. No additional questions will be accepted after this time. Responses to any questions received will be provided via an amendment. No phone calls will be accepted.

Quotes are due August 27, 2026, at 2:00 PM PDT. Responsible quoters are requested to submit a quote for this requirement via email to Contract Specialist, Jessie Conden at jessie_conden@ios.doi.gov.

The Point of Contact for this solicitation is Ms. Jessie Conden may be reached via e-mail at jessie_conden@ios.doi.gov.

End of Combined Synopsis/Solicitation mailto:jessie_conden@ios.doi.gov