Attachment 1 - Brandywine HVAC Replacement SOW 3 April 2024.pdf

STATEMENT OF WORK (SOW) FOR

BRANDYWIME HVAC REPLACEMENT

Brandywine Receiver Site 89TH Communication

Dated 3 April 2024

1.0 DESCRIPTION OF SERVICE. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the following tasks: The indoor units need to be replaced due to the age and service life of the units. The back up cooling/heat pumps units need to be replaced due to end of service life and to be able to utilize the new industry standard refrigerant. All installation must be done in accordance with manufacturer maintenance guidelines. This will be provided with the units purchased.

1.1 SERVICE DESCRIPTION

1.1.1 The repairs included but are not limited to are as follows:

1.1.1.1 Recover and dispose of refrigerant in existing equipment according to EPA Regulations.

1.1.1.2 Disconnect, remove, and dispose of (2) existing TRANE indoor sections of heat pump systems.

1.1.1.3 Furnish and install (2) new indoor sections of heat pumps with specs to match existing equipment in same location as existing unit.

1.1.1.4 Disconnect, remove, and dispose of (2) existing outdoor sections of heat pumps.

1.1.1.5 Furnish and install (2) new outdoor sections of heat pumps with specs to match existing equipment in same location as existing units with 407C refrigerant specifications.

1.1.1.6 Furnish and install new refrigerant line set and pipe insulation.

1.1.1.7 Furnish and install new liquid line filter/driers.

1.1.1.8 Connect to existing high and low voltage supplies, both indoor and outdoor.

1.1.2 Connect new units to existing supply and return ductwork.

1.1.2.1 Connect new units to existing condensate drain.

1.1.2.2 Pressurize new line set with high pressure nitrogen to check for leaks.

1.1.2.3 Pull line set into deep vacuum to remove air and non-condensable gases from system.

1.1.2.4 Start and check for proper refrigerant charge and operation upon completion.

1.1.3 Disconnect, remove, and dispose of (2) existing air handlers.

1.1.3.1 Furnish and coordinate rigging team for unit removal and replacement.

1.1.3.2 Furnish and install (2) new air handlers with specs to match existing equipment in same location as existing unit with 410A refrigerant specifications.

1.1.3.3 Disconnect, remove, and dispose of (2) existing condensers.

1.1.3.4 Furnish and install (2) new condensers with specs to match existing equipment in same location as existing units.

1.1.3.5 Furnish and install new refrigerant line set and pipe insulation.

1.1.3.6 Furnish and install new liquid line filter/driers.

1.1.3.7 Connect to existing high voltage supplies, both indoor and outdoor.

1.1.3.8 Furnish and install new communication wires between indoor and outdoor units.

1.1.3.9 Connect new units to existing condensate drain.

1.1.3.10 Pressurize new line set with high pressure nitrogen to check for leaks.

1.1.3.11 Pull line set into deep vacuum to remove air and non-condensable gases from system.

1.1.3.12 Schedule and be on site for FACTORY START UP from Liebert upon completion.

1.1.3.13 Primary cooling replacement as follows. Specifications: 208 V, 3 Ph, RLA 12.6, LRA 82, FLA 27.8. Dimensions: 35" Wide, 74" long, 83.5" tall-10" off the ground for discharge air (600 CFM/75K Btu). Primary cooling units should use R 407-C refrigerant. Each unit should provide 7.5 tons of cooling.

1.1.3.14 Backup cooling/heat- Indoor unit dimensions 38" Long, 23" wide, 49" tall--

Discharge box on top dimensions (30.25"x16.375"). Outdoor air handler specifications;

208-230V, 3 Ph, 60 Hz, 3.1 FLA., 60K Btu. Condenser specifications- 200/230V, 3 Ph, 60 Hz, 25 Amps. Back up units should use R 410-A refrigerant. Each unit should provide 5 tons of cooling on each.

1.1.3.15 Service Delivery Summary: Work is to be completed 60 days after award.

1.1.3.16 Existing units’ specifications

Liebert Indoor Units Model Numbers – DH075ACAE16996 Serial Numbers – 936996-001, 936996-002

Liebert Outdoor Units Model numbers – DCDF1014-P Serial Numbers – 0703C94013, 0703C94005

Trane Indoor Units Model Number – TWE060A300EL Serial Numbers – 6493TDSB, 6493TDWB

Trane Outdoor Units Model Numbers – 2TWA0060A3000AB Serial Numbers – 6375YHX2F, 6375YB12F

2.0 GENERAL INFORMATION

2.1 The contractor shall comply with all applicable OSHA safety regulations.

2.2 The contractor shall provide Safety Data Sheets (SDSs) to the Government for all chemical products used to the Government project manager.

2.3 The contractor shall furnish all materials, equipment, and personnel necessary to design, manage, and accomplish the project. The Contractor shall thoroughly review the request for proposals for constructability and advise the contracting officer of potential problem areas prior to submitting a cost proposal. No alterations, additions or deletions shall be made unless prior written approval is given by the contracting officer. Under no circumstances is the Contractor to begin any work on the project until a Notice to Proceed is issued by the Contracting Officer.

2.4 The Contractor shall ensure there is cooling for the facility during the duration of the project. The contractor will provide temporary cooling to ensure communications equipment in the facility stays operational during the duration of the project.

2.5 HOURS OF OPERATION: Normal duty hours are Monday through Friday, 7:00 AM to 4:00 PM, excluding the federally observed holidays.

2.6 REPORTING PROCEDURES: The contractor shall provide contact information for the technician assigned to this Statement of Work. All work performed under this Statement of Work must be documented using a service ticket or work order request sufficiently detailed to identify at a minimum, the repairs made, and parts used.

2.7 SITE CONDITION: Any areas where work is performed must be cleaned and brought back to initial condition.

2.8 CONTRACT TERMS AND CONDITIONS: For questions or concerns relating to the scope of work or terms of this contract, you must contact the Contracting Officer (CO).

2.9 REIMBURSABLE PARTS: N/A

2.10 HAZARDOUS MATERIAL: Due to the importance of protecting our environment, the contractor shall place special emphasis on the proper handling and disposal of all hazardous materials used in the performance of their duties. All applicable federal, state, and local regulations will be strictly adhered to. The contractor is solely responsible for the transporting, handling, removing, and disposing hazardous material to and from Joint Base Andrews, Maryland. The contractor will not store hazardous material at Joint Base Andrews.

3.0 SITE VISIT

3.1 The Contractor shall inspect the site where services are to be performed. This site review shall satisfy the Contractor’s need to identify all general and local conditions that may affect the cost of the contract. Failure to inspect the site will not constitute grounds for claims after contract award.

4.0 WARRANTY

4.1 The Contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction. The contractor will be notified of warranty issues by the Contracting Officer. After being notified of a problem, the contractor must investigate the issue and respond within 24 hours. If the contractor believes the issue is not warranty related, he may request a fact-finding visit with the Contracting Officer and Project Manager. If the fact-finding meeting determines the issue is warranty related, the Contractor must repair the item within 48 hours, or as determined by the Contracting Officer.

4.2 All warranty work will be performed by the contractor to the complete satisfaction of the Contracting Officer in accordance with the applicable specifications.

4.3 The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties installed under an individual Task Order shall be submitted to the Contracting Officer with an AF Form 3000 prior to Task Order close-out.

4.4 The contractor shall present to the Contracting Officer any extended warranty options on equipment for government consideration.

5.0 JOINT BASE ANDRWS CONTRACTOR’S SECURITY REQUIREMENTS

5.1 Security requirements: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation. The contractor shall be responsible for the action of any of their sub-contractors and their employees who are working on Joint Base Andrews. The contractor and sub-contractor shall hire U.S. citizen(s) that are in possession of a valid State driver’s license and social security card. If the employee/hiree is not U.S. citizen, the contactor and/or subcontractor may hire non-U.S. citizens if they are in possession of Green Card, Social Security Card, Resident Card, Work Visa, and State issued Identification Card. If driving on base a state driver’s license is required along with a vehicle tag number and insurance information.

5.2 Access to Restricted Areas: The contractor shall not enter any restricted area without an authorized escort, which will be provided through arrangement with building occupant(s) or Airfield Manger(s).

5.3 Federal Criminal History Background Check: All employees of the employed contractor requiring access to Joint Base Andrews shall undergo a background check. All employees of the employed contractor working more than five days shall be issued a contractor’s badge for access to Joint Base Andrews, MD.

5.4 Weapons: Weapons of any sort are not authorized on JB Andrews, this includes guns, knives, swords, numb chucks, brass knuckles, or any other weapon that has a sole purpose to injure or maim. Combination tools such as Leatherman and small pocketknives with folding blades less than four inches are authorized if used in the performance of duty. Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation.

5.5 Illegal Controlled Substance: The U.S. federal government is the most vocal opponent of the drug industry and it has set the de facto international standards regarding the legality and illegality of different drugs. Illegal controlled substance and narcotics are not authorized on Joint Base Andrews whatsoever, controlled substances may not be transported on the installation via vehicle or on an individual person, i.e., marijuana/Cannabis, cocaine, crack cocaine, LSD, Methamphetamine (Meth), Heroin, Anabolic steroids, Psilocybin mushrooms, are some of forbidden substances (this list is not all inclusive). Prescription medications are authorized for the person the medication is issued; however, the medication must not be expired, and the label must clearly indicate the name of the person the medication is issued too.

Otherwise, the prescription medication may be deemed illegal by the law enforcement officials.

Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation.

5.6 Performance of services during crisis declared by the National Command Authority or overseas combatant commander:

In the event the contractor is unable to perform his daily operations due to peacetime emergency and/or wartime contingency disturbances, etc., neither the Government nor the contractor shall take action for non-compliance with contract requirements. Upon notification by the Contracting officer or QAP, the contractor shall perform emergency and special event services (Contingencies, Operational Readiness Exercises or Inspections, Facility operations on an extended basis up to 24 hours per day, etc.) as required.

5.7 Supervision by Contractor:

The contractor shall at all times provide adequate supervision of their employees to ensure complete and satisfactory performance of all work in accordance with the terms of the contract.

The contractor may be asked to remove persons assigned to this contract if such individual is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population. The contractor must ensure that all individuals working under this contract have obtained proper authorization from the Security Forces Office. The contractor shall be responsible for the return of passes upon completion or termination of this contract, in addition to the passes issued to employees who separate from the contract before the expiration date of each contract period including any extensions to the contract. Lost or stolen passes shall be reported immediately to the contracting officer.

6.0 Government Furnished Property and Service

6.1. Services: The Government will provide escort on, off site and through duty day.

6.2 Facilities: The Government will provide none.

6.3 Utilities: The Government will provide The Government will provide electric, water, sewer, utilities, police protection and fire protection. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

6.4 Equipment: The Government will provide none.

6.5 Materials: The Government will provide none.