Attachment 1-BPA Hotel Lodging Peformance Work Statement.pdf

Blanket Purchase Agreement Lodging Services – Performance Work Statement (PWS)

The Oklahoma National Guard (OKNG) is prepared to award multiple Blanket Purchase Agreements (BPAs) to vendors for the preparation, delivery, and serving of Lodging. A BPA is an agreement between your company and OKNG from the date of award until December 31, 2030. The BPA allows the OKNG to come directly to your company based on the Firm- Fixed Price you give in the documents below. Base Period (Jan 1, 2026, through December 31, 2030) for hotel properties located in the following zip codes: 73064, 73099, 73069, 73160, and 73104. Hotels must be in these zip codes to provide a proposal for this BPA requirement.

DESCRIPTIONS AND SPECIFICATION

(1) Description of Agreement: This pre-priced Blanket Purchase Agreement (BPA) is for furnishing contract billeting for members of the Oklahoma Air National Guard and the Oklahoma Army National Guard. Billeting is subject to terms and conditions contained herein.

(2) Extent of Obligation: The government will be obligated under this Blanket Purchase Agreement only to the extent of such authorized calls placed during the contract period.

(3) Pricing: Prices charged to the government shall be as low as or lower than those charged to the supplier’s most favored customers in addition to any discounts for prompt payment. Any changes to bid prices will be submitted to the Contracting Officer at least 30 days before any changes are to become effective. Requests for price changes must be accompanied by supporting data. A decision to accept or reject the price change will be rendered by the Contracting Officer whose decision is final.

(4) Purchase Limitation: No call under the terms of this agreement may exceed $350,000.00.

(5) Notice of Individuals Authorized to Place Calls Under this BPA: The only personnel authorized to place calls within dollar limits shown are warranted Contracting Officers at the following locations:

Will Rogers Air National Guard Base, OKC, OK

Tulsa Air National Guard Base, Tulsa, OK

Oklahoma Army National Guard, OK

(6) Information Furnished to Contractor: The individual making the call will furnish the supplier with the contract number, call number, complete list of names required for rooms, dates required, and the name of the individual placing the call. The list of names will be created via Lodging Force. Access to Lodging Force will be granted to successful offerors.

(7) Room Requests: Rooms requested by calls are to be considered guaranteed unless canceled by the Contracting Office or Billeting Office. Calls shall be placed the first of each month or first of each quarter if known quantities are made available. The contractor, at that time shall inform the government how many rooms are available. The rooms ordered at that time shall be considered firm. The contractor is obligated to furnish these rooms. The contractor shall make every effort to block member of the OKANG/OKARNG in rooms as close together as possible in the event of unit recall or alert. Billeting unit members in non-collocated facilities is unacceptable.

(8) Invoices: An itemized invoice shall be submitted at least monthly for all purchases made during a billing period and for which payment has not been received. These invoices shall include the following:

(i) Name of Hotel

(ii) BPA number.

(iii) Date(s) of occupancy

(iv) Purchase/Call number.

(v) Itemized list of Occupants.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(9) Specification: The following specifications shall apply to this agreement:

A. Rooms are to be cooled by refrigerated air conditioning and adequately heated in season with temperature control in each room.

B. Each room is to have a private bath.

C. Rooms will be provided with daily housekeeping service to include clean towels, soap, and one clean drinking glass per occupant.

D. Rooms shall be made available to all personnel assigned regardless of race, creed, religion, color, or national origin, and the contractor shall affirmatively act to ensure that all designated military personnel are given identical consideration in assignment of room accommodations and use of public facilities provided for guests generally

E. Quarters must be neat, clean, and free from rodents, insects, odors, and fungi.

F. Quarters must be in good repair and free from fire hazards.

G. Contractor agrees that billeting, medical, fire, and contracting personnel at any time during this period may inspect his facilities.

H. Each individual authorized billeting will provide the desk clerk with proper Government identification.

I. The Government will pay only for the rooms used.

J. The Government will pay only room rate charges. All other charges will be the responsibility of the occupant. This includes but is not limited to damages and/or theft caused by the room occupant.

K. Local (toll free) telephone services will be provided in each room without charge to the

Government or the occupant. Long distance charges are the responsibility of the occupant.

L. Master Sergeants (E-7) and above shall be billeted in single occupancy rooms. Under no circumstances will Master Sergeants and above be placed in multi-occupancy rooms without prior approval from either the Base Billeting Office or the Base Contracting Office.

Technical Sergeants (E-6) and below will be billeted in double occupancy rooms (2 to a room).

10. AT/OPSEC: Vendors will not publicly post or share member stay information with a third party or post any public notice of military members’ presence. Vendors will ensure proper protection of member’s personal information including dates stayed, address, and phone numbers. Additional OPSEC requirements including random surveillance checks performed by Security Forces Squadron could occur.

11. Administrative Information:

Performance Evaluation and Contracting Officer’s Representative:

The Contracting Officer shall appoint one or more Contracting Officer’s Representatives To monitor and evaluate Vendor performance in accordance with FAR Part 52.246-4 Evaluation of Contractor Performance. Not less than one (1) COR shall be appointed in writing per ordering entity Evaluation factors shall include, at a minimum, those matters listed in the Quality Assurance Surveillance worksheet provided with the BPA. Government personnel will record all surveillance observations. Unsatisfactory performance shall be recorded by the COR and appropriate documentation shall be maintained. Notification and documentation of unsatisfactory performance shall be forwarded to the Vendor and the Contracting Officer as soon as practical. Unsatisfactory performance may result in a cure notice or termination of a Vendor’s services under a BPA. Each BPA Call remitted to the Contracting Office must include one or more evaluation sheets that shall accompany the receiving report.

System for Award Management (SAM). Vendor must have an active registration in SAM (www.sam.gov) in order to be awarded a BPA. Once awarded the BPA, Vendor must maintain an active registration.

Electronic Invoicing through Wide Area Workflow (WAWF). The Contracting office or Authorized Caller will issue a BPA Call to the vendor. The vendor must then submit an electronic invoice through WAWF to complete the payment process. To meet compliance with DFARS 252.232-7006, Electronic Submission of Payment Requests, all Vendors must submit requests for payment (invoices) through WAWF. Payment will be made by DFAS office designated in the BPA. All payments shall be made by electronic transfer of funds (EFT). The Government will make payment through WAWF upon satisfactory completion of work AND receipt of a proper certification for payment.

Unit Identification Code (UIC) for the Requiring Activity: W50S8T

DoDAAC for Requiring Activity (Will Rogers Air National Guard): F9T301

Issuing Office DoDAAC: W50S8T

LODGING/BILLETING RATE: Please add your per room rate and information to the boxes below.

Single Occupancy: $ Double Occupancy: $ Room Rate per night Are there a minimum number of rooms required?

If yes, indicate the minimum number:

Is there a maximum number of rooms you can provide?

If yes, indicate the maximum number:

Location:

DUNS Number:

CAGE Code:

Federal Tax ID:

Vendor Name:

Vendor Address:

Vendor Phone Number:

Vendor Point of Contact:

Period of Performance: 01-Jan-2026 to 31-Dec-2030

PSC Codes: V231

BPA Call Limit: $350,000.00

Period of Performance: 1 Jan 26 to 31 Dec 30